25-26MC Exhibit A - Technical Specifications.pdf

CITY OF SARASOTA

Restroom Renovation

PROJECT LOCATION

Sarasota City Hall

1565 1st Street Sarasota, FL 34236

25-26MC PROJECT MANUAL

CONSTRUCTION DOCUMENTS

PROJECT CONSULTANTS:

MECHANICAL/ELECTRICAL/PLUMBING

FIRE PROTECTION ENGINEERS

Global Sanchez

SARASOTA, FLORIDA

DESIGN OFFICE: 6000 Cattleridge Drive, Suite 204, Sarasota, Florida 34232 AR0013140 Date of Construction Document Issue: April 1, 2025

25-26MC

City of Sarasota

Project Manual 00 00 10 - 1

TABLE OF CONTENTS

DIVISION TITLE PAGES

DIVISION 0 – PROCUREMENT AND CONTRACTING REQUIREMENTS

00 00 10 TABLE OF CONTENTS

00 22 13 SUPPLEMETARY INSTRUCTION TO BIDDERS

DIVISION 1 – GENERAL REQUIREMENTS

01 10 00 SUMMARY

01 25 00 SUBSTITUTION PROCEDURES

01 25 00.1 SUBSTITUTION REQUEST FORM

01 26 00 CONTRACT MODIFICATION PROCEDURES

01 31 00 PROJECT MANAGEMENT AND COORDINATION

01 32 00 CONSTRUCTION PROGRESS DOCUMENTATION

01 33 00 SUBMITTAL PROCEDURES

01 40 00 QUALITY REQUIREMENTS

01 42 00 REGULATORY REQUIREMENTS

01 74 13 GENERAL CLEANING

01 77 00 CLOSEOUT PROCEDURES

01 78 30 WARRANTIES

DIVISION 2 – EXISTING CONDITIONS

02 49 19 SELECTIVE DEMOLITION

DIVISION 3 – CONCRETE (Not Applicable)

DIVISION 4 – MASONRY (Not Applicable)

DIVISION 5 – METALS (Not Applicable)

DIVISION 6 – WOOD, PLASTICS, AND COMPOSITES

06 10 00 ROUGH CARPENTRY

06 20 00 FINISH CARPENTRY

DIVISION 7 – THERMAL AND MOISTURE PROTECTION

07 92 00 JOINT SEALANTS

DIVISION 8 – OPENINGS (Not Applicable)

DIVISION 9 – FINISHES

09 29 00 GYPSUM BOARD

09 30 00 TILING

09 51 23 ACOUSTICAL TILE CEILINGS

09 65 13 RESILIENT BASE AND ACCESSORIES…………………...……………………………… 5

09 65 19 RESILIENT TILE FLOORING

09 91 23 INTERIOR PAINTING

Project Manual 00 00 10 - 2

TABLE OF CONTENTS

DIVISION TITLE PAGES

DIVISION 10 – SPECIALTIES

10 14 23 SIGNAGE

10 21 13 HDPE TOILET COMPARTMENTS

10 26 00 WALL AND DOOR PROTECTION

10 28 00 TOILET, BATH AND LAUNDRY ACCESSORIES

DIVISION 11 – EQUIPMENT (Not Applicable)

DIVISION 12 – FURNISHINGS

12 36 61 SOLID SURFACING COUNTERTOPS

DIVISION 13 – SPECIAL CONSTRUCTION (Not Applicable)

DIVISION 14 – CONVEYING SYSTEMS (Not Applicable)

Project Manual 02 22 13 - 1

SECTION 02 22 13 – SUPPLEMENTARY INSTRUCTION TO BIDDERS

1.1 INSTRUCTIONS TO BIDDERS

A. Instructions to Bidders for Project consist of the following:

1. The following Supplementary Instructions to Bidders that modify and add to the requirements of the Instructions to Bidders.

1.2 SUPPLEMENTARY INSTRUCTIONS TO BIDDERS, GENERAL

A. The following supplements the City of Sarasota’s, "Instructions to Bidders." The City of Sarasota requirements and instructions to bidders shall govern if a conflict shall arise between the two documents.

1.3 ARTICLE 1 - BIDDER'S REPRESENTATIONS

A.

1. 1.3.1 - The Bidder has investigated all required fees, permits, and regulatory requirements of authorities having jurisdiction and has properly included in the submitted bid the cost of such fees, permits, and requirements not otherwise indicated as provided by Owner.

B.

1. 1.3.2 - The Bidder is a properly licensed Contractor according to the laws and regulations of the City of Sarasota and meets qualifications indicated in the Procurement and Contracting Documents.

C.

1. 1.3.3 - The Bidder has incorporated into the Bid adequate sums for work performed by installers whose qualifications meet those indicated in the Procurement and Contracting Documents.

1.4 ARTICLE 2 - PERFORMANCE BOND AND PAYMENT BOND

A. 1.4 - Bond Requirements:

1.

a. 1.4.1 – Refer To the City of Sarasota Bond Requirements.

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1.5 ARTICLE 3 – LIQUIDATED DAMAGES

A. 1.5- Liquidated Damages

1. 1.5.1 - The contractor shall pay to the City in the sum of $1,655.00 per calendar day liquidated damages for each and every day’s delay over and above the number of calendar days prescribed for completing the work.

1.6 ARTICLE 4 – COMPLETION DAYS

A. 1.6 Completion Days

1. 1.6.1 - The number of days to complete this project will be 180 days for substantial completion. Final completion will be 30 days for a total project time of 210 days. Additional lead time may be added for equipment and materials as approved by the City. The contractor/vendor will be required to provide documentation from the supplier of the lead time requirements.

2. 1.6.2- Start date shall commence within 30 days from issuance of purchase order.

END OF SECTION 00 22 13

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SECTION 01 10 00 – SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. The provisions of the General Conditions, Supplementary Conditions, Drawings, Specifications and the Sections included under Division 1, General Requirements and References of the City of Sarasota’s General Conditions shall take precedent of requirements below.

1.2 SUMMARY

A. Section Includes:

1. Work covered by Contract Documents

2. Work covered by Contract Documents.

3. Access to site.

4. Work restrictions.

5. Specification and drawing conventions.

6. Miscellaneous provisions.

1.3 PROJECT INFORMATION

A. Project Identification: City of Sarasota - City Hall Restroom Renovation Project Location: 565 1st Street, Sarasota, FL 34236

B. Owner: City Of Sarasota

1. Owner's Representative:

a. Eric Patro

City of Sarasota Facilities Manager 1565 1st Street Sarasota, FL 34236 941-263-6274 Eric.patro@sarasotaFL.gov

C. Architect: Harvard Jolly/PBK Architecture.

D. Architect's Consultants: The Architect has retained the following design professionals who have prepared designated portions of the Contract Documents:

1. Mechanical, Electrical, and plumbing Engineers- Global Sanchez Engineers

1.4 REQUIREMENTS

A. The Owner/Contractor Contract shall take precedence over requirements indicated within the specifications.

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1.5 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of the following:

1. The project involves complete renovation of the first and second-floor restrooms at Sarasota City Hall.

This includes the removal and replacement of existing mechanical, plumbing, and electrical systems.

Work will include, but is not limited to, the replacement of mechanical devices, plumbing piping, plumbing fixtures, electrical devices, and fire alarm components.

Specifically, the existing sanitary line on the first floor will be removed and replaced, extending to the exterior manhole. The new sanitary line will be directionally bored through the existing City Hall lobby to minimize any damage to the lobby’s finish tile.

Architectural work will involve the removal of all current wall and ceiling finishes. New wall and floor tiles will be installed, and the ceiling in the restrooms will be replaced with a new system. Toilet partitions and restroom fixtures will be removed and replaced with new units.

B. Type of Contract:

1. Project will be constructed under a Bid Price Contract.

C. In the event of conflicts between the Construction Managers Contract with the Owner and requirements as stipulated in Division 01 Requirements the Construction Manager/Owner Contract shall govern.

1.6 DOCUMENT PRIORITIES

A. Anything shown on the drawings and not mentioned in the specifications or mentioned in the specifications and not shown on the drawings shall have the same effect as if shown or mentioned respectively in both.

B. Detail drawings take precedence over general drawings. Any work shown on one drawing shall be construed to be shown in all drawings and the Contractor will coordinate the work and the drawings.

C. If any portion of the Contract Documents shall be in conflict with any other portion, the various documents comprising the Contract Documents shall govern in the following order of precedence:

1. The Owner-Contractor Agreement

2. Modifications

3. Addenda

4. Supplementary Conditions

5. General Conditions

6. Specifications

7. Drawings

8. Between schedules and information given on drawings, the schedules shall govern.

9. Between figures given on drawings and the scaled measurements, the figures shall govern.

10. Between large-scale drawings and small scale drawings, the larger scale shall govern.

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D. Any such conflict or inconsistency between or in the drawings shall be submitted to the Design Consultant whose decision thereon shall be final and conclusive.

WORK RESTRICTIONS

B. Work Restrictions, General: Comply with restrictions on construction operations.

C. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

D. Controlled Substances: Use of tobacco products and other controlled substances on Project site is not permitted.

E. Employee Identification: Provide, identification tags for construction personnel working on Project site.

Require personnel to use identification tags at all times.

F. Employee Screening: Comply with Owner’s requirements for drug and background screening of Construction Manager personnel working on Project site.

1.9 SPECIFICATION AND DRAWING CONVENTIONS

A. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

B. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

C. Specification Format: The Specifications are organized into Divisions and Sections using the CSI/CSC's "MasterFormat" numbering system.

1. Section Identification: The Specifications use section numbers and titles to help cross-referencing in the Contract Documents. Sections in the Project Manual are in numeric sequence. Consult the table of contents at the beginning of the Project Manual to determine numbers and names of sections in the Contract Documents

D. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Abbreviated Language: Language used in the Specifications and other Contract Documents is abbreviated. Words and meanings shall be interpreted as appropriate. Words implied, but not stated, shall be inferred as the sense requires. Singular words shall be interpreted as plural, and plural words shall be interpreted as singular where applicable as the context of the Contract Documents indicates.

2. Imperative mood and streamlined language are generally used in the Specifications. Requirements expressed in the imperative mood are to be performed by Contractor.

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Occasionally, the indicative or subjunctive mood may be used in the Section Text for clarity to describe responsibilities that must be fulfilled indirectly by Contractor or by others when so noted.

a. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

END OF SECTION 01 10 00

SUBSTITUTION REQUEST FORM 01 25 00.1 - 1

Pre-Bid Substitution Request shall only be considered if submitted no later than 10 days prior to the Bid Date. Post-Bid Substitution Request shall only be considered if submitted no later than 60 days after the Notice to Proceed.

Contractor

Name

Specification Section Date

Originally Specified Item, Manufacturer, and Project Name Model Number Proposed Substitution Item, Manufacturer, and Project Number Model Number

1. Reason for requested change: _____________________________________________________

2. Does the product substitution effect any other trades: ___________________________________

3. The Contractor certifies the following:

a. The attached data consist of a description of the product including material, specifications, fabrication shop drawings, performance characteristics, and applicable test report.

b. The function, appearance, and quality of the proposed substitution will be equal or better than the originally specified item.

c. A written comparison of the proposed substitution requested item and the specified item will be provided.

d. The substitution will not require changes to the building design documents and will not adversely affect other trades, the project schedule, and specified warranties.

e. Servicing and maintenance of the substitution will not differ from the originally specified item.

f. No cost to the Owner will be associated with the substitution.

g. Contractor/CM shall assume responsibility for delay or claims arising from review and evaluation of requested product substitution.

h. Approval of proposed substitution shall have no effect on coordination and installation of work in accord with contract documents.

4. Substitution approval is an acceptance of only the manufacturer and product for general conformance with the design concept reflected in the Contract Documents. The A/E has made no attempt to verify specific performance data, or to check the details of the proposed substitution as to special features, capacities, physical dimensions or code and/or regulatory compliance, all of which remain the responsibility of the person/entity submitting the proposed substitution.

5. Contractor/CM Signature: __________________________________________________________

Review:

□ Approved

□ Approved as Noted

□ Rejected

□ Request Received Late and Rejected

Reviewer: __________________________

Date: _____________________________

END OF SECTION 01 25 00.1

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SECTION 01 25 00 – SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. The provisions of the General Conditions, Supplementary Conditions, Drawings, Specifications and the Sections included under Division 1, General Requirements and References are included as a part of this Section as though bound herein.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

1.3 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Construction Manager.

1. Substitutions for Cause: Changes proposed by Construction Manager that are required due to changed Project conditions, such as unavailability of product, or regulatory changes.

2. Substitutions for Convenience: Changes proposed by Construction Manager or Owner that are not required in order to meet other Project requirements but may offer advantage to Construction Manager or Owner.

1.4 ACTION SUBMITTALS

A. Substitution Requests: Submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use facsimile of form provided in Project Manual.

2. Include complete information as required in the Substitution Form. Incomplete information will result in automatic rejection of the substitution request.

3. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable.

b. Coordination information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and Construction Managers, that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable Specification Section.

Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

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d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

h. Detailed comparison of Construction Manager’s construction schedule using proposed substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

i. Construction Manager’s certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

j. Construction Manager's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

k. Cost information, including a proposal of change for a credit to the owner, if any, in the Contract Sum.

l. Distribute copies of reviewed submittals as appropriate. Instruct parties to promptly report any inability to comply with requirements.

m. Submittals not requested will not be recognized or processed.

4. Architect's Action: If necessary, Architect will request additional information or documentation for evaluation within seven (7) days of receipt of a request for substitution.

Architect will notify Construction Manager of acceptance or rejection of proposed substitution within fifteen (15) days of receipt of request, or seven (7) days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Substitution Request Form.

b. Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.6 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than fifteen (15) days prior to time required for preparation and review of related submittals.

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1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: Architect will consider requests for substitution if received ten

(10) days prior to Bid and within sixty (60) days after the Notice to Proceed. Requests received after that time may be considered or rejected at discretion of Architect.

1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution offers Owner a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Owner must assume. Owner's additional responsibilities may include compensation to Architect for redesign and evaluation services, increased cost of other construction by Owner, and similar considerations.

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted.

e. Requested substitution will not adversely affect Contractor's construction schedule.

f. Requested substitution has received necessary approvals of authorities having jurisdiction.

g. Requested substitution is compatible with other portions of the Work.

h. Requested substitution has been coordinated with other portions of the Work.

i. Requested substitution provides specified warranty.

j. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

k. Additional requirements as indicated on the Substitution Request Form.

PART 3 - EXECUTION (Not Applicable)

END OF SECTION 01 25 00

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SECTION 01 26 00 – CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. The provisions of the General Conditions, Supplementary Conditions, Drawings, Specifications and the Sections included under Division 1, General Requirements and References are included as a part of this Section as though bound herein.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

1.3 ARCHITECTURAL SUPPLEMENTAL CHANGES

A. Architect will issue Architectural Supplemental Instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document G710, "Architect's Supplemental Instructions."

B. In the event a change in Contract Sum or Contract Time is required by the Construction Manager, he shall so inform the Architect in writing within one (1) week of receipt of Supplemental Instruction or Clarification. A subsequent Proposal Request and Change Order will be issued prior to the Construction Manager proceeding with the work, unless a specific cost and/or time change has been agreed to and authorization to proceed is included in the Supplemental Instruction, or is subsequently issued.

C. Architect will sign and date the Supplemental Instruction or Clarification as authorization for the Contractor to proceed with changes.

D. Construction Manager will sign and date the Supplemental Instruction to indicate agreement with the terms therein and return to the Architect.

1.4 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by Architect are not instructions either to stop work in progress or to execute the proposed change.

2. Within twenty (20) days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

3. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

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4. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

5. Include costs of labor and supervision directly attributable to the change.

6. Include an updated Construction Manager's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

7. Proposal Requests are not valid until Architect and Owner approve in writing. Upon approval the Proposal Request will be incorporated into a Contingency Adjustment Authorization.

8. Quotation Form: Use AIA G709 – “Proposal Request”

B. Construction Manager-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Construction Manager may initiate a claim by submitting a request for a change to Architect.

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Construction Manager's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in specification section "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

7. Proposal Requests are not valid until Architect and Owner approve in writing. Upon approval the Proposal Request will be incorporated into a Contingency Adjustment Authorization.

8. Proposal Request Form: Use AIA G709 – “Proposal Request”

1.5 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Architect may issue a Construction Change Directive on AIA Document G714 – “Construction Change Directive” instructs Construction Manager to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

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1.6 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Work Changes Proposal Request, Architect will prepare and issue a Change Order for signatures of Owner and Construction Manager on AIA Document G701 – “Change Order”.

B. Change Order will constitute authorization to proceed with additions and deletions as defined by Proposal Request.

C. Change Order will provide an accounting of the adjustment in the Contract Sum and/or Contract Time.

D. Content of Change Order will be based on either:

1. Architect's Proposal Request and Contractor's responsive Proposal as mutually agreed between Owner and Contractor.

2. Contractor's Proposal for a change as recommended by Architect.

3. Owner authorized Construction Change Directive as mutually agreed between Owner and Contractor and recommended by Architect.

4. Executed Architect's Supplemental Instructions.

E. Owner will sign and date the Change Order as authorization for the Contractor to proceed with the changes.

F. Contractor will sign and date the Change Order to indicate agreement with the terms therein.

1.7 CORRELATION WITH CONTRACTOR'S SUBMITTAL

A. Periodically revise Schedule of Values and Request for Payment forms to record each change as a separate item of work, and to record the adjusted Contract Sum. Submit along with Applications for Payment.

B. Periodically revise the Construction Schedule to reflect each change in Contract Time:

1. Revise schedules to show changes for other items of work affected by the changes.

2. Submit revised Schedule to Architect and Owner; submit revised schedules to sub-contractors of other work affected by the changes.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION

3.1 EXECUTION OF CONSTRUCTION CHANGE DIRECTIVES AND PROPOSAL REQUESTS

A. Construction Manager shall, upon receipt of either document, proceed in a timely fashion to execute the documents and incorporate required items into the project when so indicated.

Execute documents within two (2) weeks.

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B. Construction Manager shall inform all affected trades immediately upon receipt of above mentioned documents and receive written indication of either no change in Contract Price, or a fully itemized breakdown of costs to be incurred. Price breakdowns shall be documented as indicated.

END OF SECTION 01 26 00

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SECTION 01 31 00 – PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. The provisions of the General Conditions, Supplementary Conditions, Drawings, Specifications and the Sections included under Division 1, General Requirements and References are included as a part of this Section as though bound herein.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. Requests for Information (RFIs).

4. Project meetings.

1.3 DEFINITIONS

A. RFI: Request from Construction Manager seeking information required by or clarifications of the Contract Documents.

1.4 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: Within fifteen (15) days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Post copies of list in temporary field office. Keep list current at all times.

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1.5 PROJECT USE SITE PLAN

A. The Construction Manager shall prepare a proposed project use of the site plan.

B. Construction Manager shall confine operations at the site to areas within the areas indicated and as approved on the use of the site plan, and as permitted by law, ordinances, and permits. Site shall not be unreasonably encumbered with materials, products, or construction equipment.

C. The Construction Manager in reviewing his use of the site shall include access to proposed building for construction purposed, storage of materials and products, parking, where possible, for employees, temporary facilities including offices, storage, and workshop sheds or portable trailers, and unloading space.

D. Where a temporary fence is to be provided, the Construction Manager shall show any additional area needed in the Construction Manager’s use of the site beyond that which may be indicated on the Drawings. Where additional fencing is required, such fencing shall be included at no additional cost to the Owner.

1.6 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Construction Manager’s construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

D. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste.

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1.7 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely shown on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a. Use applicable drawings as a basis for preparation of coordination drawings. Prepare sections, elevations, and details as needed to describe relationship of various systems and components.

b. Coordinate the addition of trade-specific information to the coordination drawings by multiple contractors in a sequence that best provides for coordination of the information and resolution of conflicts between installed components before submitting for review.

c. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

d. Indicate space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

e. Show location and size of access doors required for access to concealed dampers, valves, and other controls.

f. Indicate required installation sequences.

g. Indicate dimensions shown on the drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to Architect indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

B. Coordination Drawing Organization: Organize coordination drawings as follows:

1. Floor Plans and Reflected Ceiling Plans: Show architectural and structural elements, and mechanical, plumbing, fire-protection, fire-alarm, and electrical Work. Show locations of visible ceiling-mounted devices relative to acoustical ceiling grid. Supplement plan drawings with section drawings where required to adequately represent the Work.

2. Plenum Space: Indicate subframing for support of ceiling and wall systems, mechanical and electrical equipment, and related Work. Locate components within ceiling plenum to accommodate layout of light fixtures indicated on drawings. Indicate areas of conflict between light fixtures and other components.

3. Mechanical Rooms: Provide coordination drawings for mechanical rooms showing plans and elevations of mechanical, plumbing, fire-protection, fire-alarm, and electrical equipment.

4. Structural Penetrations: Indicate penetrations and openings required for all disciplines.

5. Slab Edge and Embedded Items: Indicate slab edge locations and sizes and locations of embedded items for metal fabrications, sleeves, anchor bolts, bearing plates, angles, door floor closers, slab depressions for floor finishes, curbs and housekeeping pads, and similar items.

6. Mechanical and Plumbing Work: Show the following:

a. Sizes and bottom elevations of ductwork, piping, and conduit runs, including insulation, bracing, flanges, and support systems.

b. Dimensions of major components, such as dampers, valves, diffusers, access doors, cleanouts and electrical distribution equipment.

c. Fire-rated enclosures around ductwork.

7. Electrical Work: Show the following:

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a. Runs of vertical and horizontal conduit 1-1/4 inches in diameter and larger.

b. Light fixture, exit light, emergency battery pack, smoke detector, and other fire-alarm locations.

c. Panel board, switch board, switchgear, transformer, busway, generator, and motor control center locations.

d. Location of pull boxes and junction boxes, dimensioned from column center lines.

8. Fire-Protection System: Show the following:

a. Locations of standpipes, mains piping, branch lines, pipe drops, and sprinkler heads.

9. Review: Architect will review coordination drawings to confirm that the Work is being coordinated, but not for the details of the coordination, which are Contractor's responsibility. If Architect determines that coordination drawings are not being prepared in sufficient scope or detail, or are otherwise deficient, Architect will so inform Contractor, who shall make changes as directed and resubmit.

10. Coordination Drawing Prints: Prepare coordination drawing prints according to requirements in Section 013300 "Submittal Procedures."

C. Coordination Digital Data Files: Prepare coordination digital data files according to the following requirements:

1. File Preparation Format: Same digital data software program, version, and operating system as original Drawings.

2. File Submittal Format: Submit or post coordination drawing files using Portable Data File (PDF) format.

3. Architect will furnish Contractor one set of digital data files of Drawings for use in preparing coordination digital data files.

a. Architect makes no representations as to the accuracy or completeness of digital data files as they relate to drawings.

b. Contractor shall execute a waiver agreement in the form acceptable to Owner and Architect.

1.8 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Construction Manager shall prepare and submit an RFI in the form specified.

1. Architect will return RFIs submitted to Architect by other entities controlled by Construction Manager with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Construction Manager's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Construction Manager.

5. Name of Architect.

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

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10. Field dimensions and conditions, as appropriate.

11. Construction Manager's suggested resolution. If Construction Manager’s suggested resolution impacts the Contract Time or the Contract Sum, Construction Manager shall state impact in the RFI.

12. Construction Manager's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: AIA Document G716 or Construction Manager’s form if acceptable and approved by the Architect.

1. Attachments shall be electronic files in Adobe Acrobat PDF format.

D. Architect's Action: Architect will review each RFI, determine action required, and respond. Allow seven (7) working days for Architect's response for each RFI. RFIs received by Architect after 1:00 p.m. will be considered as received the following working day.

1. The following Construction Manager-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Construction Manager's means and methods.

d. Requests for coordination information already indicated in the Contract Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Architect's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Architect's action may include a request for additional information, in which case Architect's time for response will date from time of receipt of additional information.

3. Architect's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Construction Manager to submit Change Proposal according to Section 012600 "Contract Modification Procedures."

a. If Construction Manager believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Architect in writing within ten (10) days of receipt of the RFI response.

E. RFI Tracking Log:

1. Prepare, maintain, and submit a tracking log of RFIs organized by a tracking number. Submit log with not less than the following:

a. Project name.

b. Name and address of Construction Manager.

c. Name and address of Architect.

d. Provide sequential tracking numbers including RFIs that were returned without action or withdrawn.

e. RFI description.

f. Date the RFI was submitted.

g. Date Architect's response was received.

h. On receipt of Architect's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Architect within seven (7) days if Construction Manager disagrees with response.

i. Provide identification of related Proposal Requests, Construction Manager Initiated Proposals and Construction Change Directives as appropriate.

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1.9 TRACKING LOGS - COs, CCDs, PRs and ASIs

A. Prepare, maintain, and submit individual tracking logs for Change Orders (COs), Construction Change Directives (CCDs), Proposal Requests(PRs) and Architects Supplemental Instructions ASIs), organized by a tracking number. Submit log with not less than the following:

1. Project name.

2. Name and address of Construction Manager.

3. Name and address of Architect.

4. Provide sequential tracking numbers.

5. Item description.

6. Date the item was submitted for review.

7. Date Architect's response was received.

8. Date the item was revised if applicable.

9. The tracking number shall remain part of the log even if the item was deemed to be denied or un-needed.

10. Provide documentation of the links and progressions of related CDs, CCDs, PRs and ASIs as appropriate.

11. The PR log shall list all items which may become a CD at a later date but have not yet been approved.

12. The CCA log shall also contain contingency logs for the Owner’s and Construction Manager’s which includes initial amounts, approved revisions and remaining balances in each contingency.

13. Update the logs and distribute the response to affected parties

1.10 TRACKING LOG - CONTINGENCIES

A. Prepare, maintain, and submit a tracking log with initial total project contingency amounts and amounts used through the construction process organized by a tracking number. The tracking log shall contain contingency logs for the separate Owner’s and Construction Manager’s contingencies if applicable which includes initial amounts, approved revisions and remaining balances in each contingency. Submit log with not less than the following:

1. Project name.

2. Name and address of Construction Manager.

3. Name and address of Architect.

4. Provide sequential tracking numbers.

5. Item description.

6. Date the item was submitted for review.

7. Date Architect's response and Owner’s approval was received.

8. Date the item was revised if applicable.

9. The tracking number shall remain part of the log even if the item was deemed to be denied or un-needed.

10. Update the log and distribute the response to affected parties.

1.11 TRACKING LOG – VALUE ENGINEERING

A. Prepare, maintain, and submit a tracking log for value engineering items organized by a tracking number.

Submit log with not less than the following:

1. Project name.

2. Name and address of Construction Manager.

3. Name and address of Architect.

4. Provide sequential tracking numbers.

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5. Item description.

6. Date the item was submitted for review.

7. Date Architect's response and Owner’s approval was received.

8. Date the item was revised if applicable.

9. The tracking number shall remain part of the log even if the item was deemed to be denied.

10. Update the logs and distribute the response to affected parties

1.12 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Architect of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner and Architect, within three (3) days of the meeting.

B. Preconstruction Conference: Schedule and conduct a preconstruction conference before starting construction, at a time convenient to Owner and Architect, but no later than 10 days after Notice to proceed.

1. Conduct the conference to review responsibilities and personnel assignments.

2. Attendees: Authorized representatives of Owner, Commissioning Authority, , Construction Manager, Architect, and their consultants; Construction Manager and its superintendent; major subcontractors;

suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Critical work sequencing and long-lead items.

c. Designation of key personnel and their duties.

d. Lines of communications.

e. Procedures for processing field decisions and Change Orders.

f. Procedures for RFIs.

g. Procedures for Architectural Supplemental Instruction.

h. Procedures for testing and inspecting.

i. Procedures for processing Applications for Payment.

j. Distribution of the Contract Documents.

k. Submittal procedures.

l. Preparation of record documents.

m. Use of the premises.

n. Work restrictions.

o. Working hours.

p. Responsibility for temporary facilities and controls.

q. Procedures for moisture and mold control.

r. Procedures for disruptions and shutdowns.

s. Construction waste management and recycling.

t. Parking availability.

u. Office, work, and storage areas.

v. Equipment deliveries and priorities.

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w. First aid.

x. Security.

y. Progress cleaning.

z. Sustainable design requirements

aa. Owner's occupancy requirements.

4. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes.

C. Sustainable Design Coordination Conference: Schedule and conduct a sustainable design coordination conference before starting construction, at a time convenient to Owner, Construction Manager, and Architect.

1. Attendees: Authorized representatives of Owner, Commissioning Authority, Construction Manager, Architect, and their consultants; Construction Manager and its superintendent and sustainable design coordinator; major subcontractors; suppliers; and other concerned parties shall attend the conference.

Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect meeting sustainable design requirements, including the following:

a. Sustainable design Project checklist.

b. General requirements for sustainable design-related procurement and documentation.

c. Project closeout requirements and sustainable design certification procedures.

d. Role of sustainable design coordinator.

e. Construction waste management.

f. Construction operations and sustainable design requirements and restrictions.

3. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes.

D. Preinstallation Conferences: Conduct and schedule a preinstallation conference at Project site prior to thirty

(30) days before each type of construction activity indicated.

1. Attendees:…