24Q2005_SOL_SF1449_052224.pdf

SEE ADDENDUM

(No Collect Calls)

HE125424Q2005 22-May-2024

b. TELEPHONE NUMBER

571-560-5128

8. OFFER DUE DATE/LOCAL TIME

12:00 AM 24 Jun 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HE12549. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

RONNIE P. SWAILES

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DOD EDUCATION ACTIVITY

ATTN: PROCUREMENT DIVISION

4800 MARK CENTER DRIVE

SUITE 05F09-02

ALEXANDRIA VA 22350-1400

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$30,000,000

NAICS:

485410

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Safety Aides & Safety Attendants

FFP

NET AMT

0001AA 6,840 Run Safety Attendants - Camp Lejune

FFP

The contractor shall provide all labor, quality control and supervision to perform the requirements of this position in accordance with the Performance Work Statement (PWS) herein and terms and conditions of the contract.

FOB: Destination R430

0001AB 4,320 Run SPED Aides - Camp Lejune

FFP

The contractor shall provide all labor, quality control and supervision to perform the requirements of this position in accordance with the Performance Work Statement (PWS) herein and terms and conditions of the contract.

0001AC 200 Run ESY Safety Attendants & SPED Aides

FFP

Extended School Year (ESY) - The contractor shall provide all labor, quality control and supervision to perform the requirements of this position in accordance with the Performance Work Statement (PWS).

OPTION Safety Aides & Safety Attendants

1000AA 6,840 Run OPTION Safety Attendants - Camp Lejune

FFP

The contractor shall provide all labor, quality control and supervision to perform the requirements of this position in accordance with the Performance Work Statement (PWS) herein and terms and conditions of the contract.

1000AB 4,320 Run OPTION SPED Aides - Camp Lejune

FFP

The contractor shall provide all labor, quality control and supervision to perform the requirements of this position in accordance with the Performance Work Statement (PWS) herein and terms and conditions of the contract.

1000AC 200 Run OPTION ESY Safety Attendants & SPED Aides

FFP

Extended School Year (ESY) - The contractor shall provide all labor, quality control and supervision to perform the requirements of this position in accordance with the Performance Work Statement (PWS).

2000AA 6,840 Run OPTION Safety Attendants - Camp Lejune

FFP

The contractor shall provide all labor, quality control and supervision to perform the requirements of this position in accordance with the Performance Work Statement (PWS) herein and terms and conditions of the contract.

2000AB 4,320 Run OPTION SPED Aides - Camp Lejune

FFP

The contractor shall provide all labor, quality control and supervision to perform the requirements of this position in accordance with the Performance Work Statement (PWS) herein and terms and conditions of the contract.

2000AC 200 Run OPTION ESY Safety Attendants & SPED Aides

FFP

Extended School Year (ESY) - The contractor shall provide all labor, quality control and supervision to perform the requirements of this position in accordance with the Performance Work Statement (PWS).

3000AA 6,840 Run OPTION Safety Attendants - Camp Lejune

FFP

The contractor shall provide all labor, quality control and supervision to perform the requirements of this position in accordance with the Performance Work Statement (PWS) herein and terms and conditions of the contract.

3000AB 4,320 Run OPTION SPED Aides - Camp Lejune

FFP

The contractor shall provide all labor, quality control and supervision to perform the requirements of this position in accordance with the Performance Work Statement (PWS) herein and terms and conditions of the contract.

3000AC 200 Run OPTION ESY Safety Attendants & SPED Aides

FFP

Extended School Year (ESY) - The contractor shall provide all labor, quality control and supervision to perform the requirements of this position in accordance with the Performance Work Statement (PWS).

4000AA 6,840 Run OPTION Safety Attendants - Camp Lejune

FFP

The contractor shall provide all labor, quality control and supervision to perform the requirements of this position in accordance with the Performance Work Statement (PWS) herein and terms and conditions of the contract.

4000AB 4,320 Run OPTION SPED Aides - Camp Lejune

FFP

The contractor shall provide all labor, quality control and supervision to perform the requirements of this position in accordance with the Performance Work Statement (PWS) herein and terms and conditions of the contract.

4000AC 200 Run OPTION ESY Safety Attendants & SPED Aides

FFP

Extended School Year (ESY) - The contractor shall provide all labor, quality control and supervision to perform the requirements of this position in accordance with the Performance Work Statement (PWS).

OPTION Safety Aides & Safety Attendants52.217-8

5000AA 3,420 Run OPTION Safety Attendants - Camp Lejune 52.217-8

FFP

The contractor shall provide all labor, quality control and supervision to perform the requirements of this position in accordance with the Performance Work Statement (PWS) herein and terms and conditions of the contract.

5000AB 2,160 Run OPTION SPED Aides - Camp Lejune 52.217-8

FFP

The contractor shall provide all labor, quality control and supervision to perform the requirements of this position in accordance with the Performance Work Statement (PWS) herein and terms and conditions of the contract.

5000AC Run OPTION ESY Safety Attdnts & SPED Aides 52.217-8

FFP

Extended School Year (ESY) - The contractor shall provide all labor, quality control and supervision to perform the requirements of this position in accordance with the Performance Work Statement (PWS).

CLAUSES INCORPORATED BY REFERENCE

52.212-4 Contract Terms and Conditions--Commercial Products and

Commercial Services

NOV 2023

CLAUSES INCORPORATED BY FULL TEXT

52.212-4 ADDENDUM – Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023)

“CONSENT TO UNILATERAL MODIFICATION OF QUANTITIES ORDERED

(a) This paragraph is an addendum to FAR 52.212-4.

(b) The Contractor agrees that after final payment has been made, the Government may unilaterally adjust the final quantities ordered to reflect the actual services and/or goods delivered and accepted for each task or delivery order issued under this contract.

(c) In accordance with FAR 4.804-3, the paying office shall close the contract file upon issuance of the final payment voucher. No contract modification will be issued to de-obligate the excess funds.

(d) This contract is a type of indefinite-delivery contract (e.g., indefinite-delivery indefinite-quantity, requirements), and this paragraph applies to each task or delivery order issued under the contract.

(e) This paragraph shall be deemed to be a written agreement of the parties as described by the changes paragraph of the Contract Terms And Conditions – Commercial Items clause of this contract (FAR 52.212- 4(c)).”

(End of Addendum to FAR 52.212-4)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION 2023-

O0008) (FEB 2024)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph

(a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, as defined in FAR 2.101, on the date of award of this contract, and does not contain the clause at 52.215-2, Audit and Records—Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)(1) Notwithstanding the requirements of any other clauses of this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(1) in a subcontract for commercial products or commercial services. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

(ii) 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712).

(iii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iv) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91).

(v) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115–232).

(vi) 52.204–27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L.

117–328).

(vii)(A) 52.204-30, Federal Acquisition Supply Chain Security Act Orders--Prohibition. (DEC 2023) (Pub. L. 115- 390, title II).

(B) Alternate I (DEC 2023) of 52.204-30.

(viii) 52.219-8, Utilization of Small Business Concerns (FEB 2024) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds the applicable threshold specified in FAR 19.702(a) on the date of subcontract award, the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(ix) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

(x) 52.222-26, Equal Opportunity (SEP 2016) (E.O. 11246).

(xi) 52.222-35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

(xii) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793).

(xiii) 52.222-37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212).

(xiv) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O.

13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xv) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67).

(xvi)__(A) 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627).

__(B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

(xvii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (MAY 2014) (41 U.S.C. chapter 67).

(xviii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (MAY 2014) (41 U.S.C. chapter 67).

(xix) 52.222-54, Employment Eligibility Verification (MAY 2022) (E.O. 12989).

(xx) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022).

(xxi) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2022) (E.O. 13706).

(xxii)(A) 52.224-3, Privacy Training (JAN 2017) (5 U.S.C. 552a).

(B) Alternate I (JAN 2017) of 52.224-3.

(xxiii) 52.225-26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. Subtitle A, Part V, Subpart G Note).

(xxiv) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (JUN 2020) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxv) 52.232–40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801). Flow down required in accordance with paragraph (c) of 52.232–40.

(xxvi) 52.247–64, Preference for Privately Owned U.S.-Flag Commercial Vessels (NOV 2021) (46 U.S.C. 55305 and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247–64.

(2) While not required, the Contractor may include in its subcontracts for commercial products and commercial services a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of clause)

TABLE OF CONTENTS-ATTACHMENTS

Attach/

Enclo No. File Name Description

1 Attach 1_PWS_ Performance Work Statement 2 Attach 2_PPQ Past Performance Questionnaire

3 Attach 3_Volume II Past Perf Volume II – Factor 2: Past Performance 4 Attach X1_Routes Route List 5 Attach_X2_Personnel “Personnel” proposal spreadsheet 7 Attach_X5_Pricing Sheet “Price” proposal spreadsheet 8 Attach_X6_ RepsCerts Offeror Representations and Certifications 9 Attach_X7_NDA Non-Disclosure Agreement 10 Attach_X8_Wage Determination Wage Determination 11 Enclosure 1_52.209-7 Information Regarding Responsibility Matters 12 Enclosure 2_52.212-3 Alt 1 Reps&Certs 13 Enclosure 3_52.222-56 Certification Regarding Trafficking in Persons Compliance Plan

14 Enclosure 4_Letter of Commitment Letter of Commitment 15 Enclosure 5_CPARS FAR 42.15 – CPARS Form 16 Enclosure 6_52.204-26 Covered Telecommunications Equipment or Services--

Representation 17 Enclosure 7_52.204-24 Representation Regarding Telecommunications And Video

Surveillance Services Or Equipment 18 Enclosure 8_252.239-7009 Representation Of Use Of Cloud Computing

52.212-1 Instructions to Offerors--Commercial Products and

Commercial Services

SEP 2023

52.212-1 Addendum to Paragraph (b). Paragraph (b) is changed to read as follows:

(a) Communication.

The Contracting Officer and Contract Specialist are the sole points of contact for this acquisition.

Communications with other officials may compromise the integrity of this acquisition and result in cancellation of the requirement.

Submitting Attachment X7, “Non-Disclosure Agreement”

The Offeror must send an email with the completed Attachment X7 to Ms. Ronnie Swailes at Ronnie.Swailes@dodea.edu and Mr. John O. Myers III at John.O.Myers @dodea.edu to receive Attachment X1, the Route List. Since Attachment X1 is restricted only to Offerors submitting a completed Attachment X7, failure to do so will result in an Offeror not being eligible for award.

The subject of the e-mail shall be “HE1254-24-Q-2005, Attachment X7 Submittal.” Please provide the company’s name and point of contact to include name, title, address, e-mail, phone number, company’s Unique Entity Identifier/ID, and Cage Code in the body of the email.

After submitting the completed Attachment X7, the Government will provide the Offeror with Attachment X1, via email.

Submission of Questions.

Offerors shall submit questions concerning this solicitation, electronically, NO LATER THAN 12:00 P.M. Eastern Daylight Time (EDT), Friday, 31 May 2024. Questions submitted after this date may not be considered for a response.

Submission of Offers.

An offeror must send their proposal via e-mail to Ms. Ronnie Swailes at Ronnie.Swailes@dodea.edu and Mr. John O. Myers III at John.O.Myers @dodea.edu with their attached proposal. The subject of the e-mail shall be “Proposal for HE1254-24-Q-2005.”Proposals must be submitted via email NO LATER THAN 12:00 p.m. EDT, Monday, 24 June 2024 in response to this solicitation.

Offerors must ensure that the signed and dated attached proposal and all attachments are virus free, legible, and are received by Ms. Ronnie Swailes and Mr. John O. Myers III e-mail addresses no later than the solicitation closing date and time. Emails over 10 MB will be rejected by DoDEA’s network.

If the electronic copy cannot be opened, the Contract Specialist or Contracting Officer will notify the Offeror and a replacement electronic copy shall be provided by the Offeror within one (1) working mailto:Ronnie.Swailes@dodea.edu mailto:Marcia.Lee@dodea.edu mailto:Ronnie.Swailes@dodea.edu mailto:Marcia.Lee@dodea.edu day after notification.

Documents shall be submitted in separate .pdf or Microsoft Office (e.g., Word, Excel, etc.) format by e-mail on-or before the closing date and time stated in Block 8 of the solicitation to mail Ms. Ronnie Swailes at Ronnie.Swailes@dodea.edu and Mr. John O. Myers III at John.O.Myers @dodea.edu.

General Instructions

The offeror shall examine and follow all instructions. Instructions are set forth herein for offerors to prepare and submit a proposal to the Government in response to this solicitation. Offerors are strongly advised to carefully read and fully understand these instructions to ensure submission of a fully compliant and sufficiently prepared proposal. Failure to do so will be at the offeror’s own risk.

Offerors are cautioned that proposals containing less than the minimum information required by these instructions may be rejected by the Government and eliminated from further consideration for award.

A. Page Size and Format:

Offeror shall ensure that the contents of the files print on US standard 8 ½ by 11” or Europe standard “A4” paper. Offerors shall use Times New Roman 12-point font or larger text, and Times New Roman 8-point font or larger for graphics. When both sides of a sheet display printed material, it shall be counted as two pages. Submission is in accordance with the format and page limits listed in the table below in paragraph C.

B. Page Limitations Offeror shall not exceed the specified word and/or page limitations. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations shall not be circumvented by including inserted text boxes/pop-ups or internet links. Each proposal shall be organized and presented in accordance with the following format and page limits listed in the table below.

C. Proposal Content and Format Instructions:

At a minimum, Offerors shall submit a proposal consisting of an Administrative Cover Letter, Signed SF 1449, Signed SF 30 (as applicable) and four (4) separate volumes as stated in the table below. All documents submitted must include, “Controlled Unclassified Information (CUI) - Source Selection Information - See FAR 2.101 and 3.104” in the header and footer.

Document

Title

Page Limitations Apply to Each Proposal Submitted Pages shall be numbered numerically

File Format

Administrative Cover Letter

Administrative Cover Letter 1 page

PDF

Signed SF 1449 SF 1449 1 page (includes only the first page of the SF 1449)

PDF

Signed SF 30 SF 30 1 page (for each SF 30, as applicable) PDF

Volume I

Factor 1 - Staffing Approach

Complete the below Attachments:

• Attachment X2 “Personnel”

(shall include copies of all certified subcontractor agreements)

No additional material will be considered outside of the above list of attachments, Times New Roman, not less than 12-point font

MS Excel mailto:Ronnie.Swailes@dodea.edu mailto:Marcia.Lee@dodea.edu

Volume II

Factor 2 - Past Performance

Complete Attachment 3 “Volume II Past Performance Proposal” No more than (or maximum of) two pages for each reference Times New Roman, not less than 12-point font

PDF or MS Word

Volume III

Factor 3 - Price

Complete Attachment X5 “Price” Submit Offeror’s Price Proposal Narrative (maximum five pages) (Submit according to Volume III instructions in this clause)

Attachment X5 – MS Excel Price Proposal Narrative

– MS Word or PDF

Volume IV

Representations and Certifications

Complete Attachment X6 “Reps & Certs” (No additional material will be considered outside of Attachment X6, except for the following:

Offeror completed Enclosures 1 through 8, and provide additional documentation/evidential matter for the Offeror’s Responsibility Determination (maximum two pages), Times New Roman, not less than 12-point font

PDF

HE125424Q2005

1. Administrative Cover Letter

The Administrative Cover Letter shall state the following:

The solicitation number Unique Entity Identifier/UEI Complete Business Mailing Address.

CAGE Code NAICS Code Contact Name Contact Phone and e-mail address

2. Signed SF 1449 Offerors shall complete blocks 12, 17a, and 30a-c of the SF 1449 Solicitation/Contract/Order for Commercial Items. Offerors shall insert their company’s CAGE code in the box titled “CODE” in block 17 and Discount Terms in block 12 if the term is other than Net 30 days. By submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors. Offeror’s terms and conditions will not be accepted. The SF 1449 shall be signed and dated by an Official authorized to bind the Organization and be included in the proposal submission.

3. Signed SF 30 Offerors shall complete blocks 8 and 15a-c of each SF 30 Amendment of Solicitation/Modification of Contract, issued for this solicitation. Each SF 30 shall be signed and dated by an Official authorized to bind the Organization and be included in the proposal submission.

4. Volume I – Factor 1: Staffing Approach:

Each Subfactor requires completion of the following Attachments as part of the Volume I Proposals:

Attachment X2 “Personnel”

The Offeror shall address the following Subfactors as follows:

Subfactor 1 – Personnel List

The Offeror shall provide the following:

Complete Attachment X2 “Personnel”

Propose any qualified employees in the Personnel List tab in Attachment X2 “Personnel” that will be available to sufficiently cover all the routes X1 “Route List”

NOTES:

Do not exceed the fillable sections of any of the mandatory fields. All responses must conform to the formatted fields provided within Attachment X2 “Personnel”. The Offeror shall only fill in the rows in the Excel spreadsheet that apply (i.e., are used). For example, if only three (3) rows are required to list all the proposed personnel for this effort, then only three rows must be completed.

In the “Personnel List” tab, the Offeror shall propose, at a minimum, the total number of acceptable personnel required to service all the routes outlined in Attachment X1 “Route List.”

An Offeror does not need to have all employees hired and readily available at the time of solicitation; however, the Offeror must complete all required fields in Attachment X2 “Personnel.” The Offeror is to indicate whether each proposed personnel are readily available. If the proposed personnel are not readily available at the time of the solicitation, the Offeror is to provide an anticipated start date for the personnel. For personnel who have not been identified by name, enter “Unknown” and fill out the corresponding row of Attachment X2 “Personnel” if the personnel is not available at the time of solicitation, but will be available by 01 August 2024. All proposed personnel do not need to be available at the contract award; however, the personnel do need to be available by 01 August 2024. Any area identified above that is not addressed will automatically be given a deficiency. The Offeror will need to complete all required fields in Attachment X2 “Personnel” as indicated above. Failure to complete all required fields will result in a deficiency.

Subfactor 2 – Personnel Action Plan

Complete the “Personnel Action Plan” in Attachment X2 to address the Offeror’s recruitment and retention plan.

NOTES:

For the Personnel Action Plan, each question may use up to 500 words to address the points listed above. If an answer exceeds 500 words, the Government evaluator will only evaluate the first 500 words. The Offeror must respond to each question.

5. Volume II – Factor 2: Past Performance.

The past performance evaluation is a comparative assessment of the Offeror’s ability to successfully perform the contract based on the Offeror’s demonstrated recent and relevant record of how well the Offeror performed on previous contracts. The Government will review the information collected to include, but not limited to, the Past Performance Questionnaires (Attachment 2) to determine the Offeror’s overall record of recency, relevancy, and quality of the Offeror’s past performance.

Offeror shall submit a past performance proposal, Volume II Past Performance (Attachment 3), on at least one (1) recent contract(s) for the prime and one (1) for the subcontractors/teaming contractor (performing as the Prime on that effort) to determine the recency, relevancy, and quality of the Offeror’s performance. The Offeror shall submit a separate Volume II Past Performance Proposal for each reference provided, with each reference not exceeding two (2) pages.

To be recent, the effort must be on-going or must have been completed within the last three (3) years by the closing date/time of this solicitation. To be relevant, the Offeror must demonstrate that performance involved similar scope and magnitude of effort and complexities this solicitation requires. The relevancy analysis will focus on if the Offeror has provided bus transportation services similar in scope, magnitude of effort, and complexities. To review quality, the Offeror’s Past Performance information collected will be reviewed to determine the quality of the Offeror’s performance, general trends, and usefulness of the information and incorporate them into the performance confidence assessment.

The Offeror shall demonstrate recent and relevant past performance by completing and submitting Attachment 3 – Volume II – Past Performance.

Failure to submit a Past Performance Proposal (Attachment 3) will result in noncompliance. Therefore, in the event the Offeror does not have any past performance record, the Offeror shall still submit a Past Performance proposal with a statement that past performance is unavailable.

Past Performance information submitted that is not recent (more than 3 years) and/or not relevant will not be evaluated.

• Subcontractor/Teaming Information. If an Offeror proposes a teaming arrangement for services, the Offeror (proposed prime Offeror) shall provide past performance information on any subcontractor or teaming arrangement offered.

o At a minimum, when a prime Offeror teams with a subcontractor, past performance information relevant to that subcontractor shall be provided on at least one (1) effort. Offerors shall include in their proposal the written consent of their proposed subcontractor(s) to allow the Government to discuss the subcontractor’s past performance assessment with the Offeror.

• Questionnaires. Offerors must send Past Performance Questionnaires (PPQ), Attachment 2, to their customers’ points of contact (POCs) and instruct the POCs to complete the questionnaire in English.

Offerors shall make their best effort to send out enough past performance questionnaires to reasonably expect submission to the contracting officer/ contract specialist at least one questionnaire on each cited contract/work effort. The customer POC that received the questionnaire shall e-mail the completed questionnaires directly to the contract specialist listed on the questionnaire. Past Performance Questionnaires are requested to be received by the issuing office no later than the closing date/time of the solicitation. Ensure that the customer POC annotates the total contract value performed up to the date the POC received the questionnaire, and that the POC provides sufficient details to allow the Government to determine the relevancy and the quality of performance of the past contract. Completed questionnaires included in the proposal or submitted directly by the Offeror will not be evaluated.

• The Government reserves the right to obtain information relative to present and past performance on its own, in addition to information provided by the Offeror and from contract and subcontract POCs. If you are aware that one or more of your contracts in the Contractor Performance Assessment Reporting System (CPARS) specifically relates to the requirements in this acquisition, please provide this contract/work effort as one of the past performance submissions with your proposal.

6. Volume III – Factor 3: Price.

Except as stated above, the Offeror shall ensure that in Attachment X5 each Sub-contract Line Item (SLIN) listed under each Contract Line Item (CLIN) the Offeror proposes is completed. Offerors should only fill in (complete) the yellow shaded cells of the Pricing Sheet(s). Be sure to complete all yellow shaded cells for each SLIN under the CLIN(s). The Offeror shall ensure that all formulas on Attachment X5 are accurate after filling in the yellow shaded cells.

To account for the option period(s) possible under FAR 52.217-8 (maximum six months) Option to Extend Services, the Government has provided a table within Attachment X5, labeled “FAR 52.217-8 Option to Extend Services.” The Offeror shall provide a Unit Price for each CLIN Description. If the Government decides to exercise the option under FAR 52.217-8 in an option period other than the fourth option year, then the rate proposed for the last year performance was completed will be used.

Furthermore, the Offeror shall submit a price proposal narrative in MS Word or PDF that provides supporting pricing information/data of how their proposed prices are reasonable in order to meet the PWS requirements. The narrative shall also provide a brief summary of the risks considered and/or indicate whether the additional specifications that the Offeror is proposing that exceeds the minimum requirements affected the pricing (e.g., climate-friendly solutions in conducting business).

The Offeror is required to submit a price proposal narrative in addition to the completed Attachment X5 as part of their Volume III submission. Failure to submit the price proposal narrative will result in the Offeror’s proposal to be non-compliant to the solicitation requirement and the Offeror’s proposal will not be further considered for award.

7. Volume IV: Representations and Certifications

To address Factor IV: Representations and Certifications, the Offeror shall complete Attachment X6 “Reps & Certs” (to include the Offeror’s completed Enclosures 1 through 8 and provide additional documentation/evidential matter that supports the Contracting Officer’s Responsibility Determination for the Offeror).

NOTE: An Offeror’s SAM record must be accurate and active by the proposal due date and time to be eligible for any contract award.

Addendum to Paragraph (c). Paragraph (c) is changed to read as follows:

Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers unless another time period is specified in an addendum to the solicitation.

Addendum to Paragraphs (d) & (e). Paragraphs (d) & (e) are deleted in its entirety.

Addendum to Paragraph (g) Contract award. Paragraph (g) is changed to read as follows:

The Government intends to award without discussions. Therefore, the Offeror’s initial proposal should contain the Offeror’s best approach/terms for staffing and vehicle approach, past performance, and price. However, despite this intent, the Government reserves the right to conduct discussions if the Contracting Officer determines it to be necessary.

Addendum to Paragraph (h). Paragraph (h) is changed to read as follows:

DoDEA intends to award a single Firm-Fixed Price (FFP), Indefinite Delivery/Indefinite Quantity (IDIQ) contracts from this solicitation. DoDEA will determine the feasibility and best value of awarding all CLIN requirements to one Offeror according to the criteria in this provision and the evaluation factors in 52.212-2.

Addendum to Paragraph (i). Paragraph (i) is deleted in its entirety.

(End of Addendum to FAR 52.212-1)

52.212-2 Evaluation - Commercial Items NOV 2021

52.212-2 ADDENDUM – EVALUATION – COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

B. EVALUATION (ADDENDA/TAILORED LANGUAGE

TO FAR 52.212-2

Addendum to Paragraph (a). Paragraph (a) is changed to read as follows:

Submission of Offers.

The Government intends to award a single Firm-Fixed Price (FFP), Indefinite Delivery/Indefinite Quantity (IDIQ) contracts to the Offeror’s proposal that represents the best value to the Government. This acquisition will be conducted in accordance with FAR Parts 12 and 13, utilizing a comparative analysis approach of price and other factors, (e.g.

past performance and quality) as outlined in FAR Subpart 13.106-1. At the Contracting Officer’s discretion, one or more, but not necessarily all, of the evaluation procedures in FAR 15 may be used. In addition, any potential awardee will need to be deemed responsible in accordance with requirements of FAR Part 9.

The Government reserves the right to not consider for award, any proposal that does not adhere to the administrative requirements outlined in Addendum 52.212-1 Instruction to Offerors. By submission of its proposal, the Offeror agrees to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in a proposal being determined unacceptable for award.

The Government intends to award without discussions. Therefore, the Offeror’s initial proposal should contain the Offeror’s best approach/terms for all evaluation factors (staffing approach, past performance and price). However, despite this intent, the Government reserves the right to conduct discussions if the Contracting Officer determines it to be necessary. As noted in the Addendum to FAR 52.212-1, failure to follow the instruction to Offerors, and any other administrative requirements provided in Addendum to FAR 52.212-1 may result in removal of the proposal from further evaluation.

To make the best value award decision, the Government will evaluate the following three (3) Factors and associated Subfactors for each proposal.

1. Factor 1-Staffing Approach Subfactor 1 – Personnel List Subfactor 2 – Personnel Action Plan

2. Factor 2-Past Performance

3. Factor 3-Price

The relative importance of the evaluation factors is as follows: Staffing Approach (Factor 1) is of equal importance as Past Performance (Factor 2). Staffing Approach (Factor 1) and Past Performance (Factor 2), when combined, are more important than Price (Factor 3). The complete evaluation criteria are outlined below:

Evaluation Factors:

Factor 1: Staffing Approach

The Government will evaluate the Offeror’s approach to determine whether their proposal meets or exceeds the requirements outlined in the Evaluation Factors.

The Factor 1 Proposal shall provide sufficient information for the Government to assess the Offeror’s capability to successfully perform the requirement in accordance with the

Evaluation Factors.

The Government will evaluate the following Subfactors:

Subfactor 1 – Personnel List

The Government will evaluate the Offeror’s completed Attachment X2 “Personnel” to ensure it will meet or exceed the requirements specified in the Evaluation Factors.

To receive an acceptable rating, the Offeror’s proposal shall meet the following criteria:

• Complete Attachment X2 “Personnel”

• Propose any qualified employees that will perform on this contract in the Personnel List tab in Attachment X2 “Personnel” (PWS 2) that will be available to sufficiently cover all the routes in Attachment X1.

The Government will evaluate to determine if the following criteria were met for all proposed personnel:

Program Management Meets minimum requirements of PWS 2.3.1

Safety Attendants and Safety Aides Meets minimum requirements of PWS 2.4

The additional credentials listed below may be considered strengths by the Government.

Holds Installation Access to the destination listed in the PWS and continues to hold installation access at the time of submission of proposals

Background checks in accordance with the PWS completed at the time of submission of proposals

Required training is completed per PWS at the time of submission of proposals

NOTE: An Offeror will not receive a deficiency rating for not having the additional credentials listed above at the time of submission of proposals. However, any indication that an Offeror’s proposed personnel will not have the required credentials by 01 August 2024 will be a deficiency in the Offeror’s proposal.

The Goverment will use Attachment X2 “Personnel” to assess if the total number of techncially acceptable personnel listed on Tab “Personnel List” are sufficient to cover the routes in Attachment X1 “Route List.”

Subfactor 2 – Personnel Action Plan For the Personnel Action Plan, the Government will evaluate the Offeror’s proposed recruitment and retention approach and how the Offeror develops a strategy to mitigate potential personnel risks to perform the PWS requirements. At a minimum, the Offeror shall address how they will:

• Recruit for the requisite personnel such as safety attendants, safety aides, and Contract Managers

• Plan to backfill personnel in performance of the contract to ensure uninterrupted services

• Retain qualified and skilled personnel (e.g. compensation, bonuses, recognition, awards, career development programs, etc.)

If an Offeror has one or more deficiencies in their rating, the Government maintains the right to rate the proposal as unacceptable. However, if the Government chooses to enter discussions, an Offeror may be given the opportunity to address any deficiency.

Factor 1 and and all Subfactors will be rated in accordance with the following Adjective Rating Method:

Combined Technical/Risk Rating Method

Adjectival Rating Description

Outstanding Proposal demonstrates an exceptional approach and understanding of the requirements and contains multiple strengths and/or at least one significant strength, and risk of unsuccessful performance is low

Good

Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength or significant strength, and risk of unsuccessful performance is low to moderate.

Acceptable

Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Marginal

Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Unacceptable

Proposal does not meet requirements of the solicitation and, thus, contains one or more deficiencies and is unawardable, and/or risk of performance is unacceptably high.

A rating of “Unacceptable” or “Marginal” for any Subfactor will result in the proposal being deemed

Unacceptable and not eligible for contract award.

Factor 2: Past Performance.

Past Performance will be evaluated as a measure of the government’s confidence in the Offeror’s ability to successfully perform based on previous and current contracts. The past performance evaluation considers each Offeror’s demonstrated recent and relevant record of performance in providing services that meet the contract’s requirements. The Government will evaluate the information collected to include, but is not limited to, responses received from the attached Past Performance Questionnaire (PPQ) and the Past Performance Proposal, Attachment 3 – Volume II – Past Performance, to evaluate the quality of the Offeror’s overall record of recent and relevant past performance.

A performance confidence assessment rating will be assigned to each Offeror after reviewing recent and relevant past performance information. A performance confidence rating will be based on the following rating method:

Performance Confidence Assessment

Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available, or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

In assessing the Offeror’s probability of meeting the solicitation requirements, the Offeror’s evaluation and Overall Rating of Recency, Relevancy and Quality of the Offeror’s Past Performance will be based on the following ratings methods:

Recency Assessment. An assessment of the past performance information will be made to evaluate if it is recent according to the following:

Past Performance Recency Ratings

Recent The effort must be ongoing or must have been completed within the last three (3) years by the closing date and time of this solicitation.

Not Recent The effort has been completed for more than three (3) years by the closing date and time of this solicitation.

Relevancy Assessment. The Government will evaluate how relevant the effort accomplished by the Offeror is to the effort to be acquired through the solicitation. The Government is not bound by the Offeror’s assessment of relevancy. To be relevant, the Offeror must demonstrate that their performance involved similar scope, magnitude of effort, and complexities this solicitation requires.

Scope: Refers to the type of work performed in the Offeror’s past performance reference when compared to the type of work required in this solicitation. The type of work required is for Bus Safety Aides and Bus Safety Attendants services.

Magnitude of effort: Refers to the size (e.g., dollar amount, personnel) of an Offeror’s past performance reference. The Offeror’s past performance reference will be compared to the Government’s estimated amount to perform the work required in the PWS.

Complexity: Refers to the size (e.g., currency/dollar amount, equipment) of an Offeror’s past performance reference. The level of complexity will be compared to the Government’s estimated complexity level. The following factors may be considered for each past performance reference to evaluate whether each reference is similar in complexity.

1. Contractor transports special needs students with a Safety Aide and provides and appropriate vehicle from designated stop to appropriate school.

2. Contractor provides a Safety Attendant and/or Safety Aide services on school buses during runs.

3. Contractor appropriately manages their personnel.

4. Contractor responds to incidents and accidents in regard to transporting students on the bus.

5. Contractor provides, tracks and reports required training.

6. Contractor provides timely and accurate reports and other contract deliverables.

7. Contractor communicates issues as necessary to ensure all stakeholders are informed.

Relevancy will be rated in accordance with the following Rating method:

Past Performance Relevancy

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Quality Assessment. The Government will review all past performance information collected and evaluate the quality of the offeror’s performance, general trends, and usefulness of the information and incorporate these into the performance confidence assessment.

The government will consider past performance in the aggregate in addition to an individual contract basis when assigning a confidence rating. In addition to past performance information submitted by the contractor, past performance information may be obtained from Contract Performance Assessment Reporting System (CPARS), Contractor’s Responsibility/Qualification report on SAM.gov, Electronic Subcontract Reporting System (eSRS), or other databases; the Defense Contract Management Agency (DCMA); and interviews with Program Manager, Contracting Officers, or other sources known to the government.

In evaluating past performance, the Government reserves the right to give greater consideration to information on those individual contracts deemed most relevant to the effort described in this solicitation.

The Government also reserves the right to give greater consideration to an individual Offeror’s past performance information rather than the combined past performance information of an Offeror and its associates using teaming arrangements.

Offerors without a record of relevant past performance or for whom information on past performance is not available or is so sparse that a past performance rating cannot be reasonably assigned will not be evaluated favorably or unfavorably on past performance and as a result, will receive a “Neutral” rating for the Past Performance factor. However, the Government reserves the right to evaluate that a “Substantial Confidence” or “Satisfactory Confidence” past performance rating is worth more than a “Neutral Confidence” past performance rating in a best value tradeoff.

If the Government chooses to conduct negotiations, Offerors in the competitive range will be provided with an opportunity to address any adverse past performance information not previously addressed. Adverse past performance is defined as past performance information which supports a less than satisfactory rating on any evaluation aspect or any unfavorable comments received from sources without a formal rating system.

The Government may…