25-05100000-ITB Q&A (1).pdf

Bulk Fuel, Gasoline, Diesel, Marine, and Biodiesel Invitation to Bid (ITB)

No. 25-15100000-ITB

Questions and Answers

Questions and Answers

The Department has received the following questions through MFMP Sourcing, and the Department’s answers are provided in the table listed below:

No. Question Answer

1 What are the delivery addresses? What products are required for each location?

This ITB will result in a state term contract for the state of Florida. Specific Customer needs will vary based on the Customer.

2 What are the insurance requirements? Please see Section 5.3 in Attachment D, Enterprise Standard Terms and Conditions, and the terms of PUR 1000, General Contract Conditions, incorporated by reference therein.

3 What are the tank sizes at each address? Can you specify tank sizes based on product? Can you specify if the tanks are above or below ground?

Please refer to answer 1.

4 What are the annual gallons for each product at each delivery location?

Please refer to answer 1.

5 What are the annual gallons for each product by region? Please refer to answer 1.

6 Is the fuel surcharge fixed or variable? Is this the same for both contract terms?

Please refer to Attachment C, Markup Sheet.

7 If answers to the questions are not posted until 8/26, can an extension of 1 week be issued in order to develop a proper response?

We do not intend to extend the timeline.

8 If locations have a smaller tank, will an FTL truck fit on the premises?

Please refer to answer 1.

9 Will there be any flexibility in the events of a hurricane/natural disaster? What is the process in natural disaster/hurricane situations?

Please see Section 7.5 in Attachment D, Enterprise Standard Terms and Conditions.

10 Will weekend deliveries be requested? Please refer to Section 3.4 of Attachment A, Scope of Work.

11 What are the emergency delivery SLAs? Please refer to answer 9.

12 Details on potential delivery sites particularly in the Northern & Western Region and any info on typical order frequency.

Please refer to answer 1.

13 Under Attachment D, Terms & Conditions, Item 5.3.1, it suggests that the contract may be extended, but not beyond 4 years (48 months) and that these extensions would be by mutual agreement. Is this correct? Would these extensions be made annually?

Please refer to subsections 287.057(13) and (14), Florida Statutes, and Attachment F, Draft Term Contract.

14 How and when will we be notified of the low bidder and can we receive a copy of the bid tabulations?

Please refer to Sections 1.1 and 3.2 in the ITB.

15 Will you accept up to 5% bio diesel in your diesel fuel? See Section 3.1 of Attachment A, Scope of Work.

http://www.leg.state.fl.us/STATUTES/index.cfm?App_mode=Display_Statute&Search_String=&URL=0200-0299/0287/Sections/0287.057.html

16 Also, as we will not know which carrier’s we will need until we know specific site information, will we have ample notification of sites to allow time to get the state’s approval?

Please refer to question 1 and Section 3.4 in Attachment A, Scope of Work.

17 Under Attachment D, Terms & Conditions, Item 6.4, it states vendors may be required to accept the State of Florida Purchasing Card. If we are unable to accept payments via Credit/P-Cards, will we still be considered for an award?

No, please refer to Section 2.8 of the ITB and answer 1.

18 Regarding Attachment D, Terms & Conditions, Item 7.4.1...

do you consider common carriers as subcontractors? If so, how should we go about getting written approval from the State to use the various carriers throughout the state?

Please refer to Section 7.4.1 in Attachment D, Terms and Conditions.

19 What is your annual usage of Gasoline E10, Unleaded 87 Octane?

The Department does not maintain this information;

specific customer needs will vary.

20 Will site employees be available to provide tank inventories via email?

Please refer to answer 1.

21 Will site employees be available to provide tank inventories over the phone?

Please refer to answer 1.

22 Will the supplier be permitted to remotely monitor the telemetry system?

Please refer to answer 1.

23 Do the sites have telemetry systems for tank monitoring for keep full management?

Please refer to answer 1.

24 Should taxes be left out of bidder’s price per gallon and listed as separate line items on invoices?

Please refer to Section 3.2 of Attachment A, Scope of Work.

25 Should taxes be included in bidder’s price per gallon? Please refer to Section 3.2 of Attachment A, Scope of Work.

26 What is the average delivery size received by each location? Please refer to answer 1.

27 Please provide estimated annual usage for each location. Please refer to answer 1.

28 Please provide tank types for each location (i.e. above or below ground storage).

Please refer to answer 1.

29 Please provide site delivery information (i.e. physical address, delivery hours / days of week).

Please refer to answer 1.

30 What are your payment terms? (i.e. Net 30 days?) Payment shall be made in accordance with sections

215.422 and 287.0585, Florida Statutes, which govern time limits for payment of invoices.

31 Please provide a list of sites that have been purchased from the State Contract in the last two years.

The Department does not maintain these records.

Bidders may search purchase order information in The Florida Department of Financial Services Florida Accountability Contract Tracking System.

32 Please provide a recent invoice for Biodiesel Blend. Please refer to answer 31.

33 Please provide a recent invoice for Marine Diesel Fuel, Grade No. 2 with Biocide Additive.

Please refer to answer 31.

34 Please provide a recent invoice for Marine Grade Gasoline- Ethanol-Free (90 Octane Minimum).

Please refer to answer 31.

http://www.leg.state.fl.us/statutes/index.cfm?mode=View%20Statutes&SubMenu=1&App_mode=Display_Statute&Search_String=215.422&URL=0200-0299/0215/Sections/0215.422.html http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0200-0299/0287/Sections/0287.0585.html https://facts.fldfs.com/Search/ContractSearch.aspx https://facts.fldfs.com/Search/ContractSearch.aspx

35 Please provide a recent invoice for Diesel Fuel, Red Dye Grade No. 2 Ultra Low Sulfur.

Please refer to answer 31.

36 What is your annual usage of Diesel Fuel, Grade No. 2-D Ultra Low Sulfur?

Please refer to answer 19.

37 Please provide a recent BOL for Diesel Fuel, Grade No. 2-D Ultra Low Sulfur.

Please refer to answer 31.

38 Please provide a recent BOL for Gasoline E10, Unleaded 87 Octane.

Please refer to answer 31.

39 What amount of Biodiesel Blend is delivered by Transport? Please refer to answer 19.

40 What amount of Marine Grade Gasoline-Ethanol-Free (90 Octane Minimum) is delivered by Transport?

Please refer to answer 19.

41 What amount of Marine Diesel Fuel, Grade No. 2 with Biocide Additive, is delivered by Transport?

Please refer to answer 19.

42 What is your annual usage of Diesel Fuel, Red Dye Grade No. 2 Ultra Low Sulfur?

Please refer to answer 19.

43 What amount of Diesel Fuel, Red Dye Grade No. 2 Ultra Low Sulfur is delivered by Transport?

Please refer to answer 19.

44 What amount of Diesel Fuel, Grade No. 2-D Ultra Low Sulfur is delivered by Transport?

Please refer to answer 19.

45 What amount of Gasoline E10, Unleaded 87 Octane is delivered by Transport?

Please refer to answer 19.

46 What is your annual usage of Biodiesel Blend? Please refer to answer 19.

47 What is your annual usage of Marine Diesel Fuel, Grade No.

2 with Biocide Additive?

Please refer to answer 19.

48 What is your annual usage of Marine Grade Gasoline- Ethanol-Free (90 Octane Minimum)?

Please refer to answer 19.

49 Please provide a recent BOL for Diesel Fuel, Red Dye Grade No. 2 Ultra Low Sulfur.

Please refer to answer 31.

50 Please provide a recent BOL for Marine Grade Gasoline- Ethanol-Free (90 Octane Minimum).

Please refer to answer 31.

51 Please provide a recent BOL for Marine Diesel Fuel, Grade No. 2 with Biocide Additive.

Please refer to answer 31.

52 Please provide a recent invoice for Gasoline E10, Unleaded 87 Octane.

Please refer to answer 31.

53 Please provide a recent invoice for Diesel Fuel, Grade No. 2- D Ultra Low Sulfur.

Please refer to answer 31.

54 Please provide a recent BOL for Biodiesel Blend. Please refer to answer 31.

55 Can I get the bid tabulations from the last bid? Please refer to answer 14.

56 Which schools are required to purchase on this contract? Please refer to Section 1.2 in the ITB for the definition of “Customer.”

57 Which state agencies purchase on this contract? Please refer to answer 56.

58 Are we supposed to utilize the DTN Fast Racks average for whatever terminal city we lift the product from per delivery or is there a specific terminal city we are to utilize for each region?

Please refer to Section 3.2 of Attachment A, Scope of Work.

59 For each region, what DTN Fast Racks City are we to use for our average?

Please refer to answer 58.

60 Could you please provide at least one delivery location for each region for freight purposes?

Please refer to answer 1.

61 What are your payment terms? Please see answer 30.

62 What is the expected term of this contract? Refer to Attachment F, Draft Term Contract.

63 What is your expected performance start date? Refer to Attachment F, Draft Term Contract.

64 Just to verify - is a Florida Substitute W9 form required once award is given or is that to be included with our submission?

Refer to Attachment B, Mandatory Responsive Requirements.

65 Do you subscribe to OPIS or do you require vendor to submit OPIS reports?

No. Please see attachment A, Scope of Work.

66 Have you done any extensions/renewals with your current supplier since the bid tabulations from the last bid?

Please refer to the current state contract: State Contracts and Agreements / State Purchasing / Business Operations - Florida Department of Management Services

67 Who is the incumbent supplier? Refer to answer 66.

68 Can I get a copy of 2 recent invoices (with their corresponding BOL's) from your current supplier for each product?

Please refer to answer 31.

69 Is it required for the vendor to provide any references? If yes, how many references are required?

See attachment B, Mandatory Responsive Requirements.

70 Does the city have any M/WBE requirements? See attachment B, Mandatory Responsive Requirements.

71 Are services expected to be performed onsite, remotely or hybrid?

Please refer to answer 1.

72 Will a certificate of insurance be required with bid submission?

See attachment B, Mandatory Responsive Requirements.

73 Will there be any laboratory testing as part of this solicitation?

Please refer to Section 4 of Attachment A, Scope of Work.

74 What payment terms would the state like for this solicitation

(ex. Net 30)?

See answer 30.

75 Could you clarify the duration of possible contract extensions; How many extensions are available, and what are the duration of each?

See answer 13.

76 The draft contract as part of attachment F shows the initial term of the contract being for 3 years with possible renewals, however this is not stated elsewhere in the solicitation. To clarify, will 3 years be the initial term of this contract?

See answer 62.

77 Are there any other additive requirements besides additives for marine diesel?

See Section 3.1 in Attachment A, Scope of Work.

78 What is the expected annual volume for each region broken down by product and form of delivery (Volume for regions W, N, C, & S for Transport Delivery 6,000-7,500 & Non- Transport 1,000-5,999 & Non-Transport Delivery 250-999)

Please refer to answer 19.

79 Are common carriers considered subcontractors under this solicitation

Please refer to answer 18.

80 Are there any bond requirements? Question is unclear.

https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contract/bulk_fuel_gasoline_and_diesel https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contract/bulk_fuel_gasoline_and_diesel https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contract/bulk_fuel_gasoline_and_diesel https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contract/bulk_fuel_gasoline_and_diesel https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contract/bulk_fuel_gasoline_and_diesel https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/state_term_contract/bulk_fuel_gasoline_and_diesel

81 Who was the previous winner for each bid item per each region?

Please refer to answer 66.

82 Can you provide bid tabulations from the previous solicitation?

Please refer to answer 14.

83 Could you provide BOL and Invoice examples from the previous solicitation?

Please refer to answer 31.