24_074 Addendum 3.pdf

Purchasing Division 11360 Lakefield Drive | Johns Creek, GA 30097 | JohnsCreekGA.gov | 678-512-3200 | Fax: 678-512-3244

ADDENDUM #3

Request for Proposals (RFP) Bid #24-074

CITY HALL JANITORAL CLEANING SERVICES

To All Prospective Offerors:

To follow is Addendum Number #3 for the above solicitation.

1. Answers to questions asked in BidNet up until the Q&A deadline.

2. Floor Plans (unmarked)

Bid Due Dates for the RFP:

All proposal submissions are due both electronically in BidNet with hard copies to City Hall no later than 2:00 PM ET Thursday March 14, 2024. Electronic submission in BidNet, please fill out the required forms and color scan into 1 PDF labeled firm name and forms include any certifications your firm has. You will then enter 1 PDF copy of your technical proposal. You will click “Next” and enter your unit costs directly into BidNet. Any questions regarding bid submissions, feel free to call BidNet support at 800-835-4603. Hard copies include (5) copies of technical proposal, (1) copy of required forms and (1) sealed envelope of firm’s cost proposal.

Mail or deliver to City Hall receptionist desk.

Offeror’s must be compliant with required response, content, organization of their firm’s proposal per instructions outlined in the RFP bid packet in order to be evaluated.

All addendums are electronically acknowledged at submission of bid within BidNet however, Firms shall include this acknowledgement of receiving RFP 24-074 addendum #3 and included with your forms and documents.

Firm: ______________________________________

Signature: __________________________________

Date:__________________

Questions & Answers - 1

Project 24-074 - City Hall Janitorial Cleaning Services

Buying Organization The City of Johns Creek

No Question/Answer Question Date

Q1 Question: Size and Scope

Please provide locations and square footage of each location to be cleaned.

Thank you!

Answer: City Hall-11360 Lakefield Drive, Johns Creek, GA 30097 is approximately 92,000 sf, 3 floors.

(Add Alternate: Park Place-3125 Old Alabama Road, johns Creek, GA 30022 is approximately 4,800 sf, Cauley Creek Park office-7255 Bell Road, Johns Creek, GA 30097 is approximately 2,000 sf).

02/19/2024

Q2 Question: Current Services

Who is the current contractor for this project and what is their current price?

Answer: Approximately $81,000-$84,000 for City Hall. Add alternate locations are both park of an annual park's maintenance contract that is inclusive (no line cost) of services for the parks.

02/26/2024

Q3 Question: Current price

What is the current price of the solicitation

Answer: Previously answered.

02/26/2024

Q4 Question: Bid questions

What is the square footage of the facility?

How often does the night crew need to clean the facility?

How many cleaners currently clean the facility?

How much is the current bid?

During quarterly deep cleans what are the top priorities?

Will speciality machinery be supplied for speciality cleanings such as (examples) cleaning grout or buffing floors?

How many bathrooms are in the facility?

Answer: 1. In the bid packet 92,000sf

2. Nightly, Monday-Friday

3. Varies. 1 day-porter, 3-4 at night.

4. Already answered

5. Deep Cleans-

6. Equipment is responsibility of the contract

7.

02/28/2024

Q5 Question: Janitorial Services

Does Davis-Bacon apply to this contract?

Is this contract tax exempt?

Answer: No Federal dollars will be used which does not require Davis-Bacon. Yes Tax Exempt-

Government.

02/28/2024

No Question/Answer Question Date

Q6 Question: Required Forms

Can you specify what type of ancillary cleanings are needed?

Answer: Your firm will provided additional services above and beyond the scope of work in the bid packet. ie: powerwashing, outside window cleaning, grout cleaning...

02/29/2024

Q7 Question: Form Submission

Outside of the technical proposal and insurance information, Are there specific forms that need to be submitted? If so what are the specific forms?

Answer: Contained in the packet. GCIC forms and certification by the awarded firm which the City will provide. Thank you

02/29/2024

Q8 Question: Submitting 2 Envelopes

How do we access and submit the envelopes required on Page 1- Instruction to offerors of the RFP.?

Answer: For electronic Bid Submission, there should be steps to submit a bid. Any difficulties, in the right upper hand corner is a "?" click on it and a phone appears for BidNet support to guide you should you have any questions with your electronic bid submission. Hard copies can be left at City Hall receptionist desk per instructions in the Bid Packet.

03/02/2024

Q9 Question: Additional Scope / Information / Clarity

Good afternoon, Mr. Trust

Hope all is well; my company is in preparation for RFP # 24-074 and have additional question to prepare the proposal. See the following questions below for the following areas:

City of Johns Creek - City Hall

Park Place @ Newton Park

Cauley Creek Park Office /Police Substation

1. Provide the total amount of windows in each of the areas listed above, identifying the total non-standard window in each identified areas.

2. Provide a list of cleaning supplies and equipment provided by the City of Johns Creek, that we can make cost provisions in our company's cost proposals.

Per the instructions in reference to the added locations in the addendum, which are not eligible for a walk through , I would like to request a follow-up walkthrough for City Hall. Let me know if an additional visit to review the City Hall location is permissible.

Thank you in advance for your response.

The Cleaning Company

Ms. Devora Jerkins thecleaningcompany92@gmail.com

(404) 549-3891

Answer: 1. During the City Hall tour you saw the interior office windows. Floor plan included in addendum. Park Place has 3 restrooms, 1 toilet and 1 sink in each restroom. Two kitchen sinks in break area. No Interior windows to offices. Cauley Creek Offices/PD Substation has one (1) unisex restroom with one toilet and no urinals and one sink, break-area has 1 sink and no interior windows to offices.

2. Per the Pre-walk meeting, the city will purchase the chemicals and paper products. Contractor supplies equipment, vacuum, brooms etc. Supplies will be discussed during contract negotiations with the finalist.

Additional walk through of City Hall will not be provided. The finalist will walk with staff through City hall during final contract negotiation.

03/03/2024

Q10 Question: Reminder from City

I am interested in Submitting a proposal.

Answer: Reminder that firms must have experience and references for similar size or large buildings

92,000 sf with a preference of Experience with GCIC compliancy. Offeror must be registered with

Everify even if employee total is less than 10 and provide a valid Everify number with bid submission.

https://www.e-verify.gov/

Bid submissions from Offeror's that fail to provide required information outlined in the Bid packet will not be evaluated and therefore be disqualified.

03/04/2024

Q11 Question: Vendor and previous annual pricing

What was the previous proposed amount for services rendered annually?

Answer: Previously answered

03/04/2024

Q12 Question: Bathroom Square Footage

What is the square footage of the bathrooms?

Answer: Unknown. Walk thru took place week of March 26 .

03/05/2024

Q13 Question: City Employees

What is the average number of city employees that occupy the facility on a daily basis?

Answer: Varies each day and short periods for some such as police shifts and public works.

03/05/2024

Q14 Question: Daily Visitors

What is th average number of outside daily vititors?

Answer: Unknown since you do not have to register when you come to city hall for court, pay bills.

03/05/2024

Q15 Question: Current Vendor

Who is the current vendor?

Answer: Building Cleaning Solutions

03/05/2024

Q16 Question: Current Budget

What is the current annual spend?

Answer: Previously answered of contract amount. Does not include any additional services outside the

SOW ie: grout heavy duty-cleaning, carpet cleaning other than spot cleaning etc. Reminder this contract will be awarded based on "Best Value". Qualifications and Technical Competencies, Demonstrated

Understanding of the Scope & Technical Approach, Quality Control Plan and reference is 80% of the evaluation

03/05/2024