25-08 TWO RELOCATABLE MARITIME DOMAIN AWARENESS SYSTEMS.pdf

REQUEST FOR BIDS/PROPOSALS COVERSHEET

THE UNIVERSITY OF SOUTHERN MISSISSIPPI

Procurement and Contract Services

118 College Drive #5003, Hattiesburg, Mississippi 39406-0001

Date: September 16, 2024

BID No. 25-08

THE UNIVERSITY OF SOUTHERN MISSISSIPPI is considering the purchase of the following item(s). We ask that you submit your bid and retain one copy for your files. Right is reserved to accept or reject any part of your bid. Your quotation will be given consideration if received in Bond Hall, Room 214 on or before:

2:00 p.m. CT TERMS - Bidder should state terms of sale. Our terms are 2% ten days, net 45 days.

These terms will apply per Mississippi law. October 1, 2024 AWARDING CONTRACT - Cash terms will not be used as a basis for awarding contracts; however, the University will accept cash discounts when earned. Buyer: Amber Floyd

NOTE: If you cannot quote on the exact material shown, please indicate any exception giving brand name and complete specifications of any alternate. If additional space is required, use a separate sheet or letter of transmittal.

ITEM

QUANTITY

DESCRIPTION

BID 25-08 Two Relocatable Maritime Domain Awareness Systems

RFx # 3160006894

UNIT PRICE

TOTAL NET PRICE

PROPOSAL MUST BE RETURNED TO THE UNIVERSITY IN

ACCORDANCE WITH THE SPECIFICATIONS. RFP NUMBER AND

DATE OF BID OPENING MUST BE SHOWN ON THE OUTSIDE OF

THE ENVELOPE IF USING THAT METHOD.

We quote you as above - F.O.B. The University of Southern Mississippi.

Shipment can be made in days from receipt of order. DATE ______________ Return quotation to Procurement Services at above address.

AA/EOE/ADAI Signature Required__________________________________________

THIS IS NOT

AN ORDER

Name: ____________________________________

Company: _________________________________

Address: __________________________________

City/State/Zip: ______________________________

SYSTEM DESIGN SPECIFICATIONS FOR TWO SMALL

RELOCATABLE MARITIME DOMAIN AWARENESS SYSTEMS

The University of Southern Mississippi

Prepared by Steve Stanic and Landry Bernard

SEPT 8/2024

SYSTEM DESIGN SPECIFICATIONS FOR TWO SMALL

RELOCATABLE MARITIME DOMAIN AWARENESS SYSTEMS

I. Background The USM requires the ability to detect targets and monitor the environment using low cost, relocatable maritime domain awareness (MDA) systems. Using high resolution acoustic sensor systems, these systems will provide us with enhanced capabilities to covertly detect the radiated acoustic signatures of targets in the littoral zone. This includes continuous measurements of the broadband ocean ambient noise.

The University of Southern Mississippi’s (USM) Roger F. Wicker Center for Ocean Enterprise, located at the Port of Gulfport, MS has been researching and testing advanced relocatable marine systems using novel sonar designs, and on-board processing to create advanced maps of acoustic sensor data over a broad range of environmental conditions.

To address these detection requirements USM has received funding to purchase several small relocatable MDA systems.

II. Purpose This document contains the minimum requirements for small portable and relocatable ocean MDA systems.

III. General Requirements

1. The systems shall be easily portable.

2. All systems shall come with the auxiliary equipment required to operate and control each system.

3. Each system shall come with its own command and control dashboard that shall be accessed using Iridium SBD or secure direct internet connection.

4. Each system shall have a passive acoustic monitoring (PAM) hydrophone mounted in the nose.

5. Each system shall perform on board acoustic spectral processing.

6. Each system shall have a variable buoyance engine or equivalent. This motor shall have minimal impact on the system’s acoustic self-noise levels.

7. Each system shall have a vacuum port and a pressure relief valve or equivalent.

8. Data shall be stored on SD cards.

9. An LED status indicator and strobe light shall be located on each system.

10. Each system shall be able to transmit the data to USM’s data processing center via Iridium SBD.

11. The systems shall come with their own transportation crates and portable wheeled laboratory stands.

12. The vendor shall provide specialized tools and a vacuum valve kit if necessary for each unit.

13. The vendor shall provide additional one additional battery pack for each system.

14. Both small systems, supporting equipment, and software packages shall be delivered to USM within 10 weeks after the contract award.

15. The delivery arrangements and transportation costs shall be the vendor’s responsibility.

16. These micro systems and supporting equipment shall be delivered to USM’s

Marine Research Center, 1030 30th Ave Gulfport, MS 39501.

IV. Specific Specifications for each of the two small relocatable systems.

The following minimum specifications shall ensure that each system has an integrated PAM system, an altimeter, a pressure sensor, and a CT sensor. These are the minimum vehicle and sensor specifications needed to satisfy USM’s project’s objectives.

1. The following table outlines the minimum system specifications that EACH of the small relocatable systems shall meet.

Specifications

Property Description/Value Diameter Approx. 16 cm Length Less than 1.8m Weight Less than 23 kg Maximum Depth At least 190m Battery Capacity Li-ion with at least 1400 Wh Run Time Approx. 1 month depending on sensor and processing load

2. The following table outlines the minimum communication specifications.

Communication Specifications Properties Description/Value

Surface Communications

Iridium SBD Secure Wi-Fi communications, 802.11, High gain antenna Ethernet, 10/100 Mbit/sec Led surface strobe

GPS

RGB System Status indicators

3. The following table outlines the minimum system specifications that each of the installed sensors shall have.

General Sensor Specifications Altimeter 500 kHz

Conductivity/ Temperature Sensor

Range: at least 3-400C, and 0.5 to 65 mS/cm Resolution: at least 0.0020C and 0.002 mS/cm Response time: < 0.3 sec

Pressure Sensor Range: 0- 25 bar, Stability: 0.26 % per year

PAM Hydrophone

Bandwidth: at least 4Hz to 45 kHz, At least 2 TB of onboard storage Sampling rates up to at least 200 kHz, 24 bits.

V. Options (1)

Spare part kits recovery and deployment system Vacuum pump

VI. Option (2)

1. Based on funding availability USM may potentially purchase up to three additional systems under this RFP

2. 50 hours of engineering support for potential integration of Magnetic sensors

VII. Software

The vendor shall provide Complete Software Packages (backup) and product documentation for all systems. The vendor shall provide Vehicle Interface Program for mission programming, post-mission analysis, and vehicle command and control.

VIII. Training The vendor shall provide training on the operation, software, maintenance and troubleshooting integration of all systems. This shall include mission planning, basic mission data analysis and display, and at sea operations. This training shall take place at the USM facility located in Gulfport MS.

IX. Proof of Performance

The vendor shall provide a proven record of the system performance with integrated PAM performance. The vendor needs to provide references where these systems and their operating system in a similar configuration as specified above have operated successfully within the last 2 years. The above requested information will assist USM in determining the bidder’s capability of meeting these requirements.

X. Warranty Services At a minimum, the Contractor shall provide software/hardware warranty support for one year from acceptance. Longer warranty periods are preferred. The Vendor shall agree to repair, adjust, and/or replace, as determined by the University to be in its best interest) any defective materials at the Vendor and/or manufacturers’ sole cost. The University will incur no costs for service or replacement of materials during the warranty period.

The Vendor will be the sole point of contact for warranty issues.

XI. Documentation The Contractor shall provide system and PAM system Operations and Maintenance manuals to USM. Documentation provided shall include, but not be limited to the following:

A. Theory of operation B. Operating procedures C. Interfacing instructions with connector pin outs D. Troubleshooting and maintenance procedures E. IPB (Isometric Parts Breakout) drawings showing how all parts, especially mechanical parts, relate to one another.

F. Documentation of the various software packages.

G. All PAM sensor documentation and manuals.