25-035 SOQ On-Call Painting Uninterruptible Power Supply and Welding Services.pdf

Statement of Qualifications #SOQ-25-035 Page 1 of 44

Release Date

April 23, 2025

Solicitation Number

SOQ-25-035

Solicitation Title

Services to be performed for

ON-CALL PAINTING, UNINTERRUPTIBLE POWER

SUPPLY AND WELDING SERVICES

El Paso County – Facilities & Strategic Infrastructure Management.

Responses will be received until 2:00 P.M., MDT, Friday, May 21, 2025 Electronically through the Rocky Mountain E- Purchasing System

For additional information please contact Danny Tesh Associate Procurement Specialist Email: DannyTesh@elpasoco.com 719-520-6772

Documents included in this package Statement of Qualifications Cover Sheet Executive Summary Summary of Work / Specifications Special Terms and Conditions General Terms and Conditions Response Submittal Requirements Attachments

The undersigned hereby affirms that (1) he/she is a duly authorized agent of the Respondent, (2) he/she has read all terms and conditions and technical specifications which were made available in conjunction with this solicitation and fully understands and accepts them unless specific variations have been expressly listed in his/her offer, (3) that the offer is being submitted on behalf of the Respondent in accordance with any terms and conditions set forth in this document, and (4) that the Respondent will accept any awards made to it as a result of the offer submitted herein for a minimum of ninety calendar days following the date of submission. Offers must contain, in blue ink, a manual signature of an authorized agent of the Respondent or a verifiable electronic time and date stamped signature in the space provided on all appropriate signature lines in this solicitation. Typed names as signatures are not allowed.

PRINT OR TYPE YOUR INFORMATION

Company Name: _______________________________________ Fax: __________________________________________________

Address: ______________________________________________ City/State/Zip: __________________________________________

Contact Person: ________________________________________ Title: __________________________________________________

Email: ________________________________________________ Phone: ________________________________________________

Authorized Representative’s Signature: __________________________________________________ Date: _____________________

Printed Name: _________________________________________ Title: _________________________________________________

Email: ________________________________________________ Phone: ________________________________________________

El Paso County Contracts and Procurement

15 East Vermijo Avenue Colorado Springs, Colorado 80903

STATEMENT OF QUALIFICATIONS #SOQ-25-035

COVER SHEET

mailto:DannyTesh@elpasoco.com

Statement of Qualifications #SOQ-25-035 Page 2 of 44

OFFICIAL SOLICITATION DOCUMENTS: El Paso County officially distributes solicitation documents through the Rocky Mountain E-Purchasing System and the County’s website. Copies of solicitations obtained from any other source are not considered official copies. Only those Respondents who obtain solicitation documents from the Rocky Mountain E-Purchasing System or El Paso County website will be in receipt of officially posted and relevant information regarding solicitations issued by El Paso County. The County cannot be held responsible for incorrect information, nor can it attest to the accuracy of information found on websites other than the Rocky Mountain E-Purchasing System or the County’s website.

PURPOSE OF SOLICITATION: El Paso County is requesting proposals from qualified, experienced, professional Respondents to furnish all services, labor, materials, and equipment necessary for professional services for the El Paso County 25-035 SOQ On-Call Painting, Uninterruptible Power Supply and Welding Services (“The Project”).

El Paso County is issuing this Solicitation for the purpose of entering into a contract for services as specified herein from a Respondent(s) that will provide prompt and efficient service to the County for On-Call Painting, Uninterruptible Power Supply and Welding Service projects ($0.00- $150,000.00).

There is El Paso County oversight of the Project.

The overall objective of this Statement of Qualifications (SOQ) is to develop a short-list of qualified Respondents in each Service Category and/or Service Area who can perform high quality work for varying scopes, magnitudes and time frames, for work that may be project or non-project specific in nature. No guarantees are made that services will be requested. The type and number of specific projects under an awarded contract has not been determined.

There isn’t an estimate on the amount of work that may be performed under the contracts awarded pursuant to this solicitation. It is understood and agreed that the County may, during the term of the contract, request additional services be performed by the successful Respondent(s) at other locations within El Paso County. This option, if exercised, is the prerogative of the County and shall be honored by the Respondent(s) throughout the contract period. No guarantees are made that additional services will be requested.

TERM OF CONTRACT: The awarded contract shall commence on July 1, 2025, and shall remain in effect through December 31, 2026.

OPTION TO RENEW FOR SUBSEQUENT YEARS (WITH PRICE ADJUSTMENT): The prices or discounts quoted in this Solicitation shall prevail during the specified term of the contract, at which time the County shall have the option to renew the contract for four additional one-year periods. Continuation of the contract beyond the initial period is a County prerogative and not a right of the Respondent and will be exercised only when such continuation is clearly in the best interest of the County. During the option period, the County will consider an adjustment to the pricing structure if the manufacturer or supplier notifies the Respondent of a price adjustment. It shall be understood that such price adjustments shall not exceed the amount passed on to the Respondent/supplier by the manufacturer. The Respondent shall notify the County of such adjustments during the option period at least sixty calendar days prior to the end of the then current contract year and must include detailed justification for the requested adjustment. The County reserves the right to reject any price adjustments submitted by the Respondent and/or to terminate the contract with the Respondent based on such price adjustments.

The County may consider an adjustment to the pricing structure outside of the option period, if such adjustment would be detrimental to the Respondent. The Respondent shall submit an immediate request for such an adjustment in writing to the Contracts and Procurement Division and must include detailed justification for the requested adjustment outside of the option period. This consideration is a County prerogative and there is no

STATEMENT OF QUALIFICATIONS #SOQ-25-035

EXECUTIVE SUMMARY

Statement of Qualifications #SOQ-25-035 Page 3 of 44 guarantee that the request will be accepted outside of the option period. The County reserves the right to accept, reject or negotiate any price adjustments submitted by the Respondent and/or to terminate the contract with the Respondent based on such price adjustments.

NON-APPROPRIATION. Pursuant to C.R.S.§ 29-1-110, as amended, the financial obligations of the County as set forth herein after the current fiscal year are contingent upon funds for the purpose of being appropriated, budgeted and otherwise available. The awarded agreement will automatically terminate on January 1st of the first fiscal year for which funds are not appropriated. The County shall give the Respondent written notice of such non-appropriation.

SCHEDULE OF ACTIVITIES: The following activities and dates tentatively outline the process to be used to solicit Respondent responses and to review each Respondent Response.

April 23, 2025 Release Request for Proposal April 29, 2025 @ 2:00 p.m. RECOMMENDED Pre-Proposal Meeting May 2, 2025 @ 3:00 p.m. Deadline for Submitting Questions May 21, 2025 @ 2:00 p.m. Response Submission Deadline June 2025 Issue Notice of Intent to Award July 1, 2025 (estimated) Contract Award

PRE-PROPOSAL MEETING: A pre-proposal conference will be held at the El Paso County Facilities Conference, room 147 located at 325 South Cascade Ave. Colorado Springs, CO 80903. A representative of the Respondent is encouraged to attend this conference in order to become familiar with the requirements.

EXAMINATION OF CONTRACT DOCUMENTS IS RECOMMENDED: Prior to the submission of its Response, the Respondent is advised to become familiar with the Project and all project documents. The Respondent is also advised to carefully examine the requirements outlined in the Specifications, as they may affect the requirements of the Respondent. It is not the intent of this SOQ to cover each and every detail. Any problems that may arise must be promptly reported to the County and will be subject to the decision of the County. The Respondent is expected to carefully examine the size and scope of the proposed work prior to submitting its Response. The Respondent certifies that it has examined the location of the proposed Work and is familiar with the drawings and the specifications and all contract documents related thereto.

RESPONSE TO QUESTIONS: Questions which arise during the Response preparation period regarding issues around this Solicitation, purchasing and/or award should be directed electronically, via the Rocky Mountain E- Purchasing system, to Danny Tesh, Associate Procurement Specialist, Contracts and Procurement Division, El Paso County. The Respondent submitting the question(s) shall be responsible for ensuring that the question(s) is received by the date and time listed above in the Schedule of Activities for submitting the question(s).

Any official interpretation of this Solicitation must be made by an agent of the County’s Contracts and Procurement Division who is authorized to act on behalf of the County. The County shall not be responsible for interpretations offered by employees of the County who are not agents of the County’s Contracts and Procurement Division.

ACCESSIBILITY COMPLIANCE: All non-confidential documents that may be subject to public requests under the Colorado Open Records Act (CORA) must comply with the Web Content Accessibility Guidelines (WCAG) 2.1 and the Americans with Disabilities Act (ADA). Respondents must ensure that their software, products, services, and documents are accessible. Additionally, Respondents should include any Voluntary Product Accessibility Template (VPAT), Accessibility Conformance Report (ACR), or other Accessibility Statements relevant to their offerings.

Respondents have the option to provide a recording demonstrating conformance, test results, or an agreement to remediate their technology to meet accessibility standards.

Statement of Qualifications #SOQ-25-035 Page 4 of 44

El Paso County is soliciting responses from qualified, experienced, professional Respondents to furnish all materials and labor as necessary for the El Paso County On-Call Painting, Uninterruptible Power Supply and Welding Services (“Project”).

The Project is being funded through El Paso County. There will be El Paso County oversight of the project.

It is expected that the business and its team members will have significant experience with this type of work. It is expected that the individuals overseeing and managing this project are qualified professionals. The successful Respondent shall be considered and shall remain an independent Respondent throughout the term of any contract awarded pursuant to this Solicitation.

The successful Respondent shall be solely responsible for scheduling and coordinating work of the subcontractors, suppliers, and other individuals or entities performing or furnishing any of the work under direct or indirect contract with the successful Respondent.

The successful Respondent shall provide and assume full responsibility for all services, materials, equipment, labor, transportation, and incidentals necessary for performance, start up, and completion of the services outlined in this Solicitation.

I. BACKGROUND / GENERAL INFORMATION

Over the past decade, El Paso County has become the most populous county in the State of Colorado. El Paso County is proactively working to adapt to the changes that come with the demands of a rapidly growing community. El Paso County’s Department of Facilities & Strategic Infrastructure Management (FSIM) – is seeking submissions from qualified, experienced Respondents to provide On-Call General Maintenance, Repair, and Installation Services in the service categories of Painting, Uninterruptible Power Supply, Surge Protection and Welding. These services shall be required in multiple locations and facilities throughout the El Paso County Region.

II. REQUIRED DOCUMENTATION

Failure to provide required information may deem your submittal non-responsive. Submittals must contain, in blue ink, a manual signature of an authorized agent of the Respondent or a verifiable electronic time and date stamped signature in the space provided on all appropriate signature lines in this solicitation. Typed names as signatures are not allowed.

• Respondent Information Form

• Proprietary / Confidential Statement

• Exhibit 1 – Exception Form

• Exhibit 2 – Lobbying Certification

• Exhibit 3 – Non-Collusion Affidavit

• Exhibit 4 – Minimum Insurance Requirements

• Completed and Signed Cover Sheet

• Addendum(s) Acknowledged, if applicable

REQUEST FOR PROPOSAL #SOQ-25-035

SUMMARY OF WORK / SPECIFICATIONS

Statement of Qualifications #SOQ-25-035 Page 5 of 44

• Completed W-9

• Rate Sheet

III. SCOPE OF WORK

El Paso County is soliciting responses from qualified Respondents to furnish all materials and labor as necessary to provide prompt and efficient service for On-Call Painting, Uninterruptible Power Supply and Welding Services for El Paso County’s Department of Facilities & Strategic Infrastructure Management. Various County departments and/or Project Managers may utilize the services provided under the awarded contracts on individual projects or tasks with combined disciplines from $0.00 to $150,000. If a project is anticipated to exceed $150,000, the County will follow the previously utilized procedure and regulations and provide for competition of the project through a formal and open competitive process. Multiple Respondents may be selected in each individual category and a Respondent(s) may be awarded multiple service categories. The Respondent does not have to be capable of providing service for every category in the Scope of Work to submit a proposal.

It is expected that the businesses and their team members will have significant experience with this type of project(s). It is expected that the individuals overseeing and managing these projects will be licensed professionals. The successful Respondents shall be considered and shall remain independent contractors throughout the term of any contract awarded pursuant to this Solicitation.

The successful Respondent(s) shall be solely responsible for scheduling and coordinating work of the sub-contractors, suppliers, and other individuals or entities performing or furnishing any of the work under direct or indirect contract with the successful Respondent(s).

The successful Respondent(s) shall provide and assume full responsibility for all services, materials, equipment, labor, transportation, construction equipment and machinery, tools, appliances, fuel, temporary facilities, and all other facilities and incidentals necessary for performance, testing, and completion of the services outlined in this Solicitation.

It is understood and agreed that the County may, during the term of the contract, request additional services from the successful Respondent(s). This option, if exercised, is the prerogative of the County and shall be honored by the Respondent(s) throughout the contract period. No guarantees are made that additional services will be requested.

The County intends to award contracts to multiple Firms / Respondents. It is the County’s intention to award one or more contracts deemed in the best interest of the County per Service Category, if applicable. However, the potential exists that one firm may receive a contract to provide services under more than one Service Category.

Respondents may elect to submit a proposal to provide services under one or multiple Service Categories. The services that may be required cover a variety of activities, which may include but are not limited to the following Service Categories:

A. Painting B. Uninterruptible Power Supply (UPS) Service and Maintenance Contractor C. Surge Protection Testing D. Welding Services

Statement of Qualifications #SOQ-25-035 Page 6 of 44

Service Category Details

Services shall include regular service and non-urgent maintenance, emergency service-response within 24 hours is required, preventative maintenance scheduled with the County, and annual certifications and inspections.

A. Painting Services

• Provide interior and exterior painting services. The term paint as used herein includes enamels, paints, stains, weatherproofs, sealers, fillers, emulsions and other coatings whether used as prime, intermediate or finish coats.

• Prior to commencement of work, the Respondent shall furnish MSDS sheets for all chemicals to be used in the performance of the scope of work to the County’s Project Manager for approval.

• The Respondent will be responsible for repairing any damage to any area not considered as part of the work. The County will not be liable for damage to property due to the Respondent’s negligence.

• Respondent shall notify the County’s Project Manager of observed damages prior to painting.

• Failure to report any damages before painting may result in the Respondent being held responsible for such damages.

• Respondent shall verify all estimated measurements of all areas to be painted upon contract award.

• Respondent shall determine quantities of any special materials required and incorporate any such items in their cost.

• The Respondent shall furnish all supervision, labor, insurance, materials, tools, supplies and services necessary to perform the services. The Respondent shall employ only persons who are skilled in the work to be performed. The Respondent is responsible for providing proper equipment and training personnel to thoroughly paint and prepare surfaces, including ladders, sanders, grinders, power lifts, scaffolding or other such equipment as necessary to execute the requirements of this contract. Under no circumstances shall any tools of any kind or materials being used be left unattended.

• Workers shall NOT “reach” when trying to paint where a potential fall may occur. Workers shall use a ladder or scaffold or other means to safely paint the surfaces. Walking or stepping on furniture or shelving is strictly prohibited.

Delivering and Staging of Equipment and Materials.

• Materials and equipment needed for the project may be stored on-site with prior approval by the County Project Manager and at the Respondent’s sole risk.

• Public health and safety related to delivered and stored materials shall be the sole responsibility of the Respondent.

• Respondent shall deliver all paint and coatings to the jobsite unopened and in the manufacturer’s original containers.

• Respondents shall remove all paint splatters, contaminated rags and debris daily.

• Respondent shall remove all materials, tools and equipment from County’s facilities Immediately after project completion.

Protection Areas.

• Respondents shall take necessary precautions to cover surrounding areas so as not to damage floors, carpets, doors, furniture, etc. with unwanted paint.

• Respondent shall ensure that all appropriate measures are taken to fully protect all surfaces, persons and adjacent areas before, during and after the work, including, but not limited to: walls, wall coverings, floors, millwork, hardware, office equipment, furnishings, ceiling, articles, person, vehicles, property that in, near or within sphere that could be affected by the work; weather elements, such as: sun, wind, rain, humidity and outside forces.

• Respondent shall post all appropriate signs and barricades where applicable prior to any work being performed.

Statement of Qualifications #SOQ-25-035 Page 7 of 44

• Respondent shall remove the protective materials immediately after the final painting has been completed in each project area.

Surface Preparation.

• Respondent shall adequately prepare all surfaces, to fix imperfections in walls, patch as necessary, wash walls prior to painting, and sand where necessary.

• Respondent shall clean all surfaces before applying paint.

• Respondent shall remove all dirt, dust, grease or oil by thoroughly washing with an appropriate detergent cleanser.

• Respondent shall rinse off detergent/cleanser residue with clean water.

• Any loose or flaking paint must be removed and the edges feather sanded to produce a smooth uniform surface.

• Glossy surfaces shall be dulled by sanding.

• The surfaces shall be clean, dry and appropriately prepared.

• Repair cracks in masonry walls and plaster ceilings by fill with appropriate sealant and apply the appropriate texture to blend the batch with adjoining surfaces.

• Scrape all loose and flaking paint from the entire exterior. Caulk around all windows and doors using an exterior urethane caulk or approved equal.

• Diamond brush or grind surfaces as requested by the County.

• Where applicable, use pressure washer accompanying the use of algaecides and/or detergents to achieve a clean surface. All algae and mildew shall be removed.

• Surfaces to be painted may include interior and exterior surfaces, walls, ceilings, trim, doors, windows, frames, metal and wood, etc.

• Wall and ceiling paint shall be Sherwin Williams or approved equal with finish and color to be determined by the County.

• The County may require two (2) additional gallons of paint to be provided to the County for its use for future touchup or repairs.

• All paint recommended by the Respondent shall require County approval prior to application.

• Respondent may be required to remove certain hardware and hardware accessories, plates, machined surfaces, lighting fixtures and similar items in place that are not to be painted, or provide surface protection prior to surface preparation and painting, as directed by the County’s Project Manager.

• All pre-finished surfaces such as light fixtures, ventilators, etc., that are not to be painted shall be cleaned to remove all dirt, etc. Following completion of the painting operations in each space or area, reinstall the items to match their original condition.

Painting Surfaces

• Respondents shall ensure that the surfaces have been properly prepared, primed and receive enough coats with the result of a smooth, even, professional looking finish.

• Apply multiple coats if needed and necessary to achieve a uniform even look.

• Respondents shall always ensure proper ventilation and that no potential known fire hazards exist.

• Respondent shall follow all paint manufacturers specifications, instructions, recommendations, and application temperature and humidity.

• Respondents shall ensure that there is uniformity and conformity of direction.

• Respondent shall not paint over any hardware, electrical, telephone connections such as hinges, switches, receptacles, cords, lines, etc., unless specifically authorized by the County Project Manager.

• Remove immediately all excess paint from all areas and ensure that its removal causes no damage to any surfaces.

• Drips, spillage, and any overspray shall be removed by the Respondent as determined by the County Project Manager.

Statement of Qualifications #SOQ-25-035 Page 8 of 44

• The Respondent shall safely dispose of all materials used in each project in accordance with EPA guidelines and regulations.

• The Respondent shall be properly licensed to perform the work described in these specifications.

B. Uninterruptible Power Supply (UPS) Service & Maintenance

• Conduct thermal scans of accessible components in UPS and battery distribution system.

• Conduct visual inspections of accessible electrical and mechanical components of the UPS system.

• Measure, adjust and record accessible electrical parameters in the UPS system.

• Take battery voltage and conductance readings for each battery.

• Test UPS circuit breakers and maintenance bypasses.

• Verify cooling fans are operating in the UPS units and battery room.

• Perform a complete operational test of the UPS system, including a monitored battery-rundown test, if possible, to determine if any battery strings or cells are near the end of useful live.

• Provide detailed reports of maintenance and repairs performed on each UPS.

C. Surge Protection

• Conduct thermal scans of accessible components as needed.

• Conduct visual inspections of accessible electrical.

• Measure, adjust, and record accessible electrical parameters.

• Provide detailed reports on required maintenance and repairs.

D. Welding Services

• Custom Welding Solutions - provide high-quality welding services for a wide range of materials including steel, aluminum, stainless steel, and more, tailored to client specifications.

• Fabrication & Assembly - offer custom fabrication and assembly of metal structures, components, and parts for industrial, commercial, or residential projects.

• Metal Inert Gas (MIG) & Tungsten Inert Gas (TIG) Welding - utilize MIG and TIG welding techniques to ensure strong, clean welds for both thick and thin materials suited to different project needs.

• Arc & Stick Welding - perform arc and stick welding for heavy-duty applications, including repairs and construction of large-scale metal structures.

• Welding Repairs & Maintenance - provide welding repair services for damaged equipment, machinery, and metal structures, restoring them to operational status.

• Precision Welding - focus on precision welding for intricate and high-accuracy applications, ensuring proper alignment and integrity of all joints.

• On-Site Welding Services - offer on-site welding for installations and repairs, providing flexibility and efficiency to complete projects at various locations.

• Inspection & Testing - conduct thorough inspections and quality testing of welds to meet industry standards and client requirements.

• Emergency Welding Services - provide prompt, emergency welding services for urgent repairs, minimizing downtime and preventing further damage.

The Respondent(s) shall detail in their proposal their ability to provide Emergency or After-Hours service.

Include details for how to request Emergency or After-Hours service.

Statement of Qualifications #SOQ-25-035 Page 9 of 44

IV. EVALUATION CRITERIA (Weights)

The evaluation committee will score responses based on the following criteria :

• Qualifications and Experience - 25% o Summarize/list the Company’s applicable qualifications and/or certifications as they relate to the Service Category being proposed on. The County may request proof of the listed certifications prior to performing work.

o The Respondent shall provide relevant experience including a maximum of three (3) relevant on-call contracts and/or projects with similar services for each service category being proposed on.

• Ability to Furnish the Desired Professional Services - 35% o Respondent shall provide company history, and stability. Provide a brief description of your firm including office locations, and size of firm.

o Respondent shall provide confirmation of locally based workforce.

o Respondent’s ability to provide emergency service requirements 24/7 as required.

o Respondent’s ability to accomplish the scope of services requested.

• Experience of their Key Personnel – 20% o Describe the number and nature of professional staff available for this work.

o Describe/summarize Key Personnel’s relevant experience related to the Scope of Work.

(This may include experience with a different Company.)

o Resumes for Key Personnel may be included if additional information is deemed necessary. If included, resumes shall be located in an appendix and referenced in the proposal as applicable. Do not exceed one (1) page per resume.

• Past Performance and References – 20% o References to include agency name, contact name, contact phone number, contact email, as well as a brief description of the services provided.

o Include any other information that you feel is appropriate to assist the Evaluation

Committee in the Selection process.

o Government agencies should be same size and scope as El Paso County.

V. RESPONSE FORMAT

Failure to respond in the required format or failure to provide required information may deem your submittal non-responsive.

To facilitate an effective evaluation process, responses must be submitted on 8.5” x 11” inch paper with a minimum font of 10, and all pages should be numbered in the following manner: page __ of __ pages with a maximum of thirty (30) pages. All acronyms in the response must be defined.

Attachments/Exhibits included in this solicitation that require signature and/or are a required document to be returned with your Responses shall be included as an exhibit to your Responses and will not count toward the page limit. Requested items in the appendices will not count toward the page limit. Schedules, if applicable, may be submitted on 11" x 17" sheets and are counted as one page (limit of five pages).

Submittals should be prepared simply and economically providing a straightforward, concise description of the Respondent’s ability to fulfil the requirements of this Solicitation.

ELECTRONIC SUBMISSION OF OFFERS: El Paso County will only accept electronic Responses submitted through the Rocky Mountain E-Purchasing system. A Submittal Log will be posted after the County has had an opportunity to review and verify the submittals offered to the County.

The original Offer must be received before the due date and time through an electronic package transmitted through the Rocky Mountain E-Purchasing system. The Respondent is responsible for ensuring its Response

Statement of Qualifications #SOQ-25-035 Page 10 of 44 is posted by the due date and time outlined in the solicitation document. No allowances will be provided to those Respondents whose submittal is not uploaded prior to the due date and time outlined in the solicitation.

If the submittal arrives late and/or is not uploaded in its entirety, it will not be included in the electronic lockbox.

The Solicitation Opening for SOQ-25-035 will take place VIA TELECONFERENCE utilizing the call-in information below:

Participant-guest login:

1. Dial access number: 1-719-520-7660

2. Enter the participant-guest pass code: 51488#

3. Attendee Access Code: 1234#

The names of those who submitted a Response are released and review of required documentation is conducted. Proposers are NOT required to participate. No in-person entry to our building will be permitted.

To enable the County to conduct a uniform review of the information submitted in response to this Solicitation, Respondents must address the following information, numbered to directly correspond with the number of the Table of Contents section of the submitted Response. The County reserves the right to reject submittals that do not follow the required format. Include concise, complete information which will demonstrate that your firm is uniquely qualified to provide the products and services specified in this Solicitation.

ALL signatures on required documents must be in blue ink or a verifiable electronic time and date stamped signature in ONE PDF document.

A. Provide response without reference to El Paso County logo or company logo in one PDF document.

B. Submit response in a tab format that follows a clearly outlined Table of Contents that identifies all material and attachments that comprise your response by section and by page number. I.e. – Required Documentation section, Evaluation Criteria section, etc. as outlined on the Response Submittal Requirements page.

C. Cover Letter, one-page limit. Submit a Cover Letter on official business letterhead that:

1. Positively states your willingness to comply with all work requirements and other terms and conditions as specified in this Solicitation.

2. Provides, in brief concise terms, a summation of your submittal and identifies the points that make your firm uniquely qualified for this project.

3. Is signed by an Authorized Representative of your firm who has the authority to commit to the proposed work.

D. Provide documentation that satisfies the Required Document Requirements E. Provide documentation that satisfies the criteria to be evaluated.

F. Provide the completed and signed Cover Sheet G. Addendum(s) Acknowledgement, if applicable H. Submission Form I. Fee Schedule (in separate envelope) J. Completed W9 K. Universal Entity Identifier (UEI) Number L. Additional Attachments, if applicable

Statement of Qualifications #SOQ-25-035 Page 11 of 44

Note: The Respondent shall indicate Yes or No if they can service the specific categories listed below. If Yes, the Respondent must be capable of servicing the entire Scope of Work for that specific category. The Respondent is not required to be capable of providing service to all categories.

Respondents must provide their full-rate proposal on a separate document to include full costing details.

The hourly rate can be listed as a range. Submit a comprehensive rate sheet as per the SOQ requirements either in an excel format or your firm’s formatting. The rate sheet will include labor categories/titles and their associated billable rates for all positions that are forecasted and include ALL applicable fees (i.e. trip charge, mileage).

SERVICE AREA CHECKLIST

Included in Proposal? Category Services

YES/NO Place Yes or No Next to Service Category.

A Painting B Uninterrupted Power Supply (UPS) Service & Maintenance C Surge Protection D Welding

REMAINDER OF PAGE LEFT INTENTIONALLY BLANK

SERVICE CATEGORY FORM

Statement of Qualifications #SOQ-25-035 Page 12 of 44

1. METHOD OF AWARD - BEST EVALUATIVE SCORE BASED ON WRITTEN RESPONSE: It is the intent of the County to award this Solicitation to the Respondent who receives the highest score when the Responses submitted by interested Respondents are reviewed by the County's Response Evaluation Committee. For this Solicitation, the Evaluation Committee will score Responses based on the following criteria listed:

• Qualifications and Experience - 25%

• Ability to Furnish the Desired Professional Services – 35%

• Experience of their Key Personnel – 20%

• Past Performance and References – 20%

A more detailed description of these criteria can be found on Page 8 of this document.

Evaluation criteria, other than costs, are evaluated first. After rating the written Responses, costs are then considered against trade-offs such as satisfaction of requirements in the Solicitation, qualifications and financial condition of the Respondent, risk, and incentives.

If it is in the best interest of the County, the Evaluation Committee may invite a limited number of Respondents who received the highest scores during the written phase to provide an oral presentation and discussion. The number of Respondents who may be invited to participate in this discussion will be determined by the Evaluation Committee after the written Responses have been scored.

The County reserves the right to conduct negotiations with Respondents and to accept revisions of Responses.

During this negotiation period, the County will not disclose any information derived from Responses submitted, or from discussions with other Respondents. Once an award is made, the Solicitation file and the Responses contained therein are in the public record.

2. RATES DEFINED: The rates quoted by the Consultant shall include full compensation for labor, equipment uses, travel time, and any other costs incurred by the Consultant. Hourly rates shall be straight-time for all labor. Overtime is not allowed under this Solicitation. Mileage rates shall be consistent with the current Federal rate at all times.

3. METHOD OF PAYMENT: The successful Consultants shall submit monthly invoices. These invoices shall be submitted to the County's Project Manager. See the Specifications for a detailed description of requirements.

2. RESPONSE TO QUESTIONS: Questions which arise during the Response preparation period regarding issues around this Solicitation, purchasing and/or award should be directed electronically, via the Rocky Mountain E-Purchasing system, to Danny Tesh, Associate Procurement Specialist, Contracts and Procurement Division, El Paso County. The Respondent submitting the question(s) shall be responsible for ensuring that the question(s) is received by the date and time listed above in the schedule of activities for submitting the question(s).

Any official interpretation of this Solicitation must be made by an agent of the County’s Contracts and Procurement Division who is authorized to act on behalf of the County. The County shall not be responsible for interpretations offered by employees of the County who are not agents of the County’s Contracts and Procurement Division.

SPECIAL TERMS AND CONDITIONS

Statement of Qualifications #SOQ-25-035 Page 13 of 44

3. LIMITED CONTRACT EXTENSION TO MAINTAIN SERVICE LEVELS: It is hereby agreed and understood that the awarded contract may be extended for an additional thirty-day transitional period after the contract is scheduled for termination and after any option years have been exercised. During this transitional period, the Respondent agrees to continue the same or a reduced level of service to the County at the same prices while a new contract, also in force, is being mobilized. If the Respondent is supplying equipment in conjunction with the awarded contract, the Respondent agrees to retain its equipment at the designated County premise(s) for an additional thirty calendar days after the termination of the contract, at which time the equipment shall be removed from the premise(s). The Respondent shall be allowed to invoice the County for this additional period on a pro-rated basis.

4. OFFICIAL SOLICITATION DOCUMENTS: El Paso County officially distributes solicitation documents through the Rocky Mountain E-Purchasing System and the County’s website. Copies of solicitations obtained from any other source are not considered official copies. Only those Respondents who obtain solicitation documents from the Rocky Mountain E-Purchasing System or El Paso County website will be in receipt of officially posted and relevant information regarding solicitations issued by El Paso County. The County cannot be held responsible for incorrect information, nor can it attest to the accuracy of information found on websites other than the Rocky Mountain E-Purchasing System or the County’s website.

5. CJIS BACKGROUND CHECK: Respondent and all subcontractors must submit to a CJIS Background Check prior to entering the facility. The Respondent shall submit a list of all employees, within two (2) days of Notice to Proceed or Notice of Award or within fourteen (14) days prior to appearance on the work site to include full name, date of birth, social security number, and driver’s license number for background check. Any record indicating felony violations, questionable character or possible security risk shall be just cause for denial of access for that person to the facility. Final approval of the employee list shall be at the sole discretion of the County and shall not be cause for additional payment.

When working within the Criminal Justice Center, all tools will be checked in and out by the job site Foreman and verified by appointed Sheriff’s Office staff or Facilities Maintenance personnel. Workday one, all employees will receive a safety briefing given by a member of the Sheriff’s Office staff. Working crew will not, at any time while at the Criminal Justice Center, interact with inmates and will always follow established safety procedures.

6. EXISTING ON-CALL RESPONDENTS: The County has previously issued On-Call Contracts to several

Respondents. To be considered for award under this solicitation, Respondents must submit proposals for this solicitation.

7. PRE-QUALIFIED RESPONDENTS BASED ON HOURLY RATE: The County reserves the right to increase or decrease the number of awarded Respondents based on the number of responsive Offers received on behalf of this Solicitation. The awarded Respondents shall be pre-qualified to participate in periodic work assignments that are identified by the County on an on-call as needed basis. When such work assignments are identified, the awarded Respondents shall be invited to review the written Specifications regarding the work to be accomplished, inspect the work area, and offer a total, itemized price based on the quoted hourly labor rate, including the cost of materials as specified, to the County. The Respondent offering the lowest fixed price shall be awarded the specific work assignment. The award of a specific work assignment to one Respondent does not preclude the ability of the remaining pre-qualified Respondents from submitting Offers for future work assignments.

8. TASK ORDERS SHALL BE GENERATED FOR EACH PROJECT: All work assignments during the contract period will be on a, as needed, when needed basis. For each work assignment, the County shall issue a Request for Quote (RFQ) which will include the location, project description, and plans or exhibits (if necessary) covering the scope of work to be completed. The Respondent shall not commence any work until a Purchase Order / Task Order instructing the Respondent to proceed with various items of work has been issued by the County, provided, however, that such notification shall be superseded by any emergency work that may be required by the County in conjunction with this Solicitation or by instructions from the County.

Statement of Qualifications #SOQ-25-035 Page 14 of 44

The following steps will be required to issue a Task Order:

Step 1: When the County identifies a need for specific tasks/projects the successful Respondent(s) will be provided with a Request for Quote (RFQ) with the written scope of work.

Step 2: The successful Respondent shall take the RFQ and submit a response with a list of project specific personnel and associated project specific qualifications, an estimate of the hours for all proposed personnel, a schedule to perform the work, and any clarifications to the scope of work. The response shall incorporate the loaded rates proposed on the approved rate sheet and will allocate fees to the indicated phases and tasks as applicable to the proposed project.

Step 3: The County will request responses from the successful On-Call Respondents in the applicable Service Area Category and evaluate and compare the labor mix and estimated number of hours with qualifications in determining award.

Step 4: The County, after receipt and review of the RFQ responses, will negotiate a fee agreement with the most qualified firm.

Step 5: After completion of Steps 1 through 4, a Task Order will be issued in a format that identifies the scope of the task, the estimated hours by task, the maximum not to exceed fee, and the schedule of performance.

9. COST ESTIMATE RESPONSES FOR EACH PROJECT: All pre-qualified Respondents shall be required to submit a written cost estimate for each prospective project before a work order is issued. The estimate must reflect the regular hourly wages for each classification represented, as quoted by the Respondent on its Specification and Pricing Form times the estimated number of work hours per classification. The estimate must also reflect the percentage discounts or mark-ups for materials and equipment, as quoted by the Respondent on its Specification and Pricing Form, as calculated against the total estimated cost of materials and equipment.

Additional information, including but not limited to, a summary of the Respondent’s key personnel and approach and understanding of the prospective project may be requested in the RFQ.

Lump sum estimates shall not be accepted. The County reserves the right to award the project to the lowest Respondent based on the written estimates or to reject all estimates based on price and obtain the required services from another Respondent. The actual charge to the County shall not exceed the Respondent's estimate without the expressed prior approval from the County's Project Manager.

10. COMPLETION OF WORK: The Respondent shall adhere to the timeline and milestones provided in its response to the task based RFQ in which it will commit to perform the work and/or service. The timeline may be considered a factor in determining the successful Respondent. All work shall be performed in accordance with good commercial practice and the timeline and milestones shall be adhered to by the successful Respondent, except in such cases where the timeline will be delayed due to acts of God, strikes, or other causes beyond the control of the Respondent. In these cases, the Respondent shall notify the County of the delays in advance of the original timeline so that a revised timeline can be negotiated. Should the Respondent to whom the Task Order is awarded fail to complete the work within the timeline as stated in its Response or as subsequently approved, it is hereby agreed and understood that the County reserves the right to cancel the task order with the Respondent and to secure the services of another Respondent to complete the work. If the County exercises this right, the County shall be responsible for reimbursing the Respondent for work which was completed and found acceptable to the County in accordance with the Specifications. In addition, the County may, at its sole discretion, request payment from the Respondent, through an invoice or credit memo, for any additional costs over and beyond the original price which were incurred by the County as a result of having to secure the services of another Respondent.

11. METHOD OF PAYMENT - PERIODIC INVOICES FOR COMPLETED SERVICES: The successful Respondent shall submit an invoice to the County's Project Manager. The invoice shall reference the appropriate Purchase Order number, the service address(s), a detailed explanation of the work that was performed at the location, and, if applicable, the model and serial numbers of each piece of equipment that was serviced and/or repaired by the Respondent in conjunction with the corresponding invoice. The periodic invoices

Statement of Qualifications #SOQ-25-035 Page 15 of 44 shall not exceed thirty calendar days from the date of the service. Under no circumstances shall the invoices be submitted to the County in advance of the service being performed.

12. DEFICIENCIES IN WORK TO BE CORRECTED BY RESPONDENT: The successful Respondent shall promptly correct all deficiencies in service and/or any service that fails to conform to the Contract Documents.

All corrections shall be made immediately after such deficiencies and/or non-conformances are verbally reported to the Respondent by the County's Project Manager. The Respondent shall bear all costs of correcting such rejected services. If the Respondent fails to correct the service within the period specified in this Solicitation, the County reserves the right to place the Respondent in default of its contractual obligations, obtain the services of another Respondent and charge the Respondent for these costs, either through a deduction from the final payment over to the Respondent or through invoicing.

13. CONFLICTS WITHIN THE CONTRACT DOCUMENTS: In the event that conflicts exist within the Contract

Documents, the policies stated in the following paragraphs shall govern: A. Addenda shall supersede all other Contract Documents to the extent specified. Subsequent addenda shall supersede prior addenda only to the extent specified. B. Drawings and Specifications are intended to agree and be mutually explanatory and shall be accepted and used as a whole and not separately. Should any item be omitted from either the drawings or Specifications as specified, it shall be implied that such omissions are contained in both the drawings and the Specifications as necessary for the proper construction of the work herein specified. Should any error or disagreement between the Specifications and drawings exist or appear to exist, the Respondent shall not avail itself of such manifestly unintentional error or omission but must have same explained or adjusted by the County's project manager before proceeding with the work in question.

14. ELIGIBILITY OF RESPONDENTS - MUST BE ENGAGED IN PERFORMING SERVICES RENDERED:

Pre-award inspection of the Respondent's facility may be made prior to award of the contract. Solicitations will only be considered from firms which are engaged in the business of performing services as described in this Solicitation. The Respondents must be able to produce evidence that they have an established satisfactory record of performance for a reasonable period of time and have sufficient financial support, equipment, and organization to ensure that they can satisfactorily execute the services if awarded a contract. The term equipment and organization as used herein shall be construed to mean a fully equipped and well-established company in line with the best business practices in the industry and as determined by the proper authorities of the County. The County reserves the right, before awarding the contract, to require a Respondent to submit such evidence of its qualifications as it may deem necessary and may consider any evidence available to it (including, but not limited to, the financial, technical, and other qualifications and abilities of the Respondent, including past performance and experience with the County) in making the award in the best interest of the County.

15. PAST PERFORMANCE: The County may evaluate Past Performance with El Paso County or another entity…