25-173-S_Solicitation_Pre-Submittal_Presentation_FINAL.pdf

Date (xx/xx/xxxx) Department Name Page NumberSeattle Public UtilitiesSeattle Public Utilities

On-Call Environmental Services (Natural Resources)

RFQ No 25-173-S

Tuesday, 12/02/25 Teams

2-3PM

Date (xx/xx/xxxx) Department Name Page NumberSeattle Public Utilities

Agenda Welcome/Sign-In/Introductions Jamie RFQ Overview Scope of Work Clayton Proposal Evaluation Criteria Clayton WMBE Inclusion Plan Overview Jamie Solicitation Details Jamie

Questions and Answers Consultant Networking

Contract Overview

• SPU seeks up to two (2) professional environmental consulting team(s) to provide on-call Environmental and Natural Resources Services to support planning and implementation of its capital, operation, and maintenance programs

• Primarily supporting projects on issues / impacts affecting wetland, watercourse, and fish and wildlife resources (“the resources”)

• Each contract is estimated at $1M. Combined total of $2M.

RFQ - Scope of Work

CORE ACTIVITIES

• Biological

• Environmental Review

• Permitting

• Water Quality

• Noise

SUPPORT ACTIVITIES

• Mapping/Survey

• General

Biological (CORE)

• ID, delineation, mapping, assessment, and documentation of wetlands, watercourses and ordinary high water marks (OHWM), shorelines and OHWMs, and other aquatic resources

• analysis and assessment of wetland functions and values;

wetland classification and rating; assessing and typing watercourse reaches and fish habitat; impact analysis for proposed projects or developments

RFQ: Scope of Work (CORE and SUPPORT activities)

Biological (CORE), continued

• inventory, assessment, monitoring, documentation of fish/ wildlife species and habitats, including ESA-listed species;

determining species presence, assessing fish passage barriers, and monitoring fish/wildlife behavior during construction

• preparation of BEs (ESA compliance)

• Essential Fish Habitat consultations and assessment;

coordination with state and federal resource agencies

Biological (CORE), continued

• impact characterization including habitat and species surveys of migratory birds

• tree inventory, hazard assessment, and protection

• Cedar River Habitat Conservation Plan (HCP) plant, fish, and wildlife surveys and compliance

• impact mitigation planning and monitoring

• landscaping/revegetation/habitat restoration/mitigation

Environmental Review (CORE)

• environmental impact assessment and documentation for purposes of SEPA/NEPA compliance, relative to the resources

• preparation of SEPA/NEPA documents including Categorical Exemptions/Exclusions; Environmental Assessments; Addenda, Environmental Impact Statements

Permitting (CORE)

• coordination with regulatory agencies

• Preparation/submittal of applications for permits and approvals for purposes of complying with relevant environmental and land use regulations involving (but not limited to) U.S. Army Corps of Engineers; USFWS; NOAA; EPA; State of Washington Departments of Ecology, Fish and Wildlife, and Natural Resources;

King County; and Seattle Departments of Construction and Inspections and Parks and Recreation

Water Quality (CORE)

• preparation of project-specific WQMPPs, SWPPPs, staff education and training materials, and other water quality documentation as may be required

• water quality monitoring

• noise monitoring and application for variances

Mapping/Survey (SUPPORT)

• GPS and GIS support (both mapping and survey-grade capacities)

• land survey related to scope of work items described above, including field surveying to identify legal boundaries, survey monumentation, and delineated natural resources, etc.

• consultants will be expected to use SPU Design Standards and Guidelines; SPU CAD Standards, SPU Land Survey Standards, and City of Seattle Standard Plans and Specifications

General (SUPPORT)

• coordination with Tribes and other government agencies including, but not limited to, City of Seattle departments of Construction and Inspection, Parks and Recreation, Transportation, and City Light; King County and other local jurisdictions that contain SPU infrastructure; WSDOT; and federal and State of Washington resource agencies

• evaluation of other consultants’ resource work and documents

General (SUPPORT), continued

• policy consultation

• preparation of correspondence, meeting minutes, reports, permit applications, monitoring documents, and other documentation associated with CORE activities

• construction monitoring and reporting

• emergency project documentation and reporting

• development and deployment of training events associated with CORE activities

RFQ – Submittal Evaluation Selection Criteria 100

Points Team Organization & Qualifications 15 Project Understanding & Approach 40 Key Personnel 35 Inclusion Plan - Provide a detailed description of the strategies and actions Prime Consultant will make to fairly and equitably outreach, support, and contract with Women and Minority Business Enterprises.

WMBE Inclusion Plan

• Each bidder must submit a WMBE inclusion plan demonstrating the Prime’s commitment to inclusion of WMBE firms—including strategies to provide meaningful opportunities that strengthen, maintain, and grow partnerships, and build capacity.

• WMBE is defined as at least 51% women and/or minority-owned. The City does not require a business to be certified at the State level.

• While the goals are aspirational, Prime is expected to employ good-faith efforts to develop and achieve the goals.

WMBE Inclusion Plan

How to find WMBEs

• In OpenGov, view other firms interested in this project under the Followers tab.

https://procurement.opengov.com/portal/seattle

• Search the City’s Online Business Directory -> Use advanced search to filter by Consulting and WMBE businesses only. https://web6.seattle.gov/fas/registration/

• Search the State’s WMBE Directory Washington State Office of Minority & Women's Business Enterprises Certification Management System (diversitycompliance.com)

• Search for other similar City of Seattle contracts to see who are primes/subs:

https://coscontractsearchportal.masterworkslive.com/ https://procurement.opengov.com/portal/seattle https://web6.seattle.gov/fas/registration/ https://omwbe.diversitycompliance.com/ https://omwbe.diversitycompliance.com/ https://coscontractsearchportal.masterworkslive.com/

Debrief After a solicitation process, a debrief is an opportunity for any firm who submitted a proposal to gain a better understanding of the selection process. It offers firms opportunity to ask questions and hear about:

• The evaluation process;

• How the proposal was evaluated in relation to the evaluation criteria;

• What was successful in the proposal, as well as opportunities for improvement.

As part of the debrief, Seattle Public Utilities wants to hear about proposers’ experiences and any feedback they may have about the process.

Procurement Schedule

Solicitation Release Tuesday, 11/18/25

Pre-Submittal Conference (Non-Mandatory)

Tuesday, 12/02/25 @ 2-3PM

Deadline for Questions Friday, 12/12/25 @ Noon

Response Submission Deadline Thursday, 01/15/26 @ 1PM

Interviews if Conducted (estimated) Early February 2026

Solicitation Details Point of Contact

Jamie Cortez, Contract Administrator Jamie.Cortez@Seattle.gov 206.684.5021 mailto:Jamie.Cortez@seattle.gov

Doing Business with the City Online Sessions

• Information is provided to vendors, consultants and contractors on how to do business with the City including tips on bidding and explanations of procedures and forms.

• Free to attend – no registration required – just drop in!

• Visit The Buy Line blog for dates and times.

http://thebuyline.seattle.gov/

Additional Resources

• Tabor 100 Technical Assistance – Training and guidance on how to navigate City of Seattle contracting. Click on the Technical Assistance dropdown and select Technical Assistance Intake Form

• Business Impact Northwest Technical Assistance – Business support services for companies that wish to contract with the City of Seattle.

https://www.tabor100.org/ https://www.tabor100.org/ https://businessimpactnw.org/contracting-with-the-city-of-seattle/ https://businessimpactnw.org/contracting-with-the-city-of-seattle/

Questions and Answers Deadline for questions is Friday, 12/12/25 by 12:00 PM

Submit questions to the procurement portal (OpenGov) under the Question & Answer section or by email to Jamie.Cortez@Seattle.gov mailto:jamie.cortez@seattle.gov

Consultant Networking

Visit https://procurement.opengov.com/portal/seattle to view list of Primes and Subconsultants interested in this solicitation, under the Followers tab.

https://procurement.opengov.com/portal/seattle