25-0129_RFQ 20K and Over_Tollway Tykes Promotional Items 2.06.2026.pdf

RFQ# 25-0129 / Tollway Tykes Promotional Items Page 1

R E Q U E S T F O R Q U O T E

25-0129 / Tollway Tykes Promotional Items

BIDBUY BID # B-49650

*Quotes must be submitted no later than as published on the Bid in BidBuy.

AGENCY: Illinois Tollway ADDRESS: 2700 Ogden Avenue CITY: Downers Grove, Illinois 60515 CONTACT: Betrice Lowe, Buyer

PHONE: 630-437-1536

FAX: 630-795-7908

EMAIL: bllowe@getipass.com

Specifications and Requirements

1. DESCRIPTION OF SUPPLIES AND SERVICES

1.1 SUPPLIES AND/OR SERVICES REQUIRED: The Illinois Tollway (“Tollway”) is seeking a vendor to provide Tollway promotional items imprinted with Tollway logo for our community events as specified in the Pricing Section herein. Artwork will be provided to the winning bidder. The vendor will provide PDF proofs of items below with imprinted Tollway logo five (5) business days after artwork has been provided. The Tollway must approve the vendor’s proof before production.

1.2 INVOICES: The Vendor shall present itemized invoices within fifteen (15) business days after receipt of an order. Invoices shall be marked to the attention of the Contract Invoice Administrator and delivered to the Illinois Tollway, P.O. Box 3094, in Lisle, IL 60532, or email to FinanceInvoices@getipass.com.

1.3. SHIPPING AND DELIVERY:

1.3.1 Delivery shall be between the hours of 8:30 am through 3:00 pm CT to the following location:

Illinois Tollway Central Administration, Attn: Thomas Dosch, 2700 Ogden Avenue, Downers Grove, IL 60515.

1.3.2 The vendor is responsible for the cost to ship and deliver all items and vendor’s unit prices must reflect the associated costs when generating their bid.

mailto:bllowe@getipass.com mailto:FinanceInvoices@getipass.com

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1.4 BRAND NAME OR EQUAL: All of the items are specified by manufacturer and manufacturer’s product number. Specifications are to establish standards of quality and performance and not to limit competition. Products of other manufacturers may be substituted where specified if the Vendor can establish that they are equal to or better than those specified in quality, performance, design, and suitability for intended use. The Tollway’s determination thereof shall be final.

The Tollway recognizes that differences in engineering design and methods may exist among manufacturers that do not significantly alter performance. The Tollway reserves the right to determine when such differences are acceptable substitutes to the contract specifications and may waive technical differences in the award of the bid when it is in the best interest of the Tollway to do so.

1.5 RETURN OF GOODS: The Tollway may find it necessary to return materials purchased under the contract if they become unusable due to a change in requirement. The Vendor shall agree to credit or refund the purchase price to the Tollway for any returned items.. It is understood and agreed that such returned items shall be clean, undamaged, and in a saleable condition. This return agreement shall be in effect for a period of ninety (90) days from date of purchase. The Tollway shall not pay any restocking charges for any returned goods.

1.6 BACKORDERS: Electronic or written notification of backordered items shall be sent immediately to the Tollway. For any backorders for materials manufactured prior to ordering that cannot be filled within ten (10) business days, the Tollway shall have the option of accepting or canceling the backorder or the Tollway may submit a request for a substitute.

1.7 MIS-SHIPMENTS AND DEFECTIVE MERCHANDISE: The Vendor shall be responsible for any incorrect or damaged shipments and defective merchandise. The Vendor shall make arrangements with their common carrier or company personnel to pick-up any unacceptable materials within forty-eight (48) hours of notification. The Vendor shall replace the incorrect, damaged or defective merchandise or issue a credit within ten (10) business days of the return. If the replacement merchandise or a credit is not received within ten (10) business days, the Tollway shall deduct the amount of the return from any outstanding invoice at the time of payment. The Tollway shall not be subject to restocking charges due to Vendor error. The Tollway shall not pay any restocking charges for incorrect, damaged, or defective items returned under the contract.

2. TERM AND TERMINATION

2.1 TERM OF THIS CONTRACT: The duration of this contract shall be for the period of one (1) year, commencing on March 16, 2026 or upon the last dated signature of the parties, whichever is later.

2.2 RENEWAL: This Contract does not contain any renewal options and therefore cannot be renewed.

2.3 TERMINATION FOR CAUSE: The State may terminate this Contract, in whole or in part, immediately upon notice to the Vendor if it is determined that the actions, or failure to act, of the Vendor, its agents, employees or subcontractors have caused, or reasonably could cause jeopardy to health, safety, or property. The Contract may be terminated if the State determines that the Vendor lacks

RFQ# 25-0129 / Tollway Tykes Promotional Items Page 3 the financial resources to perform under the Contract. If Vendor fails to perform to the State’s satisfaction any material requirement of this Contract or is in violation of a material provision of this Contract, the State shall provide written notice to the Vendor requesting that the breach or noncompliance be remedied within the period of time specified in the State’s written notice. If the breach or noncompliance is not remedied by that date the State may either:

a. immediately terminate the Contract without additional written notice or

b. enforce the terms and conditions of the Contract, and in either event seek any available legal or equitable remedies and damages.

2.4 TERMINATION FOR CONVENIENCE: Following thirty (30) days written notice, the State may terminate this Contract in whole or in part without the payment of any penalty or incurring any further obligation to the Vendor. Following any such termination for convenience, the Vendor shall be entitled to compensation upon submission of invoices and proof of claim for services provided under this Contract up to and including the date of termination.

This contract is contingent upon and subject to the availability of funds. The State, at its sole option, may terminate or suspend this contract, in whole or in part, without penalty or further payment being required, if the Illinois General Assembly or the federal funding source fails to make an appropriation sufficient to pay such obligation, or if funds needed are insufficient for any reason.

30 ILCS 500/20-60.

The Vendor shall be entitled to compensation upon submission of invoices and proof of claim for supplies and services provided in compliance with this contract up to and including the date of termination.

3. STANDARD TERMS AND CONDITIONS

3.1 CONTRACT DOCUMENTS: Upon award, vendors shall be required to complete either a basic ordering agreement (BOA) or contract, along with a Taxpayer Identification Number (TIN) page, and, dependent upon dollar value, Standard Illinois Certifications. These forms can be found on the CPO’s website at the following address: Solicitation and Contract Templates and Forms (illinois.gov) https://cpo-general.illinois.gov/solicitation-and-contract-templates.html https://cpo-general.illinois.gov/solicitation-and-contract-templates.html

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3.2 INVOICING INFORMATION

Vendor(s) are required to attest to the standards set forth in this contract and must include the following statement on every one of their invoices delivered to the Illinois Tollway pursuant to statute 605 ILCS 10/16.1.

This statement must be imprinted on the invoice or an attachment attesting to the following statement:

INVOICE#_____________ INVOICE DATE_____________

“The Seller, _______________________________ hereby certifies that the goods, merchandise and wares shipped in accordance with the attached delivery invoice have met all the required standards set forth in the purchasing contract”.

Authorized Representative

If the Vendor does not comply with attesting to the statute 605 ILCS 10/16.1 this will cause delay in payment.

All invoices must include original order date to ensure accurate and timely payment processing.

Invoices shall be sent to the following address:

Illinois Tollway

Attention: Accounts Payable P.O. Box 3094

Lisle, Illinois 60532-8094 Email: FinanceInvoices@getipass.com mailto:FinanceInvoices@getipass.com

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Pricing

*Notes to Vendor: All Quoted prices shall be valid for 180 days from date of submission.

No price increases shall be accepted.

In the event of a price decrease, the Illinois Tollway is guaranteed to receive the lowest price.

If the Illinois Tollway issues an award, the award will be made to the Responsive/Responsible bidder who submits the lowest price. Vendors must bid on all line items to be responsive and eligible for award.

All line-item pricing must be inclusive of proof of final design, setup fees, and shipping and handling charges.

METHOD AND RATE OF COMPENSATION: Vendor shall be compensated by the following method:

Line Item Description Estimated

Quantity Unit Price Extension Price

1 Reflective safety drawstring bags imprinted with black Tollway logo Color: Green Brand: EverythingBranded or Equal to Item#: 11095 / 1110281 Item Size: 16”W x 19-3/4”H See Sample Exhibit 1 – Item 1

5000 All Pricing entered in

BidBuy

All Pricing entered in

BidBuy

Specify Brand Name Equivalent: Enter Brand Name in BidBuy

Specify Equivalent Item# Enter Item # in BidBuy

2 4-pack custom crayons imprinted with Tollway logo; multi-colored box with white background Crayon colors: green, yellow, blue and red Brand: EverythingBranded or Equal to Product Code: 354874 / 1553215 Item Size: 3 5/8" x 1 3/8" x 3/8" See Sample Exhibit 1 – Item 2

5000 All Pricing entered in

BidBuy

All Pricing entered in

BidBuy

Specify Brand Name Equivalent: Enter Brand Name in BidBuy

Specify Equivalent Item# Enter Item # in BidBuy

3 Kids assorted color changing iconic plastic custom sunglasses imprinted with black Tollway logo on both arms Brand: Custom Sunglass Store or Equal to Item #: SG-3013W See Sample Exhibit 1 – Item 3

2000 All Pricing entered in

BidBuy

All Pricing entered in

BidBuy

Specify Brand Name Equivalent: Enter Brand Name in BidBuy

Specify Equivalent Item# Enter Item # in BidBuy

4 Wristband stress relief push pop bubble silicone fidget bracelet with black Tollway logo Color: assorted colors – Green, Blue, Red, Yellow Qty: 500 of Each color Brand: IdeaStage.com or Equal to Item#: LIU217 See Sample Exhibit 1 – Item 4

2000 All Pricing entered in

BidBuy

All Pricing entered in

BidBuy

RFQ# 25-0129 / Tollway Tykes Promotional Items Page 6

Specify Brand Name Equivalent: Enter Brand Name in BidBuy

Specify Equivalent Item# Enter Item # in BidBuy

5 Custom Stress Balls (Help Truck Hank) Brand Name: Promobearsusa.com or equal to See Sample Exhibit 1 – Item 5

2000 All Pricing entered in

BidBuy

All Pricing entered in

BidBuy Specify Brand Name Equivalent: Enter Brand Name in BidBuy

Specify Equivalent Item# Enter Item # in BidBuy

6 Bubbles with custom labels with black Tollway logo Multi-color (Assorted bottle colors: Purple, Magenta, Orange, Blue, Yellow, and Green ) Brand Name: Everythingpromo.com or Equal to Item#: EP-124058 See Sample Exhibit 1 – Item 5

2000 All Pricing entered in

BidBuy

All Pricing entered in

BidBuy

Specify Brand Name Equivalent: Enter Brand Name in BidBuy

Specify Equivalent Item# Enter Item # in BidBuy

SUBMITTAL REQUIREMENTS SECTION

Bidder should enter the equivalent manufacturer’s name and product number in the alternate description for the line item in BidBuy.

Vendors proposing equivalent products should attach product specification literature with their bid in BidBuy.

Please enter delivery date for all line item: __________________________________________________

COMPANY NAME:

PRICE(S) QUOTED BY:

DATE:

SIGNATURE: