25-8399_-_Authorization_to_Advertise.pdf

This is an Authorization to Advertise document from Collier County, Florida's Procurement Services Division for Solicitation No. 25-8399, which seeks qualified vendors to supply Original Equipment Manufacturer (OEM) Ford and Motorcraft Parts, Fluids, and Supplies. The procurement encompasses three primary categories: Ford and Motorcraft OEM Parts, Fluids, and Supplies; Ford and Rotunda OEM Service and Diagnostic Tools; and Ford and Motorcraft Accessories. The solicitation was authorized for advertisement on August 14, 2025, with a bid due date of September 24, 2025, at 3:00 PM. The contract is structured for an initial three-year term with options to renew for two additional one-year periods. The county intends to award multiple vendors—both primary and secondary—based on their ability to meet comprehensive delivery and performance requirements, including stock order delivery within 48 hours, emergency parts within 24 hours, and back order fulfillment within five business days. All parts must carry a minimum twelve-month or 12,000-mile warranty.

Vendors will be evaluated on the lowest total bid basis, with percentage discounts applied to current published price lists. The county does not specify set-aside designations for disadvantaged enterprises, though Local Vendor Preference (Choice 2) and grant funding (Choice 1) have been selected as applicable options. Historical spending data indicates that Collier County departments spend approximately $1.6 million annually on parts overall, with the Fleet Management Division specifically spending around $632,000 annually on Ford and Motorcraft OEM parts, fluids, and supplies. Vendors must comply with E-Verify enrollment, immigration law requirements, and provide documentation including Immigration Certification, Conflict of Interest Certification, and Local Vendor Preference Certification. Comprehensive insurance requirements include Worker's Compensation, Commercial General Liability, and Automobile Liability coverage, with Performance and Payment Bonds required for projects exceeding $200,000.