25-26_Fire_and_Security_Bid_Form.pdf

This is a bid form document issued by Escambia County, Florida's Department of Waste Services for fire and security system services. The procurement (Solicitation Number 25-26 FSMONITOR) seeks a contractor to provide inspections, monitoring, repair, and maintenance of fire and security systems in accordance with NFPA codes and standards across three county facilities: Perdido Landfill, Palafox Transfer Station, and Oak Grove Citizen Convenience Center. Services include quarterly and annual inspections of sprinkler systems, fire alarm control panels, fire pumps, hydrants, backflow preventers, and detection systems, as well as monthly monitoring of fire system panels and security alarm accounts. The contract term runs from the Notice to Proceed through September 30, 2026. Questions are due by October 31, 2025, with final responses required by November 3, 2025, at 2:00 pm. Bidders must submit proposals electronically through the OpenGov Procurement platform and include a completed bid form, W-9, Sunbiz registration, and comprehensive insurance documentation.

The bid form requires vendors to complete all fields including firm name, contact information, address, phone number, and a pricing table reflecting total project costs. Vendors must be authorized to do business in Florida and provide proof of insurance coverage including workers' compensation, general liability, business auto liability, and pollution liability with specified minimum limits. The solicitation includes detailed pricing requirements for fire extinguisher services encompassing inspections, recharging, replacement, hydro testing, and servicing for extinguishers ranging from 2.5 lb to 50 lb units. The form must be signed by an authorized representative and submitted with the offer; failure to execute the binding bid form will result in rejection of the proposal as non-responsive. No specific budget range, set-aside designations, or incumbent vendor information is disclosed in this bid form document.