25_047_LH_ Fire Hoses_IFB.pdf

INVITATION FOR BID

FOR

Fire Hoses For

Macon-Bibb County

25-047-LH

34012

MACON BIBB COUNTY, GEORGIA

ISSUED: May 22, 2025

BIDS DUE NO LATER THAN 12:00 NOON ON THURSDAY, June 12, 2025

Macon-Bibb County Procurement Department (Attn: Laura Hardwick)

700 Poplar Street Suite 308 Macon, Georgia 31201

GENERAL

A. Invitation

1. Notice is hereby given that Macon-Bibb County will receive sealed bids (Original Bid and Flash

Drive) in the Macon Bibb County Procurement Department, 700 Poplar Street – Suite 308, Macon, Georgia 31201, until 12:00 noon on Thursday, June 12, 2025, Fire Hoses for Macon-Bibb County Fire Department.

NO BIDS WILL BE ACCEPTED AFTER THE ABOVE TIME.

2. The primary intent of this Invitation to Bid is to identify a single source to provide all of the needed goods and/or services; however, Macon Bibb County reserves the right to make split awards.

3. Questions regarding the bid are due Friday, May 30, 2025, by 3:00 p.m. by email only to lhardwick@maconbibb.us.

4. Bids will be publicly opened and read in the Macon Bibb Procurement Conference Room, Suite

308, located on the 3rd floor of City Hall, 700 Poplar Street, Macon, Georgia, on June 12, 2025, starting at 2:00 pm.

5. Minority, Women Owned, and other Disadvantaged Business Enterprises are encouraged to participate in the solicitation process. Additionally, respondents are encouraged to use M/W/DBE subcontractors where possible. Small and other disadvantaged businesses requiring assistance with the competitive process can contact Small Business Affairs at (478) 300-2297 or via email cstephens2@maconbibb.us ; contact person name is Charise Stephens.

B. Bid Documents

6. Bid documents will be made available at the Macon-Bibb County Procurement Department, City

Hall, 700 Poplar Street. Suite 308, Macon, GA 31201, (478) 803-0554 or www.maconbibb.us/procurement under active solicitations.

C. Sealed Bids

SEALED Bids shall be delivered or mailed to:

Macon-Bibb County Procurement Department

Attn: Laura Hardwick 700 Poplar Street, Suite 308

Macon, GA 31201 Lhardwick@maconbibb.us

Mark the outside of the envelope “Bid # 25-047-LH – “Fire Hoses” mailto:cstephens2@maconbibb.us http://www.maconbibb.us/purchasing/

D. Forms

1. The enclosed Macon-Bibb County bid form shall be used. Use of other bid documents may deem the bid to be non-responsive.

2. “Attachment A” must be completed and included with the bid; failure to include.

completed, signed, and notarized forms (as applicable) may deem the bid non-responsive. Any “Attachment A” documents which are not applicable to a vendor shall be marked “Not applicable” and submitted with all other “Attachment A”. For example, an automobile dealership which does not intend to use subcontractors shall mark the “List of Subcontractors” form in the “Attachment A” documents “Not applicable” and submit that document with the other “Attachment A” documents.

E. Validity

1. No bid may be withdrawn for a period of sixty (60) days after time has been called on date of bid opening.

2. All prices shall be Delivered prices, FOB Destination, after deducting all non– applicable taxes, delivered to each requesting department or office.

F. Local Preference

1. Macon-Bibb County reserves the right to award bids to County businesses and merchants whose bid is within 5% (five percent) of the lowest responsive and responsible bid which conforms to the Invitation to Bid.

G. Reservations

1. Macon-Bibb County reserves full freedom (in addition to the right to reject any and all bids) in awarding bids to consider all available factors including, but not limited to, price, the provision of needed and unneeded features, usefulness to the using department and prior Macon-Bibb County experience. Hence, Macon-Bibb County may award bids to other than the lowest bidder if in the judgment of the Board of Commissioners the interest of the County will be best served by award to another.

Any required information not submitted with bids shall deem bid non– responsive.

H. Insurance Insurance Requirements

All deductibles shall be paid for by the Bidder.

Required Insurance Coverages. The Bidder also agrees to purchase and have the authorized agent state on the insurance certificate that the Bidder has purchased the following types of insurance coverages, consistent with the policies and requirements of O.C.G.A. 50-21-37.

The minimum required coverages and liability limits are as follows:

Workers’ Compensation Insurance. The Bidder agrees to provide, at a minimum, Workers’ Compensation coverage in accordance with the statutory limits as established by the General Assembly of the State of Georgia. A group insurer must submit a certificate of authority from the Insurance Commissioner approving the group insurance plan. A self-insurer must submit a certificate from the Georgia Board of Workers’ compensation stating the contractor qualifies to pay its own workers’ compensation claims.

Employers’ Liability Insurance. The Bidder shall also maintain Employer’s Liability Insurance Coverage with limits of at least:

(i) Bodily Injury by Accident $1,000,000 each accident

(ii) Bodily Injury by Disease $1,000,000 each employee;

and

(iii) Bodily Injury/Disease Aggregate $1,000,000 each accident

Commercial General Liability Insurance. The Bidder shall provide Commercial General Liability Insurance (2001 ISO Occurrence Form or equivalent) that shall include, but need not be limited to, coverage for bodily injury and property damage arising from premises and operations liability, products and completed operations liability, personal injury liability and contractual liability. The CGL policy must include separate aggregate limits per Project and shall provide at a minimum the following limits:

Coverage Limits

1. Premises and Operations $1,000,000 per Occurrence

2. Products and completed $1,000,000 per Occurrence Operations

3. Personal Injury $1,000,000 per Occurrence

4. Contractual $1,000,000 per Occurrence

5. General Aggregate $2,000,000 per Project

Additional Requirements for Commercial General Liability Insurance are as follows:

Commercial business Automobile Liability Insurance. The Bidder shall provide commercial business Automobile Liability Insurance that shall include coverage for bodily injury and property damage arising from the operation of any owned, non-owned, or hired automobile. The commercial business Automobile Liability Insurance Policy shall provide not less than $1,000,000 combined Single Limits for each accident.

Disposition of Insurance Documents. One original certificate of insurance with all endorsements attached must be deposited with Owner for each insurance policy required.

Failure of Insurers. The Bidder is responsible for any delay resulting from the failure of his insurance carriers to furnish proof of proper coverage in the prescribed form.

Additional Insured: Bidder shall add Owner as an additional insured and list bid name and number under the commercial general and automobile policies.

BID FORM

Fire Hoses

Vendor agrees to meet the Attachment B Specifications for the following items listed:

Description Unit of Measure Quantity Total Cost 1 ¾ Fire Hose. 1 ½ coupling National Hose Thread.

Each 28 Links 100 ft

2 ½ Fire Hose.

Macon Threads 3.00x8

Each 22 Links 50 ft.

4in. Fire Hose. 4 inch coupling National Hose Thread

Each 30 Links 100 ft.

Delivery Time Frame Total Base Price $

Please include any warranty information with bid.

AUTHORIZED SIGNATURE: ____________________________DATE: ______________________

NAME (TYPED OR

PRINTED):__________________________________________TITLE:________________________

COMPANY_________________________________________________________________________

ADDRESS__________________________________________________________________________

CITY:____________________________________STATE:___________________ZIP: __________

TELEPHONE:________________________________

FAX:_____________________________

Email: ____________________________

ACKNOWLEDGMENT OF ADDENDUM

The undersigned Contractor acknowledged receipt of the following addendum, if issued, to the Invitation for Bid. If none received, write “None Received.”

Addendum No. Dated:

Addendum No. Dated:

Firm Signature

Print Name Title Date