247-20260608155206 AMORY.pdf

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City of Amory, MS Request for Proposals

Amory Alert and Warning Entertainment System For City of Amory Main Street & Facilities

The City of Amory, MS is requesting responses to this Request for Proposals (RFQ) from qualified firms interested in providing audio services (to include emergency announcements, warning announcements, music, information for the public, and more) for Frisco Park, Amory Main Street, and certain City of Amory facilities.

Bid requests will be advertised in the Monroe County Journal June 17, 2026 and June 24, 2026 Responses are due: July 6, 2026, by 3:00 p.m. to Amory City Clerk’s Office, 109 South Front Street, PO 457 Amory, MS 38821.

Any responses received after the specified deadline will not be considered. Responses should clearly demonstrate qualifications and should be in paper format. One (1) copy of the attached forms should accompany response and will be required. Exact format of the technical qualification response is at the discretion of the respondent. Overly complex or lengthy response packages should be avoided.

Electronic submittal is approved.

The City of Amory will have final decisions in all matters regarding acceptance of proposals and issuance of awards. Multiple awards may be made based on the needs of individual projects and in efforts to comply with 2 CFR 200.321.

The City of Amory reserves the right to reject any or all responses and to solicit again at a later date.

The City of Amory may waive any irregularities in the proposal or negotiate variances from specifications, and make awards that are in the best interests of the City.

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The City of Amory reserves the right to refuse and reject any or all qualifications and to waive any or all formalities or technicalities or to accept the firm(s) who the City of Amory, in its sole discretion determines to be most qualified.

Awarded contract may not be re-assigned.

Requirements:

• Contracting Business and all subcontractors must be licensed within the State of Mississippi and provide a copy of the all licenses including business license with licensing municipality.

POINT OF CONTACT for The City of Amory:

City Clerk Jamie E. Morgan jamiemorgan@cityofamoryms.com (662) 256-5721 (option 5)

NOTICE TO BIDDERS

THE CITY OF AMORY IS REQUESTING BIDS FOR AN AUDIO WEATHER WARNING/

ANNOUNCEMENT/ENTERTAINMENT SYSTEM FOR FRISCO PARK AND AMORY MAIN

STREET. ALL BIDS MUST BE RECEIVED BY THE CITY CLERK BY JULY 6, 2026, AT 3:00

P.M. AT CITY HALL.

mailto:jamiemorgan@cityofamoryms.com

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Submission Items:

1. Qualification Package (Technical Response)

In addition the following forms should be submitted:

2. Data Form

3. System Information Form

4. Position and Rate Form

5. Possible Subcontractor List

6. Reference Form

7. Affirmative Steps Certification (for any subcontract work)

8. Conflict of Interest Form

9. Debarment Form

10. Drug-Free Workplace Form

11. Anti-Lobbying Form

12. Non-Collusion Form

13. Copy of Business License

14. Proof of insurance

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QUALIFICATION PACKAGE

All bidders must answer yes to following questions and/or have accommodating options for review:

1. System includes 2 speakers and receiver per pole. The City of Amory has currently twelve existing speakers. The system will need to work with these speakers or trade-in value given for JBL speakers.

2. There will be 7 original areas of installation down Main Street and inside Frisco Park.

Installation is included in cost estimate sheet.

3. Synchornized music streaming service.

4. Cloud Audio Control - for Clerk to control from anywhere.

5. Text-to-Speech Messaging System.

6. Scheduled Advertising.

7. Music licensing payment included in services.

8. Daily Weather Forecast.

9. Weather Alerts.

10. Weather Warnings (including lighting).

11. Remote Player Placement.

12. Potential for integration with Code Red Warning System.

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DATA FORM

Business Name

Point of Contact Name

Phone

Phone (cell)

Business Address

Email

Signed

Signer Name

Position

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SYSTEM INFORMATION

Brand/Name of Equipment

What is included: Enclosure:

Mount Type:

Speaker information:

Controller:

Amplifier:

Power Supply:

Air Intake and Exhaust:

Wireless/Wired network:

Subscription Services:

Streaming Service:

Cloud based Controls:

Text-to-Speech:

Weather:

Network and System Monitoring:

Options:

Equipment Pricing Vs Monthly Subscription

Equipment Price:

Vs Monthly Subscription Pricing:

Installation One Time Charge:

Warranty

Future Upgrades:

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REFERENCE FORM

Provide three references for which the firm has performed services within the past five (5) years.

Client References other than those appearing below may be checked by the City of Amory as well.

Additional sheet or alternate form may be used.

Client Name Contact Name/Phone/Email Description of Project

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FORM: 200.321 Affirmative Steps

CONTRACTING WITH SMALL AND MINORITY BUSINESSES, WOMEN’S BUSINESS ENTERPRISES, AND

LABOR SURPLUS AREA FIRMS 2 CFR §200.321

The City of Amory is required to take all necessary affirmative steps to assure that minority business, women's business enterprises, and labor surplus area firms are used when possible. If contractors

(including engineers) use subcontractors, they are required to take the following affirmative steps:

● Place qualified enterprises on solicitation lists

● Assure that enterprises are solicited whenever they are potential sources

● Divide total requirements when economically feasible into smaller tasks or quantities to permit maximum participation by enterprises

● Establish delivery schedules, where the requirement permits, which encourage participation by enterprises

● Use the services and assistance, as appropriate, of such organizations as the Small

Business Administration and the Minority Business Development Agency of the

Department of Commerce

SIGNATURE

COMPANY NAME

DATE

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CONFLICT/NON-CONFLICT OF INTEREST STATEMENT

CHECK ONE

[ ] To the best of our knowledge the undersigned proposer has no potential conflict of interest due to any other clients, contracts, or property interest for this project.

OR

[ ] The undersigned proposer, by attachment to this form, submits information which may be a potential conflict of interest due to other clients, contracts, or property interest for this project.

COMPANY NAME _______________________________________________________________

AUTHORIZED SIGNATURE _________________________________________________________

NAME AND TITLE (PRINT OR TYPE) _________________________________________________

DATE_________________________________________________________________________

Failure to check the appropriate blocks above may result in disqualification of your proposal.

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CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY and

VOLUNTARY EXCLUSION

Neither the entity or its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

Signed

Date

Name of Authorized Representative

Title of Authorized Representative

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DRUG-FREE WORKPLACE AFFIDAVIT

The undersigned certifies that the responding firm has taken steps to:

1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

3. Give each employee engaged in providing the commodities or contractual services that are proposed a copy of the drug- free workplace statement.

4. In the statement specified in drug-free workplace statement, notify the employees that as a condition of working on the commodities or contractual services that are under bid the employee will abide by the terms of the statement and will notify the employer of any conviction of or plea of guilty or nolo contendere to any violation of any controlled substance law of the United States or any state for a violation occurring in the workplace no later than five (5) days after such conviction.

5. Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by any employee who is so convicted.

6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

I certify that this firm complies fully with the above requirements.

SIGNATURE Date

Company:______________________________

Position:_______________________________

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CERTIFICATION REGARDING LOBBYING

The undersigned certifies that, to the best of his or her knowledge and belief, that:

1. No Federally appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

2. If any funds other than Federally appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instruction.

3. The undersigned shall require that the language of this certification be included in the award document for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31 U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

The Contractor certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees the provisions of 31 U.S.C. Chap 38, Administrative Remedies for False Claims and Statements, apply to this certification and disclosure, if any.

SIGNATURE

Name of Signer

Title/Position

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NON-COLLUSION DECLARATION

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham.

The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder.

All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price of any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the applicable laws that the foregoing is true and correct.

Authorized Signature

Company Name

Name and Title of Signer