24-218_SB_Solicitation.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF MOTOR VEHICLES

ADMINISTRATIVE SERVICES DIVISION

P.O. BOX 932382

SACRAMENTO, CA 94232-3820

California Relay Telephone Service for the deaf or hard of hearing from TDD Phones: 1-800-735-2929; from Voice Phones: 1-800-735-2922

ADM 668 (REV. 1/2019) DMVWeb A Public Service Agency

24-218

SMALL BUSINESS BID SOLICITATION (SB BID)

Notice to Prospective Bidders

October 30, 2024

You are invited to review and respond to this Small Business Bid Solicitation (SB Bid) entitled 24-218 – Interior and Exterior Painting, Dry Rot, and Stucco Repair Services at the Modesto DMV Field Office.

In submitting your bid, you must comply with the instructions found herein. Your bid must be submitted via email (the DMV will not accept a mailed or hand-delivered bid).

Note that all agreements entered into with the State of California will include by reference General Terms and Conditions and Contractor Certification Clauses that may be viewed and downloaded at Internet site:

http://www.dgs.ca.gov

In the opinion of the Department of Motor Vehicles, this SB Bid package is complete and without need of explanation. The contact person for this SB Bid is:

Allison Stanek Department of Motor Vehicles

Phone: (916) 818-2848 Email: allison.stanek@dmv.ca.gov

Please note that no verbal information given will be binding upon the state unless such information is issued in writing as an official addendum.

ALLISON STANEK

Contract Administrator

TABLE OF CONTENTS

SECTION

BIDDER REQUIREMENTS AND INFORMATION

1. Purpose and Description of Services

2. Bidder Qualifications

3. Prevailing Wage

4. Pre-Approved Equal Manufacturers/Brands

5. Schedule of Events

6. Mandatory Pre-Bid Conference

7. Written Questions

8. Submission of Bid

9. Disposition of Bids

10. Evaluation and Selection

11. Notice of Contract Award

12. Standard Conditions of Service

13. Required Documents (Awarded Contractor)

14. Generative Artificial Intelligence (GenAI)

STANDARD AGREEMENT FORM (SAMPLE)

EXHIBIT A – Scope of Work

EXHIBIT B – Budget Detail and Payment Provisions

EXHIBIT C – General Terms and Conditions

EXHIBIT D – Special Terms and Conditions

EXHIBIT E – Additional Provisions

EXHIBIT F – Noncollusion Declaration

EXHIBIT G – Standard California Nondiscrimination Construction Contract

EXHIBIT H – Drawing

APPENDIX A The United States Department of Transportation Standard Title VI/Non-Discrimination Assurances DOT Order No. 1050.2A

APPENDIX E The United States Department of Transportation Standard Title VI/Non-Discrimination Assurances DOT Order No. 1050.2A

REQUIRED BID DOCUMENTS CHECKLIST

ATTACHMENT 1 – Bid/Bidder Certification Sheet

ATTACHMENT 2 – Cost Sheet

ATTACHMENT 3 – Payee Data Record

ATTACHMENT 4 – Bidder Declaration & Subcontractor/Supplier List

ATTACHMENT 5 – Darfur Contracting Act

ATTACHMENT 6 – California Civil Rights Laws Certification

ATTACHMENT 7 – GenAI Reporting & Factsheet

1. Purpose and Description of Services

A. Interior and Exterior Painting, Dry Rot and Stucco Repair Services at the Modesto DMV Field Office. Term: Thirty (30) calendar days (see Schedule of Events for proposed start date of contract). See Exhibit A, Scope of Work, for a complete description of services.

2. Bidder Qualifications

A. Bidder must be certified by the State of California, Department of General Services (DGS), Office of Small Business and Disabled Veteran Enterprise Services (OSDS) as a Certified Small Business.

B. On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid, the bidder represents that it is not a target of Economic Sanctions. Should the State determine, at any time prior to the execution of a contract, that the bidder is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the bidder’s bid by the DMV.

C. The bidder shall possess a valid B contractor license issued by the California Department of Consumer Affairs, Contractors State License Board (CSLB). All subcontractors that the bidder intends to utilize to perform work under the contract shall possess all applicable contractor licenses for the work they shall perform under the contract. The bidder’s contractor license number shall be indicated on the Bid/Bidder Certification Sheet (Attachment 1). The names of all subcontractors that the bidder intends to utilize and their contractor license number (if applicable) shall be indicated on the Bidder Declaration & Subcontractor/Supplier List (Attachment 4). All bidder and subcontractor contractor licenses shall be in good standing from the time of the bid opening through the term of the contract.

3. Prevailing Wage

A. In accordance with the provisions of Labor Code Sections 1770 - 1776, the bidder and their proposed subcontractor(s) shall adhere to the payment of prevailing wages as determined by the California Department of Industrial Relations (DIR) if the bidder’s total bid amount exceeds $1,000.00. The prevailing wage rate determinations can be downloaded from the DIR’s internet website at: http://www.dir.ca.gov. Copies of the DIR’s downloadable prevailing wage rate determinations are also on file at DMV Headquarters, and are available to any interested party on request. Additional questions regarding prevailing wage determinations shall be referred to the DIR’s Division of Labor Statistics and Research, Prevailing Wage Unit, at:

http://www.dir.ca.gov.

B. In the event the bidder’s total bid amount exceeds $25,000.00, the bidder and all subcontractors that the bidder intends to utilize to perform work under the contract, shall be a registered public works contractor with the DIR. The bidder shall provide proof of DIR registration for the bidder and all subcontractors that the bidder intends to utilize to perform work under the contract with their bid. All bidder and subcontractor public works contractor registrations with the DIR shall be active from the time of the bid opening through the term of the contract, and shall remain active following the term of the contract until all certified payroll records in connection with the contract have been submitted to the DIR Labor Commissioner.

http://www.dir.ca.gov/

4. Pre-Approved Equal Manufacturers/Brands

A. For all materials, products, and/or items identified in Exhibit A, Scope of Work, that allow for a pre-approved equal manufacturer/brand, a bidder may submit a maximum of one (1) alternative manufacturer/brand per material/product/item identified for the DMV’s consideration. The bidder shall email alternative manufacturer/brand requests to the contact person identified on the cover page of this SB Bid no later than the date and time specified in the Schedule of Events for submitting written questions regarding this SB Bid. The DMV’s consideration of any alternative manufacturer/brand shall not be deemed as advance acceptance by the DMV. The DMV shall be the sole judge whether or not an alternative manufacturer/brand is considered equal, and may reject any submittal it deems inappropriate. The DMV’s decision shall be final.

5. Schedule of Events

Event Date Time

(1). SB Bid available to prospective bidders: 10/30/2024 N/A

(2). Mandatory pre-bid conference:

(Note: See additional info in Section 6.)

11/21/2024 10:00 a.m.

(3). Written questions regarding SB Bid are due by:

(Note: See additional info in Section 7.)

11/28/2024 10:00 a.m.

(4). Written responses to questions released by: 12/5/2024 5:00 p.m.

(5). Final date for bid submission:

(Note: See additional info in Section 8.)

12/12/2024 10:00 a.m.

(6). Proposed start date of contract: 12/15/2024 or upon contract approval, whichever occurs later

N/A

6. Mandatory Pre-Bid Conference

A. A mandatory pre-bid conference is scheduled at the Modesto DMV Field Office, 124 Burney Street, Modesto, CA 95354 (Meeting at the flagpole), for the purpose of discussing concerns regarding this SB Bid.

B. Potential bidders must be present at the designated meeting location notated above, at the time specified in the Schedule of Events. Potential bidders who are not at the designated meeting location at the specified time shall not be allowed to participate in the pre-bid conference.

C. Potential bidders must be present at the meeting location notated above, at the time specified in the Schedule Events, to sign in on the pre-bid conference sign in sheet at the mandatory pre-bid conference in order to be eligible to submit a bid. Signing in on the pre-bid conference sign in sheet shall be the only acceptable proof that a potential bidder attended the pre-bid conference.

Signing in on a building security/visitor log, providing a business card, or providing any other type of proof shall not be considered as acceptable proof of attending the pre-bid conference. If a bid is submitted by a potential bidder who failed to sign in on the pre-bid conference sign in sheet, the bid shall remain unopened and be returned to the bidder.

D. In the event a potential bidder is unable to attend the mandatory pre-bid conference, an authorized representative may attend on their behalf. The representative may only sign in for one (1) company. Subcontractors may not represent a potential bidder at a mandatory pre-bid conference. No bid shall be accepted unless the potential bidder or their authorized representative signed in on the pre-bid conference sign in sheet at the mandatory pre-bid conference.

E. Potential bidders who need assistance to attend the pre-bid conference due to a physical impairment, a reasonable accommodation shall be provided by the DMV upon request. The potential bidder must contact the contact person indicated on the cover page of this SB Bid package no less than five (5) DMV business days prior to the scheduled date and time of the pre-bid conference to arrange for a reasonable accommodation.

7. Written Questions

A. Submit all questions via email to the contact person identified on the cover page of this SB Bid package.

8. Submission of Bid

A. Bids must be received via email no later than the date and time specified in the Schedule of Events. The DMV will not accept any bids that are mailed or hand-delivered.

(1). Bids shall be emailed in non-fillable PDF format (one [1] file that includes all required bid documents) to DMVBIDS@dmv.ca.gov. Only bids sent to this email will be considered.

Bids that contain any bid information in the body of the email may be rejected. Bids shall be sent to the email address listed above and contain the following information in the Subject Line only:

a. Bid # 24-218 for ALLISON STANEK for INTERIOR AND EXTERIOR

PAINTING SERVICES AT THE MODESTO DMV FIELD OFFICE

Due: 12/12/2024 BY 10:00 A.M.

1. Bids may be deemed non-responsive if the subject line does not contain the above information.

(2). Emails shall not exceed one hundred (100) megabytes (MB) in size.

(3). Emailed bids will not be opened until after the date and time specified in the Schedule of Events.

B. Bids must be received by the DMV no later than the date and time specified in the Schedule of Events. Any bid received after the specified due date and time shall be rejected.

C. Bids shall include all required bid documents identified in the Required Bid Documents Checklist. Only submit the required bid documents with your bid, not the entire SB Bid package. Bids not including the required bid documents shall be deemed non-responsive. A non-responsive bid is one that does not meet the basic bid requirements.

D. Bidders are responsible for ensuring the accessibility and legibility of the submitted documents.

Bids that are not accessible or legible may be rejected.

E. All documents requiring a signature must bear an original signature of a person authorized to bind the bidding firm.

F. Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications shall not be considered and shall cause a bid to be rejected.

G. Costs for developing bids in anticipation of award of the contract are entirely the responsibility of the bidder and shall not be charged to the DMV.

H. An individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet (Attachment 1). The signature must indicate the title or position that the individual holds in the firm. An unsigned bid may be rejected.

mailto:DMVBIDS@dmv.ca.gov

I. A bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, shall not be considered.

J. A bidder may withdraw their bid by submitting a written withdrawal request to the DMV, signed by the bidder or an authorized agent. A bidder may thereafter submit a new bid prior to the bid submission deadline. Bids may not be withdrawn without cause subsequent to bid submission deadline.

K. The DMV may modify this SB Bid prior to the date fixed for submission of bids by the issuance of an addendum to all parties who received a bid package.

L. Bidders are cautioned to not rely on the DMV during the evaluation to discover and report to the bidder any defects and errors in the submitted documents. Bidders, before submitting their documents, should carefully proof them for errors and adherence to the SB Bid requirements.

M. Where applicable, bidders should carefully examine work sites and specifications. Bidders shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the agreement amount shall be made due to a lack of careful examination of work sites and specifications.

N. All documents submitted in response to this solicitation will become the property of the State of California and may be subject to the California Public Records Act (Government Code section 6250 et seq.). This includes any contact information within the documents, including that of references. Additionally, to the extent that a bidder believes its bid contains trade secret or proprietary information intended to be confidential, it is the bidder’s responsibility to identify and redact such information. A separate redacted copy of the bid must be submitted along with the original unredacted bid, and it will be the bidder’s responsibility to defend any redactions should a requester dispute them under the Public Records Act. In the absence of a pre-redacted bid, the DMV will treat the entire bid as a public record, except any information the DMV is required to redact under California law.

9. Disposition of Bids

A. All documents submitted in response to this SB Bid shall become the property of the State of California, and shall be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.). However, the contents of all proposals, draft bids, correspondence, agenda, memoranda, working papers, or any other medium which discloses any aspect of a bidder's bid, shall be held in the strictest confidence until notice of award is released. The content of all working papers and discussions relating to a bid shall be held in confidence indefinitely, unless the public's interest is best served by an item’s disclosure because of its direct pertinence to a decision, agreement, or evaluation of a bid.

10. Evaluation and Selection

A. Each bid shall be checked for the presence or absence of required information in conformance with the submission requirements of this SB Bid.

B. The DMV shall put each bid through a process of evaluation to determine its responsiveness to the DMV's needs.

C. A bidder may be deemed not responsible and their bid may be rejected if they have previously been terminated for cause/breach for the same or similar services at the location designated in this SB Bid.

D. All bids may be rejected whenever the DMV determines that the cost is not reasonable or otherwise in the best interest of the DMV. There is no requirement to award a contract if, in the opinion of the DMV, no bids were received containing a reasonable contract price or if there is another business-based reason not to make an award.

E. Following the time of the bid opening, and prior to award of the contract, the DMV reserves the right to request that any bidder submit substantiation data to verify that the materials, products, items, and equipment to be incorporated into the work by the bidder shall equal or exceed the class or quality of the materials, products, items, and equipment that are designated within Exhibit A. When requested by the DMV, a bidder shall provide the DMV with all requested substantiation data within two (2) calendar days following DMV’s request. The DMV reserves the right to reject any bidder proposed materials, products, items, and equipment that the DMV has determined does not equal or exceed the class or quality of the materials, products, items, and equipment that are designated in Exhibit A.

F. Bids that contain false or misleading statements, or which provide references that do not support an attribute or condition claimed by the bidder, may be rejected. If, in the opinion of the DMV, such information was intended to mislead the DMV in its evaluation of the bid, and the attribute, condition, or capability is a requirement of this SB Bid, it shall be the basis for rejection of the bid.

G. A bid may be rejected if it is conditional or incomplete. The DMV may reject any or all bids and may waive any immaterial deviation in a bid. The DMV's waiver of immaterial defect shall in no way modify the SB Bid document or excuse the bidder from full compliance with all requirements if awarded the contract.

H. A bid may be rejected if it contains any alterations of form or other irregularities of any kind. The DMV does not accept alternate contract language from prospective contractors. Bids with such language shall be considered a counter proposal and shall be rejected. The State’s General Terms and Conditions (GTC) are not negotiable. The GTC may be viewed on the internet at:

http://www.dgs.ca.gov.

I. The final selection shall be made on the basis of the lowest responsible responsive bid. In the event there is tie, each of the tied bidders shall be contacted by the contact person indicated on the cover page of this SB Bid regarding a date and time for a flip of a coin. The bidder whose bid was received first shall make the call. Bidders or their authorized representative(s) are allowed to be present for the flip of the coin.

11. Notice of Contract Award

A. The DMV shall email or mail bidding contractors a written notice of contract award.

12. Standard Conditions of Service

A. Following the release of the written notice of contract award, the DMV shall email or mail the awarded contractor a prepared contract for signature that includes a cover letter instructing the awarded contractor on how to proceed. The cover letter may request that additional information and/or required documents be provided by the awarded contractor before the contract can be fully executed.

B. Services shall be available on the expressed date set by the DMV and the awarded contractor after all approvals have been obtained and the contract is fully executed.

C. All performance under the contract shall be completed on or before the termination date of the contract.

D. No oral understanding or agreement shall be binding on either party.

http://www.dgs.ca.gov/

13. Required Documents (Awarded Contractor)

A. Prior to approval of the contract, unless otherwise specified below, the awarded contractor shall provide the DMV with all of the following required documents within five (5) calendar days after the contract has been forwarded to the awarded contractor for signature. If the awarded contractor fails to provide the DMV with all of the following required documents within the above specified number of calendar days after the contract has been forwarded to the awarded contractor for signature, the DMV may deem the awarded contractor as non-responsive and may rescind the contract award:

(1). Contractor Certification Clauses

a. The awarded contractor shall sign and submit to the DMV, page one (1) of the Contractor Certification Clauses (CCC) which can be found on the Internet at:

http://www.dgs.ca.gov.

(2). Insurance Requirements

a. When requested by the DMV, the awarded contractor shall provide the DMV with all of the following certificate(s) of insurance (Note: The DMV shall not be responsible for any premiums or assessments on insurance policies):

1. Commercial General Liability

A. Coverage shall provide limits of not less than $1,000,000.00 per occurrence for bodily injury and property damage liability combined. The policy shall include coverage for liabilities arising out of premises operations, independent contractors, products/completed operations, personal and advertising injury and liability assumed under an insured contract. This insurance shall apply separately to each insured against whom claim is made or suit is brought subject to the Contractor’s limit of liability.

B. The insurance policy shall include the following additional insured endorsement that shall be under form acceptable to DGS, Office of Risk and Insurance Management (ORIM):

(1). The State of California, its officers, agents and employees are included as additional insured, but only with respect to work performed for the State of California.

2. Worker’s Compensation

A. Employer liability limits of not less than $1,000,000.00 are required if the awarded contractor employs any person, in any manner, that is subject to the Workers Compensation Laws of California. The awarded contractor shall maintain statutory workers compensation and employer’s liability coverage for all of its employees who will be engaged in the performance of the contract. If the awarded contractor does not employ any person, in any manner, so as to not become subject to the Workers’ Compensation laws of California, the awarded contractor shall contact the DMV Contract Administrator to request a Workers’ Compensation Exemption Certification form. This form shall be completed by the awarded contractor and submitted to the DMV prior to approval of the contract.

B. The awarded contractor’s workers compensation insurance policy shall be endorsed with a waiver of subrogation in favor of the State of California in the event the awarded contractor employs any person, in any manner, that is subject to the Workers Compensation Laws of California.

(3). Payment Bond

a. Per Public Contract Code Section 7103, the awarded contractor shall provide a payment bond equal to one-hundred-percent (100%) of the total amount payable under the contract if the awarded contractor’s total bid amount exceeds $25,000.00. The payment bond must be printed on Standard Form 807 (STD 807), and must include the contract number and the description of work to be performed under the contract. The payment bond must be executed by the Contractor and a corporate surety authorized to transact a general surety business in the State of California.

14. Generative Artificial Intelligence (GenAI)

A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidders must notify the State in writing if their solution or service includes, or makes available, any GenAI including, GenAI from third parties or subcontractors.

C. The State has developed a GenAI Reporting and Factsheet (STD 1000) to be completed by the Bidder. Failure to submit the GenAI Reporting and Factsheet (STD 1000) will result in disqualification of the Bidder. Failure to report GenAI to the State may void any resulting contract. The State reserves its right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

D. Upon receipt of a Bidder GenAI Reporting and Factsheet (STD 1000), the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

The remainder of this page is intentionally left blank.

DO NOT COMPLETE OR SUBMIT WITH YOUR BID!

EXHIBIT A

SCOPE OF WORK

1. Contractor’s Full Business Name (to be completed by the DMV), hereinafter referred to as the Contractor, agrees to provide the Department of Motor Vehicles (DMV) all labor, tools, materials, equipment, and travel necessary to perform painting of designated areas of the exterior and the entire interior, replacement of cove base, dry rot, and stucco repair, and trim replacement at the Modesto DMV field office for the term of this Agreement. The Contractor is responsible for field verifying all dimensions and existing site conditions pertinent to this Agreement.

2. The services shall be performed at: 124 Burney Street, Modesto, CA 95354.

3. Commencement and Completion of Work

A. The Contractor shall commence work under this Agreement on the specified start date provided by the DMV Project Manager following the execution of this Agreement by the state. The DMV Project Manager shall provide the Contractor with written notification of the start date prior to the Contractor commencing work under this Agreement.

B. The Contractor shall complete all work under this Agreement within thirty (30) calendar day(s) from the specified start date provided by the DMV Project Manager, no later than the expiration date of this Agreement.

4. The services shall be performed after hours on weekdays or on weekends only, unless prior approval is obtained from the DMV Project Manager. All work dates and times shall be approved by the DMV Project Manager before work is performed.

5. The Project Managers during the term of this Agreement shall be:

Department of Motor Vehicles Contractor Name (TBD)

Name: TBD Name: TBD

Phone: TBD Phone: TBD

Email: TBD Email: TBD

6. Any questions or issues regarding the management of this Agreement shall be directed to the following Contract Coordinators:

Department of Motor Vehicles Contractor Name (TBD)

Name: TBD Name: TBD

Address:

TBD Address:

TBD

Phone: TBD Phone: TBD

Email: TBD Email: TBD

7. In the event of any changes to the name, address, and/or contact information for the Project Managers and/or Contract Coordinators identified in this Exhibit, the party making the changes shall notify the other party in writing.

8. Detailed description of work to be performed and duties of all parties:

A. OVERVIEW

(1). The Contractor shall paint both the exterior and interior of the building. The Contractor is responsible for painting all surfaces including but not limited to, walls, ceilings, and trim.

Removal and replacement of the cove base throughout the building as identified in this scope of work and complete the Contract in conformity with these specifications.

a. Work includes painting and finishing of all interior and designated exterior areas unless otherwise indicated within these specifications.

b. The DMV Project Manager will provide the color schemes upon contract approval.

c. Work includes replacement of cove base throughout the building unless otherwise indicated within these specifications.

d. Work includes replacement of damaged and dry rot wood on the interior and exterior of the building.

e. Work includes all brick to be prepped and stained interior and exterior.

B. SPECIFICATIONS FOR EXTERIOR AND INTERIOR PAINTING

(1). SUMMARY OF WORK EXTERIOR PAINTING

a. The Contractor shall pressure wash and paint the underside of the overhangs throughout the building. The Contractor shall paint the entire overhang at the drive test area including the exterior trim and columns. All peeling and water damaged areas shall be scraped clean and primed prior for painting. Note: Care shall be taken when pressure washing wood. Excessive pressure will damage the siding. Concrete walls shall be pressure washed with a biodegradable soap.

b. Overhang surfaces and columns are to receive two (2) full coats of an exterior grade satin latex paint. All surfaces shall be back rolled or back brushed.

c. Metal doors shall be treated for rust, primed, and painted with two (2) coats of acrylic enamel.

d. Prep and patch any stucco damage to exterior of building prior to painting.

e. Prep and paint the exterior block wall inside and outside. Provide and install missing cinder block top caps. The Project Manager will decide color.

f. The Contractor shall prep and paint all curbs adjacent to the building, bollards that are painted around the building. Curbing that is not adjacent to the building shall not be painted.

g. The DMV Project Manager shall have final approval of all products and colors.

h. The Contractor shall replace all damaged and dry rot on exterior of building. The new wood shall be primed before installation.

i. The Contractor shall remove all signage before painting and remount them after painting.

(2). SUMMARY OF WORK INTERIOR PAINTING

a. The Contractor shall remove all signage, bulletin boards, and pictures before painting and remount them after painting. The Contractor shall unbrace and move all shelving away and cabinets from walls. Once painting is complete Contractor will return and re-brace shelving/cabinetry. If shelves or cabinets need to be removed from the room as ordered from the Project Manager, the Contractor is responsible to return and re-brace them after area is painted.

b. The Contractor shall patch, prep, and paint all previously painted wall surfaces with an interior grade semi-gloss latex paint. Hard capped ceilings shall be painted. The Contractor shall replace any damaged or stained ceiling tiles. The restrooms shall be painted with an interior semi-gloss latex paint. The Contractor shall prep and paint all restroom stalls. Janitor rooms shall be painted.

c. Wood surfaces previously finished with a solvent-based product may be recoated with a solvent-based product approved by the DMV Project Manager. Schedule for application of solvent based products shall be pre-approved by the DMV Project Manager.

d. The Contractor shall prep and re-stain all interior brick.

e. The Contractor shall re-stain or paint all wooden doors.

f. The Contractor shall replace scratched or graffiti damaged mirrors in restrooms.

g. The Contractor shall replace any damaged or missing ceramic tiles in restrooms.

h. The Contractor shall replace all existing kick plates and add new kick plates on all doors.

i. Existing window trim, doorframes, handrails, etc. have several coats of existing paint and shall be sanded smooth or scraped before painting.

j. The Contractor shall use ELLIS PRIMER 1262 (or approved equal) on all metal surfaces except galvanized aluminum.

k. Where wallpaper is present, the Contractor shall remove wallpaper and sand off excess glue to create a surface to accept a skim coat. The Contractor shall apply skim coat and apply primer on top of the skim coat using a one-inch nap roller to create texture and then apply two final coats of paint.

l. Air scrubbers shall be on site and running while painting the interior.

(3). SUBMITTALS

a. Product Data: Submit all manufacturer’s descriptive literature and specifications.

1. Materials List: Submit a complete list of materials proposed for use, giving the manufacturer’s name, catalog number, and catalog cut for each item to be used.

2. Provide the manufacturer’s Material Safety Data Sheets (MSDS) for each material used for this project electronically (email) to the DMV Project Manager.

b. Samples: Submit paint manufacturer’s standard paint chart for the DMV Project Manager’s prior review and approval. The Project Manager shall choose a standard paint color. The Contractor shall supply a sample of each color chosen.

The Contractor shall paint a portion of the wall with these samples prior to color choice approval.

c. Manufacturer’s Instructions: Submit the manufacturer’s current recommended methods of application or installation, including relevant limitations, safety and environmental cautions, application rates, and composition analysis.

(4). QUALITY ASSURANCE

a. Regulatory Requirements: Comply with applicable codes and regulations of governmental agencies having jurisdiction including those having jurisdiction over airborne emissions and industrial waste disposal. Where those requirements conflict with this Specification, comply with the more stringent provisions.

Regulatory changes may affect the formulation, availability, or use of specified coatings. Confirm availability of coatings to be before the start of painting project.

b. Comply with the current applicable regulations of the California Air Resources Board (CARB) and the Environmental Protection Agency (EPA).

(5). SPECIFIED AMOUNTS

a. The responsibility to inspect, evaluate the condition and verify all dimensions of the site lies with the Contractor. The Contractor shall also include any anticipated deterioration from the time of the Contractor’s bid submittal to the time that the actual work is to be done.

(6). DISCREPANCIES

a. Should there arise any error, discrepancy, or doubt as to the intent and purpose of the plans and specifications, the Contractor shall immediately request clarification from the DMV Project Manager for further instructions before proceeding further with the work affected.

(7). SPECIFICATION CHANGES

a. All items relating to colors, textures, finishes, or otherwise pertaining to the designed appearance shall not be changed unless approved by the DMV Project Manager.

(8). DELIVERY, STORAGE, AND HANDLING

a. Use all means necessary to protect materials required for installation or application in this Contract before, during, and after installation.

b. Deliver materials to job site in new, original, and unopened containers bearing manufacturer’s name and trade name. Store as directed in accordance with manufacturer’s instructions.

(9). PROJECT/SITE CONDITIONS

a. Do not apply exterior materials during fog, rain, or mist, or when inclement weather is expected within the dry time specified by the manufacturer. No exterior or interior painting shall be done until the surfaces are thoroughly dry and cured. Do not apply paint when temperature is below 50°F. Avoid painting surfaces when exposed to direct sunlight.

C. PRODUCTS

(1). MANUFACTURERS - PAINT - PRIMER SEALERS – STAIN

a. Best quality grade of specified types of paint, primer sealers, and stains as regularly manufactured by recognized paint and varnish manufacturers by Dunn- Edwards, Sinclair, Fuller O' Brien, or approved equal by the DMV Project Manager. Materials not bearing manufacturer's identification as standard best grade product of a regular line are not acceptable. Other materials not specified, but required to achieve required finishes, shall be of high quality and approved by the DMV Project Manager.

b. All paints and other materials shall be water based. No oil based or high volatile organic contamination (VOC) materials shall be used without prior written approval from the DMV Project Manager.

c. Paints: Provide ready-mixed except field catalyzed coatings. Pigments shall be fully ground maintaining soft paste consistency capable of being readily and uniformly dispersed to complete homogeneous mixture. Paint shall have good flowing and brushing properties and be capable of drying or curing free of streaks and sags. Mix, prepare, and store painting and finishing materials in accordance with manufacturer’s directions.

d. The Contractor shall supply the DMV Project Manager with one (1) unopened gallon of each different paint color used. Unopened cans shall be clearly marked with paint number and color.

D. EXECUTION

(1). EXAMINATION

a. The Contractor shall examine surfaces to be painted before beginning painting work. Work of other trades that has been left or installed in a condition not suitable to receive paint, stain, or other specified finish, shall be repaired or corrected by the applicable trade before painting.

b. The Contractor shall be aware of a condition known as “critical lighting”. This condition causes shadows that accentuate even the slightest surface variations.

A pigmented sealer shall provide a base for topcoats, but “will not” smooth surface texture. Wall surface shall be leveled prior to painting to minimize effect.

(2). PROTECTION

a. The Contractor shall protect previously installed work and materials, which may be affected by work.

b. The Contractor shall protect prefinished surfaces, lawns, shrubbery, and adjacent surfaces against paint and damage.

c. The Contractor shall furnish sufficient drop cloths, shields, and protective equipment to prevent spray or splatter from fouling surfaces not being painted.

d. The Contractor shall protect surfaces, equipment, and fixtures from damage resulting from use of fixed, movable, and hanging scaffolding, planking, and staging.

e. The Contractor shall provide “WET PAINT” signs, barricades, and other devices required to protect newly finished surfaces. Remove temporary protective wrappings provided by others for protection of their work after completion of painting operations.

f. The Contractor shall ensure that the DMV has overridden the heating, ventilating, and air conditioning (HVAC) system to run twenty-four (24) hours a day prior to and throughout the painting project.

(3). PREPARATION

a. The Contractor shall perform preparation and cleaning procedures in strict accordance with manufacturer’s instructions for each substrate condition.

b. Concrete and masonry surfaces shall be dry, clean, and free of dirt, efflorescence, encrustations, and other foreign matter. Glazed surfaces on concrete shall be roughened or etched to uniform texture.

c. Ferrous metal shall be cleaned of oil, grease, and foreign matter with solvent, and primed within three (3) hours after preparation.

d. The Contractor shall sand and scrape metal to remove loose primer and rust.

e. Galvanized metal shall be solvent cleaned with lacquer thinner and then retreated with an etching type solution if recommended by the finish manufacturer. The Contractor shall clean and retreat galvanized metal, and metal shall be primed the same day that cleaning has been performed.

f. The Contractor shall remove dust, grit, and foreign matter from wood surfaces.

Sand surfaces and dust clean. Spot coat knots, pitch streaks, and sappy section with pigmented stain sealer when surfaces are to be painted. Fill nail holes, cracks, and other defects after priming and spot prime repairs when fully cured.

g. The Contractor shall remove hardware and accessories, machined surfaces, plates; lighting fixtures, and similar items in place and not-to-be-finish painted or provide surface-applied protection. Reinstall removed items upon completion of work in each area.

h. Existing surfaces to be recoated shall be thoroughly cleaned and de-glossed by sanding or other means prior to painting. Patched and bare areas shall be spot primed with same primer as specified for new work.

i. The Contractor shall thoroughly back paint all interior finished lumber and millwork, including doors and window frames, trim cabinet work, etc., that shall be concealed after installation. Back paint items to be painted or enameled with the priming coat. Use a clear sealer for back priming where transparent finish is required.

j. Bare and covered pipes, ducts, hangers, exposed steel and iron work, and primed metal surfaces of equipment installed under mechanical and electrical work, shall be cleaned prior to priming.

k. Preparation of other surfaces shall be performed following specific recommendations of the coatings manufacturer.

l. Bond breakers and curing agents shall be removed and the surface cleaned before primers, sealers, or finish paints can be applied.

m. All drywall surfaces shall be completely dry and dust free before painting. Skim coated drywall shall be sealed with an alkyd based sealer or a waterborne sealer recommended by the paint manufacturer for this surface. Use the appropriate light or medium tack masking tape.

(4). APPLICATION

a. The Contractor shall apply painting and finishing materials in accordance with the manufacturer’s submittals as approved. Use applicators and techniques best suited for the material and surfaces to which applied.

1. A minimum of two (2) coats shall be applied. Apply additional coats when undercoats, stains, or other conditions show through final paint coat until paint film is of uniform finish, color, and appearance.

2. All undercoats shall be tinted slightly to approximate the color of the finish coat.

b. Apply each material at not less than the manufacturer’s recommended spreading rate.

c. Apply prime coat to material which is required to be painted or finished.

d. Finish exterior doors on tops, bottoms, and edges the same as exterior faces after fitting.

e. Sand lightly and dust clean between succeeding coat.

f. Where paint is applied with an airless sprayer, surfaces shall be bankrolled.

g. All trim work shall be “cut in” on all exposed sides.

(5). CLEANING, TOUCH-UP, AND REFINISHING

a. The Contractor shall carefully remove all spattering, spots, and blemishes caused by work under this section from surfaces throughout the project.

b. Upon completion of painting work, the Contractor shall remove all rubbish, paint cans, and accumulated materials resulting from work in each space or room. All areas shall be left in a clean, orderly condition.

c. Runs, sags, misses, holidays, stains, and other defects in the painted surfaces, including inadequate coverage and mil thickness, shall be satisfactorily touched up, refinished, or repainted as necessary to the approval of the DMV Project Manager.

(6). PAINTING FINISHES

a. Apply the following finishes to the surfaces specified and/or as scheduled on the finish and paint schedule on the drawings. Apply all materials in accord with manufacturer’s instructions on properly prepared surfaces and foundations coats.

All paint used on this project shall be from unopened containers.

E. EXTERIOR SYSTEMS: DUNN-EDWARDS OR PRE-APPROVED EQUAL

(1). Cement Plaster - Flat:

a. 1st Coat: EVSH10 Evershield 100% Acrylic

b. 2nd Coat: EVSH10 Evershield 100% Acrylic

(2). Concrete Tilt-Up - Flat:

a. 1st Coat: ESPR00 Eff-Stop Premium

b. 2nd Coat: EVSH10 Evershield 100% Acrylic

(3). Brick Masonry - Flat:

a. 1st Coat: ESPR00 Eff-Stop Premium

b. 2nd Coat: EVSH10 Evershield 100% Acrylic

(4). Concrete Block - Flat:

a. 1st Coat: SBPR00 Blocfil Smooth Premium

b. 2nd Coat: EVSH10 Evershield 100% Acrylic

(5). Ferrous Metal - Gloss:

a. 1st Coat: ELLIS PRIMER 1262

b. 2nd Coat: W-10 Syn Lustro

c. 3rd Coat: W-10 Syn Lustro

(6). Galvanized Metal - Gloss:

a. Pretreat: ME01 Metal Etch and Clean

b. 1st Coat: GAPR00 Galv-Alum Premium

c. 2nd Coat: W-10 Syn Lustro

d. 3rd Coat: W-10 Syn Lustro

(7). Wood - Stain Finish - Opaque:

a. Two Coats: SSHL10 Spartashield

(8). Wood - Paint Finish - Gloss:

a. 1st Coat: EZPR00 EZ Prime Premium

b. 2nd Coat: EVSH60 Evershield

c. 3rd Coat: EVSH60 Evershield

(9). Wood - Stain Finish - Semi-Transparent:

a. One Coat: Okon Weatherpro WP-3 (Acrylic)

F. INTERIOR SYSTEMS: DUNN-EDWARDS OR PRE-APPROVED EQUAL

(1). Finish - Flat Wall Paint:

a. Gypsum Drywall

1. 1st Coat: SPLL10 Spartawall

2. 2nd Coat: SPMA10 Suprema

(2). Concrete & Plaster

a. 1st Coat: ESPR00 Eff-Stop Premium

b. 2nd Coat: SPMA10 Suprema

(3). Brick Masonry

a. 1st Coat: ESPR00 Eff-Stop Premium

b. 2nd Coat: SPMA10 Suprema

(4). Concrete Block

a. 1st Coat: SBPR00 Smooth Bloc Fil Premium

b. 2nd Coat: SBPR00 Suprema

(5). Metal – Ferrous

a. 1st Coat: ELLIS PRIMER 1262 (or approved equal)

b. 2nd Coat: SPMA10 Suprema

c. 3rd Coat: SPMA10 Suprema

(6). Metal - Galvanized, Aluminum

a. 1st Coat: UGPR00 Ultra-Grip Premium

b. 2nd Coat: SPMA10 Suprema

(7). Interior Finish – Enamel:

a. The following enamel paints are to be used for the final interior enamel paint application as directed on the Finish Schedule and in accordance with the base coats specified in the following subparagraphs.

1. EVSH60 Evershield Gloss Waterborne 100% Acrylic

2. SPMA50 Suprema Semi-Gloss Waterborne 100% Acrylic

3. SPMA40 Suprema Low Sheen Waterborne 100% Acrylic

(8). Gyspum Drywall

a. 1st Coat: SWLL10 Spartawall

b. 2nd Coat: Gloss as directed

c. 3rd Coat: Gloss as directed

(9). Plaster, Concrete, Brick Masonry

a. 1st Coat: ESPR00 Eff-Stop Premium

b. 2nd Coat: Gloss as directed

c. 3rd Coat: Gloss as directed

(10). Concrete Block

a. 1st Coat: SBPR00 Blocfil Premium

b. 2nd Coat: Gloss as directed

c. 3rd Coat: Gloss as directed

(11). Wood

a. 1st Coat: IKPR00 Inter-Kote Premium

b. 2nd Coat: Gloss as directed

c. 3rd Coat: Gloss as directed

(12). Metal – Ferrous

a. 1st Coat: ELLIS PRIMER 1262 (or approved equal)

b. 2nd Coat: Gloss as directed

c. 3rd Coat: Gloss as directed

(13). Metal - Galvanized, Aluminum

a. 1st Coat: UGPR00 Ultra Grip Premium

b. 2nd Coat: Gloss as directed

c. 3rd Coat: Gloss as directed

(14). Galvanized Metal – Doors

a. 1st Coat: UGPR00 Ultra Grip Premium

b. 2nd Coat: Gloss as directed

c. 3rd Coat: Gloss as directed

(15). Finish - Stain and Lacquer

a. Wood

1. Filler: JASCO Paste Wood Filler

2. 1st Coat: V-QYB Stainseal

3. 2nd Coat: Contractors Edge Sanding Sealer

4. 3rd & 4th Coat: Contractors Edge Semi-Gloss Lacquer

G. EPOXY COATING - INTERIOR:

(1). Finish – Gloss

a. Wood:

1. 1st Coat: Sierra S70 Epoxy Primer

2. 2nd & 3rd Coat: Sierra S50 Epoxy Finish

b. Concrete:

1. 1st Coat: Sierra S70 Epoxy Primer

2. 2nd & 3rd Coat: Sierra S50 Epoxy Finish

c. Gypsum Drywall:

1. 1st Coat: Sierra S70 Epoxy Primer

2. 2nd & 3rd Coat: Sierra S50 Epoxy Finish

d. Metal:

1. 1st Coat: Sierra S50 Epoxy Primer

2. 2nd & 3rd Coat: Sierra S50 Epoxy Finish

H. SPECIFICATIONS FOR RUBBER COVE BASE

(1). PRODUCTS

a. BASE

1. The Contractor shall use best quality, first grade, molded rubber (not extruded) made by manufacturers regularly engaged in the manufacturing of rubber cove base. The cove base shall be 1/8” thick, lengths of four feet (4’) or more, molded top set cove, sufficiently flexibly to allow for slight irregularities in wall, partitions, columns, cabinets, and the like. The Contractor shall provide preformed base for square internal and external corners and preformed end stops where base does not abut. Where radius or chamfer occurs at external corners, the Contractor shall use regular base “wrap around”. Do not wrap material around 90 degree inside or outside corners.

2. Height shall be four inches (4”) unless noted otherwise, and color as selected from manufacturer’s standard colors and approved by the DMV Project Manager.

b. ADHESIVES

1. The Contractor shall use waterproof adhesive as recommended by the manufacturer. Linoleum paste, asphalt emulsion, or other non-waterproof adhesives are not acceptable.

(2). EXECUTION

a. INSTALLATION

1. The Contractor shall install base on all wall surfaces and other surfaces including columns, pilasters, and casework as indicated by the DMV Project Manager.

2. The Contractor shall store materials on job site, a minimum of twenty-four

(24) hours per manufacturer’s recommendations, to allow material to acclimatize.

3. Prior to installing base in an area where base has previously been mounted, any excess accumulation of old adhesive shall be removed to provide a smooth / flat mounting surface. Scratch coat surface where necessary.

4. The Contractor shall install base sections of twenty-four inches (24”) or less in length in one piece, exclusive of preformed end stops or molded corners, unless both ends require end stops. Then use two (2) end stops.

5. Preformed end stops less than six inches (6”) in length are not permitted unless the total base is of lesser length. Tightly and securely bond base to backing throughout the entire base length. The Contractor shall make installations on rough or irregular surfaces with special care to ensure permanent adhesion. Fill all voids along top edge with an approved adhesive filler material. Use special care in applying preformed corners and end pieces. Butt joints tightly together and flush. Make tight joints to floor. Loose base, open joints, and offset joints are acceptable.

6. After installation of the rubber base, the Contractor shall thoroughly clean base, floor and walls of adhesive, dust, dirt, and foreign material. Leave base, adjacent wall, and flooring in a clean and finished condition.

I. INSPECTIONS:

(1). All surfaces shall be inspected after primer is applied.

(2). All cove base surface shall be inspected prior to installation.

(3). Final inspection shall be performed with the Contractor present.

(4). The Contractor shall notify the DMV Project Manager twenty-four (24) hours prior to inspections.

EXHIBIT B

BUDGET DETAIL AND PAYMENT PROVISION

1. Invoice and Payment

A. For services rendered as required under this Agreement, and upon receipt and approval of the invoice, the DMV agrees to compensate the Contractor a one-time payment of $____ (to be completed by the DMV), all taxes included, in arrears. This is the sole basis for payment.

B. Invoice(s) should include all of the following:

(1). Contractor’s name as indicated within this Agreement, address, telephone number, and email address.

(2). Name, address, and telephone number of the DMV representative to whom the invoice is being mailed or delivered.

(3). Date the invoice was prepared.

(4). Period of time covered by the invoice.

(5). This Agreement number.

(6). Office name and address where services were provided.

(7). Itemized descriptive list of services for which the DMV is being billed.

(8). Total amount invoiced. The total amount invoiced shall be clearly distinguished from other figures or computations appearing on the invoice. The total amount invoiced shall include all costs incurred by the Contractor under the terms of this agreement.

C. The Contractor’s invoice(s) shall be emailed to: ACCT_INV@dmv.ca.gov

2. Travel Reimbursement

A. The DMV shall not reimburse the Contractor for travel costs.

3. Budget Contingency Clause

A. The parties mutually agree that if the Budget Act of the current year or any subsequent year covered under this Agreement…