24-27-KB Addendum 3.pdf
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- Solicitation number
- 51591
- Issued by
- Spotsylvania County, Virginia
About this file
This document is Addendum #3 to Invitation for Bid (IFB) #24-27-KB issued by Spotsylvania County, Virginia for the Motts Run Water Treatment Plant Expansion & Rehabilitation Phase 1 project. The addendum provides additional information and clarification, including confirmation that the project is split into two phases, with CDM Smith as the Engineer for both phases. It also confirms the general contractor bid date for Phase I is Thursday, February 8th, while Phase II has already been bid and awarded. The addendum addresses questions related to the Build America, Buy America (BABA) requirements, Minority-Owned Business Enterprise (MBE) and Women-Owned Business Enterprise (WBE) participation goals, and the documentation required to demonstrate good faith efforts in soliciting MBE/WBE subcontractors.
The addendum also notes that the MBE and WBE participation goals are 7.1% and 5% respectively, and that the contractor is expected to seek MBE and WBE participation in all four categories: construction, equipment, services, and supplies. Detailed documentation requirements for demonstrating good faith efforts in MBE/WBE solicitation and utilization are outlined in the addendum.
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Addendum 3 IFB No. 24-27-KB Page 1 of 2
Addendum #3 to
Spotsylvania County
IFB #24-27-KB
Motts Run Water Treatment Plant Expansion & Rehabilitation
Phase 1 January 25, 2024
Addendum #3 to Invitation for Bid (IFB) No. 24-27-KB is issued in accordance with the IFB Terms & Conditions and is intended to provide additional information and clarification to Respondents.
Addendum #3 consists of one (1) item which is listed below, attached hereto and made a part hereof to IFB No. 24-27-KB.
ITEM 1 – Q&A
1. Please confirm the project will be split into two phases.
ANSWER: The Motts Run Water Treatment Plant Expansion & Rehabilitation project is in two phases.
2. Please confirm CDM Smith – Fairfax is responsible for the Architectural/Engineering work related to both phases of the project.
ANSWER: Yes, CDM Smith is the Engineer for both phases of the project.
3. Please confirm the scope of work and specification documents, attached to email, will be applicable for Phase II.
ANSWER: Please see eVA for the Phase II specifications.
4. Please confirm the general contractor bid-date for Phase I is Thursday, February 8th.
ANSWER: Please see the Invitation for Bid for the bid closing date.
5. Is there an approximate/tentative bid-date for Phase II?
ANSWER: Phase II has already been bid and awarded, please see eVA and Spotsylvania County website.
6. Please confirm if the owner is expecting to receive a Build America, Buy America (BABA) waiver, and the contractor can disregard the BABA requirements.
ANSWER: Please see Addendum 2, Item 1, Numbers 11 through 15.
7. Pleas confirm project is BABA and AIS?
ANSWER: Please see Addendum 2, Item 1, Numbers 11 through 15.
Addendum 3 IFB No. 24-27-KB Page 2 of 2
8. Reference Attachment M, Minority Owned Enterprise Checklist. Please confirm this form and supporting documentation is due by the apparent low bidder post bid.
ANSWER: Attachment M is to be submitted as part of your bid by the date and time on the Invitation to Bid.
9. Reference Attachment N, Minority Owned Compliance Checklist. Please confirm this form and supporting documentation is due by the apparent low bidder post bid.
ANSWER: Attachment N is to be submitted as part of your bid by the date and time on the Invitation to Bid.
10. Please confirm the combined MBE participation goal is 7.1% and the combined WBE participation goal is 5%.
ANSWER: The MBE/WBE “fair share” goals and dollar objectives are listed in Attachment L, Subpart C. The totals for MBE and WBE are 7.1% and 5%, respectively.
11. Reference Attachment L - Bidder Compliance. Subpart C, Construction Contractors Fair Share Action Requirements. Item 2, lists the fair share goals. Please confirm the contractor is to seek MBE's and WBE's participation in all four categories: construction, equipment, services & supplies.
ANSWER: Confirmed.
12. Reference Attachment L - Bidder Compliance. Subpart C, Construction Contractors Fair Share Action Requirements. Item 6. states, "With bid submittal, the contractor must furnish to the Recipient all pertinent documentation which evidences or documents a good faith effort in MBE/WBE solicitations and projected utilization." Please clarify what GFE documentation is to be submitted.
ANSWER: Documentation may include the following:
1. Copies of announcements/postings in newspapers or other media for specific contracting/subcontracting opportunities. Include language in announcements/postings that MBE/WBE firms are encouraged to bid.
2. Copies of announcements/postings of contracting/subcontracting opportunities in trade publications or minority media that target MBE and/or WBE firms.
3. Documentation of sources used to identify potential MBE/WBE firms.
4. Documentation of contacts with MBE/WBE firms, including the firm name, address, telephone number dates of phone calls, letters and the contract results.
5. Copies of direct solicitation letters, emails, or faxes sent to all MBE/WBE firms.
6. Copies of the MBE/WBE certification documentation for ALL proposed prime and subcontractor MBE/WBE firms.
7. Documentation showing Prime Contractor has made the six good faith efforts to seek qualified MBE/WBE subcontracts - to the extent they use subcontractors.
8. Completion of the DBE Subcontractor Reporting Forms.
Respondents shall acknowledge receipt of this Addendum with Quote submission.
January 25, 2024 Katie Baird Date Senior Procurement Officer
| IFB #24-27-KB |
| Motts Run Water Treatment Plant |
| Expansion & Rehabilitation |
| Phase 1 |
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