25-12 ITB 1115 East Whitney - ELECT REMOVAL & RELOCATION.pdf

ARRC 1115 EAST WHITNEY - ELECTRICAL

REMOVAL & RELOCATION

INVITATION TO BID

NO. 25-12-213029

FEBRUARY 21, 2025

ALASKA RAILROAD CORPORATION

327 WEST SHIP CREEK AVENUE

ANCHORAGE, ALASKA 99501

327 W. Ship Creek Ave.

Anchorage, AK 99501

ThompsonC@akrr.com Phone 907.265.2068

Cell 907.854.3141

February 21, 2025

NO. 25-12-213029

ARRC 1115 EAST WHITNEY – ELECTRICAL

REMOVAL & RELOCATION

Response Required: This page must be completed and returned to ensure receipt of future addenda or additional information. Please e-mail this form to ThompsonC@akrr.com. All addenda will be forwarded to the contact name and number listed below.

Firms that have not returned the cover sheet will not be informed of addendums and will only be alerted to addendums by checking with the ARRC procurement officer or by checking ARRC’s internet site: www.alaskarailroad.com , select Procurement and then Solicitations. Bidders must acknowledge the receipt of all issued addendums in their proposal/bid submittal.

Company ______________________________________________________

Address ______________________________________________________

Contact ______________________________________________________

Phone __________________________ Fax________________________

Email ______________________________________________________

Website: www.alaskarailroad.com

327 W. Ship Creek Ave.

Anchorage, AK 99501 ThompsonC@akrr.com

Phone 907-265-2068 Cell 907-854-3141

THIS IS NOT AN ORDER INVITATION NUMBER: 25-12-213029

DATE OF INVITATION: February 21, 2025

327 W SHIP CREEK AVE

ANCHORAGE, ALASKA 99501

ATTENTION: C. LEE THOMPSON 907.854.3141

SEALED BIDS WILL BE RECEIVED AT: Alaska Railroad Corporation Attn. C. Lee Thompson 327 W. Ship Creek Avenue Anchorage, Alaska 99501

UNTIL 3:00 P.M. LOCAL TIME ON MARCH 18, 2025

AT WHICH TIME BIDS WILL BE PUBLICLY OPENED.

ARRC 1115 East Whitney - Electrical Removal & Relocation

Pre-Bid Conference and /Site Visit: A pre-bid conference and site visit will be held on Tuesday March 11, 2025 at 10:00 AM local time. Interested bidders will meet at the East side of 1101 E Whitney Rd.

Please dress appropriately for weather. PPE including safety vest; hardhats, and steel toe boots will be required.

Return your bid in a sealed envelope on which the Solicitation number appears. Bids received by email transmission will not be considered for award. Bids shall be submitted on the forms furnished herein. Hand-delivered bids, amendments, or withdrawals must be received by ARRC's Contracts Section prior to the scheduled time of bid opening.

Your bid must be complete. See instructions and conditions enclosed.

An Alaska Business license is not a prerequisite to bid. Bidders who possess an Alaska Business license and also meet the other criteria of an Alaska Bidder shall receive a preference per the "Alaska bidder preference”.

ARRC shall not be held responsible for bidder’s lack of understanding of what is required by this bid. Should a bidder not understand any aspect of this bid, or require further explanation, or clarification regarding the intent or requirements of this bid, it shall be the responsibility of the bidder to seek guidance from the ARRC.

ARRC reserves the right to reject any and all bids, or any part thereof, negotiate changes in bids, accept any bids or any part thereof, waive minor informalities or defects in any bids, and not to award the proposed contract if it is in the best interest of the ARRC.

ARRC may award a contract resulting from this solicitation to the responsive offeror whose offer conforming to this solicitation will be the most advantageous to the ARRC. ARRC may reject any or all offers if such action is in the best interest of ARRC, and waive informalities and minor irregularities in offers received. Any resulting contract from this solicitation shall incorporate the Standard Instructions, and General Terms and Conditions for Construction incorporated in this solicitation.

This solicitation is not to be construed as a commitment of any kind nor does it commit the ARRC to pay for any costs incurred in the submission of an offer or for any other incurred cost prior to the execution of a formal contract

BIDDER/VENDOR TERMS AND CONDITIONS: PROSPECTIVE BIDDERS ARE CAUTIONED TO

PAY PARTICULAR ATTENTION TO THIS CLAUSE. Bidder/contractor imposed terms and conditions which conflict with this Invitation For Bid terms and conditions are considered counter offers and, as such, will cause the Alaska Railroad Corporation to consider the bid non-responsive.

If a bidder attaches additional terms and conditions as part of the bid, such attachments must be accompanied by a disclaimer stating that in the event of conflict between the terms and conditions of this Invitation to Bid and the terms and conditions of the bidder/contractor, the terms and conditions of the Invitation to Bid will prevail.

ALASKA BIDDER PREFERENCE: Award will be made to the lowest responsive and responsible bidder after an Alaska bidder preference of five percent (5%) has been applied. The preference will be given to a person who: (1) holds a current Alaska business license at the time designated in the invitation to bid for bid opening; (2) submits a bid for goods or services under the name on the Alaska business license; (3) has maintained a place of business within the state staffed by the bidder, or an employee of the bidder, for a period of six months immediately preceding the date of the bid; (4) is incorporated or qualified to do business under the laws of the state, is a sole proprietorship and the proprietor is a resident of the state, is a limited liability company organized under AS 10.50 and all members are residents of the state, or is a partnership under AS 32.06 or AS 32.11 and all partners are residents of the state; and, (5) if a joint venture, is composed entirely of ventures that qualify under (1) - (4) of this subsection.

ALASKA VETERAN PREFERENCE: If a bidder qualifies for the Alaska bidder preference and is a qualifying entity as defined herein, they will be awarded an Alaska 6 veteran preference of five percent (5%). The preference will be given to a (1) sole proprietorship owned by an Alaska veteran;

(2) partnership under AS 32.06 or AS 32.11 if a majority of the partners are Alaska veterans; (3) limited liability company organized under AS 10.50 if a majority of the members are Alaska veterans;

or (4) corporation that is wholly owned by individuals and a majority of the individuals are Alaska veterans, and may not exceed $5,000. The bidder must also add value by actually performing, controlling, managing, and supervising the services provided, or for supplies, the bidder must have sold supplies of the general nature solicited to other state agencies, other governments, or the general public. In order to receive the Alaska Bidder Preference and/or Alaskan Veteran Preference, the bid must also include a statement certifying that the bidder is eligible to receive said preferences. The application of preferences is for bid evaluation purposes only.

ARRC Disadvantaged Business Enterprise (DBE) Program: ARRC is an equal opportunity corporation that encourages the participation of DBEs as prime contractors and subcontractors on its contracts funded in whole or in part by the Federal Transit Administration (FTA) or the Federal Highway Administration (FHWA). ARRC has a race neutral DBE Program and does not set DBE goals on individual solicitations. Nonetheless, the ARRC aspires to achieve an overall DBE participation of 4.0% in federal fiscal years 2025-2027 on contracts funded by agencies within the U.S. Department of Transportation. If this contract is funded in whole or in part by funds from the FTA, FEMA or the FHWA, it is imperative that you consult the Federal Terms and Conditions portion of this solicitation.

The Alaska Railroad is a member of Green Star www.greenstarinc.org ARRC earned an initial Green Star Award in 1994 and a Green Star Air Quality Award in 2007. The Alaska Railroad considers Green Star membership to be a positive business attribute, and regards a Green Star award as a tangible sign of an organization’s commitment to environmental stewardship and continual improvement within its operations.

The envelope used in submitting your offer shall be plainly marked with the following information:

1. Offeror's Name -

2. Invitation to Bid Number 25-12-213029

3. Date and Time Scheduled for Receipt of Offers.

4. Sealed Offer: ARRC 1115 East Whitney - Electrical Removal & Relocation

Please direct all responses and/or questions concerning this invitation to bid to C. Lee Thompson, Alaska Railroad Corporation, Supply Management, 327 W. Ship Creek Avenue, Anchorage, AK 99501, cell 907.854.3141 or email address ThompsonC@akrr.com.

Sincerely, C. Lee Thompson Contract Administrator Alaska Railroad Corporation

INDEX

APPENDIX A REQUIRED DOCUMENTS

APPENDIX B BIDDERS INSTRUCTIONS

APPENDIX C SCOPE OF WORK

APPENDIX D GENERAL CONDITIONS CONSTRUCTION

APPENDIX E SUPPLEMENTARY CONDITIONS & SPECIAL CONDITIONS

APPENDIX F FORMS: CONSTRUCTION BID FORM

BID BOND

CONTRACTORS RESPONSIBILITY QUESTIONNAIRE

SUBCONTRACTORS LIST

SAMPLE CONSTRUCTION CONTRACT

PAYMENT BOND

PERFORMANCE BOND

APPENDIX G COST SCHEDULE

ATTACHMENTS: ARRC NEW 3-PHASE LINE, Drawings 1105 E. Whitney Road Electrical - Submittal Register

APPENDIX A

REQUIRED DOCUMENTS

REQUIRED FOR BID Bids will not be considered if the following documents are not completely filled out and submitted at the time of bidding:

1. Construction Bid Form - [Form 395-0121]

2. Bid Bond - [Form 395-0120] (> $100K)

3. Cost Schedule - Appendix G

4. Contractors Responsibility Questionnaire - [Form 395-0136]

5. Alaska Contractors License

REQUIRED AFTER NOTICE OF AWARD The apparent low bidder is required to complete and submit the following documents within Five (5) Working Days after receipt of written notification:

1. Subcontractor List - [Form 395-0131]

2. Contractor’s QA/QC Plan

3. Contractor’s Site Health & Safety Plan

REQUIRED FOR AWARD In order to be awarded the contract, the successful bidder must completely fill out and submit the following documents within the time specified in the intent to award letter:

1. Certificate of Insurance - [from Insurance Carrier]

2. Payment Bond - [Form 395-0126]

3. Performance Bond - [Form 395-0127]

4. Contract - [Form 395-0122] and Notice to Proceed, ARRC Generated

5. State of Alaska Department of Labor - Notice of Work

POST AWARD DOCUMENTATION

1. Weekly Certified Payrolls, SOA & ARRC

2. State of Alaska, DOL Notice of Completion

APPENDIX B

BIDDERS INSTRUCTION & SPECIAL REQUIREMENS

(CONSTRUCTION)

To be considered for award, Bids must be made in accordance with the following requirements:

Duty to Seek Clarification: ARRC shall not be held responsible for a Bidder’s lack of understanding of what is required by the Invitation to Bid. Should a Bidder not understand any aspect of the Invitation to Bid, or require further explanation or clarification regarding the intent or requirements of the same, it shall be the responsibility of the Bidder to seek clarification from ARRC prior to submitting his or her Bid.

Terms and Conditions: Any resulting contract from this Invitation to Bid shall incorporate the general terms and conditions contained in this bid package.

Contract Documents: Bidders shall familiarize themselves with the requirements of all of the Contract Documents which include, but are not limited to the “Bidders Instructions & Special Requirements", the Invitation to Bid, Bid and Contract Forms, General Conditions, Special Conditions, Specifications, Drawings, any Addenda issued prior to the receipt of Bids, and any other documents referenced or incorporated therein.

Examination of Site: Bidders should visit the Project Site(s) and take such other steps as may be reasonably necessary to ascertain the nature and location of the Work, and the general and local conditions which may affect the Work and the cost thereof.

Examination and Interpretation of Documents: Each Bidder shall examine the Contract Documents carefully and shall make written requests to ARRC prior to Bid submission for interpretation or correction of any ambiguity, inconsistency, discrepancy, omission, or error therein which the bidder may discover. Any interpretation or correction will be issued in an Addendum by ARRC. Only a written interpretation or correction shall be binding. No Bidder shall rely on any interpretation or correction given by any other method.

Addenda: ARRC may modify the Invitation to Bid prior to the date fixed for opening of Bids by issuance of an Addendum to all parties who have been furnished the Bid Package for bidding purposes.

Bidders must acknowledge receipt of all Addenda on the Construction Bid Form [Form 395-0121].

Qualification of Bidders: Pursuant to ARRC Procurement Rule 1600.3, before a Bid is considered for award, ARRC may request a Bidder to submit information regarding the Bidder’s capability in all respects to fully perform the contract requirements or the individual integrity and reliability which will assure good faith performance. Such information shall include the Bidder’s prior experience in performing comparable Work, the availability of necessary financing, equipment, facilities, expertise and personnel to perform the Work and whether he or she has ever been terminated or defaulted on construction work.

Bid Forms: Bids must be submitted on the forms provided by ARRC, completed in all respects as required by the Bid Forms and other Contract Documents and manually signed by an authorized official of the Bidder. Bidders may make copies of the Bid Forms for submission of Bids.

Submission of Bids: Bids must be sealed, marked, and addressed as directed in the Invitation to Bid and must be delivered to the office designated in the Invitation to Bid prior to the exact time set for opening bids. Late bids will not be considered.

Modification, Correction, Withdrawal of Bids: Modification, correction or withdrawal of Bids will be allowed only as provided in ARRC Procurement Rule 1200.8.

Bid Opening: Bids will be opened in public at the time set forth in the Invitation to Bid in accordance with ARRC Procurement Rule 1200.6. The contents of the Bids will be open for public inspection after the notice of intent to award a contract is given.

Evaluation of Bids: Bids will be evaluated in accordance with the provisions of ARRC Procurement Rule 1200.7. Alternative bids, if called for, are intended to provide ARRC a range of comparative costs which will allow identification of the combinations most responsive to ARRC's need. The order in which the alternatives are listed or set out in the Invitation to Bid should not be taken as any indication as to the order in which ARRC may elect to select the alternatives, if any. Bidders shall submit bid prices for all alternatives stated in the Invitation to Bid and are advised that the order in which the alternatives, if any, are chosen by ARRC, may affect which Bidder is the lowest responsive and responsible Bidder.

Bid Security: In accordance with ARRC Procurement Rule 1200.4, all Bids shall be accompanied by bid security in the form of a cashier's check or an acceptable Bid Bond, a form of which is provided herein, in the amount of five percent (5%) of the Bid price.

Rejection of Bids: ARRC reserves the right to waive minor defects or informalities in a Bid in accordance with the provisions of ARRC Procurement Rule 1200.8, or to reject any or all Bids in accordance with the provisions of ARRC Procurement Rule 1600.2.

AGGRIEVED BIDDER/OFFEROR: An aggrieved bidder/offeror may protest an ARRC procurement action by filing a written protest with the procurement officer in accordance with the procedures and time limits specified in ARRC Procurement Rules 1800.1-1800.11.

Award of Contract: Unless the solicitation is canceled or all bids are rejected, the procurement officer shall award a contract based on the solicited bids with reasonable promptness by written notice to the lowest, responsible and responsive Bidder whose bid conforms in all material respects to the requirements and criteria set out in the Invitation to Bid.

Execution of Contract: A written contract must be signed by the Bidder to whom an award is made and returned to ARRC within ten (10) calendar days, together with all required performance and payment bonds, and certificate(s) of insurance in the amounts required by the Invitation to Bid. The Bidder to whom award is made shall not be permitted to occupy the project site until he has first obtained the required insurance and submitted to ARRC proof of such insurance together with a statement certifying that said insurance conforms to requirements set forth in the Invitation to Bid.

Failure to Execute Contract: If the Bidder to whom the Contract is awarded refuses or neglects to execute it, or fails to furnish the required bonds and insurance within the time specified, the amount of his bid security may be retained by ARRC as liquidated damages.

Government Contract Requirements: If Federal funds will be used to pay for any part of the project described in the Invitation to Bid, any contract awarded hereunder will contain provisions requiring the successful Bidder to comply with all pertinent provisions, agreements, and clauses of the subject federal grant and all pertinent laws, regulations, Presidential directives, and executive orders to the extent they apply to the subject matter of the contract.

Drug and Alcohol-Free Workplace: Safety is paramount at ARRC. For that reason, ARRC maintains an alcohol and drug-free workplace and requires that the Contractor do the same. At all times during the performance of this contract, the Contractor shall have in place a written drug and alcohol program that includes, at a minimum, the following:

a. a requirement that all applicants present a negative pre-employment drug screen prior to being hired by the Contractor;

b. a requirement that employees submit to a "reasonable suspicion" drug and/or alcohol test when showing signs and symptoms of drug and/or alcohol influence on duty;

c. a requirement that employees submit to "reasonable cause/post-accident" drug and alcohol tests following certain accidents or incidents (with the threshold level triggering testing to be determined by the Contractor);

d. a provision defining a positive alcohol test as one that reveals a breath alcohol level of .02 or greater;

e. a provision defining a positive drug test as one that reveals concentrations at the levels set forth in 49 C.F.R. § 40.87(b)(screening test) and 49 C.F.R. § 40.87(c)(confirmatory test) or greater;

f. a provision that outlines the consequences of a positive drug or alcohol test and the consequences of an employee’s refusal to submit to drug/alcohol testing; and

g. a provision that establishes the conditions under which an employee may return to work following a positive drug and/or alcohol test, which at a minimum include an evaluation by a substance abuse professional and compliance with a recommended treatment program.

The Contractor agrees that at any time during the performance of this contract, if an ARRC employee reports to the Contractor that an employee of the Contractor or its subcontractor is showing signs and symptoms of drug/alcohol influence on duty, the Contractor shall remove the employee from ARRC property immediately and shall have the employee tested for drug/alcohol influence. If the employee tests positive, the Contractor shall ensure that the employee is not returned to work on the project until he/she has met the return to work requirements contained in the Contractor’s written program.

Offer Acceptance Period: For the purpose of award, offers made in accordance with this ITB shall be good and firm for a period of thirty (30) days from the date of bid opening.

Site-Safety Plan Requirement: Before the contractor or any subcontractor begins any construction related work under this contract including but not limited to mobilization, equipment setup, storage, etc., taking place on sites under Alaska Railroad Corporation (ARRC) control, they will submit a site Health and Safety Plan to ARRC for compatibility acceptance.

The plan must be compatible with ARRC Safety Policies, including On-Track Safety, ARRC on-site employee safety including safety for Project Managers, Construction Managers, Flaggers, Visitors, Safety personnel, Quality Assurance staff, vendors, and the public. The plan must outlines procedures for first aid, emergency response, chemical exposures, spills, site sign-in requirements for site-safety briefings, coordination with ARRC dispatch, Section 6.16 (SAFETY AND PROTECTION), Section 6.17 (WORK SAFETY ON RAILROAD PROPERTY), and Section 6.18 (EMERGENCIES), other sections of the contract GENERAL CONDITIONS.

A complete, detailed Site-Safety Plan shall be submitted to the Project Manager at least 5 days prior to commencement of any Work on the Project

Contractor’s Instructions for Submitting Certified Payroll:

This contract may include work on an Alaska Railroad Corporation (ARRC) construction project, which is subject to the wage/certified payroll requirements of the DOLWD and/or it may include work on a federally funded construction project and be subject to U. S.

Department of Labor Davis-Bacon Act wage/certified payroll requirements. As part of the contract the following will be required:

1. All contractors paid under a construction contract funded in whole or in part with federal funds shall pay laborers and mechanics the higher of the two wages listed in this contract from the U. S. Department of Labor (www.access.gpo.gov/davisbacon/) or from the DOLWD (www.labor.state.ak.us/lss/home.htm). Contractors paid under ARRC only funded construction contracts shall pay laborers and mechanics the appropriate wage established by the DOLWD, which is often called Little Davis-Bacon wages.

2. All contractors employing laborers and mechanics under this contract, including the owner/operator if he or she worked on the job, must submit weekly certified payrolls that contain the information listed on the DOLWD Weekly Certified Payroll Form 07-6058, pages 1 and 2. Owner/operators working on the project as mechanics or laborers, either as prime or subcontractor, must file certified payrolls and record all information including the hourly wage, fringe benefits, hours worked, overtime, et cetera, however they can defer the weekly payment and write over the total deductions and net pay boxes “owner/operator.” Page 2 is the “Statement of Compliance” and must bear an original signature. The prime contractor is responsible for gathering the certified payrolls, with original signatures, from each subcontractor and for submitting them, along with its own, to the ARRC Certified Payroll Processor.

3. Private utility companies exempt by the state of Alaska from filing certified payrolls because they are working on their own lines must provide a copy of the state approved sworn work affidavit indicating they are paying state DOLWD required wages. Private Utility companies shall file Notices of Work (NOW) and Notices of Completion (NOC) with DOLWD, listing subcontractors, if any. The DOLWD approved finalized affidavit, NOW, and NOC shall be sent to the ARRC. The utility company shall collect original certified payrolls from all subcontractors and submit them weekly to the ARRC as outlined in these submission instructions.

4. These weekly certified payrolls must be uploaded to ARRC’s web portal within seven days after the regular “payday” for that certified payroll at the following web address:

https://certpayportal.akrr.com/. A website login will be required to be set up prior to the first submission.

The contractor and its subcontractors are also responsible for filing certified payrolls with the DOLWD as required.

1. The certified payroll must be completely filled out by the contractor including, but not limited to:

i. Contractor’s complete name, including joint ventures, Inc., LLC, etc.

ii. Contractor’s license number, also called the contractor’s registration number, is required in addition to a business license to do construction work in the state

iii. Employee’s

a. Name

b. Address (domicile and mailing)

c. Social security number

d. Job classification

e. Hours worked

f. Wages/fringe benefits paid

iv. Contracting agency project number, which is the ARRC contract/purchase order number and is listed on the DOLWD finalized Notice of Work. This notice also lists the DOLWD project number, project name, and location. The prime contractor will supply all of this information to its subcontractors.

v. Week ending date and payroll numbers. The first week or part of a week of payroll will be designated as payroll number 1 for the first week, 2 for the second week, etc.

until the final week worked on the project. If no work is completed during a given week, the contractor must nonetheless submit a certified payroll for that week, with the appropriate consecutive payroll number for that week, and write “No Work Performed” on payroll.

vi. The Statement of Compliance must be completely filled out indicating how fringe benefits are paid and listing the payroll period. The Statement of Compliance must be signed, dated, and filed within seven days of the payment date of the payroll.

vii. Stamp or write “Confidential” on the certified payroll to help insure the privacy of contractor employees.

Sample copies of DOLWD certified payroll forms with the “Statement of Compliance is shown in Figures 1 and 2 below.

Failure to timely submit complete and accurately filled out weekly certified payrolls to ARRC may result in the delay of payment on the contract.

State of Alaska Certified Payroll Form, 07-0658, page 2

APPENDIX C

SCOPE OF WORK

1115 E. Whitney Road Electrical - BASE BID ITEMS:

Work to be completed under this contract includes, but is not limited to; mobilization, excavation, electrical trenching, installation of new step-down transformer, relocate electrical services and meters for 1101 E. Whitney Road and ARRC light pole and signal shack, install electrical conduits and wiring, install junction box which feeds the underground cable leading to the light plant and scale shack, relocate fuel tank, and provide red-line as-built record drawings.

Chugach Electric Association Inc. (CEA) to provide equipment, materials, supervision, and labor required to install the southern line reconnecting 1201 E. Whitney Road as shown on the Plans, as well as the transformer shown on E001 of the Plans, noted “NEW PAD-MOUNTED UTILITY XFMR. 150KVA, 3-PH 480Y/277V” and the conductors and conduits connecting the relocated service disconnect and meter for the building at 1101 E. Whitney with the transformer, as well as the line from the new transformer to the new service disconnect and meter, as shown on E100 of the Plans.

CEA will also provide all equipment, materials, supervision, and labor required to connect this transformer with the city grid. Coordination will be required between Contractor, Owner, New Sagaya warehouse at 1101 E Whitney Road, and CEA as the utility provider on timing of tasks and confirmation of availability of crew and material resources to limit shut-down times for adjacent buildings.

The swap over to new power for 1101 E. Whitney Road (New Sagaya) will have to occur on a Saturday or Sunday, and because of the storage of frozen goods at the property, the building can be without power for no more than 12 hours consecutively.

Notice for the timing of this activity must be provided to New Sagaya no less than 14 days before the swap over occurs. If the shutdown is anticipated to take longer than the 12-hour window, temporary power must be provided to maintain the freezers temperature.

Item No. 1 (640.0001.001) – Mobilization and Demobilization

Work includes all equipment, materials, supervision, and labor required to perform work and operations necessary to move personnel, equipment, supplies and incidentals to the project site; establish offices, buildings, and other facilities, except those provided by the Owner, perform other work and operations and pay costs incurred, before beginning construction; complete similar demobilization activities; and furnish required submittals such as as-built (record) drawings, certificates, daily reports, payrolls, civil rights reports, and equipment/work warranties as specified. The Owner does not anticipate at this time providing the Contractor with utilities or support facilities. Therefore, the Contractor shall anticipate providing their own utility and support facilities necessary to complete the work and/or provide for their employees. Contractor must comply with the Alaska Department of Labor and Workforce Development requirements as noted herein. Item shall be paid 50% upon completion of mobilization activities, 50% upon completion of demobilization and acceptance of required submittals and documentation.

Method of Measurement: (Lump Sum). Compensation shall be paid for at the agreed upon lump sum price.

Item No. 2 (204.0004.001) – Structure Excavation for Conduits & Minor Structures

Work includes all equipment, materials, supervision, and labor required to excavate, haul, place, and compact or dispose of specified material necessary to construct the project.

Excavate in accordance with SSHC subsection 660-3.01.3. Wire shall be run through appropriately sized PVC conduit for all underground installation typical. All material within the projects limits to be removed shall be designated as unclassified material. Reuse of the excavated material is permitted upon the Owner’s consent following classification, tested through a third-party testing firm. At the direction of the Owner, limited amounts of excavated material may be stockpiled on site prior to replacement if the material is planned to be reused. Only material excavated from the project site and intended to be reused on the project site may be stockpiled on site. Unclassified and Classified material to be defined per SSHC Subsection 203. Construction activities under this item shall be in accordance with SSHC Subsection 203. Backfill in accordance with SSHC subsection 203-3.03 and 203-3.04.

The Contractor shall utilize Useable Excavation to construct the selected material layers on the project unless Owner approves use of borrow (item no. A-3 below). For the purposes of this subsection, Useable Excavation is material encountered in the excavation that meets the requirements of Subsection 703-2.07 Selected Material. For excavating the Useable Excavation and constructing the selected material layers with Useable Excavation, the Contractor shall be paid only the unit bid price for excavation.

Hauling, placing, compacting and other activities required to construct the selected material layers with Useable Excavation shall be subsidiary to excavation, and the Contractor shall not be paid additional sums for those activities. The Owner may approve the use of borrow when Useable Excavation is not available.

Method of Measurement: (Ton). Compensation shall be paid for at the agreed upon unit price in accordance with SSHC Section 203 and Supplementary Conditions SC-01 – Measurement and Payment; with the cubic yard volume computed in accordance with Supplementary Condition SC-01.02 Measurement of Quantities. Supplementary Conditions Paragraph 13(a).

Item No. 3.1 - 3.8 (661.0008) – Electrical Conductors

Work includes all equipment, materials, supervision, and labor required to install electrical wiring of the type, size, vertical and horizontal alignment, and load capacity required per the Plans; all conductors must be copper, and must be installed in accordance with SSHC Subsection 661-

3.01. Provide materials for these conductors conforming with SSHC Subsection 740-2.06.2.

Method of Measurement: (Linear Foot). Compensation shall be paid for at the agreed upon unit price in accordance with SSHC Section 203 and Supplementary Conditions SC-

01 – Measurement and Payment; with the linear feet computed in accordance with Supplementary Condition SC-01.02 Measurement of Quantities. Paragraph 5.

Basis of Payment: Payment will be made under:

PAY ITEM

Item Number Item Description Unit

3.1 – 661.0008.001 Electrical Conductor – #1/0 THWN/THHN LF

3.2 – 661.0008.002 Electrical Conductor – #3/0 THWN/THHN LF

3.3 – 661.0008.003 Electrical Conductor – #1 AWG THWN/THHN LF

3.4 – 661.0008.004 Electrical Conductor – #2 AWG THWN/THHN LF

3.5 – 661.0008.005 Electrical Conductor – #6 AWG THWN/THHN LF

3.6 – 661.0008.006 Electrical Conductor – #8 AWG THWN/THHN LF

3.7 – 661.0008.007 Electrical Conductor – #10 AWG THWN/THHN LF

3.8 – 661.0008.008 Electrical Conductor #350 KCMIL THHN LF

Item No. 4.1 - 4.6 (661.0009) – Electrical Conduits

Work includes all equipment, materials, supervision, and labor required to install electrical conduit of the size, type, and vertical and horizontal alignment required per the Plans; and in accordance with SSHC subsection 661-3.01. For instances where the conduit is to be buried, use material conforming to SSHC Subsection 740.2.06.2. For all other conduit not intended to be buried, use material conforming to 740.2.06.1. Bedding and backfill to be performed in accordance with SSHC Subsection 660-3.03. Furnishing and placement of bedding materials is subsidiary to this Work.

Blue electrical utility tape shall be installed in accordance with SSHC subsection 660-3.03.

Method of Measurement: (Linear Foot). Compensation shall be paid for at the agreed upon unit price in accordance with SSHC Section 203 and Supplementary Conditions SC- 01 – Measurement and Payment; with the linear feet computed in accordance with Supplementary Condition SC-01.02 Measurement of Quantities. Paragraph 5.

Basis of Payment: Payment will be made under:

PAY ITEM

Item Number Item Description Unit

4.1 - 661.0001.001 Electrical Conduit – 3/4” PVC LF

4.2 - 661.0001.002 Electrical Conduit – 1” RMC LF

4.3 - 661.0001.003 Electrical Conduit – 1-1/2” PVC LF

4.4 - 661.0001.004 Electrical Conduit – 1-1/2” RMC LF

4.5 - 661.0001.005 Electrical Conduit – 2” RMC LF

4.6 - 661.0001.006 Electrical Conduit – 3” PVC LF

Item No. 5 (661.0002.001) – Remove and Replace – Existing Service, Meter & Fuel Panel

Work includes all equipment, materials, supervision, and labor required to remove and reinstall existing 200A service and meter for New Sagaya building 1101 E. Whitney Road, and Fuel Panel for Fuel Tank as indicated on the Plans; and in accordance with the Plans, and SSHC Section 661. Removed materials must be immediately reinstalled on eastern wall of 1101 E Whitney Road as shown on Plans, not stored for any duration of time, so that down-time and excess shutdowns can be limited to every degree possible. Meter and services shall be refed from new CEA provided transformer. Coordination with CEA will be required to ensure that transformer is in place and active prior to relocating existing service and meter.

Method of Measurement: (Lump Sum). Compensation shall be paid for at the agreed upon lump sum price and in accordance with SSHC Section 644, and Supplementary Condition SC-02 – Lump Sum Pay Items.

Item No. 6 (661.0002.002) – Install 200A Service Disconnect, Meter, and Panels L & H

Work includes all equipment, materials, supervision, and labor required to install new 200A service, meter base, panel H for 480/277 equipment panel L for 208/177 equipment and disconnect for new head bolt heater outlets, light pole, and scale shack. These will be mounted on eastern exterior wall of 1101 E. Whitney Road per Plans, detail 3 sheet E100. Install electrical equipment in accordance with the Plans, and SSHC Subsection 661.

Method of Measurement: (Lump Sum). Compensation shall be paid for at the agreed upon lump sum price and in accordance with SSHC Section 644, and Supplementary Condition SC-02 – Lump Sum Pay Items.

Item No. 7 (661.0006.001) – Install 30 kVA Step-down Transformer

Work includes all equipment, materials, supervision, and labor required to install new 30 kVA step-down transformer. This step-down transformer shall be installed in accordance with the Plans, and SSHC Subsection 661.

Method of Measurement: (Lump Sum, Ea). Compensation shall be paid for at the agreed upon lump sum price and in accordance with SSHC Section 644, and Supplementary Condition SC-02 – Lump Sum Pay Items.

Item No. 8 (617.0007.001) – Junction Box, Type II

Work includes all equipment, materials, supervision, and labor required to install new Type II Junction Box. Junction box will be installed as shown on Plans sheet E001, in the north-eastern corner of the lot, feeding the flood light. Junction box type II shall be installed in accordance with the Plans, and with SSHC Section 617 and Section 660. All excavation bedding and backfill required to perform this work is subsidiary to this pay item. Junction box shall be filled with pea gravel to the bottom elevation of the lowest conduit, for moisture drainage and stabilization after installation. Type II junction box will be installed flush with the highest point of the adjacent ground surface, level and plumb both vertically and horizontally.

Method of Measurement: (Lump Sum, Ea). Compensation shall be paid for at the agreed upon lump sum price and in accordance with SSHC Section 644, and Supplementary Condition SC- 02 – Lump Sum Pay Items.

1115 E. Whitney Road Electrical ADDITIVE ALTERNATE BID ITEMS:

Items A-1, A-2 and A-3 include equipment, materials, supervision, and labor required to install (10ea) 4x4 pressure treated posts with (8ea) weatherproof electrical outlets, and (2ea) twist-lock 480V outlets. The pricing for these items shall include the materials and labor required to run cable and conduit to each of these ten post-mounted electrical outlets, as well as to install the outlets themselves and the posts.

Item No. A-1 (661.0008.001) – Install Head bolt Heater Outlets

Work includes all equipment, materials, supervision, and labor required to install new 2 gang 208/120vAC GFCI protected head bolt heater outlets in NEMA rated weather proof enclosures with cover, in accordance with the Plans and SSHC subsection 661. Product Data sheet for Contractor selected head bolt heater outlets and enclosures shall be submitted for Owner approval prior to installation. Head bolt heater outlets shall be mounted flush to pressure treated 4x4 posts furnished and installed under Item No. A-3, centered on posts, 36 inches above grade.

Method of Measurement: (Lump Sum, Each). Compensation shall be paid for at the agreed upon lump sum price and in accordance with SSHC Section 644, and Supplementary Condition SC-02 – Lump Sum Pay Items.

Item No. A-2 (661.0008.002) – Install 480vAC Twist-lock Receptacles

Work includes all equipment, materials, supervision, and labor required to install new 480Vac Outlets. 480Vac outlets shall be twist-lock receptacles, 4 Pole, 5 Wire, covered single outlets installed in NEMA rated enclosures, with an external disconnect switch, designed for exterior use with a cover, in accordance with the Plans and SSHC subsection

661. Product data sheet for Contractor selected receptacles and enclosures shall be submitted to Owner for approval prior to installation. Outlets shall be mounted flush to pressure treated 4x4 furnished and installed under Item No. A-3, centered on posts, 36 inches above grade.

Method of Measurement: (Lump Sum, Each). Compensation shall be paid for at the agreed upon lump sum price and in accordance with SSHC Section 644, and Supplementary Condition SC-02 – Lump Sum Pay Items.

Item No. A-3 (506.0001.001) – Install 4x4 Pressure Treated Posts

Work includes all equipment, materials, supervision, and labor required to install new pressure-treated 4x4 timber posts, 8 feet (nominal) in length. Posts shall be treated in accordance with SSHC Subsection 714-2.01.4 and categorized as UC4A or greater per the American Wood Protection Association (AWPA). Posts shall be buried to a depth of 4 feet under grade (with remaining 4 feet of post exposed), set plumb vertically, embedded in approved backfill soil material. Excavation for the posts should follow all requirements for structure excavation (item no. 3 above). Use bedding material conforming to SSHC Subsection 703-2.03.

Method of Measurement: (Lump Sum, Each). Compensation shall be paid for at the agreed upon lump sum price and in accordance with SSHC Section 644, and Supplementary Condition SC-02 – Lump Sum Pay Items.

APPENDIX G – SPECIAL CONDITIONS

Work shall be completed in accordance with the project drawings, these supplemental specifications, and the suggested installation procedures as provided by the manufacturer of new equipment. In the event of technical specification conflicts, the project drawings shall control, unless otherwise noted herein.

All construction shall meet the current industry standards for the work being performed. The Contractor will help the Owner or its representative perform construction observation and oversight as required to complete the project and provide quality assurance for the project. All work shall meet all the stipulations stated herein and in any governing permits.

ARRC Coordination: The Contractor must coordinate with ARRC’s Project Manager, or its designated representative(s), and ARRC’s Transportation Operations Manager for daily operations, access to the physical project site and for the delineation of the Contractor equipment staging area(s). Coordination with the ARRC and its on-site representative will be paramount to the successful execution of the Work as the coordination of access to the site and scheduling track outages is critical to the completion of the Work.

Quality Control: The Contractor shall be responsible for controlling the quality of the construction and all of the required materials that are not furnished by the Owner. The work noted herein requires documentation of conformance with material and installation specifications. Material documentation shall be furnished to the Owner prior to placement or use of the Contractor provided materials on-site. Installation quality documentation shall be furnished to the Owner prior to any request for payment. Contractor is to supply quality control procedures for approval fifteen (15) days prior to commencing field work that is in compliance with the ARRC’s installation requirements noted herein and on the Plans.

Daily Reports: The Contractor shall furnish and submit on a daily basis, unless otherwise approved by the Owner, a daily progress activity report for each day of Work; beginning on the first day of mobilization and continuing through the last day of demobilization. Daily reports shall contain, at a minimum, the followings items:

1. A detailed description of the day’s Work activity.

2. Details of any incidents including any near losses.

3. A summary of Contractor resources employed that day including, but not limited to: labor, equipment, and materials.

4. Actual weather information during the day.

5. A list of all visitors to the site and the purpose of their visit.

6. A minimum of four (4) high resolution photos portraying the day’s Work activities with descriptions of each photo. Photos are to be neatly embedded in the last page of the report.

7. Additional photos and/or videos of the Work activity and site conditions are encouraged and should be attached to the report.

A sample daily report is provided herein for reference. Alternatively, the Contractor may submit their proposed format to the Owner for review and approval prior to implementation.

CPM Scheduling Work includes all equipment, materials, supervision, and labor required to provide and maintain a CPM Schedule in accordance with the below requirements. CPM schedule must be submitted and approved prior to issuance of the NTP.

Substantial Completion:

Substantial completion is the point at which the Work, in the opinion of the Owner as evidenced by the Owner's written notice, is sufficiently complete, in accordance with the Contract Documents, so that the Work (or specified part) can be safely and effectively used by the Owner, for the purposes for which it is intended, without further delays, disruption, or other impediments. The terms "Substantially Complete" and "Substantially Completed" as applied to any Work refer to Substantial Completion thereof.

Substantial Completion: Substantial Completion shall be on or before 6/30/2025, unless accepted and agreed upon otherwise by the Owner.

Final Completion: Final Completion of all work shall be on or before 07/30/2025.

Liquidated Damages: If the Owner and the Contractor cannot agree on amenable terms of an extension, then liquidated damages will be deducted from the Contractor for each calendar day that the work is not substantially complete after the expiration of the Contract time or the completion date has passed, the Owner shall deduct the full daily charge corresponding to the original Contract amount of $2,500.00 per day beyond the final completion date agreed to by Contract.

Additionally, any charges or fees associated with the delay of trains or any incoming/outgoing vessel, to include any delays compounded by the initial delay, may be withheld at an amount equal to the charges or fees from payment due the Contractor, in accordance with General Condition Appendix D. The Owner will not release performance bonds until any and all liquidated damages assessed under this Contract are paid to the Owner and all stipulations associated with said damages are satisfied.

As-Built Record Drawings Work includes all equipment, materials, supervision, and labor required to provide project administration, management, record keeping, and work relating to maintaining project record documents for project closeout.

Submit all project record documents prior to application for final payment. Complete payment will not be made to the Contractor unless accurate and complete closeout submittals are received as specified.

Record documents shall be maintained in accordance with this section of the Contract.

Contractor shall maintain one record copy of:

a. Contract drawings: Legibly mark in ink or indelible pencil, or a record of actual construction including the following information; location of internal utilities and appurtenances concealed in construction referenced to visible and accessible feature of structure, field changes of dimensions and details, changes made by change order or Owner’s instructions, and details not on original contract drawings.

b. Addenda: Provide markups to all addenda, similar to other Contract drawings and specifications.

c. Change orders and other modifications to the Contract.

d. Reviewed shop drawings, product data and samples: After review, legibly annotate the shop drawings, product data, and samples to clearly specify what is included in the work.

e. Field test records.

f. Inspection certificates.

g. Manufacturer’s certificates.

APPENDIX D

GENERAL CONDITIONS

(CONSTRUCTION)

1. ARTICLE 1 - DEFINITIONS:

Wherever used in the Contract Documents the following terms, or pronouns in place of them, are used, the intent and meaning, unless a different intent or meaning is clearly indicated, shall be interpreted as set forth below.

The titles and headings of the Sections, Subsections and Articles herein are intended for convenience of reference and shall not be considered as having bearing on their interpretation.

Whenever used in the Specifications or other Contract Documents the following terms have the meaning indicated which are applicable to both the singular and plural thereof. Working titles which have a masculine gender, are intended to refer to persons of either sex.

Terms not defined below shall have their ordinary accepted meanings within the context which they are used. "Webster's Third New International Dictionary of the English Language, Unabridged, Copyright 1961", or subsequent revision thereof, shall provide ordinarily accepted meanings. Words which have a well-known technical or trade meaning when used to describe Work, materials or equipment shall be interpreted in accordance with such meaning.

Addenda:

All clarifications, corrections, or changes issued graphically or in writing by the Owner after the Invitation to Bid but prior to the opening of Bids.

Application For Payment:

The form provided by the Owner which is used by the Contractor in requesting progress or Final payments and which is to include such supporting documentation as is required by the Contract Documents.

Approved or Approval:

Means written approval by the Owner or his authorized representative as defined in paragraph 2.1.

ARRC Procurement Rules:

Means the Rules governing the procurement of supplies, services, professional services and construction adopted by ARRC in accordance with A.S. 36.30.015(e). Said Rules may be downloaded from ARRC’s web site, www.alaskarailroad.com, under General Information, Purchasing/Contracts.

A.S.:

Initials which stand for Alaska Statute.

Award:

The acceptance, by the Owner, of the successful Bid.

Bid:

The offer of a Bidder, on the prescribed form to perform the Work in accordance with the Contract Documents at the prices quoted.

Bid Bond:

The security furnished with a Bid to guarantee that the Bidder will enter into a Contract if his Bid is accepted by the Owner.

Bidder:

Any individual, firm, corporation or any acceptable combination thereof, or joint venture submitting a Bid for the advertised Work.

Calendar Day:

Every day shown on the calendar, beginning and ending at midnight.

Change Order:

A written order by the Owner directing changes to the Contract, within its general scope.

Conditions of the Contract:

Those portions of the Contract Documents which define the rights and responsibilities of the contracting parties and of others involved in the Work. The Conditions of the Contract include General Conditions, Supplementary Conditions and other Conditions specified in the Invitation to Bid.

Contract:

The Contract Documents form the Contract between the Owner and the Contractor for the Work to be performed. The Contract represents the entire and integrated agreement between the parties hereto and supersedes prior negotiations,…