2466 SK School Bid BRMS Musical String Instruments RFP.pdf

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SOUTH KINGSTOWN SCHOOL DEPARTMENT

307 CURTIS CORNER ROAD, WAKEFIELD, RI 02879 - 2106

#2466 Broad Rock Middle School Musical String Instruments Bid

Due: August 22, 2025 - 10:00AM

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SOUTH KINGSTOWN SCHOOL DEPARMENT

INVITATION TO BID

South Kingstown School Department is seeking bid proposals for the following:

RFP Bid #2466 BRMS Musical String Instruments

The South Kingstown School Department hereby invites the submission of electronic bids from reputable and qualified companies to furnish musical string instruments to Broad Rock Middle School.

Forms for proposal, certification, conditions, specifications and bid may be obtained by visiting the South Kingstown School Department web site:

https://www.skschools.net/departments/finance_business/purchasing_department_or by contacting Tammy McNeiece, Principal of Broad Rock Middle School (BRMS), (401) 360-1370. Broad Rock Middle School office is located at 351 Broad Rock Road, Wakefield, RI 02879.

The bidder shall submit an electronic bid with the subject line “Bid # 2466 BRMS Musical String Instruments.” Bids must be emailed to the Principal BRMS: tmcneiece@sksd-ri.net.

DATE DUE: Friday, August 22, 2025. 10:00 AM local time

All bids received must be received by 10:00AM on the due date. The Bids will be opened in public beginning at 10:015AM on the day the bids are required to be submitted. The bid opening will take place at South Kingstown School Department’s conference room located in the Administration Building at 307 Curtis Corner Road, Wakefield, RI 02879.

The South Kingstown School Department reserves the right to consider experience, service, reputation and quality of equipment noted within the bid, in considering bids and awarding the contract. The SKSD hereby reserves the right to reject any or all bids, and/or waive any informality in the process.

The South Kingstown School Department does not discriminate on the basis of race, color, creed, national origin, age, sex, disability or sexual orientation in accordance with applicable laws and regulations. The South Kingstown School Department is an Affirmative Action/Equal Opportunity Employer.

Bidders are advised that all materials submitted to the South Kingstown Public Schools for consideration in response to this Request for Proposal shall be considered public record as defined by RIGL Section 38-2, without exception, and may be released for public inspection. All proposals submitted become property of South Kingstown Public Schools.

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RFP Bid #2466 BRMS Musical String Instruments, continued.

INSTRUCTIONS TO BIDDERS

If there is no authorized binding signature on the submitted bid document, the bid received will not be considered.

1. Electronic proposals for furnishing, delivery, and installation, where called for, of the services, materials, equipment and/or supplies, as required by the School Department and as set forth in the following specifications prepared under the direction of the South Kingstown School Committee will be opened in public on the day, hour and location as stated on the Invitation to Bid. Documents incorrectly addressed or misdirected to other locations other than the email provided and are not present at the time of bid opening for whatever cause will be deemed to be late and will not be considered. After the bids have been opened and read, they will be taken under advisement and the award of the contract, if awarded, will be made within thirty (30) days from the date set for the receipt of bids. All bid prices will hold for 90 days after the bid opening. The South Kingstown School Department reserves the right to reject any and all bids, to waive any technical defect or informality in the bids received, and to accept any of the bids deemed most favorable to the interest of the school system. The South Kingstown School Department will not furnish any remuneration for the preparation of the proposals. Receipt of the proposals from the vendors in no way obligates South Kingstown School Department to the bidder. All proposals received will become the property of South Kingstown School Department and will not be returned to the bidder.

2. Each proposal must be made on the forms furnished and attached hereto and the completed proposal must be left intact in the pamphlet. Bidders will state, both in writing and in figures, the proposed price for each separate item of the work called for in the annexed proposal form by which prices the bids will be compared. If any price is omitted, the blank may be filled with the lowest price named by any bidder for that item, or the proposal may be rejected.

3. The person, firm or corporation submitting a bid shall submit it electronically on or before the hour and day stated on the Invitation to Bid.

4. No charge will be allowed for federal, state or municipal sales and excise taxes, for which the School Department is exempt. The price bid shall be net and shall not include the amount of any such tax. Exemption certificates, if required, will be furnished on forms provided by the bidder.

5. Each bidder is required to state in his/her bid the names and places of business of any and all persons interested in the bid, that the bid is made without any connection with any person making another bid for the same contract, and that it is in all respects fair and without collusion or fraud; also, that no member of the South Kingstown School Committee or any other officer of the South Kingstown School Department, or any person in the employ of said District is directly or indirectly interested in the bid, or in the materials or supplies, of the work to which it relates, or in any other portion of the profits thereof.

6. The South Kingstown School Committee reserves the right to accept this bid by items or as a whole, or, in its discretion, reject all bids and rebid. (chapter 16-2-18, Title 16 of the General Laws).

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RFP Bid #2466 BRMS Musical Sting Instruments, continued.

INSTRUCTIONS TO BIDDERS, continued.

7. Bids must confirm that the delivery of bid equipment can be completed by September 30, 2025. Due to funding, equipment must be received by the school department before September 30th.

8. No goods should be delivered without a Purchase Order from the South Kingstown Public Schools. It is anticipated that the School Committee will be presented with a recommendation to award this contract at their next scheduled meeting on August 26, 2025.

Upon approval, the school district would then issue a Purchase Order to the bid awardee,

9. Attached is the official bid form with a list of musical equipment that the school district is seeking bid prices. Please fill in the bid sheet, sign and date it and email it to the Middle School Principal prior to the deadline noted in the bid instructions.

10. Please note that South Kingstown Public Schools reserves the right to award to multiple bidders.

11. The fact that a Bidder has (a) published price lists, rates or tariffs covering items being procured, (b) informed prospective customers of proposed or pending publication of new or revised price lists for such items, or (c) sold the same item to other customers at the same price being bid, does not constitute, without more, a disclosure within the meaning of subparagraph one (a).

12. Any bid shall be deemed to have been authorized by the Board of Directors of the Bidder, and such authorization shall be deemed to include the signing and submission of the bid and the inclusion therein of the certificate as to non-collusion as the act and deed of the corporation.

13. Questions regarding this bid should be sent to Tammy McNeiece, Principal at Broad Rock

Middle School: tmcneiece@sksd-ri.net

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South Kingstown School District

The bidder shall submit an electronic bid with the subject line “Bid # 2466 BRMS Musical String Instruments.” Bids must be emailed to the Principal BRMS:

tmcneiece@sksd-ri.net.

DATE DUE: Friday, August 22, 2025. 10:00 AM local time

BID FORM

Firm Name: __________________________________________________________________

Business Address:_______________________________________________________________

Email Address:_____________________________ Telephone #: _________________________

I. GENERAL BID CERTIFICATION

The Bidder certifies that this company will furnish, at the prices quoted herein, the materials, equipment, and/or services as proposed on this bid.

II. NON-COLLUSIVE BIDDING CERTIFICATION

By submission of this bid proposal, the Bidder certifies that:

a) Each bidder and each person signing on behalf of any bidder certifies, under penalty of perjury, that to the best of its knowledge and belief:

1. The prices in this bid have been arrived at independently without collusion, consultation, communication or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor,

2. Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the Bidder and will not knowingly be disclosed by the Bidder prior to opening, directly or indirectly, to any other Bidder or to any competitor; and

3. No attempt has been made or will be made by the Bidder to induce any other person, partnership, or corporation to submit, or not to submit, a bid for the purpose of restricting competition.

b) A bid shall not be considered for award nor shall any award be made where (a) – (1), (2), and (3) above have not been complied with, provided however, that if in any case the Bidder cannot make the foregoing certification, the Bidder shall so state and shall furnish with the bid a signed statement which sets forth in detail the reasons therefore. Where

(a) – (1), (2), and (3) above have not been complied with, the bid shall not be considered for award nor shall any award be made unless the South Kingstown School Department determines that such disclosure was not made for the purpose of restricting competition.

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South Kingstown School District

BID FORM, continued

QTY DESCRIPTION Unit Price Total Price

3 New 3/4 VC80 Cello Outfit $________________ $___________________ Include Bag & Bow

4 NEW 4/4 VC80 Cello Outfit $________________ $___________________ Include Bag & Bow

6 NEW 4/4 BC10 Fiberglass $________________ $___________________ Cello Bow

2 NEW 1/2 VB80 Bass outfit $________________ $___________________

1 NEW 3/4 VB80 Bass outfit $________________ $___________________

A 2-year maintenance and repair warranty in addition to the manufacturer's standard defect warranty is being sought. This warranty should cover labor required to fix accidental injury to the instrument as well as repairs resulting from normal wear and tear. Abuse or intentional damage of the instrument need not be covered. Indicate here whether this warranty is included in the above pricing OR if an additional fee is to be paid for such coverage: (Check appropriate line, fill in additional info if applicable.)

_____ Yes, price above includes 2-year maintenance agreement being sought.

_____ No, prices above DO NOT include pricing for 2-year maintenance agreement.

An additional cost for this coverage is: _______________________________________

We require that the equipment be delivered to Broad Rock Middle School prior to September 30, 2025.

As long as the school district provides your company a purchase order by September 1, 2025, will your company be able to deliver the equipment by the due date? (Check appropriate line, fill in additional info if applicable.)

____ Yes ____No, if no, what date is purchase order needed to meet the deadline? ____________

I have read the Bid Packet for Bid #2466, including but not limited to, the Instructions to Bidders and Specifications thoroughly.

Duly Authorized Agent’s Signature: _____________________________ Date: ________________

Title: ________________________________Company: __________________________________

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