245019 Bid Tabulation.pdf

This is a bid tabulation document from the Oregon Department of Transportation (ODOT) for microfilm and scanning services under Bid No. 245019. The procurement requested an estimated quantity of 2,000 units of original scanning services and 6,000 units of duplicate plan copies. The bid closing date was April 24, 2024, at 11:00 AM local time. The anticipated contract period was to begin upon execution with an expected completion date of September 30, 2024. A pre-bid site meeting was conducted to allow bidders to evaluate project conditions and requirements prior to submission.

The base bid total was $6,200.00, with original scanning services priced at $1.45 per unit for a total of $2,900.00 and duplicate plan copies priced at $0.55 per unit for a total of $3,300.00. Raycom Data Technologies, Inc. was the vendor name listed in the tabulation. The contract utilized a fixed unit price compensation method, with award expected to go to the lowest responsive and responsible bidder. No specific set-aside designations or Disadvantaged Business Enterprise participation goals were established for this procurement, though DBE reporting requirements applied. The project was funded through federal aid sources administered by the Federal Highway Administration.