24_040 _ Carts_Quotes_2024_update.pdf

Ladies and Gentlemen:

The Bibb County School District takes this opportunity to announce that we are requesting quotes for some “Carts” as identified under the Product Specification.

Bids will be accepted prior to which time they will open and reviewed by the Procurement Office.

All bids will be evaluated as described in the attached document time is of the essence and any bids received after the announced time and date for submittal whether by mail or otherwise, will be rejected. The time of receipt shall be determined by the time clock stamp in the Purchasing Department, Late bids received will be noted in the bid file in order that the vendor's name will not be removed from the subject commodity/service list. Late bids will not be considered.

We have included a Bid File, as well as a vendor packet to be returned with ALL BIDS.

If you have any questions concerning this bid, please submit them in writing to Elaine

Wilson, Elaine.wilson@bcsdk12.net. In addition, all communication relating to this bid solicitation, either before or after the bid opens, must be coordinated through the

Purchasing Department. Your interest and participation in submitting a bid will be appreciated.

All carts will be delivered to various locations; must include installation if needed as well as delivery fees for the entire shipment. Please provide pricing by LOCATIONS

The Office of Procurement

Timeline For Proposal RFP 24-040

RFP Number: RFP 24-040

RFP Release Date: 05/10/2024

RFP DUE DATE: 05/24/2024 @ 9 am, EST.

mailto:Elaine.wilson@bcsdk12.net

ADVERTISEMENT FOR INFORMATION FOR BID

NOTICE TO PROPOSER:

Bibb County School invites vendors to submit pricing for

• Art Club Activity Cart; Sports Club Activity Cart; Stem Club Activity Cart.

Outstanding solicitations may be viewed at Bonfire - Bibb County School District (bonfirehub.com)

Offerors should read the general terms and conditions at: http://www.bcsdk12.net/vendormanual

If you are unable to download these documents, you may contact Elaine M. Wilson, at elaine.wilson@bcsdk12.net.

Elaine M Wilson – Beverly

Elaine M. Wilson Beverly

Executive Director Of Procurement Services https://bcsdk12.bonfirehub.com/portal/?tab=openOpportunities http://www.bcsdk12.net/vendormanual mailto:elaine.wilson@bcsdk12.net

1.0 PURPOSE

1.1 The Bibb County School District is requesting vendors to submit pricing for a specific cart listed below, we need TWO Carts per each Item delivered to the 10 identified schools. The carts total will be 48 carts.

2.0 CURRENT SITUATION

2.1 Bibb County School District (BCSD) has existing equipment for these products listed below; However, we are seeking competitive pricing for this job.

3.0 SCOPE OF WORK

Type of Carts:

1. Stem Club Activity Cart : - Description - Challenge children to plan, design, invent and improve their scientific creations with our STEM Club Activity Cart! This all-in-one mobile center is packed full of STEM materials for tons of hands-on projects. Simply roll the cart anywhere you need it and select the materials for children to start building or choose one of the activities featured in the included guide…gather the materials…and follow the step-by-step instructions! The storage center measures 27 1/2"w x 17"d x 28"h and requires assembly. Please include all items included in the cart.

2. Art Club Activity Cart: - Description - Inspire children to use their creativity and artistic skills with our Art Club Activity Cart! This all-in-one mobile cart is packed full of arts & crafts materials for tons of hands-on projects. Simply roll the cart anywhere you need it and select the materials for children to start creating or choose one of the activities featured in the included guide…gather the materials…and follow the step-by-step instructions! The cart measures 34"w x 16"d x 33"h Please include all items included in the Bundle.

3. Sports Club Activity Cart – Description - Motivate children to run, jump, stretch and move with our Sports Club Activity Cart! This all-in-one mobile center is packed full of sports and fitness materials for tons of movement and coordination activities. Simply roll the cart anywhere you need it and select the materials to get children active, or choose one of the activities featured in the included guide…gather the materials…and follow the step-by-step instructions! The equipment cart measures 39 1/2"w x 23"d x 45 1/2"h and is easy to assemble; please included all items included in cart; as well as the recommended grade and age requirement.

3.2 This is for the purchase, delivery, warranty and delivery fees ALL INCLUSIVE pricing.

4.0 GENERAL INFORMATION:

4.1 Elaine M. Wilson – Beverly, Executive Director of Bibb County School District

4.2 All questions or requests for clarification must be sent by email to:

Elaine.Wilson@bcsdk12.net.

4.3 By submitting a response to this request online, the offeror accepts the responsibility for downloading, reading, and abiding by the terms and conditions set forth in the General Terms and Conditions found on the

BCSD web site at: www.bcsdk12.net.

4.4 All addendums related to this solicitation will be posted on the BCSD website at http://www.bcsdk12.net, Department, Procurement, and Bids and Quotation. It is the offeror’s responsibility mailto:Elaine.Wilson@bcsdk12.net http://www.bcsdk12.net/ http://www.bcsdk12.net/ to check the BCSD website for any addendums, responses to offeror questions or other communications related to this solicitation.

4.5 Vendor is not required to submit proof of insurance with proposal but must submit within five (5) business days after receiving a letter of intent. The insurance requirements are included in section 7 of the

General Terms and Conditions.

4.6 Vendor agrees to and shall extend all of the same pricing, terms and conditions quoted to Bibb County

School District Schools (BCSD), to all BCSD authorized charter schools through a separate legal agreement with the charter school (with the expectation that payment and coordination of services will be worked out individually between vendor and the respective charter school). While charter schools are separate legal entities from BCSD, they do serve BCSD students and are a part of the BCSD school district.

5.0 VENDOR REQUIREMENTS

5.1 BCSD policy requires that all contractors, consultants, or vendors providing services on BCSD premises be fingerprinted and submit to a criminal record check initiated by BCSD prior to providing services to BCSD. There is a fee of $50.00 per individual payable by money order associated with the background check. The payment of this fee is the sole responsibility of the contractor, consultant, vendor or the employing company. Any contract awarded pursuant to this solicitation is contingent upon compliance with this requirement and a satisfactory background check as determined by BCSD.

5.2 Use of Subcontractors

a. If subcontractors will be used in the performance of this contract, vendor must complete and submit with its response the Primary Vendor/Subcontractor Utilization form.

b. Vendor shall not assign any duties to perform services nor to provide goods to BCSD under this contract to a subcontractor that is not listed in vendor’s response to this solicitation.

c. If a subcontractor is removed from the contract at any time during the term, vendor must notify BCSD Procurement Services in writing with name of subcontractor, reason for removal and effective date.

d. If vendor desires to add a subcontractor at any time during the term of the contract, vendor must submit to BCSD Procurement Services in writing the following information on the subcontractor; company name, address, telephone, fax number, and the service they will be providing and proposed effective date. Subcontractors may not begin providing service until approved by BCSD.

e. Vendor is responsible for ensuring that all subcontractors who provide goods or services under this contract comply with the terms and conditions of the contract.

f. Vendor shall give BCSD immediate notice in writing of any claim, action or suit filed against vendor by any subcontractor.

g. BCSD reserves the right to require that a subcontractor be removed from the contract.

5.3 Vendor must complete and submit with their proposal the applicable documentation.

related to Georgia House Bill 87 (commonly known as the “Illegal Immigration Reform and

Enforcement Act of 2011”).

5.4 Information on Georgia House Bill 87 may be viewed on the BCSD web site at:

www.bcsdk12.net/departments/procurement_and_receiving http://www.bcsdk12.net/departments/procurement_and_receiving

5.5 Failure to provide the required Georgia House Bill 87 documentation may result in the offeror’s response to the solicitation being deemed non-responsive and ineligible for evaluation.

5.6 The Bibb County Board of Education desires that the Bibb County School District Schools operate in the most ethical and conscientious manner possible. Employees are expected to not only avoid any direct conflict of interest but also to avoid even the appearance of impropriety. In an effort to comply with Board policy and to ensure that our relationship with vendors is above reproach, vendors are prohibited from giving any BCSD employee any gift, favor, loan, reward, political contribution, gratuity, entertainment, transportation, lodging, or meal except those of nominal value (less than $50.00), which must be disclosed to the immediate supervisor and the Department of Internal Auditing. Advertising items and instructional products that are widely distributed may be accepted. (Refer to Policy DJED).

5.7 All contractors and vendors desiring to do business with the BCSD and/or to participate on

BCSD contracts shall be required to comply with Board policy GAG, Staff Conflict of Interest. All vendors and contractors doing business with the BCSD shall provide all persons with equal opportunity without regard to race, color, sex, religion, national origin, marital status, sexual orientation, age, or disability.

5.8 Vendors shall not contact BCSD Board members individually for the purpose of soliciting a purchase or contract between the time a request for proposal, request for qualifications or invitation to bid is formally under development and a recommendation is made by the administration to the Board if applicable. If a vendor violates this prohibition during this time frame, consideration of the vendor for award shall be invalidated. Board members shall be notified of possible violations and actions taken.

6.0 SUBMISSION REQUIREMENTS

• All Forms and Bid Tabulation should be submitted VIA BONFIRE.

Section 2 Pricing

a. Pricing must be submitted within the bid tabulation page.

7.0 EVALUATION: Based off Pricing, Delivery and Warranty.

8.0 AWARD

8.1 Please be advised that it is the policy of the Bibb County School District Schools that all contracts be awarded without regard to the race, color, sex, religion, national origin, marital status, sexual orientation, age, or disability of the offeror.