25-26-36_GUAMPO_Active_Transportation_Plan_Update.pdf

Advertised: March 6th, 2026

City of Greenville

Greenville Urban Area Metropolitan Planning Organization

REQUEST for LETTERS of INTEREST (RFLOI)

RFLOI #25-26-36

Greenville MPO Active Transportation Plan Update 2026

TITLE: Greenville MPO Active Transportation Plan Update 2026 ISSUE DATE: March 6th, 2026 SUBMITTAL DEADLINE: April 3rd, 2026 no later than 5 p.m. (EASTERN STANDARD TIME) ISSUING AGENCY: City of Greenville

SYNOPSIS

SUBCONSULTANTS ARE PERMITTED UNDER THIS CONTRACT.

This contract shall be partially reimbursed with Federal-aid funding through the North Carolina Department of Transportation (hereinafter referred to as the Department). The solicitation, selection, and negotiation of a contract shall be conducted in accordance with all Department requirements and guidelines.

The primary and/or subconsultant firm(s) shall be pre-qualified by the Department to perform ANY COMBINATION of the Discipline Codes listed below for the City of Greenville.

Discipline Codes required are:

132 – Landscape and Streetscape Design 141 – Multimodal Transportation Planning 171 – Public Involvement 261 – Long Range Transportation Planning 276 – Visualization 315 – Municipal and Regional Planning Studies 316 – Multi-use Trail Design, Survey, and Layout 318 – Multi-Modal Map Preparation and Presentation 410 – Multimodal Connectivity Planning 501 – Multimodal Facilities Planning 549 – Prioritization

WORK CODES for each primary and/or subconsultant firm(s) (if Subconsultants are allowed under this RFLOI) SHALL be listed on the respective RS-2 FORMS (see section ‘SUBMISSION ORGANIZATION AND

INFORMATION REQUIREMENTS’).

This RFLOI is to solicit responses (LETTERS of INTEREST, or LOIs) from qualified firms to provide professional consulting services to:

BACKGROUND AND PROPOSED CONTRACT SCOPE SUMMARY

As Lead Planning Agency (LPA), the City of Greenville and the Greenville Area Metropolitan Planning Organization are looking to update their 2019 Active Transportation Plan. The Active Transportation Plan is a long range (20-25 year horizon) planning document which highlights the opportunities for the Metropolitan Planning Area to improve and expand upon active transportation (pedestrian, bicyclist, and other forms of non-motor transportation) connections and infrastructure. Expanding off the bicycle and pedestrian section of the newly adopted 2050 Greenville MPO Metropolitan Transportation Plan (MTP), the 2026 ATP aims to track the progress and steps made by the city and towns towards implementing the outlined recommendations in the previous plan, update the bicycle and pedestrian maps and project sheets from the 2019 ATP to reflect new infrastructure developed since the last adopted ATP, and utilize similar a planning approach to develop the new plan. This plan will contain a comprehensive map of all existing and proposed bicycle, pedestrian, and greenway infrastructure for the entire planning area. Using the previous ATP maps as a starting point, the updated bike/ped maps should also include new and relevant information about existing greenway easements and similar existing land dedications/open space that the cities and towns have access to. The final ATP should contain the information from the previous plan, such as cut sheets for projects not yet constructed, and recommendations for policies and programs that haven’t been completed, as well as cut sheets for new projects, and new recommendations which utilize cutting-edge Policy, Program, Design, and Implementation strategies which take on active transportation from a variety of approaches. The planning area for the MPO is indicated on this map:

http://www.greenvillenc.gov/home/showdocument?id=760

The plan should*:

• Consider the current 2050 Greenville MPO Metropolitan Transportation Plan, as well as the previous Active Transportation Plan, and any new and existing plans developed by the City and Towns.

• Consider new and current developments within the MPO planning area in terms of bike and pedestrian connections, transit, rail, and aviation.

• Analyze the existing conditions of the bicycle and pedestrian network and growth trends.

• Identify and analyze the status of the implementation of projects and policies in previous Active

Transportation Plans.

• Identify and Forecast the demand and benefits of active transportation.

• Develop an updated map of the existing and proposed bicycle, pedestrian, and greenway infrastructure within the MPO planning area.

• Update projects and their associated cut sheets within the plan.

• Identify new active transportation projects and develop project cut sheets.

• Prioritize the projects through several different metrics, defined within the scope of work.

• Update policy, program, design, and implementation recommendations.

• Develop new policies, programs, design, and implementation methods.

• Identify funding sources for project construction.

• Comply with 13 USC 134, 49 USC 53, 23 CFR Part 450, MAP-21, FAST ACT and all other Federal and

State requirements.

*the above list should be considered a minimum, with the expected Plan accomplishments exceeding the above list (for further detail see Section Scope of Work).

Electronic LOIs should be submitted in .pdf format using software such as Adobe, CutePDF, PDF Writer, Docudesk deskPDF, etc.

An electronic submission must be received by the City on or before 5:00 PM EST on the RFLOI due date.

Send proposals to the City Public Dropbox folder.

City Dropbox Link: https://www.dropbox.com/request/fz0O7lADMgmmS8wvSMWP http://www.greenvillenc.gov/home/showdocument?id=760 https://www.dropbox.com/request/fz0O7lADMgmmS8wvSMWP

LOIs received after this deadline will not be considered.

For questions about the Request for Letter Of Interest, contact Jeffery Rashko at jrashko@greenvillenc.gov or visit: http://www.greenvillenc.gov/government/financial-services/current-bid-opportunities.

Except as provided below any firm wishing to be considered must be properly registered with the Office of the Secretary of State and with the North Carolina Board of Examiners for Engineers and Surveyors. Any firm proposing to use corporate subsidiaries or subcontractors must include a statement that these companies are properly registered with the North Carolina Board of Examiners for Engineers and Surveyors and/or the NC Board for Licensing of Geologists. The Engineers performing the work and in responsible charge of the work must be registered Professional Engineers in the State of North Carolina and must have a good ethical and professional standing. It will be the responsibility of the selected private firm to verify the registration of any corporate subsidiary or subcontractor prior to submitting a Letter of Interest. Firms which are not providing engineering services need not be registered with the North Carolina Board of Examiners for Engineers and Surveyors. Some of the services being solicited may not require a license. It is the responsibility of each firm to adhere to all laws of the State of North Carolina.

The firm must have the financial ability to undertake the work and assume the liability. The selected firm(s) will be required to furnish proof of Professional Liability insurance coverage in the minimum amount of $1,000,000.00. The firm(s) must have an adequate accounting system to identify costs chargeable to the project.

DEFINITIONS

For the purpose of this RFLOI the following terms shall have the meanings indicated:

A. “City”, “Client”, and “LGA” (Local Government Agency) means the City of Greenville, NC.

B. “City Council” means the City Council of the City of Greenville, NC.

C. ”Consultant” and “Contractor” are used interchangeably throughout this invitation to mean the person, firm, or corporation or other entity submitting a Proposal in response to this RFLOI.

INTRODUCTION

A. Information

The City of Greenville is requesting LOI’s from qualified consultants for the 2026 Greenville MPO Active Transportation Plan. This request for LOI’s is being issued by the MPO Division of the Engineering Department of the City. Unless otherwise directed, all communications regarding this RFLOI should be submitted in writing to the MPO Division via email at jrashko@greenvillenc.gov.

Any revisions to this RFLOI will be issued and distributed as addendum. Consultant are encouraged to submit any questions or items for clarification in writing to the above mentioned email address.

B. Background

The Greenville MPO is seeking to update their Active Transportation Plan. The Active Transportation plan is a long-term planning document which highlights the current state of multimodal infrastructure development. Typically developed in tandem with the Metropolitan Transportation Plan, the purpose of this plan is to analyze demand trends and benefits for pedestrian connections, identify projects, and create implementation strategies to support multimodal transportation systemwide. The application covers the entire Metropolitan Planning Area, including the City of Greenville, Town of Winterville, Town of Ayden, Village of Simpson, and the extraterritorial jurisdiction of Pitt County.

According to the latest census data, the study area has a population of approximately 161,800 residents, and the Greenville Urban Area MPO (GUAMPO) region encompasses over 188 square miles. The MPO Region encompasses Urban, Suburban, and Rural types of development, all with varying degrees of pedestrian and bicycle infrastructure. While the MPO continues to expand the available multimodal http://www.greenvillenc.gov/government/financial-services/current-bid-opportunities mailto:jrashko@greenvillenc.gov infrastructure, the organization and its stakeholders have a vision to infill these gaps and offer a complete bicycle and pedestrian system throughout the planning area.

C. Intended Boundaries

The 2026 The Active Transportation Plan will encapsulate the entire MPO boundary, including the city of Greenville, the Town of Winterville, the Town of Ayden, the Village of Simpson, and the MPO’s unincorporated boundaries within Pitt County.

SCOPE OF WORK

The City of Greenville is soliciting LOI’s for the services of a firm/team for the following contract scope of work:

PROPOSED CONTRACT SCOPE

The City of Greenville and the Greenville Urban Area Metropolitan Planning Organization shall provide all available, existing, and pertinent documentation and data to the selected consultant. The consultant will schedule, coordinate, and make all necessary arrangements for meetings conducted by the consultant or in partnership with City and GUAMPO during the course of the project. This scheduling and coordination will make every effort to ensure that no discrimination occurs with the timing of public forums, meetings, and hearings.

The consultant will take a lead role in all meetings, with GUAMPO staff assuming a supporting role during this period.

A detailed Scope of Work is denoted the Tasks Descriptions below. Generally, the Consultant shall perform all necessary tasks to provide the city with the 2026 Active Transportation Plan. The project shall include, but not be limited to, the evaluation of all multimodal network systems, including but not limited to, Bike/Pedestrian facilities, transit systems, rail network and train frequency, airport services and related information. Additionally, the 2026 ATP should include funding strategies, policy and design recommendations, and the associated public input. In addition, the study will provide planning level cost estimates needed for NCDOT's prioritization process and other funding sources to be identified as part of the ATP Plan update. The findings of this project will inform City agencies and community stakeholders on the opportunities, and constraints of the current network configuration, which will aid future transportation plans and alternatives. The work of the Consultant must satisfactorily complete the project in compliance with the current planning requirements of the FHWA. Multiple meetings with City staff and stakeholders will be required as will at least three presentations.

Task 1. Project Management Project management will include work necessary for communication and completion of the project tasks on time and within budget. The Consultant must prepare a project work plan and project schedule within 1 week of Notice to Proceed. A project kickoff meeting will be held with the Consultant and the Client within 2 weeks of the Notice to Proceed. The Consultant will be expected to hold bi-weekly coordination calls with the Client throughout the duration of the plan’s development.

The consultant will provide monthly invoices in a standard format. The consultant will be expected to prepare a monthly progress report containing a summary of that month’s activities.

The Consultant will be expected to present to the TCC and TAC two times each; once for a status update presentation during the plan’s preparation and once during the plan’s consideration for adoption. Consultant will prepare all necessary meeting materials, including handouts and presentations about the comprehensive safety action plan for the TAC and TCC meetings.

Task 2. Public Engagement The Consultant will lead the development of materials and facilitation of a robust public engagement process for the ATP. The engagement process is envisioned to include 3 phases, and will consist of the following items:

• Steering Committee – GUAMPO staff will assemble an ATP Steering Committee. The Consultant will meet with the Steering Committee Quarterly during the preparation of the plan. The Steering Committee will serve as a resource to track plan development progress, offer feedback on methodology, and review results and outcomes.

• Online survey – The Consultant will prepare an online survey to coincide with the first 2 phases of public engagement. The Consultant will identify the most appropriate survey instrument, develop survey content, and summarize feedback received.

• Pop-up meetings – The Consultant will prepare for and facilitate 4 in-person pop-up meetings over the life of the ATP development, which will occur at festivals or community events. 2 meetings are expected to occur within each the first 2 phases of public engagement. GUAMPO staff will identify potential venues for pop-up meetings. The Consultant will prepare content for each meeting, assist GUAMPO staff with facilitating the meetings, and summarize feedback.

• Stakeholder meetings – The Consultant will conduct 5 stakeholder meetings to gather information from key interest groups. Each meeting will be no longer than 90 minutes. GUAMPO staff will be responsible for identifying the stakeholders. The Consultant will be responsible for facilitating these meetings, either in-person or virtually.

• Public engagement summary – The Consultant will summarize feedback received during all phases of the public engagement process. Feedback from this process will be incorporated into all subsequent tasks of the ATP development and will be included as an appendix to the ATP.

Task 3. Existing Conditions Analysis The Consultant will update the existing conditions content from the 2019 version of the ATP. This will include an update to reflect relevant recommendations from local and regional plans completed and implementation plans involving implementation, design, policy, and programming following the adoption of the 2019 ATP. The Pitt County Comprehensive Transportation Plan (CTP 2.0) will be incorporated to include

Other existing conditions content such as demographics, multimodal transportation conditions, community characteristics, and environmental conditions will be updated with the most currently available data. Data from the 2050 MTP is available to use. The most updated regional travel demand model will also be made available by NCDOT for use in this effort.

Task 4. Active Transportation Map and Needs Assessment The Consultant will revisit the recommendations and projects identified in the 2019 ATP, incorporate the data compiled during the Existing Conditions task and feedback from the public engagement process to develop an updated series of multimodal recommendations. Multimodal recommendations will be documented using narrative, tables, and mapping. This process will consist of the following elements:

• Existing plus committed projects – The Consultant will prepare a list of existing plus committed projects, highlighting projects completed or underway since the completion of the 2019 ATP.

• Transit – The Consultant will pull forward recommendations from Greenville Area Transit (GREAT) bus transit planning efforts to include within the ATP. While no new independent transit recommendations are envisioned to be developed within the ATP. Recommendations that overlap transit stops should include GREAT’s recommended improvements.

• Bicycle Network – The Consultant will pull forward recommendations from the existing bicycle planning efforts, such as the MPO’s Metropolitan Transportation Plan, the previous ATP, and the Pitt County Comprehensive Transportation Plan to include within the ATP. New independent bicycle projects are envisioned within the ATP, as well as Incidental bicycle projects that may be added through connecting greenways.

• Pedestrian Network – The Consultant will pull forward recommendations from the existing pedestrian planning efforts, such as the MPO’s Metropolitan Transportation Plan, the previous ATP, and the Pitt County Comprehensive Transportation Plan to include within the ATP. New independent pedestrian projects are envisioned within the ATP, as well as incidental pedestrian projects may be added through changes to pedestrian crossings, and connecting greenways.

• Greenway Network –The Consultant will pull forward recommendations from the existing Greenway planning efforts, such as the MPO’s Metropolitan Transportation Plan, the previous ATP, and the Pitt County Comprehensive Transportation Plan, and other plans developed to include within the ATP. New independent greenway projects are envisioned within the ATP, as well as incidental greenway and trail projects that may be added through changes to roadway improvements.

Task 5. Prioritization The Consultant will revisit the prioritization process within the 2019 ATP prioritization process. The Consultant will consider SPOT prioritization requirements, the latest federal guidance, and public engagement feedback to develop a bicycle/pedestrian project ranking methodology. GUAMPO staff and the MTP Steering Committee will be asked for feedback on the draft methodology prior to its finalization. Following the development of a finalized methodology, the Consultant will update existing project cut sheets, and develop new project cut sheets for the highest priority projects in the MPO. The prioritization methodology and results will be documented within the ATP.

Task 6. Recommendations The Consultant will revisit the policy, programming, and design recommendations, as well as the implementation strategies within the 2019 ATP. The Consultant will consider actions and items that have been completed, and what actions need to be completed. The Consultant will update and include new policy, programming, and design recommendations which expand upon what has been completed and support the recommendations that still need to be completed. These updates should also consider the latest federal guidance, public engagement and stakeholder feedback.

Task 7. Implementation and Funding Sources The Consultant will review the implementation strategies and action steps within the existing ATP. The Consultant will consider actions and items that have been completed, and what actions need to be completed.

The Consultant will update and include expand upon the methods to implement the policies, programs, and designs, as well as what action steps need to be taken to achieve these recommendations. The Consultant will also include various funding sources that the local governments can use to fund projects. These updates should also consider the latest federal guidance, public engagement and stakeholder feedback.

Task 8. Plan Adoption and Final Documentation Delivery The Consultant will develop a final report using the contents of the 2019 ATP as a starting point. Where appropriate, the narratives from this plan can be adapted to fit the needs of the new plan. New content developed, as well as information reviewed as a part of this scope will be incorporated either using narrative, graphics, or mapping. Feedback obtained during the public engagement process will be documented and incorporated as appropriate into the plan’s final recommendations. The final report will satisfy all federal transportation planning requirements.

The Consultant will prepare a draft version of the ATP for consideration by the public, stakeholders, agency partners, and elected and appointed officials. The draft report will be made available for comment by all interested persons pursuant to the requirements included in the GUAMPO Public Involvement Plan. The Consultant will prepare a draft version of the ATP for consideration by the public, stakeholders, agency partners, and elected and appointed officials. The draft report will be made available for comment by all interested persons pursuant to the requirements included in the GUAMPO Public Involvement Plan.

The Consultant will make any necessary changes to the draft ATP based on feedback received during the public review period.

The final Active Transportation Plan will be furnished to GUAMPO electronically in a file package consisting of the following deliverables:

• One (1) digital copy of the report and exhibits in Adobe format

• One (1) digital copy of the report in an editable Word format

• One (1) physical copy of the report

• PDF copies of all system map(s) in the report

• All GIS layers and mapping files associated with the Active Transportation Plan

• All Associated data (spreadsheets and other miscellaneous file types) dealing with the Active

Transportation Plan

PROPOSED CONTRACT TIME: July 2026 through December 2027

PROPOSED CONTRACT PAYMENT TYPE: This will be a LUMP SUM contract.

SUBMITTAL REQUIREMENTS

All LOIs are limited to fifteen (15) pages (excluding appendices) inclusive of the cover sheet and shall be typed on 8-1/2” x 11” sheets, single-spaced, and font size 11 or greater.

LOIs containing more than fifteen (15) pages will not be considered.

One (1) electronic total copy of the LOI should be submitted.

Firms submitting LOIs are encouraged to carefully check them for conformance to the requirements stated in the section titled SUBMISSION ORGANIZATION AND INFORMATION REQUIREMENTS. If LOIs do not meet ALL of these requirements they will be disqualified. No exception will be granted.

SELECTION PROCESS

Following is a general description of the selection process:

• The LGA’s Selection Committee will review all qualifying LOI submittals.

• For Project-Specific Contracts (non-On-Call type contracts), the LGA’s Selection Committee MAY, at the LGA’s discretion, shortlist firms to be interviewed. IF APPLICABLE, dates of shortlisting and dates for interviews are shown in the section SUBMISSION SCHEDULE AND KEY DATES at the end of this

RFLOI.

• In order to be considered for selection, consultants must submit a complete response to this RFLOI prior to the specified deadlines. Failure to submit all information in a timely manner will result in disqualification.

CITY OF GREENVILLE TERMS AND CONDITIONS

1. NON-DISCRIMINATION: The City of Greenville does not discriminate on the basis of race, color, sex, national origin, religion, age or disability. Any contractors or vendors who provide services, programs or goods to the City are expected to fully comply with the City’s non-discrimination policy.

2. NON-COLLUSION: Respondents, by submitting a signed proposal, certify that the accompanying submission is not the result of, or affected by, any unlawful act of collusion with any other person or company engaged in the same line of business or commerce, or any other fraudulent act punishable under North Carolina or United States law.

3. PAYMENT TERMS: The City agrees to pay all approved invoices Net Thirty (30) days from the date received and approved. The City does not agree to the payment of late charges or finance charges assessed by the seller or vendor for any reason. Invoices are payable in U.S. funds.

4. GOVERNING LAW: Any agreement, contract or purchase order resulting from this invitation to bid, request for proposals or request for qualifications or quotes, shall be governed by the laws of the State of North Carolina.

5. ACCEPTANCE/REJECTION OF PROPOSALS: The City of Greenville reserves the right to award to the Firm who will best serve the interests of the City. The City also reserves the right to waive minor variations in the specifications and in the bidding process, as well as to accept in whole or in part such proposal(s) where it deems it advisable in protection of the best interests of the City. The City further reserves the right to accept or reject any or all bids/proposals, and to award or not award a contract based on this proposal.

6. E-VERIFY COMPLIANCE: The Contractor shall comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes. Further, if the Contractor utilizes a Subcontractor, the Contractor shall require the Subcontractor to comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes. By submitting a proposal, the Proposer represents that their firm and its Subcontractors are in compliance with the requirements of Article 2 Chapter 64 of the North Carolina General Statutes.

7. CONFLICT OF INTEREST: Each proposer shall affirm that no official or employee of the City of Greenville is directly or indirectly interested in this proposal for any reason of personal gain.

8. EQUAL EMPLOYMENT OPPORTUNITY CLAUSE: The City of Greenville has adopted an Equal Employment Opportunity Clause, which is incorporated into all specifications, purchase orders and contracts, whereby a vendor agrees not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin or ancestry. By submitting a proposal, the firm is attesting that they are an Equal Opportunity Employer.

9. NCDOT’s RS-2 Forms: Completed RS-2 forms SHALL be submitted with the firm’s letter of interest.

This section is limited to the number of pages required to provide the requested information. For the Prime Consultant firm, submit Prime Consultant Form RS-2 Rev 1/14/08. If Subconsultants are allowed under this RFLOI and if any/all Subconsultants firms to be, or anticipated to be, utilized by your firm;

submit Subconsultant Form RS-2 Rev 1/15/08. In the event the firm has no subconsultant, it is required that this be indicated on the Subconsultant Form RS-2 by entering the word “None” or the number “ZERO” and signing the form. Complete and sign each Form RS-2 (instructions are listed on the form).

The required forms are available on the Department’s website at:

https://connect.ncdot.gov/business/consultants/Pages/Guidelines-Forms.aspx Prime Consultant Form RS-2 Subconsultant Form RS-2 https://connect.ncdot.gov/business/consultants/Pages/Guidelines-Forms.aspx https://connect.ncdot.gov/business/consultants/Roadway/Form%20RS-2%20Prime%20Contractor%20(Task%20Orders%20ONLY).pdf https://connect.ncdot.gov/business/consultants/Roadway/Form%20RS-2%20Subcontract%20(Task%20Orders%20ONLY).pdf

10. FEDERAL LAW: Federal law (Rehabilitation Act and ADA) prohibits handicapped discrimination by all governmental units. By submitting a proposal, the vendor is attesting toits policy of nondiscrimination regarding the handicapped.

11. TAXES: Sales taxes may be listed on the proposal, but as a separate item. No charge will be allowed for Federal Excise and Transportation tax from which the City is exempt.

12. WITHDRAWAL OF PROPOSALS: No bid/proposal may be changed or withdrawn after the stated time and date for submittal. Bids/proposals submitted shall be binding for ninety (90) days after the date of submittal.

13. SERVICES PERFORMED: All services rendered under this agreement will be performed at the Seller’s own risk and the Seller expressly agrees to indemnify and hold harmless The City of Greenville, its officers, agents, and employees from any and all liability, loss or damage that they may suffer as a result of claims, demands, actions, damages or injuries of any kind or nature whatsoever by or to any and all persons or property.

14. INDEPENDENT CONTRACTOR: It is mutually understood and agreed the Seller is an independent contractor and not an agent of the City of Greenville, and as such, Seller, his or her agents and employees shall not be entitled to any City employment benefits, such as but not limited to vacation, sick leave, insurance, workers’ compensation, pension or retirement benefits.

15. VERBAL AGREEMENT: The City will not be bound by any verbal agreements.

16. INSURANCE REQUIREMENTS: Contractor shall maintain at its own expense

(a) Commercial General Liability Insurance in an amount not less than $1,000,000 per occurrence for bodily injury or property damage; City of Greenville, 200 W. Fifth St. Greenville, NC 27834 shall be named as additional insured.

(b) Professional Liability insurance in an amount not less than $1,000,000 per occurrence-if providing professional services;

(c) Workers Compensation Insurance as required by the general statutes of the State of North Carolina and Employer’s Liability Insurance not less than $1,000,000 each accident for bodily injury by accident, $1,000,000 each employee for bodily injury by disease, and $1,000,000 policy limit;

(d) Commercial Automobile Insurance applicable to bodily injury and property damage, covering all owned, non-owned, and hired vehicles, in an amount not less than $1,000,000 per occurrence as applicable. Certificates of Insurance shall be furnished prior to the commencement of Services.

17. IRAN DIVESTMENT ACT: Vendor certifies that; (i) it is not identified on the Final Divestment List or any other list of prohibited investments created by the NC State Treasurer pursuant to N.C.G.S. 143-6A-4;

(ii) it will not take any actions causing it to appear on any such list during the terms of this contract, and

(iii) it will not utilize any subcontractor to provide goods and services hereunder that is identified on any list.

TITLE VI NONDISCRIMINATION NOTIFICATION

The LGA in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all RESPONDENTS that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit LETTERS of INTEREST (LOIs) in response to this ADVERTISEMENT and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

SMALL PROFESSIONAL SERVICE FIRM (SPSF) PARTICIPATION

The Department encourages the use of Small Professional Services Firms (SPSF). Small businesses determined to be eligible for participation in the SPSF program are those meeting size standards defined by Small Business Administration (SBA) regulations, 13 CFR Part 121 in Sector 54 under the North American Industrial Classification System (NAICS). The SPSF program is a race, ethnicity, and gender-neutral program designed to increase the availability of contracting opportunities for small businesses on federal, state or locally funded contracts. SPSF participation is not contingent upon the funding source.

The Firm, at the time the Letter of Interest is submitted, shall submit a listing of all known SPSF firms that will participate in the performance of the identified work. The participation shall be submitted on the Department’s Subconsultant Form RS-2. RS-2 forms may be accessed on the Department’s website at NCDOT Connect Guidelines & Forms.

The SPSF must be qualified with the Department to perform the work for which they are listed.

PREQUALIFICATION

The North Carolina Department of Transportation maintains on file the qualifications and key personnel for each approved discipline, as well as any required samples of work. Each year on the anniversary date of the company, the firm shall renew their prequalified disciplines. If your firm has not renewed its application as required by your anniversary date or if your firm is not currently prequalified, please submit an application to the Department prior to submittal of your LOI. An application may be accessed on the Department’s website at Prequalifying Private Consulting Firms -- Learn how to become Prequalified as a Private Consulting Firm with NCDOT. Having this data on file with the Department eliminates the need to resubmit this data with each letter of interest.

Professional Services Contracts are race and gender neutral and do not contain goals. However, the Respondent is encouraged to give every opportunity to allow Disadvantaged, Minority-Owned and Women-Owned Business Enterprises (DBE/MBE/WBE) subconsultant utilization on all LOIs, contracts and supplemental agreements. The Firm, subconsultant and subfirm shall not discriminate on the basis of race, religion, color, national origin, age, disability or sex in the performance of this contract.

DIRECTORY OF FIRMS AND DEPARTMENT ENDORSEMENT

Real-time information about firms doing business with the Department, and information regarding their prequalifications and certifications, is available in the Directory of Transportation Firms. The Directory can be accessed on the Department’s website at Directory of Firms -- Complete listing of certified and prequalified firms.

The listing of an individual firm in the Department’s directory shall not be construed as an endorsement of the firm.

SELECTION CRITERIA

All prequalified firms who submit responsive letters of interest will be considered.

In selecting a firm/team, the selection committee will take into consideration qualification information including such factors as:

https://connect.ncdot.gov/business/consultants/Pages/Guidelines-Forms.aspx https://connect.ncdot.gov/business/consultants/Pages/Guidelines-Forms.aspx https://connect.ncdot.gov/business/Prequal/Pages/Private-Consulting-Firm.aspx https://connect.ncdot.gov/business/Prequal/Pages/Private-Consulting-Firm.aspx https://www.ebs.nc.gov/VendorDirectory/default.html

1. CRITERIA NUMBER 1 - 30% = Past performance/ Demonstrated experience, proven record of success on similar projects. Firm's experience, knowledge, and familiarity with the desired services.

2. CRITERIA NUMBER 2 - 30% = Qualifications of individual(s) proposed for the duties including any subconsultants.

3. CRITERIA NUMBER 3 - 30% = Technical Approach - The firm’s understanding of, and approach to accomplish objectives of the plan, including their envisioned scope for the work and any innovative ideas/approaches.

4. CRITERIA NUMBER 4 – 10% = Quality and completeness of response to the RFLOI.

After reviewing qualifications, if firms are equal on the evaluation review, then those qualified firms with proposed SPSF participation will be given priority consideration.

SUBMISSION ORGANIZATION AND INFORMATION REQUIREMENTS

Firms submitting LOIs are encouraged to carefully check for conformance to the requirements stated in this section. If LOIs do not meet ALL of these requirements they will be disqualified. No exception will be granted.

The LOIs are limited to 15 pages (excluding appendices) inclusive of the cover sheet and shall be typed on 8- 1/2” x 11” sheets, single-spaced, and font size 11 or greater. LOIs containing more than 15 pages will not be considered. Electronic LOIs should be submitted in .pdf format using software such as Adobe, CutePDF PDF Writer, Docudesk deskPDF, etc. The submission of the LOI must be received by the City on or before 5:00 PM EST on the RFLOI due date. The address for electronic deliveries is:

https://www.dropbox.com/request/fz0O7lADMgmmS8wvSMWP LOIs received after this deadline will not be considered.

The LOI should be addressed to Jeffery Rashko, Planner, Greenville MPO and must include the name, address, telephone number, and e-mail address of the prime consultant’s contact person for this RFLOI.

To be consider responsive the LOI must include the information outlined below:

Chapter 1 - Introduction

The Introduction should demonstrate the consultant's overall qualifications to fulfill the requirements of the scope of work and should contain the following elements of information:

Expression of firm’s interest in the work;

Statement of whether firm is on register;

Date of most recent private engineering firm qualification;

Statement regarding firm‘s(’) possible conflict of interest for the work; and Summation of information contained in the letter of interest.

Chapter 2 - Team Qualifications

This chapter should elaborate on the general information presented in the introduction, to establish the credentials and experience of the consultant to undertake this type of effort. The following must be included:

1. Identify recent, similar projects the firm, acting as the prime contractor, has conducted which demonstrates its ability to conduct and manage the project. Provide a synopsis of each project and include the date completed, and contact person.

2. If subconsultants are involved, provide corresponding information describing their qualifications as requested in bullet number 1 above.

Chapter 3 - Team Experience

This chapter must provide the names, classifications, and location of the firm’s North Carolina employees and resources to be assigned to the advertised work; and the professional credentials and experience of the persons assigned to the project, along with any unique qualifications of key personnel. Although standard personnel resumes may be included in the Appendix, identify pertinent team experience to be applied to this project. Specifically, the Department is interested in the experience, expertise, and total quality of the consultants proposed team. If principals of the firm will not be actively involved in the study/contract/project, do not list them. The submittal shall clearly indicate the Consultant’s Project Manager, other key Team Members and his/her qualifications for the proposed work. Also, include the team’s organization chart for the Project / Plan. A Capacity Chart / Graph (available work force) should also be included. Any other pertinent information should also be listed in this section.

Note: If a project team or subconsultant encounters personnel changes, or any other changes of significance dealing with the company, NCDOT should be notified immediately.

Chapter 4 - Technical Approach

The consultant shall provide information on its understanding of, and approach to accomplish, this project, including their envisioned scope for the work and any innovative ideas/approaches, and a schedule to achieve the dates outlined in this RFLOI (if any project-specific dates are outlined below).

APPENDICES-

Consultant Certification Form RS-2 and Resumes of key staff members

Correspondence and questions concerning this RFLOI should be directed to Jeffery Rashko at jrashko@greenvillenc.gov. LOIs must be submitted to City Public Dropbox folder:

If applicable, questions may be submitted electronically only, to the contact above. Responses will be issued in the form of an addendum available to all interested parties. Interested parties should also send a request, by email only, to the person listed above to be placed on a public correspondence list to ensure future updates regarding the RFLOI or other project information can be conveyed. Questions must be submitted to the person listed above no later than noon on March 30th, 2026. The last addendum will be issued no later than 5:00 PM on April 1st, 2026.

SUBMISSION SCHEDULE AND KEY DATES

RFLOI Release – March 6th, 2026

Deadline for Questions – March 30th, 2026 no later than noon

Issue Final Addendum – April 1st, 2026 no later than 5:00 PM (End of Business Day) Deadline for LOI Submission – April 3rd, 2026 no later than 5:00 PM (End of Business Day) Interviews (if applicable) *– April 9th and 10th, 2026 Firm Selection and Notification ** – April 17th, 2026 mailto:jrashko@greenvillenc.gov

* Notification will ONLY be sent to shortlisted firms.

** Notification will ONLY be sent to selected firm

Title VI of the Civil Rights Act of 1964 Nondiscrimination Provisions, Appendices A & E.

During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees as follows:

1) Compliance with Regulations: The contractor (hereinafter includes consultants) will comply with the Acts and the Regulations relative to Nondiscrimination in Federally-assisted programs of the U.S. Department of Transportation (USDOT), as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract.

(2) Nondiscrimination: The contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, national origin, sex, age, creed (religion), low-income, limited English proficiency, or disability in the selection and retention of subcontractors, including procurements of materials and leases of equipment.

The contractor will not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21.

(3) Solicitations for Subcontractors, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the contractor of the contractor's obligations under this contract and the Acts and the Regulations relative to Nondiscrimination on the grounds of race, color, or national origin.

(4) Information and Reports: The contractor will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Recipient or the USDOT to be pertinent to ascertain compliance with such Acts, Regulations, and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the contractor will so certify to the Recipient or the USDOT, as appropriate, and will set forth what efforts it has made to obtain the information.

(5) Sanctions for Noncompliance: In the event of a contractor's noncompliance with the Non-discrimination provisions of this contract, the Recipient will impose such contract sanctions as it or the USDOT may determine to be appropriate, including, but not limited to:

(a) withholding payments to the contractor under the contract until the contractor complies; and/or

(b) cancelling, terminating, or suspending a contract, in whole or in part.

(6) Incorporation of Provisions: The contractor will include the provisions of paragraphs one through six in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The contractor will take action with respect to any subcontract or procurement as the Recipient or the USDOT may direct as a means of enforcing such provisions including sanctions for noncompliance.

Provided, that if the contractor becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction, the contractor may request the Recipient to enter into any litigation to protect the interests of the Recipient. In addition, the contractor may request the United States to enter into the litigation to protect the interests of the United States.

I. During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees to comply with the following nondiscrimination statutes and authorities;

including but not limited to:

Pertinent Nondiscrimination Authorities

• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21.

• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);

• Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex);

• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27;

• The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age);

• Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex);

• The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not);

• Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R.

parts 37 and 38;

• The Federal Aviation Administration's Nondiscrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex);

• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures Nondiscrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations;

• Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100);

• Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq);

• Federal transit laws, specifically 49 U.S.C. § 5332 (prohibiting discrimination based on race, color, religion, national origin, sex (including gender identity), disability, age, employment, or business opportunity).

MPO Boundary Map