Fire_Security_system_&_Fire_Extinguisher_inspections,_monitoring,_repair,_and_maintenance.pdf

ITQ

25-26 FSMONITOR

FIRE / SECURITY SYSTEM & FIRE EXTINGUISHER INSPECTIONS,

MONITORING, REPAIR, AND MAINTENANCE

Escambia County

213 Palafox Place

Pensacola, FL 32502-5822

RELEASE DATE: October 23, 2025

DEADLINE FOR QUESTIONS: October 31, 2025

RESPONSE DEADLINE: November 3, 2025, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/escambiacountyfl https://secure.procurenow.com/portal/%7bproject.government.code%7d

Escambia County

ITQ

Fire / Security system & Fire Extinguisher inspections, monitoring, repair, and maintenance

1. Introduction

2. Project Details

3. Vendor Submissions

4. Pricing Table

Attachments:

A - 25-26 Fire and Security Bid Form

ITQ #25-26 FSMONITOR

Title: Fire / Security system & Fire Extinguisher inspections, monitoring, repair, and maintenance

1. Introduction

The Escambia County Department of Waste Services located at 13009 Beulah Road, Cantonment, FL

32533 is looking to set up an agreement for inspections, monitoring, and maintenance of the fire/security systems along with fire extinguishers in accordance with NFPA codes and standards from date of award until September 30th 2026.

1.1. Summary

The Escambia County Department of Waste Services located at 13009 Beulah Road, Cantonment, FL

32533 is looking to set up an agreement for inspections, monitoring, and maintenance of the fire/security systems along with fire extinguishers in accordance with NFPA codes and standards from date of award until September 30th 2026.

1.2. Background

Fire extinguishers and fire/security systems are located at the waste Services department (Perdido

Landfill) located at 13009 Beulah Road, Cantonment, FL 32533 and the Palafox Transfer Station at 2906

North Palafox Street Pensacola, Fl 32501, and Oak Grove citizens convenience center located at 745

Escambia County Highway 99 Mcdavid, FL 32568. Systems include control panels, pumps, hydrants, backflow preventers, sprinkler systems, and extinguishers.

1.3. Contact Information

Clint Shevat

Environmental Quality Landfill Manager

13009 Beulah Road

Pensacola, FL 32533

Email: cashevat@myescambia.com

Phone: (850) 823-9661

Department:

Waste Services

1.4. Timeline

Release Project Date October 23, 2025

Question Submission Deadline October 31, 2025, 3:00pm

Submission Deadline November 3, 2025, 2:00pm

2. Project Details

Fire extinguishers and fire/security systems are located at the waste Services department (Perdido

Landfill) located at 13009 Beulah Road, Cantonment, FL 32533 and the Palafox Transfer Station at 2906 mailto:cashevat@myescambia.com tel:(850)823-9661

North Palafox Street Pensacola, Fl 32501, and Oak Grove citizens convenience center located at 745

Escambia County Highway 99 Mcdavid, FL 32568. Systems include control panels, pumps, hydrants, backflow preventers, sprinkler systems, and extinguishers.

2.1. Important Instructions for Electronic Submittal

Escambia County is accepting electronic bid submissions. Bidders shall create a FREE account with

OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

2.2. Project Details

It is the vendors responsibility to provide 30 minute notification prior to arrival for access to any site that is normally locked or inaccessible in order to allow time for County personnel to make arrangements for access.

Include all travel, equipment, labor, and any additional costs to perform tasks listed in their entirety within each line item on the pricing table.

Fire / Security Systems

Perdido Landfill (13009 Beulah Road Cantonment Florida 32533)

(HHW) Household Hazardous Waste Facility

Fire System Inspection

• Sprinkler System (HHW)

• Fire Pump

• Fire Alarm Control panel (HHW & Pump House)

• Hydrant Testing

• Backflow Preventer Testing

• HHW dry Chemical System

• Admin and Garage Detection Systems

• Hourly rate of non-inspection repair and maintenance service calls

Fire and Security monitoring

• Monitor Fire System Panel

• Monitor Security Alarm Accounts o Admin Building o Operations garage https://procurement.opengov.com/governments/3340/signup o Scale house o Warehouse

Palafox Transfer Station (2906 Palafox Road Pensacola Florida 32501)

Fire System Inspection

• Sprinkler System

• Control Room (riser, air compressor, etc.)

• Fire Alarm Control panel

• Hydrant Testing

• Backflow Preventer Testing

• Hourly rate of non-inspection repair and maintenance service calls

Fire and Security monitoring

• Monitor Fire System Panel

• Monitor Security Alarm Account at scale house

Fire Extinguishers will have multiple pricing tables ( Inspection cost / replacement cost / Servicing cost

/ Hydro Testing cost) listed in each table by description

Perdido Landfill (13009 Beulah Road Cantonment Florida 32533)

• 6 - 5 lb Extinguishers

• 19 - 10 lb Extinguisher

• 25 - 20 lb Extinguishers

• 3 - 50 lb Extinguishers

Palafox Transfer Station (2906 Palafox Road Pensacola Florida 32501)

• 4 - 20 lb Extinguishers

Oak Grove (745 Escambia County Highway 99. McDavid Florida 32568)

• 2 - 5 lb Extinguishers

• 1 - 10 lb Extinguisher

• 3 - 20 lb Extinguishers

2.3. Insurance Requirements

Workers Compensation Coverage

The Offeror shall purchase and maintain worker’s compensation insurance for all worker’s compensation obligations with Statutory Limits for Part A and with Employer's Liability (Part B) limits of at least $1,000,000.00 each accident/ $1,000,000.00 each employee/ $1,000,000.00 policy limit for disease, or a valid certificate of exemption issued by the state of Florida, or an affidavit in accordance with the provisions of Florida Workers Compensation law.

Offeror shall also purchase any other coverages required by law for the benefit of employees.

General Liability Coverage

Minimum limits of $1,000,000 per occurrence and $2,000,000 annual aggregate for all liability must be provided with excess or umbrella insurance making up the difference, if any, between the policy limits of underlying policies (including employer’s liability required in the worker's compensation coverage section) and the total amount of coverage required.

Coverage A shall include Bodily Injury and Property Damage liability for premises, operations, products and completed operations, independent contractors, contractual liability covering this agreement, contract or lease, broad form property damage coverages, and property damage resulting from explosion, collapse or underground (XCU) exposures cannot be excluded (IF THE WORK INVOLVES

DEMOLITION/DESTRUCTION OF STRUCTURES, TRENCH WORK OR ANY WORK UNDERGROUND OR

BELOW THE SURFACE OF THE GROUND.) Coverage B shall include Personal Injury. Coverage C, Medical

Payments, is required.

Even If the work covered by this submission is covered by both Bid and Performance bonds, the Offeror is required to continue to purchase products and completed operations coverage, at least to satisfy this agreement, contract, or lease, for a minimum of three years beyond the County's acceptance of renovation or construction projects.

Business Auto Liability Coverage

Minimum limit of $1,000,000 per accident or occurrence. Automobile liability coverage is to include

Bodily Injury and Property Damage arising out of ownership, maintenance, or use of any auto, including owned, non-owned and hired automobiles and for any employee or subcontractor’s non-ownership use of an auto.

The General Liability and Business Auto Liability policies shall be endorsed to include Escambia County, Florida as an additional insured and provide for 30-day notification of cancellation to the County.

Umbrella Liability Coverage

Umbrella liability insurance is preferred, but an Excess Liability equivalent may be allowed as an alternative solely at the discretion of the County. Whichever type of coverage is provided, it shall not be more restrictive than the underlying insurance policy coverages. Umbrella coverage shall drop down to provide coverage where the underlying limits are exhausted.

Pollution Liability Insurance

Minimum limits of $5,000,000.00 per occurrence/aggregate. Coverage protects against gradual or sudden or accidental exposures and incidents including discharge of pollutants brought to the site, or pre-existing pollutants on site. This includes bodily injury, property damage, cleanup, and any related costs.

3. Vendor Submissions

3.1. I understand that this is a written quote request not a formal bid or solicitation. **

☐ Yes

☐ No

*Response required

3.2. I confirm that the pricing submitted in the Pricing Table is valid for the purposes of this written quote request**

☐ Please confirm

*Response required

3.3. Bid Form*

Upload your SIGNED Bid Form. NOTE: Signatory must be a party authorized in SunBiz

*Response required

3.4. W-9*

Please Provide a copy of your W-9

*Response required

3.5. Insurance Documents*

Please upload required insurance documents.

*Response required

3.6. Sunbiz Registration*

Upload Sunbiz registration here.

*Response required

4. Pricing Table

TESTING, INSPECTIONS, AND ADDITIONAL SERVICES AT PERDIDO LANDFILL 13009 BEULAH ROAD

CANTONMENT FL

For each line item all equipment, labor, travel, and any additional fees associated with completing each task in its entirety are to be included.

Line Item Description Quantity Unit of

Measure Unit Cost Total

Quarterly

Inspection Sprinkler system at HHW (Household

Hazardous Waste) 3 Each

Semi-Annual

Inspection Dry chemical system at HHW

(Household Hazardous Waste) 2 Each

Annual

Inspection Fire alarm control panel at HHW

(Household Hazardous Waste) 1 Each

Annual

Inspection Fire Pump (Pump house in Admin

Parking) 1 Each

Annual

Inspection Fire alarm control panel at pump house (Pump house in Admin Parking) 1 Each

Annual

Inspection Hydrant testing 3 Each

Annual

Inspection Backflow preventer testing 5 Each

Annual

Inspection Detection systems at Admin and

Operations Garage 1 Each

Hourly Rate Hourly Rate for non-inspection related maintenance and repair calls.

Please include travel, labor, and any additional fees related to making repairs and performing inspections not already included in this table within this line item.

1 Hour

Monthly

Monitoring Monitor Fire System Panel 12 Each

Monthly

Monitoring Admin Building 12 Each

Monthly

Monitoring Operations Garage 12 Each

Monthly

Monitoring Scale House 12 Each

Unit Cost Total

Monthly

Monitoring Warehouse 12 Each

TOTAL

TESTING, INSPECTIONS, AND ADDITIONAL SERVICES AT PALAFOX TRANSFER STATION 2906 PALAFOX

ROAD PENSACOLA FL

For each line item all equipment, labor, travel, and any additional fees associated with completing each task in its entirety are to be included.

Line Item Description Quantity Unit of

Measure Unit Cost Total

Monthly

Inspection Sprinkler system 12 Each

Annual

Inspection Sprinkler system, Dry 1 Each

Monthly

Inspection Fire alarm control panel 12 Each

Monthly

Inspection Scale House 12 Each

Monthly

Inspection Warehouse 12 Each

Monthly

Monitoring Monitor fire system panel 12 Each

Monthly

Monitoring Monitor security alarm account at scale house 12 Each

Hourly Rate Hourly Rate for non-inspection related maintenance and repair calls.

Please include travel, labor, and any additional fees related to making repairs and performing inspections not already included in this table within this line item.

1 Hour

Unit Cost Total

INSPECTIONS FOR DEPARTMENT OF SOLID WASTE FIRE EXTINGUISHERS

Fire extinguishers are located at 3 sites managed by the department of solid waste (Palafox Transfer

Station / Perdido Landfill / Oak Grove Citizen Convenience Center) All travel, equipment, labor, and any additional costs to perform tasks will be included within pricing for each line item.

Line Item Description Quantity Unit of

Measure Unit Cost Total

Inspection 2 1/2 LB ABC 1 Each

Inspection 5 LB ABC 1 Each

Inspection 10 LB ABC 1 Each

Inspection 20 LB ABC 1 Each

Inspection 50 LB ABC Wheeled Unit 1 Each

Inspection 5 LB CO2 1 Each

Inspection 10 LB CO2 1 Each

Inspection 15 LB CO2 1 Each

Inspection 20 LB CO2 1 Each

Inspection 20 LB Hi Flow Purp. K 1 Each

Inspection 20 LB Hi Flow Dry Chem 1 Each

Inspection K Class 1 Each

RECHARGING OF DEPARTMENT OF SOLID WASTE FIRE EXTINGUISHERS

Station / Perdido Landfill / Oak Grove Citizen Convenience Center) All travel, equipment, labor, and any additional costs to perform tasks will be included within pricing for each line item.

Line Item Description Quantity Unit of

Measure Unit Cost Total

Recharge 2 1/2 LB ABC 1 Each

Recharge 5 LB ABC 1 Each

Recharge 10 LB ABC 1 Each

Recharge 20 LB ABC 1 Each

Recharge 50 LB ABC Wheeled Unit 1 Each

Recharge 5 LB CO2 1 Each

Recharge 10 LB CO2 1 Each

Recharge 15 LB CO2 1 Each

Recharge 20 LB CO2 1 Each

Recharge 20 LB Hi Flow Purp. K 1 Each

Recharge 20 LB Hi Flow Dry Chem 1 Each

Recharge K Class 1 Each

REPLACEMENT OF DEPARTMENT OF SOLID WASTE FIRE EXTINGUISHERS

Station / Perdido Landfill / Oak Grove Citizen Convenience Center) All travel, equipment, labor, and any additional costs to perform tasks will be included within pricing for each line item.

Line Item Description Quantity Unit of

Measure Unit Cost Total

Replacement 2 1/2 LB ABC 1 Each

Unit Cost Total

Replacement 5 LB ABC 1 Each

Replacement 10 LB ABC 1 Each

Replacement 20 LB ABC 1 Each

Replacement 50 LB ABC Wheeled Unit 1 Each

Replacement 5 LB CO2 1 Each

Replacement 10 LB CO2 1 Each

Replacement 15 LB CO2 1 Each

Replacement 20 LB CO2 1 Each

Replacement 20 LB Hi Flow Purp. K 1 Each

Replacement 20 LB Hi Flow Dry Chem 1 Each

Replacement K Class 1 Each

HYDRO TESTING OF DEPARTMENT OF SOLID WASTE FIRE EXTINGUISHERS

Station / Perdido Landfill / Oak Grove Citizen Convenience Center) All travel, equipment, labor, and any additional costs to perform tasks will be included within pricing for each line item.

Line Item Description Quantity Unit of

Measure Unit Cost Total

Hydro

Testing 2 1/2 LB ABC 1 Each

Hydro

Testing 5 LB ABC 1 Each

Hydro

Testing 10 LB ABC 1 Each

Unit Cost Total

Hydro

Testing 20 LB ABC 1 Each

Hydro

Testing 50 LB ABC Wheeled Unit 1 Each

Hydro

Testing 5 LB CO2 1 Each

Hydro

Testing 10 LB CO2 1 Each

Hydro

Testing 15 LB CO2 1 Each

Hydro

Testing 20 LB CO2 1 Each

Hydro

Testing 20 LB Hi Flow Purp. K 1 Each

Hydro

Testing 20 LB Hi Flow Dry Chem 1 Each

Hydro

Testing K Class 1 Each

SERVICING OF DEPARTMENT OF SOLID WASTE FIRE EXTINGUISHERS

Station / Perdido Landfill / Oak Grove Citizen Convenience Center) All travel, equipment, labor, and any additional costs to perform tasks will be included within pricing for each line item.

Line Item Description Quantity Unit of

Measure Unit Cost Total

Servicing 2 1/2 LB ABC 1 Each

Servicing 5 LB ABC 1 Each

Servicing 10 LB ABC 1 Each

Unit Cost Total

Servicing 20 LB ABC 1 Each

Servicing 50 LB ABC Wheeled Unit 1 Each

Servicing 5 LB CO2 1 Each

Servicing 10 LB CO2 1 Each

Servicing 15 LB CO2 1 Each

Servicing 20 LB CO2 1 Each

Servicing 20 LB Hi Flow Purp. K 1 Each

Servicing 20 LB Hi Flow Dry Chem 1 Each

Servicing K Class 1 Each