25-000B_-_Elevator_Maintenance_-_Scope_of_Services.docx

The Flagler County Board of County Commissioners is soliciting bids from qualified vendors to fully service all elevators throughout Flagler County. The selected vendor shall supply all labor, equipment and supervision necessary, based on the requirements specified within this solicitation. The vendor shall use trained personnel, who are directly employed and supervised by the vendor. The personnel must be qualified by the manufacturer to keep equipment properly adjusted and use reasonable care to continually ensure safe operating condition of all elevator equipment.

SERVICES TO BE PROVIDED

A. The vendor shall regularly and systematically examine, adjust, lubricate as required, repair or replace machine, motor, generator and controller parts, including worms, gears, thrust bearings, brake magnet coils, brake motors, brake shoes, brushes, windings, commutators, rotating elements, contacts, coils, other mechanical parts and electronic controls, including the testing of resistance for operating and motor circuits, and magnetic frames, using only genuine manufacturers parts or as recommended by the manufacturer for this purpose. On hydraulic elevators, the full service includes pistons, pumps, valves and packing.

B. The vendor shall renew guide shoe gibs or guide rollers when necessary, to ensure smooth and quiet operation; and, except where roller guides are used, to keep the guide rails properly lubricated.

C. The vendor shall examine, equalize tension on and renew all hoisting ropes, including governor ropes. The vendor shall also repair and/or replace all electrical wiring and conductors extending into the elevator from the main line switch in the machine room and outlets in the hoist-ways. The main line switch, together with feeders for same, is excluded.

D. The vendor shall have a Maintenance Superintendent periodically check the quality of work to ensure satisfactory performance. These periodic checks shall occur at least once per quarter throughout the entirety of the contract. The report will be furnished to the Flagler County General Services department.

E. The vendor shall periodically examine all safety devices and governors. They shall make both an annual and a five (5) year safety test, in accordance with the American Safety Code for Elevators A17.1-1968 and the Florida State Elevator Code. Annual testing of hydraulic elevators, a twelve (12) month pressure test in accordance with ANSI A.17.1 Rule 1001.6b, shall be conducted. A schedule of such tests shall be provided to Flagler County General Services/Facilities Division. A copy of the safety test report for each elevator shall be furnished to Flagler County General Services/Facilities Division. In addition, the monthly fire fighters service inspection, Phase I and Phase II, as required by the State of Florida ANSI A17.1-1987, Rule 1206.7 of the Safety Code for Elevators and Escalators as required by Florida Statute 399, shall be performed as a part of this contract. The Vendor shall be responsible for all charges incurred for this testing.

F. The vendor shall assume no responsibility for the following elevator equipment parts: car enclosure, hoist-way enclosure, hoist-way door, doorframes, doorsills and fluorescent light tubes. EXCEPTION: The vendor shall repair or replace all indicator lights, call buttons, door operating and door safety apparatus parts on care and shaft-way doors, to ensure smooth and quiet operation.

G. The vendor shall keep the exterior of the machinery and any other part of the equipment subject to rusting, properly painted and presentable at all times. The vendor shall be responsible for keeping elevator equipment rooms in clean conditions and remove dust, oil spills, and rubbish, and keep the floors painted.

H. Unit Check List: In each equipment room, a checklist of maintenance and safety check dates for each elevator shall be posted.

I. All lubricants, hydraulic fluids, cleaning materials, paints, cotton waste, etc., are to be supplied by the vendor. All lubricants shall be of the proper grade for the purpose used as recommended by the equipment manufacturer.

J. Replacement parts used shall be genuine or those recommended by the manufacturer. The vendor must have an adequate supply of parts stocked in the local area.

K. Cost for all replacement parts will be incurred by the vendor.

L. The vendor shall, on a monthly basis, examine, adjust, lubricate, repair or replace the following items if condition warrants said action (unless specifically excluded in Paragraph 6).

M. The vendor is not required to include repair or replacement of components due to vandalism, fire, flood, or natural disaster.

SCHEDULE OF WORK TO BE PERFORMED

All work is to be performed during regular working hours, eight (8:00) a.m. to five (5:00) p.m., Monday through Friday, unless otherwise requested by Flagler County. It is understood and agreed, for the purpose of the proposal that time is of the essence. During regular work hours, as defined above, the vendor must respond within two (2) hours of the notification by the County. At times other than working hours, the response time is required to be within four (4) hours from notification by the County. Overtime is considered as hours outside regular working hours.

CERTIFICATION

All work performed under this proposal shall be performed under the certification of a State of Florida license. A copy of the vendor’s said certification must be submitted with the Bid Submission. All employees who may perform work under this Bid shall be trained persons directly employed and supervised by the vendor. They shall use all reasonable care to maintain the elevators and dumbwaiters in proper and safe operation condition.

QUALIFICATIONS

A. All elevators subject this chapter must be inspected pursuant to s.399.13, by a third-party inspection service. The third-party inspection service shall be certified as a qualified elevator inspector, or maintained pursuant to a service maintenance contract continuously in force. This service shall be administered and procured by the provider of the maintenance contract. A statement verifying the existence, performance, and cancellation of each service maintenance contract must be filed annually with the division as prescribed by rule. All elevators covered by a service maintenance contract must be filed and inspected annually, by a certificate of competency holder with the division as prescribed by rule. The vendor shall be responsible for all charges incurred for this third party inspection as part of this contract.

B. The vendor shall be licensed in the State of Florida and have an occupational license for Flagler County. Proof of said license shall be submitted with the response. The vendor shall have a record of not less than five (5) years’ experience in work similar in scope and magnitude to this project. References of successfully completed projects are to be submitted as proof of said experience at the time of the solicitation response.

C. The vendor shall submit with the response a list of any terminated contracts within the last five (5) years. The list shall state the reason for termination.

D. The vendor shall have a local service center within 60 miles of Bunnell, FL. This service center shall have access to at least $45,000.00 in parts and materials, specifically intended for elevators under this contract. Supporting documentation shall be included in the vendor's submission to this solicitation.

E. In order to assure safe and appropriate maintenance of that the Flagler County’s elevator equipment, all Elevator Mechanics to be assigned on this project must possess journeyman level skills. These skills must not rely only on experience, but also on completion of a training program, and upon the County’s request, the vendor shall provide proof of said training program, and guarantee Mechanics' program completion at the time of solicitation response.

F. The training program should include the following as a guideline:

1. Minimum of 40 hours in construction techniques, which include: safety for elevator installer; fundamentals of print reading; material handling rigging and hoisting; pit structures; guide rails, machine room; and hoist-way equipment installation.

2. Minimum of 24 hours in basic electricity, which includes math for basic electricity.

3. Minimum of 34 hours in advanced construction techniques, which include: construction wiring; doors; door operators; hydraulic elevator techniques; and traction elevator techniques.

4. Minimum of 32 hours in electronics, which includes circuit tracing and basic solid-state elevator circuits.

5. Minimum of 40 hours in solid state and microprocessor theory.

K. Although this solicitation identifies specific facilities to be serviced, it is hereby agreed and understood that the County may need to add or delete service for any facility when such is required. An added building price shall be negotiated between the successful vendor and Flagler County General Services/Facilities Division.

L. Payment shall be made monthly for all locations awarded during the effective contract period.

DEFINITIONS

ACCESSORY EQUIPMENT: Including all accessory elevator equipment installed prior to commencement of this contract.

CAR: Including power door operator, door protective devices, car door hangers, car door contacts, loading weighing equipment, car safety devices, car guide shoes and sub-flooring.

CONTROLLER: Including relays, resistors, contacts, coils, leads, transformers, fuses, timing devices and solid state components.

DISPATCHING EQUIPMENT: Including relays, resistors, contacts, coils, leads, fuses, transformers, timing devices and solid state components.

FIXTURES: Car and call button stations, master indicator control panels, all signal fixtures including contacts, buttons, key switches, locks, lamps and sockets.

FURNISH & MAINTAIN: Hydraulic fluid at proper operating levels.

GOVERNOR: Including sheave, bearings, shafts, contacts and governor jaws.

HOIST-WAY: Including deflector sheave, secondary sheaves, buffers, governor tension assemblies, guide rails, limit switches, compensating chain or cables, traveling cables, hoist-ways and machine room wiring, hoist-way door interlocks, hoist-way door hangers, gibs and auxiliary closer.

JACK UNIT: Including plunger, guide bearing, packing and packing gland.

MACHINE: Including worm, gear, thrust bearings, drive sheave, sheave shaft bearings, brake coil, brake lining and components.

MOTOR: Including motor windings, bearings, rotating element commutators, brushes and brush holders.

MOTOR GENERATOR: Including windings, bearings, rotating element commutators, brushes and brush holders.

PUMP UNIT: Including pump, v-belts, strainers, silencers, springs and gaskets.

SELECTOR: Including electrical or mechanical drive components, cams, contacts, relays and resistors.

VALVES: Including relief valve, pilot, lowering, leveling and checking valves; or any of the parts thereof.

WIRE ROPES: Shall be renewed as often as necessary to maintain adequate factor of safety; and equalize the tension on all housing ropes.