24-2537 Water Service Line Verifications - Eastside Water System w Appendix.pdf

DEPARTMENT OF FINANCE & MANAGEMENT- PROCUREMENT • 1903 MARQUETTE AVENUE, SUITE A106 • MUSKEGON, MI 49442 • (231) 724-6281 • FAX (231) 724-3337 • Bids@co.muskegon.mi.us • www.co.muskegon.mi.us

EEO/ ADA Employer

Friday, March 8, 2024

Water Service Line Verifications - Eastside Water System

INVITATION FOR BIDS

24-2537

Requesting Agency Board of Public Works

Solicitation Type Invitation for Bids

Description Work to be performed in this project generally includes verification of existing water service line materials at 350 selected sites including:

Verification of underground service line materials including excavation by vacuum extraction or other methods, documenting existing material types on the house and street sides of the existing curb stops, backfilling and restoration of all disturbed surfaces.

Deadline for questions Thursday, March 14, 2024 at 10:00 AM

Response to questions issued Monday, March 18, 2024

Bid Deadline Thursday, March 21, 2024 at 1:00 PM

Zoom Meeting Link & Passcode Click here for link Code: 2537

BOARD OF

PUBLIC WORKS

Darrell Paige

Chair, District 7

Kim Cyr Vice Chair, District 1

Brenda M. Moore Water Resources

Commissioner Secretary

Michelle Hazekamp

District 3

Marcia Hovey-Wright District 4

Charles Nash

District 5

Jessica Cook District 6

Jennifer Hodges

Ex-Officio Member

Scott Huebler Ex-Officio Member

The Muskegon County Board of Public Works invites your bid for Water Service Line Verifications

- Eastside Water System for the Muskegon County Board of Public Works. A set of conditions and specifications/requirements are enclosed.

The time of receipt shall be determined by the time clock stamp in the electronic Bidnet system.

Respondents are responsible for ensuring that their bid response is submitted by the deadline indicated.

No late bid responses will be accepted.

Sincerely, Angela Gasiewski

Angela Gasiewski, CPA Finance Director mailto:Bids@co.muskegon.mi.us http://www.co.muskegon.mi.us/ https://us06web.zoom.us/j/86337436306?pwd=6cWCWgzgPlKEEjAhezwIW4qURivm6f.1

Table of Contents

COVER PAGE

TABLE OF CONTENTS

BID PACKET CHECKLIST

BID CERTIFICATION/NON-COLLUSION AFFIDAVIT

MINORITY VENDOR CERTIFICATIONS

ADDENDA SUMMARY

REFERENCES/WORK EXPERIENCE

SUBCONTRACTOR AND SUPPLIER INFORMATION

CERT. REGARDING DEBARMENT, SUSPENSION, & OTHER RESPONSIBILITY

MATTERS

NON-DISCRIMINATION STATEMENT

NO BID RESPONSE FORM

BID SUMMARY

BID SPECIFICATIONS

I. GENERAL

II. MOBILIZATION

III. INDOOR WATER SERVICE VERIFICATION

IV. UNDERGROUND WATER SERVICE VERIFICATION

V. CONCRETE RESTORATION

VI. ASPHALT RESTORATION

VII. TRAFFIC CONTROL – Local Streets

VIII. TRAFFIC CONTROL - MDOT Right-of-Way

IX. OWNER'S CONTINGENCY ALLOWANCE

X. PROJECT COMPLETION AND AWARD

BID CONDITIONS/INSTRUCTIONS TO RESPONDERS

INSURANCE REQUIREMENTS

AGREEMENT - EJCDC C-520

BOND FORM - PERFORMANCE BOND

BOND FORM - PAYMENT BOND

EJCDC C-700 STANDARD GENERAL CONDITIONS

SUPPLEMENTARY CONDITIONS

APPENDIX A - MAP OF EASIDE WATER SYSTEM

APPENDIX B - MUSKEGON COUNTY ROAD COMMISSION APPLICATION FORM 153

BID PACKET CHECKLIST

This Bid Packet Checklist is being provided as an aid to you in preparing your bid response.

However, the requirements of the Bid Specifications supersede the Bid Packet Checklist. It is the Respondent’s responsibility to review the Bid Specifications in their entirety and submit all required items with their bid response.

Please complete the required/requested forms below and check them off this list as you complete them.

Return the completed forms to the Muskegon County Procurement Office with your bid response.

Complete Not

Applicable

Bid Invitation Cover Letter

Bid Sheet, Proposed Rates and Detailed Budget

Bid Certification/Non-Collusion Affidavit & Minority Supplier Certification

Addenda Summary (Failure to acknowledge all issued Addenda may be cause for rejection of bid. Go to https://www.bidnetdirect.com/mitn/muskegon-county for Addenda.)

References / Work Experience

Sub-Contractor and Supplier Information

Debarment, Suspension and other Responsibility Matters

Non-Discrimination Statement

No Bid Response Form

Bid Bonds As Required https://www.bidnetdirect.com/mitn/muskegon-county

BID CERTIFICATION/NON-COLLUSION AFFIDAVIT

I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm or person submitting a bid for the same materials, supplies, equipment, or service, that it meets or exceeds all specifications contained herein, and is in all respects fair and without collusion or fraud. The Respondent’s signature declares under penalty of perjury of the laws of the United States that the Responder submitting this bid, its agents, officers or employees have not directly or indirectly entered into any agreements, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with this proposal for the above project. I agree to abide by all conditions of this bid and certify that I am authorized to sign for the Responder.

Bid Number: 24-2537 Water Service Line Verifications - Eastside Water System

Responder: _________________________________________

Responder Address: _________________________________________

Phone Number: _________________________________________

Fax Number: _________________________________________

Signature: _________________________________________

Name Printed _________________________________________

Title: _________________________________________

Date Signed _________________________________________

E-Mail: _________________________________________

Website: _________________________________________

MINORITY VENDOR CERTIFICATIONS

Please check all that apply:

The Responder represents that it IS IS NOT a woman or women-owned business.

The Responder represents that it IS IS NOT a minority-owned business.

The Responder represents that it IS IS NOT a disadvantaged business enterprise.

The Responder represents and warrants that the company meets the above and can provide supportive documentation upon request. Any lines left unchecked will be considered as if the “IS NOT” box has been checked.

Authorized Agent Signature Date

Authorized Agent Printed Name

ADDENDA SUMMARY

If the County of Muskegon finds it necessary to post revisions, clarifications or additional information in regards to 24-2537 they will be posted to https://www.bidnetdirect.com/mitn/muskegon-county.

The County is not bound by any oral representations, clarifications, or changes made in the IFB by the County or its agents, unless such clarifications or change is provided in written addendum from the County of Muskegon Procurement Office.

Please initial below acknowledging receipt of any addenda (give number and date of each).

If none were received, please indicate this as well.

Addendum Number Addendum Date Initials

Company Name: ___________________________________

Printed Name: ___________________________________

Signature: ___________________________________

NOTE: Failure to acknowledge all issued Addenda may be cause for rejection of bid. Go to https://www.bidnetdirect.com/mitn/muskegon-county for Addenda.

REFERENCES/WORK EXPERIENCE

Do not include County of Muskegon personnel. The Responder must furnish at least three (3) references from persons who can attest to the quality of similar prior work performed:

1. Company Name: __________________________________________________

Street Address: __________________________________________________

City/State/Zip Code: __________________________________________________

Contact Person: __________________________________________________

Telephone No.: __________________________________________________

Email Address: __________________________________________________

2. Company Name: __________________________________________________

Contact Person: __________________________________________________

3. Company Name: __________________________________________________

Contact Person: __________________________________________________

SUBCONTRACTOR AND SUPPLIER INFORMATION

Subcontractor Address Telephone/Fax Item Sub-Contracted

Supplier Address Telephone/Fax Item Sub-Contracted

COUNTY OF MUSKEGON

CERT. REGARDING DEBARMENT, SUSPENSION, & OTHER RESPONSIBILITY MATTERS

The prospective participant certifies, to the best of its knowledge and belief, that it and its principals:

1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in transactions under federal non-procurement programs by any federal department or agency.

2. Have not, within the three year period preceding the proposal, had one or more public transactions (federal, state, or local) terminated for cause or default, have ever been on the Prevailing Wage Violator’s Registry or are currently being investigated under current name or any DBA’s, corporate names, subsidiaries or other business entities under which you have operated in the last three years; and

3. Are not presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) and have not, within the three year period preceding the bid, been convicted or had a civil judgment rendered against it.

A. For the commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public transaction (federal, state, or local) or a procurement contract under such a public transaction.

B. For the violation of federal or state antitrust statutes, including those proscribing price fixing between competitors, the allocation of customers between competitors, or bid rigging, or

C. For the commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property.

I understand that a false statement on this certification may be grounds for the rejection of this proposal or the termination of the award. In addition, under 18 U.S.C. § 1001, a false statement may result in a fine of up to $10,000 or imprisonment for up to five years, or both.

Name/Title of Authorized Representative Name of Participant Agency or Firm

Signature of Authorized Representative Date

□ I am unable to certify to the above statement. Attached is my explanation.

NON-DISCRIMINATION STATEMENT

Responder Name:

Project Name: Water Service Line Verifications - Eastside Water System

Project #: 24-2537

The Respondent’s signature indicates that respondent agrees that no individual shall, on the grounds of race, creed, age, color, national origin or ancestry, religion, sex, marital status or handicap be excluded from participation, be denied the benefit of, or be otherwise subjected to discrimination under any program or activity provided by this respondent.

Respondent further agrees that every subcontract entered into for the performance of this contract will contain a provision prohibiting discrimination against minority, women and handicapper owned businesses in subcontracting, and making discrimination a material breach of contract.

Authorized Signature Date

Note: Failure to submit the signed statement as part of the bid will be cause for rejection of the bid.

NO BID RESPONSE FORM

Muskegon County Procurement Office 1903 Marquette Avenue, Suite A106 Muskegon, MI 49442 bids@co.muskegon.mi.us

We would appreciate you completing this form if you do not intend to respond to this invitation.

Bid: 24-2537 Name of Bid: Water Service Line Verifications - Eastside Water System

Response

1. Specifications are too tight, i.e., geared toward one (1) brand or manufacturer only

(explain below). __________

2. Specifications are unclear (explain below). __________

3. We are unable to meet specifications. __________

4. Insufficient time to respond. __________

5. Our schedule would not permit us to perform within the required time. __________

6. We are unable to meet bond requirements. __________

7. We are unable to meet insurance requirements. __________

8. We do not offer this product or service. __________

9. Other (explain below). __________

REMARKS:

Company Name: ______________________________________________________________________

Signature: _________________________________ Printed Name: _____________________________

Title: _____________________________________ Date: ____________________________________ mailto:bids@co.muskegon.mi.us

BID SUMMARY

All costs (including labor, tools, equipment, materials, shipping, handling and all other costs) must be included in the total price. If there are any rebates or special qualifying programs please indicate their value and what must be done to qualify. The pricing information provided must be complete this includes any additional taxes, surcharges or other fees that may be passed on to the County on the invoices. The minimum time this bid will be in force is 90 days.

Respondents are to submit prices on the “24-2537 Water Service Line Verifications - Eastside Water System Bid Sheet” located in the documents section of this solicitation, found here https://www.bidnetdirect.com/mitn/muskegon-county. Every line (space) must contain a figure, zero (0), line (-) or “No Bid”. Failure to complete the bid summary as stated above may be cause for rejection of bid.

BID SPECIFICATIONS

If there are any questions regarding the following specifications, please contact the Procurement Office at the Bidnet Hub website at:

https://www.bidnetdirect.com/mitn/muskegon-county

Note: The County of Muskegon reserves the right to weigh each specification as to its importance to the needs of the department.

Muskegon County Board of Public Works Water Service Line Verifications - Eastside Water System

I. GENERAL

1. SPECIFICATIONS

The work under this contract shall be performed in accordance with these Project Specifications. The Michigan Department of Transportation (MDOT) Standard Specifications for Highway Construction 2020 Edition are included by specific paragraph reference.

2. SUMMARY OF WORK

Work to be performed in this project generally includes verification of existing water service line materials at 350 selected sites including:

Verification of underground service line materials including excavation by vacuum extraction or other methods, documenting existing material types on the house and street sides of the existing curb stops, backfilling and restoration of all disturbed surfaces.

All labor, materials, equipment, transportation, and activity or costs necessary for completion of this work shall be included in this contract unless specifically stated otherwise.

3. PROJECT LOCATIONS:

A map of the water system area is provided as Exhibit A. Specific locations for the physical verification work are not shown at this time. A list of addresses and locations will be provided to the Contractor after contract award and prior to the pre-construction meeting.

Locations will be randomly selected in accordance with State of Michigan Department of Environment, Great Lakes, and Energy (EGLE) requirements. The specific locations will be based on a random sampling of water services with materials not known throughout the Muskegon County Eastside Water System. If the Contractor determines that a required location is not accessible for completing the required inspections due to property owner non-responsiveness or refusal, or due to prohibitive site conditions, the Contractor shall notify the Engineer of the reasons for inaccessibility and request an alternate site.

Alternate sites require advance approval and will be selected by the Engineer following guidelines issued by the State of Michigan.

3. DATA ENTRY:

The Contractor shall complete an inspection form for each water service. The inspection form data will be entered into the Field Maps application from ArcGIS and will include a pre-populated list of materials such as Lead, Galvanized, Ductile Iron, Copper, Plastic, Cast Iron, Brass or other.

The Contractor will be required to download the ArcGIS Field Maps app for Android, Apple, or Windows in order to record findings in the field using a mobile network connection. Prein&Newhof will provide an account login for use by the Contractor. ArcGIS Field Maps shows locations of sites for investigation and will be used to track progress. The information will be entered into a digital form using pre-filled multiple-choice lists and typing. The information to be recorded is as follows:

• Inspection Date

• Inspector Name

• Public Side (Underground) Pipe Material

• Public Side (Underground) Photo

• Public Side (Underground) Notes (optional)

• Private Side (Underground) Pipe Material

• Private Side (Underground) Photo

• Private Side (Underground) Notes (optional)

• Indoor Pipe Material

• Indoor Pipe Size

• Indoor Photo

• Indoor Notes (optional)

Upon loading the Map, points can be seen at addresses that need inspection. The color of the point will change once inspection is completed. The point does not represent the location of the curb stop.

To enter data, the Contractor will tap on a dot to enter information. Verify the address then tap on each field, such as Inspection Status, to enter results. Most fields will have pre-filled multiple-choice lists. Tap the choice and tap the return key to go to the next field. Once all fields are filled, tap the check mark in the upper left to save the entry. The Engineer will assist in training for collecting data as needed throughout the project.

4. PERMITS

The Contractor shall obtain all necessary permits including right of way permits from the Muskegon County Road Commission (MCRC) in road rights of way. The Contractor shall pay for any charges or bonds for permits and related inspections. The Muskegon County Road Commission has indicated that a blanket permit for the work can be obtained. The application form required is provided in Appendix B.

The Permit fees shall be included in the pay item for “Traffic control – Local Streets.”

5. SCHEDULING

Within fifteen (15) days after the Notice of Award, the Contractor shall prepare and submit an estimated progress schedule.

Certain areas within the project may require street lane closing. The Contractor shall coordinate its work with the Muskegon County Road Commission and the Muskegon County Board of Public Works and shall take the necessary precautions required by these entities to minimize traffic interference.

All costs associated with scheduling shall be considered incidental to the project.

6. LIMITATION ON OPERATIONS

The Contractor shall at all times conduct its work so that there is a minimum of inconvenience to the residents, businesses, and industries within the project area.

7. PROTECTION OF WORK

The Contractor shall protect the work until it is accepted by the Engineer. Any part of the completed work that is damaged prior to acceptance by Engineer shall be replaced at the Contractor's expense.

8. PROTECTION OF NATURAL RESOURCES

The Contractor shall take all necessary steps to prevent damage to fish and game habitats and to preserve the natural resources of the State. Excavation and backfill shall be carried out so as to minimize discharge of damaging material into any stream, lake, or reservoir.

The Contractor shall exercise caution in the discharge of waters from potholing activities in order that such discharges do not cause erosion, siltation, soil depositions, etc., in sewers, streams or other water courses or drainage structures.

The Contractor shall not permit any sand or debris of any kind to enter the existing ditches, streams, storm sewers or culverts.

9. PROTECTION OF UTILITIES

Should service provided by public utilities be interrupted by the Contractor, the Contractor shall be responsible for returning all public utilities to normal working order.

The Contractor shall notify MISS DIG and Utility Companies for utility locations before starting any earth moving operations.

Costs for complying with this specification shall be included in major items of work in the proposal.

Therefore, no additional payment for these items shall be made.

10. TELEPHONE

An emergency telephone system (listing of number) shall be set up and given to the Engineer and Owner so that the Contractor may be immediately notified of any unsafe conditions or emergencies encountered during times that the Contractor is not working on the project.

The Contractor shall provide a local number and a local employee so that he may be contacted at any time (including weekends and holidays) 24 hours a day.

11. EXISTING PRIVATE FACILITIES

Existing wells, septic tank, tile field, lawn sprinklers or other facilities disturbed or damaged by the Contractor shall be repaired and restored to working condition before the end of that working day. Under no circumstances will such interruptions be extended overnight. The Contractor shall take necessary precautions not to allow any discharge from the above to enter any lake, stream, or canal along the line of work. Costs for repairs or temporary service caused by the Contractor shall be at his own expense and no claims for extra work will be allowed.

All precautions necessary shall be taken to ensure no damage occurs to homes, including basements.

12. COORDINATION

The Contractor shall coordinate construction with the Owner and Engineer. Contractor shall attend periodic coordination meetings scheduled by the Engineer, as necessary.

13. MEASUREMENT AND PAYMENT

Payment shall be made for the proposal items only. All of the work specified herein shall be considered to be included in the unit prices shown in the proposal. When unit prices constitute the basis for payment for work performed on this project, the Contractor shall be paid at the unit prices bid for the actual number of units constructed.

II. MOBILIZATION

1. DESCRIPTION

This work shall be done in accordance with Section 110 of the MDOT 2020 Standard Specifications for Construction and as specified herein.

2. CONSTRUCTION

Work shall include the preparatory work and operations including, but not limited to, the following:

• Preparatory work and expenses incurred prior to beginning work onsite.

• Transport materials, personnel, and equipment to the job site.

• Establishment of temporary onsite construction facilities, if required.

• Provided insurance, bonds, and other costs associated with the project in general and not included in other pay items.

• Coordination with property owners.

• All required submittals.

3. MEASUREMENT AND PAYMENT

The “Mobilization (Max. 10% of Bid Amount)” item will be paid for at the contract Lump Sum (LS) amount as follows:

PAY ITEM PAY UNIT

Mobilization (Max. 10% of Bid Amount) Lump Sum (LS)

• 50% of the Mobilization payment will be made after 5% of the original contract amount is earned and billed.

• Final 50% payment will be made after 25% of the contract amount is earned and billed.

III. INDOOR WATER SERVICE VERIFICATION

1. GENERAL SCOPE OF WORK:

The indoor verification work will consist of coordination with property owners, businesses, and residents, entering private property including within homes and businesses, and performing water service line inspections within the building.

All citizen interactions shall be courteous and respectful. Inspectors shall wear photo identification with company name clearly identified and state “Contractor for the Muskegon County DPW.” Vehicles must be clearly identified with company name, be in good working order, and not be leaking fluids of any kind.

Privacy of the customer is of utmost importance. Contractors shall take care when entering private property and only with the permission of the property owner. Contractor shall prevent tracking of soil or other material into the premises and shall leave the premises unaltered in any way. Contractor shall conduct all operations with a minimum of inconvenience to residents and businesses.

2.

IV.

1.

Contractor shall make all site visits and appointments as needed to complete the specified inspections.

Contractor shall courteously and respectfully make every attempt to gain access for the specified inspections. When attempts are not successful, Contractor shall leave door hangers including contact information and a request to be contacted for scheduling. Contractor shall accommodate and honor all scheduling requests. Contractor shall record the date and time of each attempt. Properties with four or more unsuccessful attempts due to citizen non-responsiveness or refusal may be reported to the Muskegon County Department of Public Works for further assistance.

Upon gaining entry to the building, Contractor shall locate the water meter and/or incoming water service line point of entry to the building and determine the water service material type and size at the point of entry to the building, within 18-inches of the wall/floor penetration. Determinations of the material type shall be by visual inspection and include use of magnets or other methods as necessary to correctly identify the pipe material.

MEASUREMENT AND PAYMENT

The “Indoor Verification” item (EA) shall include all materials, equipment, and labor to complete the specified water service line material verification.

UNDERGROUND WATER SERVICE VERIFICATION

GENERAL SCOPE OF WORK:

The underground verification work will consist of excavating, determining water service line material on each side of the existing curb stops, backfilling, and restoring all disturbed surfaces.

The Contractor shall provide all materials, equipment, and labor to perform the work. Work shall include, but may not be limited to the following items:

1. Request utility locates through the MISS DIG system for all locations requiring work.

2. Any locations requiring removal of a hard surface (concrete or asphalt) shall require approval from the Engineer prior to work.

3. Hydro-excavation or other methods to expose the water service line shall be performed at a typical distance of 36 inches on both sides of the existing curb stop. This may be field adjusted to avoid asphalt, concrete, other obstruction, or conflict, but shall in no case be located less than 18 inches from the curb stop.

4. Contractor shall determine the water service material types and sizes on both sides of the existing curb stop. Determinations of the material type shall be by visual inspection and/or magnets, whichever is needed to determine the water service material type.

5. Contractor shall inspect each exposed water service for leaks, immediately report all leaks to the Muskegon County Department of Public Works Water Department and coordinate all remaining work with leak repairs by others.

6. If underground utilities, including water service lines, are damaged as a result of Contractor’s operations, the Contractor shall be responsible for repair of damages.

7. The Contractor shall preserve all curb boxes and ensure and verify all curb boxes are left in a properly installed and operable condition upon completion of the project.

8. At locations where the required excavation is under asphalt or concrete, Contractor shall notify

9.

10.

11.

12.

2. MEASUREMENT AND PAYMENT

The “Underground Verification” item (EA) shall include all materials, equipment, and labor required to verify each water service on both sides of the curb stop, including excavation, verification and documentation of water service line material, backfill, topsoil, seed, fertilizer, mulch, and associated work for the restoration of natural or vegetated surfaces, and preservation and verification of curb boxes.

Engineer and request evaluation of possible alternate sites. Engineer will evaluate requested adjacent sites for possible substitution. Where no suitable substitute if found, and upon authorization by Owner, Contractor will be required to sawcut, remove, dispose of, and replace the asphalt or concrete pavements according to project specifications. Concrete shall be removed to the nearest joint. Prior to sawcutting and pavement removal, the need for pavement removal shall be demonstrated by Contractor and acknowledged by Engineer.

Following excavation, the contractor shall clean each location and backfill areas as follows. Costs for the backfill will be considered incidental to the excavating line item and will not be paid for separately.

A. Excavations shall be backfilled with sand in one-foot lifts. Each lift shall be compacted using a pneumatic pole tamper, hand tampered or other methods.

B. Grass areas shall be backfilled to grade until restorations are completed unless restorations will occur immediately upon completion of the work.

C. Paved surface areas shall be temporarily backfilled and maintained with maintenance gravel for public use until final pavement restorations are completed.

Surface restorations shall be on a schedule approved by the Muskegon County Department of Public Works.

A. Final Grass Area Restorations: Place a minimum of 4” of topsoil (salvaged or furnished by the Contractor) fertilizer, seed, and mulch. Application rates shall be per MDOT Specifications. The contractor shall repeat the seeding procedure or provide alternate means and methods as often as necessary to produce a close stand of weed free grass.

Removing and replacing a plug of grass may also be an acceptable form of grass restoration if a close stand of weed free grass is produced.

B. Final Concrete Area Restorations: Saw cut clean edges. Backfill the excavated area with sand to existing grade. Replace concrete to match existing material and thickness.

C. Final Asphalt Area Restorations: Backfill the excavated area with sand to match the existing subgrade and match the existing aggregate thickness with MDOT 22A aggregate. Asphalt mixture type and lift thicknesses shall be in accordance with MDOT standards. Match the existing thickness of asphalt.

Traffic Control will be required for this work, at a minimum, as follows:

Work shall be in accordance with the requirements of the 2020 MDOT Standard Specifications for Construction, the current version of the Michigan Manual of Uniform Traffic Control Devices (MMUTCD), and requirements of the Act 51 road agency.

Work shall be restricted to the following hours, except as work may relate to the safety and/or protection of persons, the work, or the property at the site:

A. Monday through Saturday (except legal Holidays): 7:00 am to 8:00 pm

V. CONCRETE RESTORATION

This work shall consist of removing and replacing concrete surfaces including sidewalk, driveway, curb, and streets as needed to allow underground water service line verification. All work shall be in accordance with Muskegon County Board of Public Works Standard Specifications and Section 802 and 803 of the MDOT 2020 Standard Specifications for Construction, and applicable MDOT Standard Plans.

Remove concrete pavement surfaces as needed for the verification of underground water service lines.

Sawcut all removal limits along straight lines configured in rectangular shapes. Align saw cuts with joints in adjoining concrete slabs.

Work shall include furnishing, placement, and compaction of the sand base prior to concrete placement.

Work includes all excavation, compaction, sawing if required, proper placement of sidewalk/driveway/curb/roadway material and expansion material as required.

The concrete material to be used for restoration shall be MDOT Grade P1, 3500 PSI, Air Entrained. Sand subbase shall meet requirements of Granular Material Class II, Section 902 of the MDOT 2020 Standard Specifications for Construction.

All concrete shall be tied to adjoining concrete surfaces with drilled in place rebar dowel anchors.

Concrete thickness shall be not less than the adjoining concrete thickness and not less than 4 inches for sidewalks and not less than 6 inches for driveways and portions of sidewalks within driveways.

The “Concrete Driveway/Sidewalk Removal and Restoration” item (EA) shall include all material, labor, and equipment needed for the removal and replacement of concrete surfaces including sand subbase, maintenance gravel, excavation and final grading, concrete, joints, dowels, forming, placing, finishing, curing, and protection.

VI. ASPHALT RESTORATION

This work shall include removal and replacement of asphalt pavement surfaces. All work shall be done in accordance with Section 302 and 501 of the MDOT 2020 Standard Specifications for Construction and as specified herein.

Remove asphalt pavement surfaces as needed for the verification of underground water service lines.

Sawcut all removal limits along straight lines configured in rectangular shapes.

Work shall include the furnishing, placement, grading, and compaction of HMA and aggregate for proper replacement of the removed section.

The material to be used for HMA repair shall match the existing HMA pavement type and thickness.

Asphalt shall be placed in a maximum of 220 lbs./Syd per lift until it matches the existing pavement thickness.

Aggregate Base shall match existing base thickness using MDOT 22A aggregate. Provide a minimum of 6” thick above the sand backfill. Existing base material and any added aggregate base shall be compacted in place to 95% Maximum Density.

The completed work under this specification, including Maintenance Gravel, will be considered as incidental to the asphalt replacement, and will not be paid for separately.

The “Asphalt Removal and Restoration” item (EA) shall include all material, labor, and equipment needed to accomplish the work as needed for replacement of removed HMA.

VII. TRAFFIC CONTROL – Local Streets

Traffic shall be maintained by the Contractor throughout the project in accordance with Section 104.07, 104.11, 812 and 922 of the MDOT 2020 Standard Specifications and in accordance with any Supplemental Specifications and any requirements of the Muskegon County Board of Public Works. All traffic control devices shall conform to the current version of the Michigan Manual of Uniform Traffic Control Devices (MMUTCD).

The Contractor shall coordinate operations with others performing work on other projects to avoid conflicts in maintenance of traffic, construction signing and to provide for the orderly progress of work.

Local traffic shall be maintained at all times during construction. The Contractor shall provide access at all times during construction for school buses, garbage trucks, and any other service vehicles required to traverse and service residences within the construction area. The Contractor shall also maintain pedestrian and residential access throughout the entire project at all times during construction. The Contractor shall backfill any trenches/holes prior to the end of the workday, no open trenches/holes will be allowed overnight.

The Contractor shall provide a plan for any necessary traffic control for completion of the project. The plan shall be in accordance road agency requirements and subject to road agency approval and permitting.

The Contractor shall provide advance warning signs of their work area and shall maintain two-way traffic on all roadways while working. Only short delays in traffic will be allowed during the work. Should longer term restrictions be required the Contactor shall provide a detour or road closure plan to the Engineer that adheres to the most current version of the Michigan Manual of Traffic Control Devices (MMUTCD).

Cost of maintaining traffic including detouring, construction signing, and traffic control shall be paid as specified in the proposal form.

Traffic Control shall include all material, labor, equipment, and permit fees needed to accomplish the traffic control as specified and per the Contractors approved plan including furnishing, placement, operation, and maintenance of all traffic control devices required.

VIII. TRAFFIC CONTROL – MDOT Right-of Way

Some randomized locations may fall within a MDOT right-of-way. Work in these rights-of-way will be covered under the Muskegon County Board of Public Works annual permit but may require more traffic control than work in local streets.

All work shall also be according to the description in section VII. 1 of these specifications as well of MDOT permit requirements.

Cost of maintaining traffic including detouring, construction signing, and traffic control shall be paid as specified in the proposal form.

Traffic Control shall include all material, labor, and equipment needed to accomplish the traffic control as specified and per the contractors approved plan including furnishing, placement, operation, and maintenance of all traffic control devices required.

Bidders must include in their Base Proposal Sum a contingency allowance of $10,000 for this work. The base bid shall include bonds and insurance on the value of the allowance.

Monies will be used in the contingency allowance only if needed for traffic control above what is needed for local street rights-of-way and with prior approval by the Owner and Engineer.

Payments under this allowance will include not only the purchase/furnished cost of the materials and equipment involved, but also all related labor costs that are beyond the cost for verification work, subcontract costs, construction equipment costs, general conditions costs and markup for management and handling. Receipts documenting these costs will be required prior to payment.

All outside expenses, overhead and profit connected with the work contemplated in the allowance shall be included in the Mobilization price. If actual work covered by an allowance differs in cost from the allowance, a Change Order shall be processed to adjust for the difference. No mark-up for the Contractor shall be included in such Change Order.

Any unused allowance will be deducted from the contract amount through a contract change order.

IX. OWNER’S CONTINGENCY ALLOWANCE

The Bidder shall include in his bid an allowance of $10,000 to address unforeseen conditions that cannot be reasonably anticipated and that would impede the project work.

It is intended that the work covered by the allowance be done within this Contract under the supervision of the Contractor and/or Subcontractors. Any work covered in this item shall be approved by the Owner prior to the work. All outside expenses, overhead and profit connected with the work contemplated in the allowance shall be included in the Mobilization price. If actual work covered by an allowance differs in cost from the allowance, a Change Order shall be processed to adjust for the difference. No mark-up for the Contractor shall be included in such Change Order.

X.

PROJECT COMPLETION AND AWARD

The project must be substantially complete by August 25, 2024. This means all locations verified and verification documents delivered to the Owner and Engineer. The Contractor shall achieve final completion and be ready for final payment by September 15, 2024. This requires the submittal of all final payment quantities and records. All restoration must also be complete at that time. It is the Owner’s intent to award work by April 5, 2024.

BID CONDITIONS/INSTRUCTIONS TO RESPONDERS

These conditions are an integral part of the invitation for bid and the Responder must comply with them.

1. Bid Submittals

Responder must submit bid on these forms as requested. Bids may be submitted electronically at the Bidnet site. Bid offers sent by other electronic devices are NOT acceptable and will be rejected upon receipt.

Responses submitted electronically will be submitted through the online Bidnet Portal at:

https://www.bidnetdirect.com/mitn/muskegon-county.

To schedule a delivery for a physical bid package, please call 231-724-6281.

2. Invoices and Payment Terms

Invoices are to be mailed to the County department on the resulting purchase order. All invoices must include the purchase order number. Failure to comply may result in delayed payments. The County payment terms are Net 30 days unless a cash discount is allowed for payments within not less than fifteen (15) days. The payment term shall begin on the date the service/product is accepted by the County and the correct invoice is received in the office specified on the purchase order.

3. Specification Inquiries / Bid Procedure Inquiries

The sole point of contact concerning the Invitation for Bid (IFB) is the Muskegon County Procurement Office at Bidnet portal at: https://www.bidnetdirect.com/mitn/muskegon-county. Contacting any other personnel, agent, consultant or representative is non-binding and may result in disqualification.

To contact the County of Muskegon or ask questions in relation to this IFB, respondents must register with the Muskegon County’s public purchasing portal at https://www.bidnetdirect.com/mitn/muskegon-county (the “Portal”) and initiate the communication electronically through the Opportunity Q&A. The Organization will not accept any respondent’s communications by any other means.

Questions must be submitted no later than the time and date specified on the cover of this document.

In the interest of transparency, only written questions will be accepted. Answers to questions will be posted on https://www.bidnetdirect.com/mitn/muskegon-county.

4. Response Preparation.

Responders must follow the instructions and provide a complete response to all specifications. Responder should include its company name in the header of all response documents. All cost associated with the submittal and preparation shall be borne by the respondent. This solicitation does not require the County to offer a contract.

5. Clarification Request If the County determines, after the deadline to submit Bids, that a responder’s Bid is not clear, the County reserves the right to issue a request (‘Clarification Request”) to a responder to clarify its Bid. Failure to respond to a Clarification Request may be cause for disqualification.

6. Reservations The County reserves the right to discontinue the IFB process at any time for any reason. The issuance of an IFB, your preparation and submission of a bid and the County’s subsequent receipt and evaluation of your bid does not commit the County to award a Contract to you or anyone, even if all the requirements in the IFB are met.

7. Award The award of a County contract will be made to the responsive and responsible responder who offers the best value to the County. The following criteria may be considered by the County in selecting the best value: a) Ability to perform the service required within the specified time; b) Conformance to specifications; c) The quality of the performance in previous contracts; d) Financial ability to perform the contract; e) Item pricing; f) Responder references.

https://www.bidnetdirect.com/mitn/muskegon-county https://www.bidnetdirect.com/mitn/muskegon-county

8. Vendor/Respondent Complaints or Protests

The County of Muskegon has established administrative procedures for handling vendors complaints in a fair and timely manner. Vendors should observe the following steps in order to file complaints:

Step 1 The vendor must contact the Director of Finance within seven (7) days of the incident about which he or she has a complaint. The Director of Finance will reply verbally or in writing to the vendor after discussion with the County Administrator.

Step 2 If the vendor is dissatisfied with the Director of Finance reply, an appeal must be made in writing within seven (7) days to the Muskegon County Board of Public Works.

9. Freedom of Information Act Bid will be available for public inspection after the award announcement, except to the extent that a respondent designates trade secrets or other proprietary data to be confidential. Material designated as confidential must be readily separable from the remainder of the bid to facilitate public inspection of the non-confidential portion of the bid. A respondent’s designation of material as confidential will not necessarily be conclusive and the respondent may be required to provide justification why such material should not be disclosed, on request, under the Michigan Freedom of Information Act.

10. Rights to Information Contained in Bids All Bids will be considered the property of Muskegon County.

11. Responder Samples, Brochures and Literature

Include brochures, literatures and samples if available. Samples of items when required, must be furnished free of expense to the County and upon request, be returned to the Responder at the Responder’s expense. Samples of selected items may be retained for comparison purposes.

12. Insurance Requirements

The respondent may enclose with his or her bid an insurance certificate indicating the insurance coverage stated under “County of Muskegon Insurance Requirements” section of the bid. Adequate insurance as specified in this IFB must be furnished by the successful responder before the awarding of the bid and before the signing of any County/successful Responder agreements and/or work performed by the successful Responder.

13. Commission Privilege The Board of Public Works reserves the right to accept or reject any or all bids, reserves all rights granted to it by law, reserves the right to waive formalities and to take such action, as it deems necessary in the best interest of the County of Muskegon.

14. Legal Requirements Federal, State, County and local ordinances, rules and regulations, and policies shall govern development, submittal and evaluation of bid and disputer about bid. Lack of knowledge by a Responder about applicable law is not a defense.

15. Forum Selection Any litigation regarding the agreement or its contents shall be filed in the County of Muskegon, if in a State Court, or in the United States District Court of the Western District of Michigan, if in Federal Court.

16. Execution of Counterparts The agreement may be executed in any number of counterparts and each such counterparts shall for all purposes be deemed to be an original; and all such counterparts, or as many of them as the parties shall preserve undestroyed; shall together constitute one and the same instrument.

17. Entire Agreement The final agreement may be altered, amended or modified only by an instrument in writing, executed by the parties to the agreement and by no other means. Each party waives their future right to claim, contest or assert that the agreement was modified, canceled, superseded or changed by any oral agreements, course of conduct, waivers or estoppels.

18. Respondent/Offeror Representation

Each respondent/offeror must sign the bid with his/her usual signature and shall give his/her full business address on the form provided in this Invitation for Bids.

Bid by partnership shall be signed with the partnership name by one of the members or by an authorized representative. Bid by corporations shall be signed with the name of the corporation followed by the signature and designation of the president, secretary or other person authorized to bind it in the matter.

19. Subcontracting No portion of this bid may be subcontracted without the prior written approval by the County. It may be in the best interest of the awardee to subcontract some parts of any given job; however, the successful Respondent will be held responsible by the County for the quality, delivery and all terms and conditions of this bid.

20. Assignment

Any purchase order awarded shall not be assignable by the successful Respondent without the express written approval of the County and shall not become an asset in any bankruptcy, receivership or guardianship proceedings.

21. Civil Rights

A. The responder assures that in accordance with Title VII of the Civil Rights Act of 1964 (42U.S.C. 2000 et seq.); Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794); Title IX of the Education Amendment of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686); the Age Discrimination Act of 1975, as amended (42 U.S.C. 6101 et seq.); the Regulations issued thereunder (45 CFR Parts 80, 84, 86, and 91); the Michigan Persons with Disabilities Civil Rights Act 220 of 1976, as amended; the Handicapper Business Opportunity Act, Public Act 112 of 1988 (MCL 450.791-45.795); the Qualified Service-Disabled Veteran-Owned Preference, Public Act 91 of 2005 and 133 of 2008 (MCL 18.261); the Americans with Disabilities Act, Public Law 101-336 of 1990 and the ADA Amendments Act public Law 110-325, and the Michigan Elliot-Larsen Civil Rights Act 453 of 1976 that no individual shall, on the grounds of membership in a protected class be excluded from participation, be denied the benefit of, or be otherwise subjected to discrimination under any program or activity provided by this responder.

Assurance is given to the County that good faith efforts will be made to identify and encourage the participation of minority, women, handicapper and disadvantaged business enterprises in contract solicitations. The responder shall incorporate language in all contract awards: 1) prohibiting discrimination against minority, women, handicapper and disadvantaged businesses in subcontracting; and 2) making discrimination a material breach of contract.

B. The responder assures that it meets the requirements of the Drug Free Workplace Act of 1988, 34 CFR Part

85, Sub-Part F.

C. The County of Muskegon operates on an equal opportunity basis in its bidding policy (Title VII of Civil Rights Act of 1964, Equal Opportunity Clause, Executive Order 11246, Chapter 60, Sub-Part A, 60-I.4, Revised Order No. 4). Bidding is open to all interested parties, in compliance with national, state and local laws.

22. Alternates & Deviations

Specifications referred to herein are used to indicate the desired type, and/or construction, and/or operation. An alternate may be offered if deviations from specifications are minor and if all deviations are properly outlined on a separate sheet. Failure to outline all deviations may be grounds for rejection of your bid. Alternates must be placed on a separate sheet.

The decision of the County of Muskegon, acting through the Director of Finance or their authorized representative, shall be final as to what constitutes acceptable deviations from specifications.

23. Michigan Iran Economic Sanctions Act, 2012 P.A. 517 Pursuant to the Michigan Iran Economic Sanctions Act, 2012 P.A. 517, by submitting a bid, proposal or response, Respondent certifies, under civil penalty for false certification, that it is fully eligible to do so under law and that it is not an “Iran linked business,” as that term is defined in the Act.

24. Respondent Arrears

No bid shall be accepted from and no contract will be…