25-15 Paving bid FINAL.pdf

VILLAGE OF RYE BROOK

DEPARTMENT of PUBLIC WORKS And ENGINEERING

Contract 2025-15

PAVING – VARIOUS LOCATIONS

CHRISTOPHER BRADBURY

ADMINISTRATOR/CLERK

MICHAL J. NOWAK

SUPERINTENDENT OF PUBLIC WORKS AND ENGINEERIN

Village of Rye Brook 25-15

Village of Rye Brook

CONTRACT #25-15

PAVING - VARIOUS LOCATIONS

Index

NOTICE OF BID

INFORMATION FOR BIDDERS

BID PROPOSAL

BID FORM

ADDENDUM ACKNOWLEDGEMENT

CONTRACTOR’S ACKNOWLEDGMENT

CERTIFICATE OF AUTHORITY

SCOPE OF WORK & SPECIFICATIONS

NON-COLLUSIVE BIDDING CERTIFICATION

STATEMENT OF QUALIFICATIONS

INSURANCE

CONTRACT AGREEMENT

BID BOND

SEXUAL HARASSMENT: WRITTEN POLICY & TRAINING

IRAN DIVESTMENT ACT – CERTIFICATION

NON-DEBARMENT OR SUSPENSION

NEW YORK STATE DEPARTMENT OF LABOR CONTRACTOR REGISTRATION REQUIREMENT FOR

BIDDING ON PUBLIC WORKS CONTRACTS

TITLE VI – CIVIL RIGHTS ACT OF 1964

WAGE RATES

APPENDIX ………………………………………………………………………………………………………… 39-46

Villag€ ofRye Brook 25-15

VILLAGE OF RYE BROOK

MAYOR 938 King Street, Rye Arook, N.Y 10573

(914)939-0753 Fax (914) 939-5801 ww.ryebrook.otg

AOMI}IISTRATOR

Chnslopher J Bradbury

SUPERINTENDENT

OF PUBLIC WORKS

TRUSTEES

Susan R Epslein David IV. Heiser Donald Krom. Jr

NOTICE lS HEREBY GIVEN ttrat seatea pAPER bids wi be recerved by rhe vrlage Admrnishator of the Village of Rye Erook until 10100 a.m on Thursday, September 4,2025 at the Office of the Vr age Administrator, 938 King Street, Rye Brook, NY, 10573, at which time and ptace said seated bids wi be pubticty opened and read aloud for the bid of:

NOTICE OF BID

contract 2025-15

PAVING - VARIOUS LOCATIONS

For questions, contact I\rich€LNowak, Superintendent of Public Works 914 305 2965

Ch.istopher J Village Administrator Date of Publicahon:

Specifications and Bid Proposal Forms will be availabte on Thursday, August 21, at the Ofiice ot the Vi age Administrator A bid bond, certilied check or bank check in the amount of 5yo of the TOTAL EASE BtO must accompany the bid proposal. All bids must be submitted in sealed envelopes marked

Additionally available on Bid Net (!lBp!E44&[i!!!!&!!Icg!99@l). Envetopes must be marked as BtO 25-15.

The Village of Rye Brook reserves the right to accept or reject any and all bids and to waive any rnformalities at its discretion, and to award contracts in a manner deemed to be in the best interests of the Village even if such award is to other than the lowest bidder

Pzge 2 of 47

Village of Rye Brook 25-15

INFORMATION FOR BIDDERS

1. DOCUMENTS

Complete sets of Bidding Documents will be issued for bidding purposes as stated in the “Notice to Bidders.” A complete set of documents consists of the following:

a. A bound copy of the bid pages and contract requirements;

b. Addenda (if any);

2. BIDS

Each bid must include Bidder’s name and address, be signed with the name typed or printed below the signature, and Corporate Seal (if applicable) affixed under the Bidder’s name. Bids telephoned or faxed in will not be accepted.

Bids will be opened and publicly read aloud at the time and place as set forth in the Notice to Bidders. It is the sole responsibility of the Bidder to see that the Bid is received in proper time. Any Bid received after the scheduled closing time shall be returned to the Bidder unopened.

3. BIDDERS QUALIFICATIONS

Each bidder shall have a minimum of 5 years’ experience in the field / scope of work being specified herein. The Village of Rye Brook may make such investigations as it deems necessary to determine the qualifications of the Bidder to perform the work. The Bidder shall furnish information and data for this purpose as may be required. Each bidder shall be thoroughly familiar with the specifications before submitting the bid proposal in order that no misunderstanding shall exist in regard to the type and class of equipment to be supplied under this contract. The Village reserves the right to reject any bid if the evidence submitted by a Bidder, or the investigation of such Bidder, fails to satisfy the Village that such Bidder is properly qualified to carry out the obligations of the Contract and to complete the work contemplated therein within the time frame designated. Fraudulent statements shall cause rejection of Bid(s) and forfeiture of the related bid security.

4. EQUIPMENT TO BE FURNISHED

This bid is for the furnishing and delivering of labor and supplies to perform services as listed in specification.

Contractor is responsible to make sure that any systems are complete, and all means and methods are provided for a complete and operating installation.

5. DEVIATION TO SPECIFICATIONS

The contractor shall provide as part of his proposal any deviations to the specifications that he or she may be taking as so indicated on the Bid form.

6. CONDITIONS OF WORK

Each Bidder must inform himself fully of all conditions under which the work will be performed. Failure to do so will not relieve a successful Bidder of his obligation to furnish all labor and equipment necessary to carry out the provisions of the Contract and to complete the work for the consideration set forth in his bid. The Bid shall include the complete costs of furnishing all labor and equipment necessary to deliver a complete product in accordance with the Contract and all other expenses incidental thereto.

7. ADDENDA AND INTERPRETATION

Every request for information or interpretation of Bidding Documents must be addressed in writing to:

Village of Rye Brook 25-15

Michal J. Nowak.

938 King Street, Rye Brook, New York, 10573 Copy by Email request to mnowak@ryebrookny.gov

To be given any consideration, such requests must be received at least five (5) days prior to the bid-opening deadline.

Any and all such interpretations, and any supplemental instructions, will be in the form of written Addenda and will be mailed to all prospective Bidders. The failure of any Bidder to receive any such Addenda will not relieve the Bidder of any obligation under his Bid as submitted. Any Addenda so issued shall become part of the Bidding Documents.

Reception of Addenda shall be noted on the “Bid Form.”

8. BID SECURITY

Each Bidder is required to deposit at the time he submits his bid a Bid Bond or certified check in an amount representing five percent (5%) of his bid, payable to The Village of Rye Brook, NY, which amount the Bidder agrees is to be forfeited as liquidated damages and not as a penalty if he is awarded the contract and he shall thereafter fail to execute a Contract with the Village under the conditions of this Bid.

Bid security will be returned to all except the three lowest formal Bidders within one (1) week after the formal opening of bids, and the remaining bid security will be returned to the other bidders after the Village and the accepted Bidder have executed a Contract. In the event that no contract has been so executed within forty five (45) calendar days after the bid opening date, upon the demand of the Bidder, so long as he has not been notified of the acceptance of his bid, will be returned his bid security. The bid security of the successful Bidder will be retained until the signing of the Agreement and the filing and approval of the bonds and insurance certificates.

9. AWARD

The Contract will be awarded to the lowest responsible bidder (unless otherwise noted) pursuant to the provisions of the New York State General Municipal Law. The Village of Rye Brook reserves the right to determine responsibility based on an evaluation of the Contractor’s qualifications, experience, organization, finances, past performance, and other applicable factors. The Village further reserves the right to reject any or all bids and re-advertise for solicitations of this bid. Should the Add Alternates be awarded, the lowest TOTAL with Alternates shall be awarded the contract of work.

10. GRAND JURY TESTIMONY

Bidders attention is directed to the following clause, Chapter 605 of the New York State Laws of 1959:

"A person who refuses, when called before a grand jury to testify concerning this contract or any transaction in connection therewith, to sign a waiver of immunity against subsequent criminal prosecution or to answer any relevant question concerning this contract or transaction, shall be disqualified from thereafter selling to or submitting bids to or receiving awards from or entering into any contract with any municipal corporation or any public department, agency or official thereof for goods, work, or services, for a period of 5 years after such refusal; and any and all contracts made with any municipal corporation or any public department, agency or official thereof after July 1st, 1959, may be canceled or terminated by the municipal corporation without incurring any penalty or damages on account of such cancellation or termination; but any money owing to the municipal corporation for goods delivered or work done prior to the cancellation or termination shall be paid."

11. DISQUALIFICATION OF BIDDERS

Bids will not be accepted from firms which have pleaded guilty to or, otherwise, been convicted of bid-rigging or related criminal charges. Nor will bids be accepted from firms which include a principal or an officer who has pleaded

Village of Rye Brook 25-15 guilty to or, otherwise, been convicted of bid-rigging or related criminal charges. Such bidders are disqualified from bidding on this project.

12. WITHDRAWAL OF BID

Any Bidder may withdraw his Proposal, either personally or by written request, at any time prior to the scheduled closing time for receipt of Proposals.

13. INTEREST IN OTHER PROPOSALS

No person, firm or corporation shall be allowed to make, file or be interested in more than one Proposal for the same Contact as the prime bidder. A person, firm or corporation who has submitted a sub-proposal to a Bidder, or who has quoted prices on materials to a Bidder, is not hereby disqualified from submitting a sub-proposal or quoting prices to other Bidders.

14. NON-COLLUSION

NON-COLLUSION IN BIDDING: Each bidder shall submit a statement of non-collusion in bidding the work proposed herein. Failure to submit a non-collusive bidding certificate will constitute grounds for the rejection of said bid. Such statement to be completed is included at the end of the Bid Proposal.

15. REQUIRED SUBMISSIONS

Prior to award, the successful bidder will be required to meet the following requirements:

a. The successful bidder, if his business is not registered in New York State, must provide the Village with a certificate issued by the New York State Secretary of State, stating that the Corporation is authorized to do business within the State and is presently in good standing. If the entity to whom the bid is awarded is not a corporation, it is required that the entity’s certificate of doing business be provided (which should be on file in the County Clerk’s Office). This also holds true in the case of joint ventures, which would be required to disclose the underlying entities of the joint venture and to supply the requisite certificates of doing business for each such entity.

b. A statement by the successful bidder that no officer, director or stockholder (if less than 10 stockholders) of the successful bidder is an officer or employee of the Village, or a relative of an officer or employee of the Village. If such an officer, director or stockholder exists, full disclosure to the Village of their name(s) and relationship(s) is required.

16. SALES TAX EXEMPTION

The contractor's attention is directed to the changes made in Section 11 15 of the Tax Law of the State of New York by Chapter 513 and 514 of the Laws of 1974. In connection with capital improvement contracts entered into on or after September 1, 1974, all tangible personal property which will become an integral component of a structure, building or real property of New York State or any of its political subdivisions, including the Village of Rye Brook, is exempt from State and local retail sales tax and compensating use tax. In formulating their proposals, all bidders shall exclude any dollar amounts for the payment of State and local retail sales tax and compensating use tax. The successful bidder shall be obligated to file the required Contractor Exempt Purchase Certificates.

Village of Rye Brook 25-15

17. LABOR AND WAGES

A governing provision in the contract will be the rate of wages of all labor applicable to the kind of work, as determined by the New York State Industrial Commissioner pursuant to the Labor Law which states that a schedule of wages so determined by the New York State Industrial Commissioner and the Fiscal Officer be incorporated in the contract by the Village. The Labor Department Schedule of Hourly Minimum rates of wages when omitted from these specifications are still included even if not received at the time of printing of these specifications. Copies of the labor rates shall be forwarded to the bidders as and when received. Such omission does not vary or affect the obligation of the contractor to comply with the law or his compensation thereof. The contractor and each and every subcontractor performing work on the site of the project to which this contract relates shall comply with the applicable provisions of the Labor Law, as amended, of the State of New York, and particularly Article 8 thereof. All provisions of Section 220 of the Labor Law shall be deemed a part of this contract.

18. Termination of Contract Without Cause

The Village may, in its discretion, terminate this Contract without cause and without liability whenever the Village deems such termination to be in its best interest by giving the Contractor at least thirty (30) days notice in writing of its intention to do so. The Village shall incur no liability on account of such termination, but the Contractor shall be entitled to payment for services rendered hereunder up to the date of termination.

Upon material breach of this Contract by the Contractor, the Village may terminate this Contract for cause following ten (10) days prior written notice to the Contractor that a material breach has occurred if such breach is not cured by the Contractor within such ten (10) day period. Upon such termination, the Village may pursue such rights and remedies as the law may confer against the Contractor for such material breach. The determination of the Village of materiality shall be conclusive unless arbitrary or capricious.

19. Subcontracting of Work

It is expressly understood that no subcontractor, nor other firms equipment and or manpower, may be used by the successful bidder in the performance of any obligations of the contract resulting from this bid. Persons performing work SHALL be employees of said company.

20. Term of Contract:

The Term of the contract shall 3 years from the date of award.

September 2025 to May 2026 June 2016 to May 2027 June 2027 to May 2028

The Village May chose to utilize this contract should it be in the best interest of the Village based on Escalation clause herein.

21. 2025 Completion Date Requirement

The Bidder understands and acknowledges that all Milling and Paving work shall be completed by October 30 2025

(End of Section)

Village of Rye Brook 25-15

BID PROPOSAL

CONTRACT NO. 25-15

PAVING - VARIOUS LOCATIONS

Bid Submitted by: __________________________________

Name: ___________________________________________

Address: _________________________________________

City/State/Zip Code: ________________________________

Phone: ___________________________________________

Fax: _____________________________________________

Email: ___________________________________________

(Please print or type clearly)

To: The Village of Rye Brook 938 King Street Rye Brook, New York 10573

Dear Municipality:

1. I/We hereby declare that I/We have carefully examined the Notice to Bidders and the Bid and Contract Documents for the above entitled matter and fully understand same.

2. I/We do hereby offer and agree to furnish all labor and equipment, to fully and faithfully supply and execute all work in the above titled matter in accordance with the related contract requirements. I/We will furnish all labor, tools, implements, transportation, equipment and materials necessary and proper for the purpose(s) and for the price(s) set forth on the bid forms.

3. I/We do hereby declare that I/We shall comply with all local, state, and federal laws, rules and regulations applicable and with the New York State Labor Law.

4. I/We do hereby declare that the prices so stated cover all expenses of every kind incidental to the completion of said work, and the contract thereof, including all claims that may arise through damages or any other cause whatsoever.

5. I/We do hereby agree that I/We will execute a contract therefor, containing all terms, conditions, provisions and covenants necessary to complete the work according to the bid documents therefor within ten (10) business days after the contract is awarded by the Village. If I/We fail to execute said contract within said period of time, the Village of Rye Brook shall have the power to rescind the award and, in such event, shall retain the proceeds of the certified check, or require the payment of the sum of the Bid Bond.

6. I/We hereby agree that this proposal is a firm Bid and shall remain in effect for a period of at least forty five

Village of Rye Brook 25-15

(45) calendar days from the Bid-opening deadline and that within said period of forty five (45) days the Village of Rye Brook will accept or reject this Bid, or this period may be extended upon mutual agreement.

7. I/We declare that if this is a Corporate Bid that I/We have been duly authorized to act as the Signatory on this Bid on behalf of this Corporation.

8. I/We affirm, under penalty of perjury, that all statements in this Bid are true and correct.

9. I/We hereby agree that I/We accept the unit prices on the following pages for the equipment to be supplied and delivered under this contract.

10. I/We propose to furnish, supply and deliver all necessary materials, labor and appurtenances complete in accordance with the Scope of Work and Specifications.

Village of Rye Brook 25-15

BID FORM

To: Village of Rye Brook Board of Trustees

938 King Street Rye Brook, New York 10573

Dear Trustees:

The undersigned, as bidder, declares that the only persons interested in this proposal, or the contract proposed to be made, as principals, are as stated, that he has carefully examined the information for bidders and the specifications pertaining thereto, and he proposes and agrees, if this proposal is accepted, that he will enter into a contract with the Village of Rye Brook to furnish, deliver and demonstrate free of Federal, State Taxes and Local the equipment called for in the specifications in the manner and within the time prescribed for the following price:

All Quantities Are Estimated and will change per field conditions

1.) MILL removal & disposal of existing asphalt Unit Price Item Total concrete around municipal and utility castings, key cuts at driveways & adjoining roads, removal of temporary asphalt patches and cold milling of road. Mill 2” depth. Dispose offsite

27,200 sq. Yds $__________SY $___________

2.) Furnishing and placing concrete wearing course having a depth after compaction of 2 inch. NYS 403.17 - Type 6F 3,650 Tons (Est.) $__________Ton $___________

3.) 6” Asphalt curb complete with topsoil 200 Linear Feet(Est.) $___________LF $___________ Up to 1’-0” behind curb

4.) 4 ” Wide White pavement line 500 Linear Feet $___________LF $___________

5.) 4 ” Wide Blue pavement line 125 Linear Feet $___________LF $___________

6.) 12”wide stop bar pavement line 100 Linear Feet $___________LF $___________

7.) 4 ” Wide Yellow pavement line 200 Linear Feet $___________LF $___________

8.) Replace 24” Sewer Manhole Castings 2 Covers $___________Ea $___________

Village of Rye Brook 25-15

10) Traffic Control NON Pay Item

TOTAL AMOUNT FOR WORK SPECIFIED ABOVE: $_____________________________

TOTAL AMOUNT IN WORDS: _______________________________________________________

ADD ALTERNATE 1

Westchester Avenue and North Ridge Street (North Side Along Avon) Drain Swale

Remove existing compromised asphalt swale and reestablish new base and asphalt swale. Dig down 12”

Remove Swale – 200 feet in length and prep sub base

Re Establish base with Item 4 (6” deep in 3” lifts)

Repave 200 foot section with 4” Compacted Asphalt (2 – 2 inch compacted lifts creating a 3 foot wide x 6 inch deep swale channel that flares out to 6 feet wide x 6” deep into culvert at Avon Circle Fence.

Care shall be taken in this location as there is a gas line and water service line directly in path of excavation

Topsoil and seed disturbed area.

1.) Furnishing and placing Asphalt Unit Price Item Total course having a depth after compaction of 4 inch. NYS 403.17 - Type 6F 40 Tons (Est.) $__________Ton $___________

2.) Topsoil and Seed 800 Sq Ft (Est.) $___________Sf $___________

3.) Item 4 30 Tons $___________Ton $___________

TOTAL AMOUNT FOR WORK SPECIFIED ABOVE: $_____________________________

Village of Rye Brook 25-15

ADD ALTERNATE 2

Ridge Blvd and Tamarack Road Drainage

Saw cut asphalt roadway, Island curbing, Remove 12” Tree in Island (Save if possible)

Remove 100 Feet of existing 15” Basin Corrugated steel drain line from Catch Basin to Catch and dispose

Reinstall 15” HDPE N-12 double wall pipe in 6” bed of ¾” gravel and cover pipe with K Crete to top of Pipe (CSS). Final Backfill shall be Item 4 compacted in lifts. See ADS Detail

Repave 100 foot section x 36” wide with 6” Compacted Asphalt (2 inch Base, 2” Binder, 2” Top Course compacted lifts creating a 3 foot wide x 6 inch deep swale channel that flares out to 6 feet wide x 6” deep into culvert at Avon Circle Fence. Reform 40 Feet 6” curb with form machine.

Topsoil and seed disturbed area. Replant (1) 2 – 2.5” London Plane Tree in Island

TOTAL AMOUNT FOR WORK SPECIFIED ABOVE (Lump Sum)

Village of Rye Brook 25-15

Contractor acknowledges that work shall begin within 90 days of execution of contract and all work shall be Completed by end of October 2025.

SIGNED: __________________________________________________ DATE: _________________

Bid prices must be guaranteed on delivery.

Dated: , 20___ ___ (Name of company)

(Address)

(Phone/Fax)

By:

(Title)

Village of Rye Brook 25-15

ADDENDUM ACKNOWLEDGEMENT

The estimated quantities are not guaranteed, and are only for bid comparison purposes and final payment will be made for actual quantities regardless of any estimated quantities contained herein. The Village reserves the right to modify quantities as required.

ADDENDA: The Undersigned hereby acknowledges the receipt of the following Addenda:

Addendum No. Date

VILLAGE’S RIGHTS RESERVED: The Undersigned understands that the Village reserves the right to reject any or all bids or to waive any formality or technicality in any Proposal it deems to be in the best interests of the Village.

THE ABOVE PROPOSAL IS HEREBY RESPECTFULLY SUBMITTED BY:

DATE:

Legal Name of Bidder

By:

(Name of Party Authorized to Sign)

ADDRESS:

Corporate Seal (if corporation)

Village of Rye Brook 25-15

CONTRACTOR’S ACKNOWLEDGMENT

(If Corporation)

STATE OF NEW YORK ) SS:

COUNTY OF WESTCHESTER )

On this ___ day of __________, 20____, before me personally came __________________, to me known and known to me to be the ______________________________ of ___________________ __, the corporation described in and which executed the within instrument, who being by me duly sworn, did depose and say that he resides at __________________________________________________and that he is ____________________________ of said corporation and knows the corporate seal of the said corporation; that the seal affixed to the within instrument is such corporate seal and that it was so affixed by order of the Board of Directors of said corporation and that he signed his name thereto by like order.

Notary Public

(If Individual)

On this ___ day of __________, 20____, before me personally came __________________, to me known and known to me to be the same person described in and who executed the within instrument and he duly acknowledged to me that he executed the same for the purpose herein mentioned and, if operating under any trade name, that the certificate required by the New York State Penal Law, Sections 440 and 440-b has been filed with the County Clerk of Westchester County.

(If Partnership)

On this ___ day of _______, 20____, before me personally came _____________________, to me known, and known to me to be a member of the firm of_____________________ ______________________________________________and the person described in and who executed the within instrument in behalf of said firm, and he acknowledged to me that he executed the same in behalf of, and as the act of said firm for the purposes herein mentioned and that the certificate required by the New York State Penal Law, Sections 440 and 440-b has been filed with the County Clerk of Westchester County.

Village of Rye Brook 25-15

CERTIFICATE OF AUTHORITY

I, __________________________________________________________certify that (officer other than officer executing proposal documents) I am the of

(title) (name of contractor) a corporation duly organized and in good standing under the law under which organized, e.g. the New York Business Corp. Law) and named in the foregoing agreement; that ________________________________________(person executing bid proposal) who signed said agreement on behalf of the Contractor was, at the time of its execution_____________________________________________ of the Contractor; that said agreement was duly signed for and in behalf of said Contractor by authority of its Board of Directors, thereunto duly authorized, and that such authority is in full force and effect at the date hereof.

Date:______________________

(Signature)

(Corporate seal)

STATE OF NEW YORK ) SS:

COUNTY OF WESTCHESTER )

On this ___ day of __________, 20_____, before me personally came __________________, to me known and known to me to be the ______________________________ of ___________________ __, the corporation described in and which executed the within instrument, who being by me duly sworn, did depose and say that he resides at __________________________________________________and that he is ____________________________ of said corporation and knows the corporate seal of the said corporation; that the seal affixed to the within instrument is such corporate seal and that it was so affixed by order of the Board of Directors of said corporation and that he signed his name thereto by like order.

Village of Rye Brook 25-15

SCOPE OF WORK & SPECIFICATIONS

SCOPE OF WORK:

The Village of Rye Brook proposes to resurface and do other related work on various streets and other municipal areas of various locations throughout the Village . The work comprises the placement of asphalt concrete wearing course having an average depth after compaction of two inches, asphalt concrete wedge course and asphaltic curb and other related work as listed on the proposal form. The installation of a EV charging station at Village Hall rear Parking lot and trench drain. The work includes furnishing all labor, materials and equipment necessary to complete the work described herein. The Village reserves the right to increase or decrease the amount of any item or items as may be deemed advisable in the best interest of the Village without penalty, Work quantities are estimates. The Village proposes to resurface the streets listed below. Except where indicated, streets in the contract shall be resurfaced for their entire length and have asphalt curbs replaced, stop bars yellow double lines and cross walks rethatched. See appendix for details.

Street bv Street Breakdown:

Streets Name Begin End Bellefair Blvd King Street Main circle Bellefair Blvd Main circle King St Bellefair Blvd intersections intersections Village Hall Upper Parking Lot Adjust two basin Red Roof Dr cul-de-sac Cul-de-sac Birch Lane Red roof Dr Cul-de-sac Old Orchard Birch Lane Winthrop Drive Bonwit Rd Mohegan Lane Mohegan Lane Carlton Lane Bonwit Rd Bonwit Rd West Ridge Old orchard Rd North Ridge St

See attached Maps in Appendix

GENERAL REQUIREMENTS:

1. Specifications Referenced:

All materials and forms of construction shall comply with the standards and requirements for road pavement, machine rolling, pavement joints, stone curbing, traffic maintenance and protection, cleaning up, etc., as specified by the "Standard Specifications, Construction and Materials, New York State Department of Transportation, Office of Engineering, May 1, 2008 Edition."

Asphalt concrete for the wedge and wearing course shall meet the requirements of the "Standard Specifications, Construction and Materials, New York State Department of Transportation, Office of Engineering, May 1, 2008 Edition," Item 403.13 and Item 403.16.

2. Compliance with NYS Code Rule 753 — Protection of Underground Facilities:

Village of Rye Brook 25-15

The Contractor shall be responsible for notifying all utility companies which may have existing services within the work limits by contacting the “Dig Safely New York” at 1-800-962-7962 (or 81 I).

The Contractor must allow ample time for investigation and identification of any and all services of the utility companies located at the project site. All costs associated with verifications of the locations of underground facilities pursuant to Code Rule No. 753, as amended shall be included in the price bid.

Furthermore it shall remain the Contractor's responsibility to locate and maintain any underground service other than that owned by a utility company. These items include sprinkler systems, invisible dog fences, oil filler lines etc.

TECHNICAL SPECIFICATIONS:

1. Asphalt Removal — Cold Milling and Cutting Out of Bituminous Pavements:

This work shall consist of the milling, shaping and removal of portions of existing pavement surfaces by a cold milling process, within the areas indicated by the Village Engineer, Superintendent of Public Works, General Foremen or their designee, utilizing equipment and procedures meeting the requirements as described in these specifications. All materials removed during this milling process, including any foreign debris existing within or on the pavement, shall be disposed of by the Contractor. Milling operations shall be allowed providing that there is adequate time for the placement of a new paving course within the seasonal limit as indicated in the NYSDOT Standard Specifications.

The milling machine shall be especially designed and built for milling pavements or malls. lt shall be a self-propelled, separate conveyor loader. Removal of milling materials immediately following the milling machine is also acceptable if the milling machine is not capable of self-loading. The milled material shall be picked up and discharged into a truck for offsite removal by the Contractor. The machine shall be equipped with automatic grade and cross slope controls with independent sensors, and consist of a cutting drum with carbide tip cutting teeth that will produce a striated milled surface with the striations generally no deeper than 3 '8 of an inch.

The Contractor shall supply and operate a mechanical vacuum type, dust free sweeper, as approved by the Village .

The milled material, including that removed by other means, shall be immediately removed from the roadway surface.

Any milled material that becomes wet and/or is not picked up by the vacuum sweeper shall be removed by the contractor before milling continues. The material shall become the property of the Contractor and he shall be responsible for the removal of the material from the site. Cleaning shall again be performed, when directed by the Village, prior to the placement of the new asphalt concrete materials.

The cold milling of the existing asphalt pavement is to be performed within the areas indicated by the Village and in conjunction with the maintenance of traffic requirements of this project. The depth of milling shall vary from 0" to 2” max. The standard milling depth of asphalt removal for all roads is 2 inches unless otherwise noted in scope of work. Areas not accessible to the milling machine such as around and/or adjacent to catch basins, manholes, valve boxes and curbs, may be removed and shaped by handwork or other methods approved by the Village. In general, except for the areas adjacent to curbs, this removal is to be performed immediately prior to the placement of the new asphalt course. Key cuts for adjacent roadways in areas not milled shall extend the full cross width of the roadway and shall be no less than 18 inches in width and shall match the minimum depth of the proposed overlay.

When working adjacent to traffic, extreme care is to be exercised to avoid spillage of milled material onto the traveled way. In the even that such a condition should occur, the Contractor shall immediately remove the material and take immediate steps to correct the condition. No sharply defined drop-offs will be permitted within or between travel lanes carrying traffic.

The Contractor must be able to provide the adequate number of dump trucks to provide a continuous operation whereby waiting time is minimized for travel. The trucking operation shall be discussed with and approved by the Village or their designee. If, in the opinion of the Village, that there is an insufficient number of trucks, the Contractor shall supplement according to the direction of the Village. There will be no additional compensation for any increase in the number of trucks that are required by the Village.

Village of Rye Brook 25-15

The quantity to be paid for will be measured by the number of Square Yards (SY) of milling in accordance with the plans, specifications, and direction of the Village Engineer. No deduction area will be made for minor un-milled areas due to catch basins, manholes, and valve boxes located in the milled area which must be removed by other methods, i.e. jack hammers, etc.

The unit price bid per Square Yard (SY) shall include the cost of furnishing all labor and equipment necessary to complete the milling, curb removal, including the removal of pavement by other means, the removal and disposal of milled material, and cleaning the resultant surface after milling and prior to the installation of a new wearing surface by broom, shovel and vacuum. Minor areas of heaved, shoved or high cement concrete pavement milled in order to maintain proper profile and cross slope and incidental to the milling of bituminous pavement shall be included in the unit price bid for this item.

Disposal of Millings and curbs shall be offsite. The Village CANNOT accept any millings.

2. Adjustment of Castings:

Manhole and catch basin frames located in the line of work shall be reset to grade by the Contractor as directed by the Superintendent of Public Works, Village Engineer, General Foremen and/or their designee. The Contractor shall cut out the existing pavement to its full depth and one-root (1’) outside the outer edge of the bottom flange on the existing manhole or catch basin casting and make any other excavation necessary to remove the casting. Cutting of the existing pavement shall be done with tools or equipment acceptable to the Village Engineer, Superintendent of Public Works or General Foremen in a manner to avoid cracking abutting portions of pavement. All key cuts to existing roadways shall be saw cuts.

Alteration to the structure shall be made with the same type of material used in the original construction unless otherwise instructed by the Superintendent of Public Works, Village Engineer or General Foremen. All castings shall be set in a full bed of Portland Cement Mortar. The Contractor shall backfill each raised frame with class-C concrete.

Temporary leveled wedges (asphalt shims) shall be placed around all castings and cuts in pavement when road is opened to traffic. Prior to the paving operation, the temporary leveled wedges must be removed. Utility manholes frame and covers and catch basin frame and grates reset to finish grade shall be paid per each (EA) completed and inspected.

The excavated pavement, subgrade and shoulder areas around such castings must be replaced in kind, to the elevations of the existing, to maintain a uniform road section. Asphalt pavement shall not be placed over areas of concrete pavement, until the concrete has cured to the satisfaction of the Village. Asphalt concrete for the above-related work shall not exceed two-inch (2”) lifts without adequate compaction.

The Contractor shall clean any material, loose mortar, brick, etc. deposited in the catch basin or manhole as a result of the adjustment work, at no cost to the Village. The Contractor shall be responsible for contacting the appropriate utilities regarding the adjustment of valve boxes located in the line of work. Concrete shall be used to hold casting in new position. Utility company manholes, vault castings, valve boxes, etc. must be adjusted to meet new pavement grades. The Contractor shall give utility owners an opportunity to do aforementioned work after all construction warning signs are in place as per MUTCD. When castings and boxes are not directed to be reset, the Contractor shall cut out the old pavement around the perimeter of such castings to the so that a full resurfacing course will butt the castings. For casting of utilities owned by the Village (sewer and storm drain), cut out of old pavement shall be done as directed by the Superintendent of Public Works, Village Engineer, General Foremen or their designee. Temporary leveled wedges (asphalt shim) shall be placed around all castings and cuts in pavement when road is opened to traffic.

Prior to the paving operation, the temporary leveled wedges must be removed.

The vertical surfaces of curbs, gutters, existing pavement and structures in actual contact with new bituminous concrete shall be sprayed or painted with tack coat material before resurfacing. Payment for cutting out, removal & disposal of old pavement and placement, for all Village and privately owned utilities, shall be based on square foot unit of measure.

Village of Rye Brook 25-15

3. Noisy Manhole Covers:

After the work of resurfacing old pavement or the placement of new pavement has been completed, the Contractor shall check all structures within the limits of the contract for existence of noisy manhole covers. All such manhole covers shall then be treated with an approved anti-rattling compound, in accordance with the directions of the Superintendent of Public Works, Village Engineer or General Foremen. Payment for all this and all related work shall be included in the unit prices the Contractor has bid for Resetting Manholes.

4. Water Valve Boxes:

All water valve boxes located within the line of work shall be reset to such a grade as to be flush with the new pavement surface. The water valve boxes shall be raised to grade through excavation and setting to proposed finish grade new valve riser sections and pick covers. Existing materials may be allowed for re-use upon field inspection and approval of the SUEZ. A temporary level wedge of asphalt concrete shall be placed around the casting when a roadway is opened to traffic prior to resurfacing. All valve box castings, riser sections, and pick covers SHALL be obtained from SUEZ Water Works upon request of this contractor with sufficient advance notice given to SUEZ Water Works. Contractor shall coordinate with utility company directly.

1. Gas Valve Boxes:

All gas valve boxes located within the line of work shall be reset to such a grade as to be flush with the new pavement surface. The gas valves shall be raised to grade through the insertion of a properly sized height adjustment ring or valve box insert height adjuster (“rite-hite”) secured in place with concrete. A temporary level wedge shall be placed around the casting when a roadway is opened to traffic prior to resurfacing. Where it is not possible to utilize height adjustment rings or valve box insert adjusters, the existing valve box must be excavated and raised to new grade.

Concrete shall be used to hold the casting in the new position. All valve box castings, rite-hites, and adjustment rings SHALL be obtained by this contractor through Con Edison upon request with sufficient advance notice given to Con Edison. Contractor shall coordinate with utility company directly.

Con Edison Gas Department must be notified with ample time before any road work is to begin. The Village will require confirmation from Contractor and Con Edison that an arrangement is in place. There will be no additional payment made on the contract for each valve box adjusted to grade using rings or inserts or for each valve box excavated and raised to grade. All gas valve boxes raised shall be inspected and approved by Con Edison.

2. Surface Treatment:

A tack coat shall be applied to the existing road surfaces prior to the placing of the wedge and/or wearing courses. The tack coat material shall comply with the "Standard Specifications, Construction and Materials, New York State Department of Transportation, Office of Engineering, May 1, 2008 Edition", specifications for Asphalt Emulsion, Section 407, RS-1. A tack coat of asphalt emulsion shall be applied uniformly to the existing road surface with a pressure sprayer at the rate of 0.10 gallons per square yard. Tack coat SHALL be applied with a uniform spray pattern covering entire road area. All pavement and joints shall receive a paint coat. Tach coat MUST be applied by appropriate means of either tank truck or trailer with spra3 bar and cover the entire road uniformly. Hand wand not permitted. Entire roadway to be covered uniformly.

All equipment used for applying the tack coat shall conform to Section 407-3 of the specifications. Payment for all tack coat material and all related work shall be included in the items for wedge and 'or wearing course.

3. Wedge Pavement Course — NYSDOT ITEM 403.13 - Tvpe 3 Binder:

The binder course materials shall be conform to the "Standard Specifications, Construction and Materials, New York State Department of Transportation, Office of Engineering, May 1, 2008 Edition," under Items 403.13. Use of RAP aggregate materials shall comply with “NYSDOT Materials Method 5.16, August 2012.” In general, all potholes and depressions shall be patched and wedged as required to the level of existing surface. All wedged areas shall be feathered at edges and compacted to a smooth even surface prior to the application of the wearing course. When

Village of Rye Brook 25-15 patches or wedge courses are more than two inches (2”) in depth, placement shall be in lifts having a maximum compacted depth of two inches (2”) for each lift. Payment for asphalt concrete wedge course shall be based on compacted ton placed.

4. Wearing Pavement Course — NYSDOT ITEM 403.17F3 —Tvpe 6F3:

The top course materials shall be conform to the "Standard Specifications, Construction and Materials, New York State Department of Transportation, Office of Engineering, May 1, 2008 Edition," under Items 403.l7F3. Use of RAP aggregate materials shall comply with “NYSDOT Materials Method 5.16, August 2012.”

Unless specified by the Supt. of Public Works, asphalt concrete wearing surfaces shall have a depth of 2" after compaction, and shall be placed only after the Village has approved the road surface preparation work. Payment for asphalt concrete wearing course shall be based on compacted ton placed. All equipment used for paving shall be of an approved make and model as stated on the New York State Department of Transportation's “Approved Equipment Listing.” Roadways shall have a crown to divert rain water into gutter lines. All completed road surfaces shall be put into condition satisfactory to the Village Engineer, Superintendent of Public Works, General Foremen or their designee.

5. Base Course — Standard Road Pavement — Full Depth Pavewentl:

The Contractor shall, after the preparation of the subgrade in an approved wanner, install approved broken stone (the use of dolomite or limestone will not be permitted). The stone base course shall have a thickness of six inches (6”) after rolling. After the stone is satisfactorily spread, it shall be thoroughly rolled with a self-propelled tandem roller, weighing not less than 10 tons. The rolling shall begin at the sides and proceed toward the center, and shall continue until the stone has been compacted to a firm even surface two and one half inches (2-1/2”) below and parallel to the finished grade of the pavement. The rolling shall continue until there is no movement of the stone ahead of the roller.

After proper compaction, an application of approved bituminous binder, as specified in the "Standard Specifications, Construction and Materials, New York State Department of Transportation, Office of Engineering, May 1, 2008 Edition," heated to temperature between 275 and 350 degrees Fahrenheit, shall be evenly spread over the surface by the use of an approved pressure distributor, operating under a pressure of 50 pounds per square inch. The quantity of binder used shall be 1.'2 gallon per square yard per inch of thickness of stone base course, or as directed by the Engineer. The surface shall then be immediately filled with clean No. 1A broken stone after which it shall be compacted with a self-propelled roller weighing not less than ten tons. The rolling shall be continued until the course of stone is thoroughly compacted, well keyed, and presents a uniform surface. The placement of this course will not be allowed on a base containing frost or when the temperature is below 50 degrees Fahrenheit in the shade.

As an alternative, Contractor may elect to use hot plant mix, maximum compacted thickness of four inches (4”) as specified in the "Standard Specifications, Construction and Materials, New York State Department of Transportation, Office of Engineering, May 1, 2008 Edition" under Item 403.11—Type 1 Base or substituted with 403.13 Type 1 Binder. Use of RAP aggregate materials shall comply with “NYSDOT Materials Method 5.16, August 2012.”

Payment for asphalt concrete base course shall be based on compacted ton placed.

6. Rolling and Compaction:

Compaction of all bituminous concrete materials and base courses shall be accomplished by use of a self-powered tandem or equal roller with a minimum of(1) 10 ton finish and (2) 20 ton rating. Series 70 Compaction inspection and testing will be performed with a minimum acceptable density reading of 96%. Hand camping or mechanical equipment shall be used on all areas inaccessible to rollers. All equipment used for paving and compaction shall be of an approved make and model as stated on the New York State Department of Transportation's "Approved Equipment Listing." The Village will have an independent inspector onsite and at the asphalt plant. Contractor is to follow such representatives direction when given. It shall remain the Contractor's responsibility for locating a water source and backflow presenter for filling the holding tanks in the rollers and any other equipment for the job. The

Village of Rye Brook 25-15

Contractor shall obtain all of the necessary permits and shall comply with all local rules and regulations for drawing water from a public source. SUEZ Water Works maintains all of the hydrants within the work limits of the Village.

They can be reached at (914) 632-6900.

7. Qualitv Control - Lift Thickness:

During the placing and rolling operation, repeated checks shall be made to ascertain the correct rate of application of bituminous concrete to provide the required compacted thickness. When directed, the Contractor, at no eKtra cost to the Village, shall cut test holes at least one for each 1,000 square yards of pavement, and the thickness shall be checked by the Village.If test holes show a deficiency of more than one-quarter inch (1/4”) in thickness of the required course, six additional holes shall be cut, as directed by the Village Engineer, Superintendent of Public Works or General Foremen. The thickness of the course in all seven holes shall be averaged. If such average thickness is deficient from that specified by one-quarter inch (1/4”) or more, the extent of the deficient areas shall be determined by similar procedures. The Contractor, at his expense shall correct all such deficient areas.

8. Protection of Structures from Bituminous Materials:

Curbs and catch basins shall be protected against defacement by all bituminous materials, including asphalt concrete and tack coat items. Manholes, vaults, valve boxes, and other structures shall be covered or treated to prevent bituminous materials from entering the crevice around the cover and to prevent concealment of same. It will be the Contractor's responsibility to clean all catch basins and manholes and boxes within the limits of this contract of any deposited material resulting from his operation. Should contractor refuse to protect or clean basins, a charge back of $100 per basin will be allotted for the Village to retain a Vac truck to clean such basins at the contractors expense.

9. Asphalt Concrete Curbing:

Existing asphalt curbing shall be removed and disposed of at no cost to the Village . New Asphalt curbing shall be installed in accordance with "Standard Specifications, Construction and Materials, New York State Department of Transportation, Office of Engineering, May 1, 2008," Item 609-3.07, Asphalt Concrete Curb; the finished height shall be six inches (6"). Asphalt curbing shall be placed at the direction and to the satisfaction of the Village. Asphalt curbing shall be applied by a form machine unless otherwise approved by the Village and shall resemble existing Village curbs as close as possible. Contractor is responsible for drain line openings and supplying filler pieces of pipe to extend drains, such pieces shall be securely supported by asphalt. Notching out of asphalt for this purpose will NOT be permitted.

Payment for installing asphalt concrete curb shall be based on linear foot (LF) installed with clean topsoil backfill, seeding straw hay stabilization. Any areas that do not stabilize to 80% within 1 growing season shall be reseeded.

All curbs shall be 6” asphalt…