25_049_LH Architectural Design for the Expans.pdf

MACON-BIBB COUNTY, GEORGIA

Request for Qualifications and Proposals (RFQ/P)

FOR

Architectural Design for the Expansion of the Law Enforcement Center

25-049-LH

90604

90610

90640

90669

MACON-BIBB COUNTY

ISSUE DATE: JUNE 10, 2025

DUE DATE: THURSDAY, JUNE 26, 2025

MBE/WBE/DBE Participation: Minority, Women Owned, and other Disadvantaged Business Enterprises are encouraged to participate in the solicitation process. Additionally, respondents are encouraged to use M/W/DBE sub-consultants where possible. Small and other disadvantaged businesses requiring assistance with the competitive process can contact Cherise Stephens of Small Business Affairs at (478) 300-2297 or cstephens@maconbibb.us mailto:cstephens@maconbibb.us

GENERAL

Invitation

Notice is hereby given that Macon-Bibb County will receive responses to Phase One of this Request for Qualifications and Proposals (original plus 8 copies & Flash Drive) in the Procurement Department, 700 Poplar Street, Suite 308 Macon, Georgia 31201, until 12:00 o’clock NOON at the time legally prevailing in Macon, Georgia on Thursday, June 26, 2025, for Architectural Design for the Expansion of the Law Enforcement Center.

NO LATE RESPONSES WILL BE CONSIDERED.

The names of responding firms will be publicly read on Thursday, June 26, 2025, at 2:00 P.M. in the Macon- Bibb County Procurement Department Conference Room, located at 700 Poplar Street Suite 308, Macon Georgia 31201.

Questions and Clarifications for this Request for Qualifications will be accepted until Friday, June 20, 2025, by 3:00 p.m. standard eastern time. All questions and clarifications must be submitted by email only to Lhardwick@maconbibb.us.

Definitions

Wherever the term “Owner”, “County”, or “Macon-Bibb County” occur in this document, it shall mean Macon-Bibb County, a political subdivision of the State of Georgia acting through the Macon-Bibb County Board of Commissioners.

Solicitation Documents Bid documents may be examined and obtained on Macon-Bibb County website to be viewed and downloaded from one of the links included below:

Georgia Procurement Registry website http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100 Macon-Bibb County Procurement Page www.maconbibb.us/purchasing

Insurance Requirements

Insurance coverage shall be carried with an insurance company licensed to do business in the State of Georgia. All coverage should be written with insurance companies with a Best Rating of A or better.

Insurance shall be obtained prior to commencement of work and shall remain in force throughout the period of the contract. Macon-Bibb County shall be named as additional insured on the policy.

Workers’ Compensation: Statutory Errors and Omission: $1,000,000 General Liability: $1,000,000

Submittals

Responses must be sealed and identified on the outside of the package as and delivered to

“25-049-LH, Architectural Design for the Expansion of the Law Enforcement Center” Macon-Bibb County Procurement Department

700 Poplar Street Suite 308

Macon, Georgia 31201 Telephone: (478) 803-0550 mailto:Lhardwick@maconbibb.us http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100 http://www.maconbibb.us/purchasing

Submissions may not be withdrawn for a period of one hundred and twenty (120) days after the deadline for closing. Macon-Bibb reserves the right to reject any and all submissions and to waive technicalities and formalities. Respondents shall carefully read the information contained herein and submit a complete response to all requirements and questions as directed. Submittals and any other information submitted in response to the RPQ shall become the property of Macon-Bibb County.

Responsiveness

In order to be considered “responsive” the submission must include completed copies of the following documents:

Proposer Qualification Form List of Sub-Consultants Minority Participation Goal Financial & Legal Stability Statement Georgia Security and Immigration Compliance Act (E-Verify) Affidavit Non-Collusion Affidavit

Responsibility

In order to be considered “responsible” the submitting firm must meet the following minimum qualifications:

Registered with the Secretary of State to do business in the State of Georgia At least one person from the firm or partnering with the firm who is a registered architect in the

State of Georgia, who must be identified in the responsive materials as the principal architect who will be overseeing this project, if selected.

At least one person from the firm has at least five (5) years of experience in the design of criminal detention facilities, who must be identified in the materials as such.

Financially and legally responsible to perform the services included herein

Reservations

Macon-Bibb County will not provide compensation to Respondents for any expenses incurred by the Respondent(s) for submittal preparation or for any demonstrations that may be made, unless otherwise expressly stated or required by law.

Each submission should be prepared simply and economically, providing a straightforward, concise description of your firm’s ability to meet the requirements of this RFQ/P. Emphasis should be on completeness, clarity of content, responsiveness to the requirements, and an understanding of the Owner’s needs.

Macon-Bibb County makes no guarantee that an award will be made because of this RFQ/P and reserves the right to accept or reject any or all submittals, with or without cause, waive any formalities or minor technical inconsistencies, or delete any item/requirement from this RFQ/P or contract when deemed to be in the Owner’s best interest. Macon- Bibb County reserves the right to add firms participating in Phase One to the shortlist for Phase Two after the shortlist has been published if, in its sole judgment, it would be prudent to do so. Macon-Bibb County reserves the right under the law to award all professional services contracts non-competitively.

Macon-Bibb County will consider only representations made within the submission in response to this RFQ/P. Owner will not be bound to act by any previous knowledge, communication, or submission by the firms other than this RFQ/P.

Failure to comply with the requirements contained herein may result in the submission being deemed “non-responsive” or “non-responsible”. Non-responsive and non-responsible submissions will not be reviewed for potential awards.

BACKGROUND

The Bibb County Jail consists of facility utilizing a modular design. The total facility has 966 inmates’ beds. The main jail located at 668 Oglethorpe Street holds 774 beds. The Detention Center located at 645 Hazel Street holds 192 beds. An additional 12 beds are in the Infirmary located at 668 Oglethorpe Street. The James F. Higgins Memorial Complex is a related facility located at 651 Hazel Street, which includes a parking lot behind the building.

Hawthorne Street runs through this area, with the main jail on one side and the Detention Center and the Higgins Building on the other side. The main jail is approximately ten feet above the grade of Hawthorne Street.

The scope of this project is intended to be limited to closing a portion of Hawthorne Street, demolishing the Higgins Building, and expanding the existing main jail area to include new construction on the footprint of the closed portion of Hawthorne Street and the Higgins Building. However, the County will consider alternatives if the Bidder demonstrates that a different concept is both feasible and architecturally sound.

PROJECT OVERVIEW

General

The end result of this project will be the award of a contract for the completion of a full set of architectural design drawings for the new jail expansion, including the curtilage, approaches, and roadways surrounding the expansion facilities, as modified by the partial closure of Hawthorne Street and the demolition of the Higgins Building, as well as any recommended and approved remodeling of the interior of the existing main jail.

Selection of the Architect for this RFQ/P will be pursued in two phases. The process briefly described as follows:

Phase One – Qualifications Phase:

1. Request for Qualifications and Proposals (RFQ/P) released by County

2. RFQ responses submitted to the County

3. Responding to vendors with the greatest qualifications will be shortlisted and contacted to participate in Phase Two.

Phase Two – Proposals Phase:

1. Shortlisted vendors who accept the invitation to participate in Phase Two will be invited to a mandatory in-person meeting with key County and Sheriff’s Office personnel to view the site, discuss ideas and needs, and ask additional questions. Phase Two participants will also be invited to sign a confidentiality, limitation of use, and destruction of records agreement in order to receive copies of drawings relating to the current jail.

2. Phase Two participants will be given at least twenty-eight days from the date of the in-person meeting to prepare interior and exterior design concept drawings and a presentation not to exceed fifteen minutes, plus time for questions, showing that participants’ proposed approach to the design of these facilities, including any redesign or remodeling of existing facilities.

3. County will attend interviews and review design concept drawings.

4. Selection of Architect for final award and award of contract.

The design concepts submitted should include a 100 to 150 bed facility, including segregated areas for maximum security offenders, mental health offenders, and a health care unit. The design concept shall focus on safety, security, staffing needs, efficiency, regulatory compliance, best practices, tampering resistance, and durability, and should include ballpark estimates or ranges for staffing requirements for each unit, utility demands, and construction costs, where practicable.

Integral to the consideration of a maximum-security environment below are the basic core values of the Law Enforcement Center:

a. The design concept shall aim to prioritize safety, functionality, and humane environment for maximum security, mental health, and medical needs for all occupants.

b. The design concept shall be easy to understand, navigate, and use to maximize efficiency.

c. The design concept shall be inclusive, allowing for accessibility usable by occupants with disabilities.

d. The design concept shall be visually and aesthetically appealing.

e. The design concept shall include appropriate security systems to include surveillance cameras, alarms, and access control systems.

f. The design concept should be optimized for performance and avoid any unnecessary complexity to ensure seamless user experience.

During the final design process, the selected vendor may make alterations and/or deletions to the concept plan with prior review and approval by the Bibb County Sheriff, or their designees.

SUBMITTAL FORMAT AND REQUIREMENTS:

PHASE ONE - QUALIFICATIONS:

Submissions must be organized in a manner to display the required information in easily accessible labelled tabs with a table of contents:

Consultant Background

Letter of Interest History of the Consultant (including years in business) Contact information (including address(es), telephone/fax numbers, email, etc.)

Structure of the firm (include principal(s), project team, if applicable) Identification of the principal architect in charge of this project (must be is a registered architect in the State of Georgia) Identification of at least one person from the firm who has at least five (5) years of experience in the design of criminal detention facilities and a list of their experience.

Experience/Qualifications Resume(s) of key personnel Reference list List of projects with similar scopes and size, including any correctional or detention facilities designed in the last five years, and photos of completed projects.

Project Approach An overview as to the practical approach and design philosophy which will guide your completion of this project, if selected. Include descriptions of both how you will approach turning the information presented in this solicitation process into a full conceptual presentation, if selected for Phase Two, and your approach to proceeding from a concept drawing to final design drawings.

Past Performance

Detailed performance on projects with government agencies

Resources and Capabilities to Perform the Work Architect’s ability to complete this project in a timely manner

Shortlisting

After the Phase One submission deadline, a review panel will meet and evaluate all timely submissions. Those panel members will eliminate any submissions that are non-responsive or non-responsible.

Depending on the number of submissions, the panel may then rank the remaining submissions subjectively to determine which responding vendors and how many responding vendors to invite to participate in Phase Two of this RFQ/P. The panel reserves the right to invite any number, including none or all of the responsive and responsible vendors, to participate in Phase Two.

The Macon-Bibb County Procurement Department will notify selected vendors of their selection to the shortlist and invite them to participate in Phase Two and provide the details of the mandatory pre-bid meeting for Phase Two, as well as the submission deadline for Phase Two responses.

PHASE TWO – PROPOSALS:

Only vendors selected for the shortlist for this RFQ/P may participate in Phase Two and be considered for final award of this project. Submissions for this phase will consist of both written materials and an in-person presentation.

Written Materials: For all written materials to be used or shared with the review panel, one original, plus eight complete copies, plus one electronic copy on a flash drive, should be delivered to the Procurement Department no later than the close of business, 5:00 P.M., two business days before your scheduled presentation.

Submissions must be organized in a manner to display the required information in easily accessible labelled tabs with a table of contents, and should include:

Basic information identifying the vendor and describing the approach used to create this proposal, as well as the approach that the vendor would use, if selected, to create the final design drawings.

Include areas of emphasis, identify potential challenges or opportunities that you see with the project, and describe your professional approach to finding solutions to those challenges or maximizing the benefit of those opportunities.

A primary proposal consisting of completed exterior and interior concept drawings for all portions of the facilities affected, including integration of new facilities with existing facilities, parking, landscaping, and exterior areas, and including any remodeling or redesign of existing facilities proposed.

OPTIONAL: Your submission may include alternative concepts, which illustrate alternate design approaches, increases or decreases in the scale or capacity or features of any space or function, or which highlight your firm’s ability to offer unique or out-of-the-box considerations as potential solutions to the needs of the facilities. Any alternative concepts or proposals should be clearly marked as such, and it should be clear which part or parts of the primary proposal each alternative should be considered alongside or compared with.

Live Presentation: Each vendor selected to participate in Phase Two will be given a date and time to present their final proposal live to the review panel. The presentation date will be at least twenty-eight days after the mandatory in-person meeting for Phase Two. The presentation should be approximately fifteen minutes long, plus some time for questions from the review panel afterwards. The presentation should cover all aspects of the vendor’s submissions for Phase One and Phase Two, with a primary focus on the background and experience of the individuals who will be participating in this project and the concept design proposals and any alternative proposals prepared for Phase Two. The lead architect designated in the response materials should attend and participate in the presentation, if possible.

AWARD BASIS

An award will be recommended based on the subjective judgment and evaluation of the review panel, after considering the totality of all materials and presentations submitted for this RFQ/P.

VII. CONFIDENTIALITY AND OPEN RECORDS

Phase Two participants will be required to sign confidentiality, limitation of use, and destruction of records agreement in order to receive copies of drawings relating to the current jail.

Macon-Bibb County is subject to the Georgia Open Records Act and Open Meetings Act, and all materials submitted in response to this solicitation may be subject to public release or publication except for records which are exempted from release under Georgia law.

VIII. SUBCONTRACTOR REPORTING REQUIREMENTS

A. Contractor shall submit a “Subcontractor/Supplier Participation Report” on this contract quarterly to the Macon-Bibb County Office of Small Business Affairs which shall include the following:

1. The name of each subcontractor or supplier participating in the contract.

2. A description of the work to be performed, materials, supplies, and services provided by each subcontractor or supplier.

3. Whether each subcontractor or supplier is a minority owned, woman owned, LGBTQIA+ owned, veteran owned, disabled person owned, Certified Disadvantaged Business Entity, non-profit, or local business.

4. Whether each subcontractor is a supplier, subcontractor, or other.

5. The dollar value of each subcontract or supply agreement.

6. The actual payment to date of each subcontractor or supplier participating in the contract.

B. The report shall be updated during the applicable quarter by the Contractor whenever any of the approved subcontractors or suppliers have completed the portion of the work they were contracted to perform. Copies of this report should be transmitted promptly to the Macon-Bibb County Office of Small Business Affairs.

C. The County may withhold any payment due to the Contractor on any project for failure to submit the

Subcontractor/Supplier Report within thirty (30) days following the end of the calendar quarter or for the failure to submit updates to the quarterly report within thirty (30) days of any subcontractor or supplier having completed the portion of work they were contracted to perform.