24-25 DPW Men_s Locker Room Renovation Bid Proposal.pdf

REQUEST FOR BIDS

Department of Public Works

Men’s Locker Room Renovation

OWNER:

CITY OF ST. CLAIR SHORES

27600 JEFFERSON AVENUE

ST. CLAIR SHORES, MICHIGAN 48081-2093

(586) 445-5200

(RFB-DPW-2024-4)

SPECIFICATIONS

1. Receipt and Opening of Bids

Sealed proposals will be received at the office of the City Clerk, City of St. Clair Shores, 27600

Jefferson Avenue, St. Clair Shores, Michigan 48081-2093, up to 10:30 A.M., local time, Tuesday, May 6, 2025, at which time they will be publicly opened and read.

The envelopes containing the Bids must be sealed, addressed to Abrial Barrett, City Clerk, City of

St. Clair Shores, 27600 Jefferson Avenue, St. Clair Shores, Michigan 48081-2093 and marked on the outside of the envelope with the name of the Project for which the bid is submitted.

A complete bid tabulation will be posted after the opening to the BidNet Direct website.

2. Addenda and Explanations

Explanations desired by Bidders shall be requested of the Owner, and if explanations are necessary, a reply will be made in the form of an Addendum, a copy of which will be posted to the

BidNet Direct website. Registering (no cost available) for the site can be done at www.bidnetdirect.com. Every request for such explanation shall be made to Bryan Babcock, DPW

Director, at 586-445-5363, extension 1605.

3. Term of Contract

It is the intent of the City to award the project on Monday June 2, 2025. The City of St. Clair

Shores reserves the right to accept or reject any portion of this bid and/or to divide the bid in any manner the City determines to be in its best interest. The City reserves the right to terminate the contract upon 30 days’ written notice due to poor performance or for any reason deemed in its best interest. All prices provided shall remain valid for 30 days.

4. Insurance

The contractor shall provide insurance in the name of the City of St. Clair Shores as outlined in

Paragraph 1 below. The City of St. Clair Shores shall be included as additional named insured on this Owners & Contractors Protective Policy.

1. LIMITS OF INSURANCE

The Contractor shall procure and maintain during the life of this Contract, except where otherwise indicated, the following minimum coverage:

a) Employer’s Liability and Worker’s Compensation (Statutory Limits)

b) Public Liability and Property Damage – ($1,000,000.00 each person and $1,000,

000.00 each occurrence Public Liability; and $500,000.00 each accident and

$500,000.00 aggregate Property Damage) http://www.bidnetdirect.com/

c) Motor Vehicle Bodily Injury and Property Damage – (Owned, Non-Owned and Hired)

Comprehensive Form ($250,000.00 for injuries, each person, $500,000.00 for each accident; and $100,00.00 Property Damage each accident)

d) Owner’s and Contractor’s Protective Liability – ($1,000,000.00 General Aggregate and

Each Occurrence with the City of St. Clair Shores named as additional insured.

5. Indemnification Clause

The Contractor shall indemnify and save harmless the City of St. Clair Shores for and from all claims, demands, payments, suits, actions, recoveries, and judgements; of every name and description, brought or recovered against them or to property received or sustained by any person or persons whomsoever by reason of any action or omission of the said Contractor, his agents, servants, or his contractors in the performance of said Work, or by or in consequence of any negligence or carelessness in connection with the same or on account of the death of or injuries to persons who shall be engaged in or about the work to be performed under this Contract; and on account of liability or obligation imposed directly or indirectly upon the City of St. Clair Shores by reasons of any law of the State or the United States, now existing or which shall hereafter be enacted, imposing any liability or obligation, or providing for compensation to any person or persons on account of or arising from the death of, or injuries to employees. Said Contractor shall pay, settle, compromise and procure the discharge of any and all such claims and all such losses, damages, expenses, liabilities, and obligations, and shall defend at his own cost and expense any and all claims, demands, suits and actions made or brought against the City of St. Clair Shores, and all Additional Named Assured, for or upon any such claim. In case the said Contractor shall fail, neglect, or refuse to comply with any of the provisions of this paragraph, the City of St. Clair

Shores may, in order to protect itself, and all Additional Named Assured, from liability, defend any such claim, demand, suits or action and pay, settle, compromise, and procure the discharge thereof, in which case the said Contractor shall repay the City of St. Clair Shores any and all such loss, damage and expense, including attorney's fees paid, suffered or incurred by the City of St.

Clair Shores, and all Additional Named Assured, in so doing. So much of the monies due, or to become due, to said Contractor under this agreement as shall be deemed necessary by the City of

St. Clair Shores, shall or may be retained by the City of St. Clair Shores until every and all such claims, demands, suits, actions, recoveries, judgements, liabilities and obligations have been settled and discharged and evidence to that effect furnished the City of St. Clair Shores, or the City of St. Clair Shores may collect the same in whole or in part in any lawful manner from said

Contractor. The Contractor shall provide adequate insurance until his work is completed, with a reasonable insurance company which meets with the approval of the City of St. Clair Shores, covering liability to the public for loss resulting from injury to persons or damage to property arising out of or caused by his operations, acts, or omissions, or those of his subcontractors, agents, or employees in procuring work for the City of St. Clair Shores. Such insurance coverage shall be in such amounts as are provided in public liability and property damage section herein, provided, however, that such insurance coverage shall include an endorsement providing that the contractual exclusion shall be removed or in the alternative, contractual insurance shall be afforded. If the former, such endorsement shall contain specific language as follows:

"It is hereby agreed that the contractual exclusion does not apply to the contract entered into between the insured and the City of St. Clair Shores, and each Additional Named

Assured as their interest may appear for the project work. Such insurance coverage shall also contain an endorsement guaranteeing that thirty (30) days’ notice to the City of St. Clair Shores and each Additional Named Assured, shall be given in writing prior to the cancellation of, or change in any such insurance."

6. Competency and Experience of the Bidder

Please list the municipalities/companies for which your company has provided similar products or services. Municipal references are preferred.

1. Agency:

Year:

Contact Name:

Contact Phone No.:

2. Agency:

3. Agency:

7. Working Hours

The Contractor will schedule work between the hours of 7:00 AM and 3:30 PM, Monday through

Friday, unless authorized by the City to do otherwise.

8. Completion Schedule

The Contractor shall supply with the bid a proposed schedule to complete the work. With the schedule, the Contractor shall provide a list of employee titles and equipment that would be used to complete the work.

9. Scope of Work

The City is issuing a Request for Proposals in order to:

1. Remove and replace existing flooring in the Men’s

Locker Room

- Remove roughly 698 Sq ft of current flooring and replace it with:

Type: Luxury Vinyl Tile (LVT)

Collection: Multiple Choices Collection

Color: Composite 1115 Suitable

Install Method: Ashlar

Size: 18” x 36”

Durability: 20 Mil Wear Layer or similar flooring option

If listed flooring option is not available, list alternative here: _____________________________

Flooring Total $_________________

2. Repair missing tile in Men’s Locker Room

- Repair roughly 16 sq ft of ceramic/porcelain tile with:

Type: American Olean

Pattern: Unglazed Mosaics

Install Type: 1x1 Mosaic – Dot Mounted

Color: 40% Light Smoke Speckled (A04)

25% Salt and Pepper (A12)

35% Serenity (A50)

Size: 12x24 Sheet

If listed tile option unavailable, list alternative here: ____________________________________

Tile Repair/Replacement Total $_________________

3. Removal and replacement of existing wall base

- Remove and replace roughly 149 ft of existing wall base with:

Type: Rope Cove Base

Make: 700 Series

Color: #667 Galactic

Size: 4.5”

If listed wall base option unavailable, list alternative here: _______________________________

Wall Base Total $_________________

4. Paint Lockers in Men’s Locker Room

- Sand and repaint approximately 96 12 x12 x 78” lockers with slope top (exterior only)

- Sand and repaint 2 filler panels that range between 8” and 9” each

- Sand and repaint 4 locker sides and end panels

Paint Color: Slate/Dark Grey

Paint Type: Epoxy Enamel Semi-gloss

If listed paint option unavailable, list alternative here: __________________________________

Locker Painting Total $_________________

Contractor is not responsible for moving lockers and furniture before or after flooring/painting.

Items will be moved prior to renovation.

Visual inspection of site can be done Friday April 25, 2025, from 8 AM – 10 AM. Please contact

Jenna Hulme at 586-445-5363 x 1606 or hulmej@scsmi.net to confirm. Visual inspection not required for bid submission.

Images of Current Locker Room mailto:hulmej@scsmi.net

Area needing tile repair

Cost Proposal

City of St. Clair Shores, Michigan

Department of Public Works Men’s Locker Room Renovation

Our proposal to provide the trained and experience personnel, equipment, vehicle(s), insurance, and other necessary items to perform the repair and/or replacement of specified in the RFP for the City of St. Clair Shores is the following individual and lump sum amount:

Company Name: ______________________________________________

Flooring Cost: $______________

Tile Repair/Replacement Cost: $______________

Wall Base Cost: $______________

Locker Painting Cost: $______________

Renovation TOTAL Cost: $______________

Contract (Page 1 of 2)

The Proposal of ________________________________ (hereinafter called "Bidder") to the City of St. Clair Shores, Macomb County, Michigan (hereinafter called "Owner").

The Bidder, in compliance with the Advertisement for Bids for the performance of the

DEPARTMENT OF PUBLIC WORKS MEN’S LOCKER ROOM RENOVATION. having examined the plans and specifications with related documents and the sites of the proposed work and being familiar with all of the conditions surrounding the construction of the proposed project including the availability of materials and labor, hereby proposes to furnish all labor, materials and supplies, and to perform the maintenance in accordance with the Contract Documents, within the time set forth therein, and at the prices stated below. These prices are to cover all expenses incurred in performing the work required under the Contract Documents, of which this proposal is part.

The Bidder affirms that in making such Proposal neither he nor any company that he may represent nor anyone in behalf of him or company directly has entered into any combination or collusion, undertaking or agreement with any bidder or bidders to maintain the prices of said work, or any compact to prevent any other bidder or bidders from bidding on said contract or work, and further affirms that such proposal is made without regard or reference to any other bidder or proposal and without any agreement or understanding or combination either directly or indirectly with any other person or persons with reference to such bidding in any way or manner whatsoever.

The Bidder hereby confirms that all owners and employees of his/her company are legally eligible to work in the State of Michigan and in the United States of America. The Bidder confirms that his/her company has received Social Security numbers from all employees and have confirmed to the best of his/her legal abilities and obligations that such employees are in compliance with both

State and Federal laws with respect to their immigration and employment status.

The Bidder agrees that this bid shall be good and may not be withdrawn for a period of thirty (30) calendar days after the scheduled closing time for receiving bids.

The Bidder acknowledges receipt of the following addenda:

NO. _______ DATED: __________ NO. _______ DATED: __________

Contract (Page 2 of 2)

Dated and signed this ______________ day of ______________________, 20______

Name of Business: ______________________________________________________

Name of Bidder: ________________________________________________________

Signature: _____________________________________________________________

Title of Signer: __________________________________________________________

Business Address of Bidders: ______________________________________________

Telephone No.: ____________________________

Email Address: ____________________________

CITY OF ST. CLAIR SHORES

BID PROPOSAL QUESTION SHEET

1. Project Lead Name: __________________________________

2. His/Her years of experience with similar projects: _________________________

3. Name(s) of employees to be assigned to the City of St. Clair Shores Project:

4. Assigned employee(s) years of experience with similar projects:

5. How many days after the project is awarded will you begin the repair and/or replacement work?

6. How many days will it take to complete the repair and/or replacement work?