25-07 Tree Plantings Bid.pdf

BID 25-07

TREE PLANTINGS BID

FOR THE

BOROUGH OF TENAFLY

BERGEN COUNTY, NJ

DUE DATE: October 7, 2025 at 2:00P.M.

Issued by:

Borough of Tenafly

100 Riveredge Road

Tenafly, NJ 07670

Mark Zinna, Mayor

Borough Council

Jamie Corsair

Venugopal Menon

Adam Michaels

Julie O’Connor

Daniel Park

John Roglieri

David Fanslau - Borough Administrator

Omar Stovall, MPA, RMC, CMR - Borough Clerk

BOROUGH OF TENAFLY

NOTICE TO BIDDERS

The Borough of Tenafly is seeking b id proposals in accord with N. J. S. A. 40 A: 11 – 1 for electronically sealed and opened in public on October 7, 2025 at 2:00P.M. , broadcast on zoom and conducted on electronic platform, in accord with N.J.A.C. 5:34-1 et. Seq., on BIDNET at www.bidnetdirect.com//boroughoftenafly

BID 25-07 Tree Plantings Bid

NOTE:

It is the bidder’s responsibility to ensure that the bid package is uploaded onto the e-procurement site by the bid opening date and time. Any bid document received after the deadline established by the Department of Purchasing will not be accepted, regardless of the method of delivery.

Bidders must comply with the requirements of N.J.S.A. 10:5-31 et seq., and N.J.A.C. 17:27 et. Seq., The Borough of Tenafly will award this bid to the lowest responsible bidder in accordance N.J.S.A. 40A:11-1.

To request a zoom link to view the public opening please contact assistant purchasing agent Scanning@TheCanningGroup.org

Dated: September 22, 2025

David P. Fanslau, M.G.A.

Borough Administrator http://www.bidnetdirect.com/boroughoftenafly mailto:Scanning@TheCanningGroup.org

Applicable to Bid if marked “X”

DOCUMENTATION REQUIRED OR REVIEWED

Initials

When Due if not submitted with

Bid

Bid Guarantee (Bid Bond or Certified/Cashier’s Check) (with

POA for full amount of Bid Bond)

With Bid

Submission

Consent of Surety (Certificate from Surety company)

Performance Bond and Labor and Material Payment Bond

(Required from the Awarded Contractor)

At signing of contract

Maintenance Bond in the Amount of 100 % for a period indicated in “General Conditions” Required from the Awarded

Contractor Upon Acceptance of Project

Upon

Acceptance of

Project

Acknowledgement of Receipt of Addenda (To be Completed if Addenda are Issued)

X Ownership Disclosure Form With Bid

Submission

Named Subcontractors in Bid for Listed Specialty Trades

Public Works Contractor Registration Certificate(s) for the

Bidder and all Sub Contractors

Prior to Award, but effective at time of bid

X Business Registration Certificate – Bidder and all Sub

Contractors

Prior to

Contract

Award

Non-Collusion Affidavit With Bid

Submission

X Experience and Background Questionnaire With Bid

Submission

X Insurance and Indemnification Certificate

Prior to

Contract

Award

X Disclosure of Investment Activities in Iran Form

Prior to

Contract

Award

X Certification of non-involvement in Prohibited Activities in

Russia or Belarus

Award

Prevailing wage greater than 10% certification

Contract

Award

Federal debarment Form

Prior to

Award

EEO/AA Form AA-201

After Notice of

Award, Prior to

Signing

Contract

X EEO/AA Form AA-302 or Letter of Federal Approval or

Certificate of Employee Information Report

After Notice of

Award, Prior to

Signing

Contract

X Bidder’s Checklist

This checklist is provided for bidder’s use in assuring compliance with required documentation;

however, it does not include all specifications requirements and does not relieve the bidder of the need to read and comply with the specifications.

Bidder

Name:

Date:

Authorized

Representative:

Signature:

Print Name &

Title:

TENAFLY BOROUGH TREE PLANTING

SPECIFICATIONS

For the 2025 Tree Planting Program

1. GENERAL

The contractor shall be liable for any damages to property caused by its operations; and in the event of damages, it shall, at its own expense, restore all disturbed or damaged areas to their original condition. All materials, equipment and personnel shall be limited to the work area defined by the project supervisor.

Trees shall be free of damage as the result of handling or transportation.

No substitution of plant material is allowed unless written permission is obtained from the project supervisor and Tenafly Borough prior to the delivery date of the material.

All work shall conform to accepted horticultural practices as ultimately determined by the project supervisor.

All plantings shall be at the direction of the superintendent of the Department of Public Works.

2. SCOPE OF WORK

Tree planting work shall consist of:

• preparation of areas for planting

• furnishing and planting of specified trees, unless the contract is for planting only

• maintenance of plantings until acceptance by the project supervisor

• clean up and restoration of any disturbed areas to the condition prior to the planting operation

• 2-year guarantee of all plant material

3. SCHEDULING OF WORK

The contractor shall submit a proposed work schedule to the project supervisor for approval at least seven (7) days prior to beginning operations. After the schedule is accepted, no modifications will be permitted without written authorization from the project supervisor.

The contractor shall arrange to confine its operations to normal working hours for the industry and no work will be permitted on Sundays or holidays without written authorization from the project

4. PERSONNEL / SAFETY

All personnel will be properly supervised in a manner that assures that the property is protected from damage, that the safety of all personnel and the public is protected and that all work related to the planting contract is done in a professional manner and according to accepted horticultural standards.

The contractor shall at all times provide for the safety of workers on the site and for the general public including motorists on adjacent roads. There are existing improvements including storm drains, irrigation and utility lines on the properties which may be in conflict with proposed locations. Mark outs are the responsibility of the contractor and must be obtained prior to the start of any work.

5. PROTECTION OF UTILITIES / EXISTING CONDITIONS

Prior to any excavation or the driving of stakes into the ground, the contractor shall ascertain and have marked out the location of all underground utilities. The contractor shall take proper precautions not to disturb or damage any sub-surface utilities.

In the event that any sub-surface utilities are uncovered or damaged, the contractor shall immediately cease operations and notify the appropriate utility company and the project supervisor. The planting work shall not resume until the utility company has made arrangements for the repair of the damage and declared the area safe to work in and the project supervisor has given approval to re-start. The contractor shall be financially responsible for any damage to utilities and structures and shall properly maintain the protection of same.

The contractor shall be responsible for maintaining the existing conditions on the property at all times. Any soil disturbances shall be minimized and restored at the end of each work week. Any packaging, pallets or other refuse shall be cleaned and removed at the end of each workday. Staging of materials and equipment shall be coordinated with the project supervisor and are permitted only in designated areas approved in advance by the supervisor.

6. MULCH

Uniformly shredded hard wood is the preferred type of mulch but other organic mulches may be used if approved by the project supervisor in writing or they can utilize the mulch provided by Tenafly

Borough. All debris and other foreign material including twigs, stones, cans, soil, etc. shall be removed prior to spreading. The mulch shall be spread around all plantings to a depth of three (3”) and in accordance with the accompanying planting diagram. Mulch shall be kept at least two (2”) away from the base of the tree trunk. The mulch ring shall be at least 36” in diameter.

7. LAYOUT

All trees shall be located as shown on the plans supplied by the project supervisor. Should the contractor encounter obstructions or impediments of any nature, they shall notify the project supervisor who will arrange adjustments to the landscape plan. All adjustments to the plan must be authorized in writing prior to resuming planting in the specific area where the obstruction is located.

The project supervisor or designee shall stake the exact planting location of each tree in accordance with the plans should there be a question regarding the exact location. The staking and layout work shall be done sufficiently in advance of planting to avoid delays to the contractor.

No planting holes shall be excavated in advance of planting operations. The planting holes must be approved by the project supervisor prior to the placement of the tree in the hole. Each plant shall be planted in an individual hole as specified by the project supervisor. The depth of the planting hole shall be excavated so that the base of the tree shall be set to an ultimate finished grade that will bear the same relationship to finished grade as it bore to the natural grade before transplanting. (See the accompanying planting diagram for a depiction of this).

8. WATER

Plants shall be thoroughly watered in after planting. Four gallons per each 2” –2 ½” caliper tree is the minimum amount of water that shall be used. The project supervisor will notify the contractor if water suitable for irrigation is available on the site. If water is unavailable on the site, it is the responsibility of the contractor to furnish it at the time of planting. Water must not be applied faster than the ground can absorb it. The use of water- holding containers with drain holes or products such as Treegator or the equivalent shall be the preferred method of watering.

9. NURSERY STOCK

Plant species shall conform to those indicated on the drawings and the plant list. The trees shall be the species specified in accordance with the naming conventions used in the publication Hortus

Third.

• All shade trees are specified to be 2” to 2 ½” caliper B&B.

• All ornamentals & conifer sizes shall conform to the “Substitution List.”

All landscape nursery stock shall be good quality and at a minimum conform to the standard specifications of The American Standard for Nursery Stock issued by the American Nursery and

Landscape Association (formerly the American Association of Nurserymen). All plants shall be grown under climatic conditions similar to those of the planting site for a period of not less than two

(2) years immediately prior to this project.

No substitutions shall be permitted in either kind or grade without prior written authorization from the project supervisor.

Any materials and/or work may be rejected, if, in the opinion of the project supervisor, it does not meet the standards or requirements that apply to the project. All rejected material shall be promptly removed from the site by the contractor at its own expense.

10. QUALITY

Plants shall have the habit of growth that is normal for the species or cultivar and shall be sound, healthy, vigorous, free from insects, plant diseases and injuries or damage of any nature. All plants shall be of the grades specified, neither larger nor smaller, without written authorization from the project supervisor. All plants specified as single stem shade trees on the landscape drawing key shall have their branching starting between six and seven feet in height. Tree crowns shall be balanced and scaffolding branches shall be adequately spaced and developed in proportion to each other. No plants shall be pruned, clipped or trimmed prior to delivery without written authorization from the project supervisor. All landscape stock must be nursery grown.

All plants shall have been root pruned at the nursery at least once during the three year period immediately preceding transplanting and at least one year prior to transplanting.

All plants must be State Inspected and a copy of the "Certificate of Inspections" issued by the State

Department of Agriculture at the point of origin must accompany shipments from each source.

Deciduous trees must come from a nursery located within 200 miles of Tenafly Borough, NJ and special consideration will be given for trees obtained from Tenafly Borough growers.

Coniferous trees shall come from growers in Tenafly Borough.

11. SHIPMENT, DELIVERY, INSPECTION, ACCEPTANCE & PAYMENT

The project supervisor reserves the right to inspect and select all plant material at its point of origin.

Acceptance at the nursery, in which the plant is growing, prior to transplanting, does not preclude rejection at the project planting site for just cause.

The plant material is to be delivered to the site in quantities and on the dates agreed upon by the project supervisor. The contractor shall advise the project supervisor of all deliveries at least 48 hours prior to its arrival at the site, so that all trees may be inspected upon delivery to the site.

All plants shall be tarped, protected from weather and be adequately packed to avoid breakage, sun scald, windburn, desiccation and other damage during loading and shipment. All measures customary in good trade practice shall be taken to keep the plants in good condition.

No plants shall be planted until they have been inspected and approved on the site by the project

Legible tags shall be attached to each tree. Trees that fail to meet the specifications set forth in sections

9 and 10 will be rejected. Rejected plants shall be removed from the site immediately and approved replacement stock that meets the specifications set forth in sections 9 and 10 will be obtained and planted in the prescribed manner by the contractor at its expense. Final written acceptance of the plants will be given only after they have been planted and after the requirements prescribed herein are met.

12. TIME OF PLANTING

Prior to commencement of planting, the contractor shall contact the project supervisor to establish a schedule of planting dates. Trees will be planted from March 1 through June 1 or September 1 through

November 30.

13. PLANTING

Unless otherwise specified within these specifications, all work shall conform to accepted horticultural practices as ultimately determined by the project supervisor.

Plants shall be protected upon arrival to the site by being thoroughly watered and properly maintained until properly planted and watered. Unplanted stock shall be "healed-in" a bed of material approved by the project supervisor upon delivery to the site unless they will be planted within four (4) hours after delivery. At all times workmanlike methods customary in good horticultural practices shall be exercised.

The contractor shall protect all existing features on the site including underground utilities, structures and existing trees.

All trees shall be planted in pits that are a minimum of two (2') feet larger in diameter than the diameter of their ball of earth or their spread of roots. The depth of the pits shall be equal to the depth of the root ball. The tree shall be centered in the hole and then back filled one half the depth of the soil ball with topsoil. The backfill shall be lightly but thoroughly tamped and well watered. The remainder of the hole is then to be backfilled with approved topsoil to a depth that after settling will assure the tree will be at the same level it was previously growing at in the nursery. The tree will be well watered again before mulch is placed over the surface of the root ball.

14. GUYING, STAKING AND WRAPPING

The installation of tree stakes and supporting materials will be done for all planted trees in the contract. Stakes shall be made of wood, of the length and size required to restrict excessive movement by the tree, as ultimately determined by the project supervisor. Tie materials shall be plastic chain lock or flat, woven webbing designed specifically for staking trees.

For details on proper staking, see the accompanying planting diagram. Tree trunks shall not be wrapped.

The amount of $3.00 per tree shall be withheld from all payments for the period of one year. The balance of the $3.00 per tree will be paid upon the removal of all stakes and guy wires and the re-plumbing of any trees which may require it as per the specifications.

15. PLANTING PREPARATIONS

Prior to backfilling, balled and burlapped trees shall have burlap and twine removed from around the trunks, stems and tops of the balls. The burlap shall be peeled back off the top of the ball, or if bulky, cut away and removed from the upper three-quarters of the soil ball. No burlap shall be pulled out from underneath the ball.

The wire basket shall be removed from the root balls before the trees are set in the planting pit by cutting with any tool that does not destroy the integrity of the root ball or injure the tree roots.

Backfilling shall be lightly but thoroughly tamped and well-watered as described under the

“Planting” section above. Only topsoil approved by the project supervisor may be used to backfill the holes during planting operations. Unsuitable excavated material, as designated by the project supervisor shall be removed from the site by the contractor at its expense

16. MULCHING

Shredded hardwood mulch supplied by the contractor shall be free of debris and shall be placed by the contractor around all plantings at the time of planting to a depth of three (3") inches as shown in the planting diagram. Care shall be exercised to keep mulch two (2") inches away from the bases of all plantings. After the mulching operation has been approved by the project supervisor, the mulch shall be thoroughly watered.

17. PRUNING

The contractor shall not prune any plant.

18. CLEAN-UP

During the course of operations, the contractor shall remove from the property at its expense all excess and waste materials. Any damaged lawn areas or planting areas will be restored to their original condition by the contractor at its expense, if such damage is the result of the contractor's operations.

19. INSPECTION FOR ACCEPTANCE

Inspection: The contractor shall notify the project supervisor when planting is completed and shall request an inspection in order to determine whether or not the project meets the Specifications contained herein. If the work is acceptable, a written notice shall be provided stating so. If deficiencies are found in the work, a list of items requiring attention shall be furnished to the contractor by the project supervisor. The contractor shall correct the deficiencies within ten (10) days and a re-inspection shall be made. This procedure will continue until the work is found acceptable.

Acceptance: After inspection, the contractor will be notified in writing by the project supervisor of the acceptance of all work.

20. WARRANTY

The contractor shall guarantee all of the trees planted. The warranty shall cover the trees from drought, temperature, disease, infestation, poor soil conditions, improper planting and damage done by the contractor or his agents during the planting process for a period of 1- year from date of planting.

If trees are required to be replaced under warranty provisions, replacement shall be deemed to include removal of the old tree and planting of an equivalent tree from the original planting specifications tree list. Planting shall conform to all of the same guidelines and conditions as the original planting.

Once replacement trees are installed to the satisfaction of the project supervisor, the contractor shall be responsible for the new trees for a period of not longer than one year from the date of planting. At such time the contractor’s liability is terminated.

The contractor shall not have to warrant trees damaged due to the following conditions;

1. Fire and conflagration.

2. Vandalism

3. Deliberate clearing or cutting.

TREE PLANTING DETAIL

ingle straight trunk to 9 ft. height lear of branches below 6 ft.

Z" X 2 ..

har du,·ood stakes if needed

Slack in wir e should allow trunk mouement

Remove transit trunk guard

3·· mut h of bark or wood chips

M in trunk planted s:traight in two directions

Wider planting ·£·111,c/C-::..:::l.::::::..=..;;..;...::: tt -::::::::z -- -.::::::-r. ::.,.-F

Keep mulch away from root CQllar

::....:::..-=...:;.;.::; ., ' """"" ll""-o.od nat ive soil or t opsoi·I

Rootb II on undisturbed soil

Remove or fold down top portion of burlap ut off wire basket

Tree Type Total Unit Price Installation Price/ Unit TOTAL PRICE

Minor

Downey Serviceberry 4

Kwanzan Cherry 5

Redbud 12

Flowering Dogwood 12

Magnolia 2

Major

White Oak 2

American Basswood/Linden 4

Mulberry 4

Horse Chesnut 2

Emerald Green Arborvitae 13

Green Giant Arborvitae 33

TOTAL BID PRICE

Company Name Federal ID # or Social Security #

Address

Signature of Authorized Agent Type or Print Name

Telephone Number Date

Fax Number E-mail address

EXHIBIT A

MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE

N.J.S.A. 10:5‐31 et seq. (P.L.1975, c.127)

N.J.A.C. 17:27 et seq.

GOODS, GENERAL SERVICES, AND PROFESSIONAL SERVICES CONTRACTS

During the performance of this contract, the contractor agrees as follows:

The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will ensure that equal employment opportunity is afforded to such applicants in recruitment and employment, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

Such equal employment opportunity shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.

The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause.

The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.

The contractor or subcontractor will send to each labor union, with which it has a collective bargaining agreement, a notice, to be provided by the agency contracting officer, advising the labor union of the contractor's commitments under this chapter and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5‐31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act.

The contractor or subcontractor agrees to make good faith efforts to meet targeted county employment goals established in accordance with N.J.A.C. l7:27‐5.2.

The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, and labor unions, that it does not discriminate on the basis of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices.

The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions.

In conforming with the targeted employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions. The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents:

Letter of Federal Affirmative Action Plan Approval; Certificate of Employee Information

Report; or

Employee Information Report Form AA‐302 (electronically provided by the Division and distributed to the public agency through the Division’s website at: http:// www.state.nj.us/treasury/contract_compliance.

The contractor and its subcontractors shall furnish such reports or other documents to the Division of Purchase & Property, CCAU, EEO Monitoring Program as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Division of

Purchase & Property, CCAU, EEO Monitoring Program for conducting a compliance investigation pursuant to N.J.A.C. 17:27‐1.1 et seq.

http://www.state.nj.us/treasury/contract_compliance

NEW JERSEY ANTI-DISCRIMINATION PROVISIONS

N.J.S.A. 10:2‐1 ET SEQ.

Pursuant to N.J.S.A. 10:2-1, if awarded a contract, the contractor agrees that:

a. In the hiring of persons for the performance of work under this contract or any subcontract hereunder, or for the procurement, manufacture, assembling or furnishing of any such materials, equipment, supplies or services to be acquired under this contract, no contractor, nor any person acting on behalf of such contractor or subcontractor, shall, by reason of race, creed, color, national origin, ancestry, marital status, gender identity or expression, affectional or sexual orientation or sex, discriminate against any person who is qualified and available to perform the work to which the employment relates;

b. No contractor, subcontractor, nor any person on his behalf shall, in any manner, discriminate against or intimidate any employee engaged in the performance of work under this contract or any subcontract hereunder, or engaged in the procurement, manufacture, assembling or furnishing of any such materials, equipment, supplies or services to be acquired under such contract, on account of race, creed, color, national origin, ancestry, marital status, gender identity or expression, affectional or sexual orientation or sex;

c. There may be deducted from the amount payable to the contractor by the contracting public agency, under this contract, a penalty of $50.00 for each person for each calendar day during which such person is discriminated against or intimidated in violation of the provisions of the contract; and

d. This contract may be canceled or terminated by the contracting public agency, and all money due or to become due hereunder may be forfeited, for any violation of this section of the contract occurring after notice to the contractor from the contracting public agency of any prior violation of this section of the contract.

SAMPLE CERTIFICATE OF EMPLOYEE INFORMATION REPORT

New Jersey Business Registration Certification

Pursuant to N.J.S.A. 52:32‐44, The Borough of Tenafly (“Contracting

Agency”) is prohibited from entering into a contract with an entity unless the bidder/proposer/contractor, and each subcontractor that is required by law to be named in a bid/proposal/contract has a valid Business Registration Certificate on file with the Division of Revenue and Enterprise Services within the Department of the Treasury.

Prior to contract award or authorization, the contractor shall provide the Contracting Agency with its proof of business registration and that of any named subcontractor(s).

Subcontractors named in a bid or other proposal shall provide proof of business registration to the bidder, who in turn, shall provide it to the Contracting Agency prior to the time a contract, purchase order, or other contracting document is awarded or authorized.

During the course of contract performance:

(1) the contractor shall not enter into a contract with a subcontractor unless the subcontractor first provides the contractor with valid proof of business registration.

(2) the contractor shall maintain and submit to the Contracting Agency a list of subcontractors and their addresses that may be updated from time to time.

(3) the contractor and any subcontractor providing goods or performing services under the contract, and each of their affiliates, shall collect and remit to the Director of the Division of Taxation in the Department of the Treasury, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A. 54:32B-1 et seq.) on all sales of tangible personal property delivered into the State. Any questions in this regard can be directed to the Division of Taxation at (609)292-6400. Form NJ-REG can be filed online at http://www.state.nj.us/treasury/revenue/busregcert.shtml.

Before final payment is made under the contract, the contractor shall submit to the Contracting Agency a complete and accurate list of all subcontractors used and their addresses.

Pursuant to N.J.S.A. 54:49-4.1, a business organization that fails to provide a copy of a business registration as required, or that provides false business registration information, shall be liable for a penalty of $25 for each day of violation, not to exceed $50,000, for each proof of business registration not properly provided under a contract with a contracting agency.

Emergency Purchases or Contracts

For purchases of an emergent nature, the contractor shall provide its Business Registration Certificate within two weeks from the date of purchase or execution of the contract or prior to payment for goods or services, whichever is earlier.

http://www.state.nj.us/treasury/revenue/busregcert.shtml http://www.state.nj.us/treasury/revenue/busregcert.shtml

SAMPLE BUSINESS REGISTRATION CERTIFICATE

Disclosure of Investment Activities in Iran

Person or Entity

Part 1: Certification

COMPLETE PART 1 BY CHECKING EITHER BOX.

Pursuant to Public Law 2012, c. 25, any person or entity that is a successful bidder or proposer, or otherwise proposes to enter into or renew a contract, must complete the certification below to attest, under penalty of perjury, that neither the person or entity, nor any parent entity, subsidiary, or affiliate is identified on the State Department of Treasury's

Chapter 25 list as a person or entity engaging in investment activities in Iran. The list is found on Treasury’s website at www.state.nj.us/treasury/purchase/pdf/Chapter25List.pdf.

The Chapter 25 list must be reviewed prior to completing the below certification. If a vendor or contractor is found to be in violation of law, action may be taken as appropriate and as may provided by law, rule or contract, including but not limited to imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the party.

I certify, pursuant to Public Law 2012, c. 25, that neither the person or entity listed above, nor any parent entity, subsidiary, or affiliate thereof is listed on the N.J. Department of the

Treasury’s list of entities determined to be engaged in prohibited activities in Iran pursuant to P.L. 2012, c. 25 ("Chapter 25 List"). I further certify that I am the person listed above, or I am an officer or representative of the entity listed above and am authorized to make this certification on its behalf. I will skip Part 2 and sign and complete the Certification below.

OR

I am unable to certify as above because the person or entity and/or a parent entity, subsidiary, or affiliate thereof is listed on the N.J. Department of the Treasury’s Chapter 25 list. I will provide a detailed, accurate and precise description of the activities in Part 2 below sign and complete the Certification below.

http://www.state.nj.us/treasury/purchase/pdf/Chapter25List.pdf

Part 2: Additional Information

PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN.

You must provide a detailed, accurate and precise description of the activities of the person or entity, or a parent entity, subsidiary, or affiliate thereof engaging in investment activates in Iran below and, if more space is needed, on additional sheets provided by you.

Part 3: Certification of True and Complete Information

I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments there to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the above-referenced person or entity.

I acknowledge that the Borough is relying on the information contained herein and thereby acknowledge that

I am under a continuing obligation from the date of this certification through the completion of any contracts with the Borough to notify the Borough in writing of any changes to the answers of information contained herein.

I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with the Borough and that the Borough at its option may declare any contract(s) resulting from this certification void and unenforceable.

Full Name (Print)

Title

Signature

Date

CERTIFICATION OF NON‐INVOLVEMENT IN PROHIBITED ACTIVITIES

IN RUSSIA OR BELARUS

Pursuant to N.J.S.A. 52:32-60.1, et seq. (L. 2022, c. 3) any person or entity (hereinafter “Vendori”) that seeks to enter into or renew a contract with a State agency for the provision of goods or services, or the purchase of bonds or other obligations, must complete the certification below indicating whether or not the Vendor is identified on the Office of

Foreign Assets Control (OFAC) Specially Designated Nationals and Blocked Persons list, available here:

https://sanctionssearch.ofac.treas.gov/. If the Department of the Treasury finds that a Vendor has made a certification in violation of the law, it shall take any action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring the party in default and seeking debarment or suspension of the party.

I, the undersigned, certify that I have read the definition of “Vendor” below, and have reviewed the Office of Foreign

Assets Control (OFAC) Specially Designated Nationals and Blocked Persons list, and having done so certify:

(Check the Appropriate Box)

A.

That the Vendor is not identified on the OFAC Specially Designated Nationals and Blocked Persons list on account of activity related to Russia and/or Belarus.

B. That I am unable to certify as to “A” above, because the Vendor is identified on the OFAC Specially Designated

Nationals and Blocked Persons list on account of activity related to Russia and/or Belarus.

C.

That I am unable to certify as to “A” above, because the Vendor is identified on the OFAC Specially Designated

Nationals and Blocked Persons list. However, the Vendor is engaged in activity related to Russia and/or Belarus consistent with federal law, regulation, license or exemption. A detailed description of how the Vendor’s activity related to Russia and/or Belarus is consistent with federal law is set forth below.

(Attach Additional Sheets If Necessary.)

Signature of Vendor’s Authorized Representative Date

Print Name and Title of Vendor’s Authorized Representative Vendor’s FEIN https://pub.njleg.state.nj.us/Bills/2022/PL22/3_.PDF https://sanctionssearch.ofac.treas.gov/ https://sanctionssearch.ofac.treas.gov/ https://sanctionssearch.ofac.treas.gov/ https://sanctionssearch.ofac.treas.gov/ https://sanctionssearch.ofac.treas.gov/ https://sanctionssearch.ofac.treas.gov/ https://sanctionssearch.ofac.treas.gov/ https://sanctionssearch.ofac.treas.gov/

Vendor’s Name Vendor’s Phone Number

Vendor’s Address (Street Address) Vendor’s Fax Number

Vendor’s Address (City/State/Zip Code) Vendor’s Email Address i Vendor means: (1) A natural person, corporation, company, limited partnership, limited liability partnership, limited liability company, business association, sole proprietorship, joint venture, partnership, society, trust, or any other nongovernmental entity, organization, or group; (2) Any governmental entity or instrumentality of a government, including a multilateral development institution, as defined in Section 1701(c)(3) of the

International Financial Institutions Act, 22 U.S.C. 262r(c)(3); or (3) Any parent, successor, subunit, direct or indirect subsidiary, or any entity under common ownership or control with, any entity described in paragraph (1) or (2).

NJ Rev. 1.22.2024

PAY TO PLAY ADVISORY

Disclosure Requirement

P.L. 2005, Chapter 271, Section 3 Reporting (N.J.S.A.

19:44A – 20.27)

Any business entity that has received $50,000 or more in contracts from government entities in a calendar year will be required to file an annual disclosure report with ELEC.

The report will include certain contributions and contract information for the current calendar year.

At a minimum, a list of all business entities that file an annual disclosure report will be listed on ELEC’s website at www.elec.state.nj.us.

If you have any questions please contact ELEC at:

1-888-313-ELEC (toll free in NJ) or 609-292-8700

An analyst from ELEC’s Special Programs Section will assist you.

http://www.elec.state.nj.us/

STATEMENT OF OWNERSHIP DISCLOSURE

N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43)

This statement shall be completed, certified to, and included with all bid and proposal submissions. Failure to submit the required information is cause for automatic rejection of the bid or proposal.

Name of Organization:

Organization Address:

Part I Check the box that represents the type of business organization:

Sole Proprietorship (skip Parts II and III, execute certification in Part IV)

Non-Profit Corporation (skip Parts II and III, execute certification in Part IV)

For-Profit Corporation (any type) Limited Liability Company (LLC)

Partnership Limited Partnership Limited Liability Partnership (LLP)

Other (be specific):

Part II

The list below contains the names and addresses of all stockholders in the corporation who own 10 percent or more of its stock, of any class, or of all individual partners in the partnership who own a 10 percent or greater interest therein, or of all members in the limited liability company who own a 10 percent or greater interest therein, as the case may be. (COMPLETE

THE LIST BELOW IN THIS SECTION)

No one stockholder in the corporation owns 10 percent or more of its stock, of any class, or no individual partner in the partnership owns a 10 percent or greater interest therein, or no member in the limited liability company owns a 10 percent or greater interest therein, as the case may be. (SKIP TO PART IV)

(Please attach additional sheets if more space is needed):

Name of Individual or Business Entity Address

Part III DISCLOSURE OF 10% OR GREATER OWNERSHIP IN THE STOCKHOLDERS, PARTNERS

OR LLC MEMBERS LISTED IN PART II

If a bidder has a direct or indirect parent entity which is publicly traded, and any person holds a 10 percent or greater beneficial interest in the publicly traded parent entity as of the last annual federal Security and Exchange Commission (SEC) or foreign equivalent filing, ownership disclosure can be met by providing links to the website(s) containing the last annual filing(s) with the federal

Securities and Exchange Commission (or foreign equivalent) that contain the name and address of each person holding a 10% or greater beneficial interest in the publicly traded parent entity, along with the relevant page numbers of the filing(s) that contain the information on each such person. Attach additional sheets if more space is needed.

Website (URL) containing the last annual SEC (or foreign equivalent) filing Page #’s

Please list the names and addresses of each stockholder, partner or member owning a 10 percent or greater interest in any corresponding corporation, partnership and/or limited liability company (LLC) listed in Part II other than for any publicly traded parent entities referenced above. The disclosure shall be continued until names and addresses of every noncorporate stockholder, and individual partner, and member exceeding the 10 percent ownership criteria established pursuant to N.J.S.A. 52:25-24.2 has been listed. Attach additional sheets if more space is needed.

Stockholder/Partner/Member and Corresponding Entity Listed in Part II

Address

Part IV Certification

I, being duly sworn upon my oath, hereby represent that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I acknowledge: that I am authorized to execute this certification on behalf of the bidder/proposer; that the Borough is relying on the information contained herein and that I am under a continuing obligation from the date of this certification through the completion of any contracts with Borough to notify the Borough in writing of any changes to the information contained herein; that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I am subject to criminal prosecution under the law and that it will constitute a material breach of my agreement(s) with the, permitting the Borough to declare any contract(s) resulting from this certification void and unenforceable.

Full Name (Print):

Signature:

Date:

Experience & Qualifications Questionnaire

This questionnaire must be filled out and submitted as a part of the Proposal. Failure to complete this form or to provide any of the requested information will be grounds for the rejection of the bid proposal. If additional space is required, the respondent shall add additional sheets, which identify the question being answered.

Number of years in business under present name & address:

If less than 5 years, list previous names and address:

Within the last 5 years has the business or any officer/partner failed to complete a contract awarded to them: . If yes, provide the details on a separate page.

Have any liens and lawsuits been filed against the company in the past 5 years:

If yes, please provide details:

List similar services you are now providing for which you have signed contract, but not yet started work:

List all major subcontractors to be used to complete the service and the area of their responsibility:

Please provide at least 3 references below:

Name: Phone:

Address:

Equipment/Service Provided:

Contract Amount:

Americans with Disabilities Act of 1990

The CONTRACTOR and the OWNER do hereby agree that the provisions of Title 11 of the

Americans With Disabilities Act of 1990 (the "ACT") (42 U.S.C~ S12101 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant thereunto, are made a part of this contract. In providing any act benefit, or service on behalf of the

OWNER pursuant to this contract, the CONTRACTOR agrees that the performance shall be in strict compliance with the Act. In the event that the Contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the CONTRACTOR shall defend the OWNER in any action or administrative proceeding commenced pursuant to this Act. The Contractor shall indemnify, protect, and save harmless the

OWNER, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The CONTRACTOR shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the OWNER grievance procedure, the CONTRACTOR agrees to abide by any decision of the OWNER which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the OWNER or if the OWNER must any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the CONTRACTOR shall satisfy and discharge the same at its OWN expense.

The OWNER shall, as soon as practicable after a claim has been made against it, give written notice thereof to the CONTRACTOR along with frill and complete particulars of the claim. if any action or administrative proceedings is brought against the OWNER or any of its agents, servants, and employees, the OWNER shall expeditiously forward or have forwarded to the CONTRACTOR every demand, complaint, notice, summons, pleading, or other process received by the OWNER or its representatives.

It is expressly agreed and understood that any approval by the OWNER of the services provided by the CONTRACTOR pursuant to this contract will not relieve the CONTRACTOR of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the

OWNER pursuant to this paragraph.

It is further agreed and understood that the OWNER assumes no obligation to indemnify or save harmless the CONTRACTOR, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the CONTRACTOR expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the CONTRACTOR'S obligations assumed in this Agreement, nor shall they be construed to relieve the CONTRACTOR from any liability, nor preclude the OWNER from taking any other actions available to it under any other provisions of the Agreement or otherwise at law.

Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this

Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the

Agreement or otherwise at law.