25_001_LH Addendum_2.pdf
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- Solicitation number
- PE-61100-NONST-2025-000000026
- Issued by
- Bibb County, Georgia
About this file
This document is an Addendum to the Invitation for Bids (IFB) for 25-001-LH, Non-Exclusive Automobile Rental Services at the Middle Georgia Regional Airport in Macon, Georgia. The IFB is issued by the Macon-Bibb County Government Procurement Department. Key details include: the bid due date is postponed to October 30, 2024, with a request for at least 2 weeks after the final addendum/answers to all questions are issued; up to three concessions will be awarded, and dual/multi-branding is permitted; current on-airport operators may be waived from providing certain information; parking spaces will be awarded equitably, but the airport management reserves the right to adjust; the county reserves the right to award additional concessions as needed during the agreement term. The agreement term will be for three years with automatic annual renewals for a term not to exceed five years.
The document also confirms that Avis and Budget are permitted to bid, that they are current in their obligations under the current agreement, and that the county's rates and charges are set. Any negotiations will be for items outside the prepared agreement. A mandatory bidder's meeting is not required, and the airport will not entertain negotiations in lieu of the formal bid process.
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Macon-Bibb County Government Procurement Department
Government Center 700 Poplar Street, Suite 308
Macon, Georgia 31201
(478) 803-0550
Fax (478) 751-7252
Laura Hardwick Director of Procurement
August 26, 2024
ADDENDUM # 2
To: ALL PROSPECTIVE FIRMS
Re: INVITATION FOR BIDS: 25-001-LH, Automobile Rental Services
The Invitation for Bids, referenced above, is modified as follows:
1. Due to the vacation schedules/ Labor Day holiday I respectfully request that this bid due date be postponed
30 days to October 30th,2024.
Answer: To be determined.
2. Kindly permit at least 2 weeks after the final addendum / answers to all questions are issued for the bid due date.
3. How many concessions will be awarded?
Answer: Up to three.
4. Please confirm that dual branding/ multi branding is permitted.
Answer: Yes.
5. Please confirm that Avis and budget are permitted to bid
Answer: Yes. Agreements will only be awarded to entities that submit.
6. Please confirm that Avis and budget are current in their obligations to the airport under the current agreement.
Answer: Yes.
7. Section 3.5—please waive the following information to be supplied for current on airport operators #3, 4, 5, 6,7, 8, all of 9—as you have all this information already.
8. Sec. 3.8 states each counter will be awarded 38 spaces, does that mean there are 114 spaces available? If only 38 and 2 concessions are awarded how will the 38 spaces be awarded?
Answer: Parking spaces will be awarded equitably, with airport management having the right to adjust in a manner that best suites airport functionality.
9. You have 3 counters- if only one concession is awarded what will happen to the other counters?
10. Please verify that another concession will not be awarded during the term of this agreement.
Answer: The airport reserves the right to award concessions as needed.
11. Sec. 4.1- after the bid is evaluated do we have to negotiate with the county? If so—what is subject to negotiation?
Answer: Our rates and charges are set. Any negotiations will be for items outside of the prepared
12. As is done with most airports of your size, please set a mandatory meeting and depending on who attends permit / allow us to negotiate an agreement as opposed to a formal bid. if so – I would be happy to suggest a few dates/ times for this meeting.
Answer: Our rates and charges are set. Any negotiations will be for items outside of the prepared
13. Sec 3.6 A after-hours operation- please waive the requirement that a business operation plan/ vehicle cleaning plan must be submitted – for current on airport operators.
14. Sec. 3.8- agreement terms--- since either party has the right to terminate this agreement on 60 days’ notice
(#9)- why not make these 5 years instead of 3 years.
Answer: To be determined. Please refer to section 3.8 of the RFP states “the term of this agreement will be for three years, with automatic annual renewals for a term not to exceed five years.
Please incorporate this change into the Invitation for Bid and acknowledge receipt of this addendum on your bid form.
Sincerely, Laura Hardwick
| Macon-Bibb County Government |
| Macon, Georgia 31201 |
| (478) 803-0550 |
| Fax (478) 751-7252 |
File details come from the government source that posted it. Updated .