24_027_LH_Landfill Waste Water Pumps (Rev)_IF.pdf

INVITATION FOR BID

FOR

Landfill Wastewater Pump System

BID NUMBER: 24-027-LH

72082

MACON-BIBB COUNTY, GEORGIA

ISSUED: 4/25/2024

BIDS DUE NO LATER THAN 12:00 NOON ON THURSDAY, May 16, 2024

Macon-Bibb County Procurement Department 700 Poplar Street

Suite 308 Macon-Bibb County City Hall

Macon, Georgia 31201

I. GENERAL

A. Invitation

1. Notice is hereby given that Macon-Bibb County will receive sealed bids for Landfill

Wastewater Pumps in the Macon-Bibb County Procurement Department, 700 Poplar Street, Suite 308, Macon, Georgia 31201, until 12:00 noon on Thursday, May 16, 2024, for the Macon-Bibb County Government.

NO BIDS WILL BE ACCEPTED AFTER THE ABOVE TIME.

2. Bids will be publicly opened and read in the Procurement Department Conference Room on Thursday, May 16, 2024, starting at 2:00 p.m. Deadline to submit questions is Friday, May 9, 2024, by 3:00 p.m. Questions are to be submitted via email only to lhardwick@maconbibb.us

3. Minority, Women Owned and other Disadvantaged Business Enterprises are encouraged to participate in the solicitation process. Additionally, respondents are encouraged to use M/W/DBE subcontractors where possible. Small and other disadvantaged businesses requiring assistance with the competitive process can contact Charise Stephens, Small Business Affairs at (478) 300-2297 or cstephens@maconbibb.us .

B. Bid Documents

1 Bid documents will be made available at the Macon-Bibb County Procurement

Department, 700 Poplar Street, Suite 308 Macon, GA 31201, (478) 803-0550 or www.maconbibb.us/purchasing/ under active solicitations.

Sealed Bids

SEALED Bids shall be delivered or mailed to:

Macon-Bibb County Procurement Department Attn; Laura Hardwick

700 Poplar Street Suite 308

Macon, GA 31201 lhardwick@maconbibb.us

Mark the outside of the envelope “24-027-LH Landfill Wastewater Pump System” mailto:lhardwick@maconbibb.us mailto:cstephens@maconbibb.us http://www.maconbibb.us/purchasing/

C. Forms

1. The enclosed Macon-Bibb County bid form shall be used. Use of other bid documents may deem the bid to be non-responsive.

D. Validity

1. No bid may be withdrawn for a period of sixty (60) days after time has been called on date of bid opening.

2. All prices shall be Delivered prices, FOB Destination, after deducting all non–applicable taxes, delivered to each requesting department or office. Vehicles shall be ready to use.

E. Forms

1. The enclosed Macon-Bibb County bid form shall be used; use of other documents may deem the bid non-responsive. Additionally, all submission documents must be completed and included with the bid; failure to include completed, signed, and notarized forms (as applicable) may deem the bid non-responsive.

F. Local Preference

1. Macon-Bibb County reserves the right to award bids to County businesses and merchants whose bid is within 5% (five percent) of the lowest responsive and responsible bid which conforms to the Invitation to Bid. INSTRUCTIONS TO BIDDERS

i. No consideration will be given any claim based on lack of knowledge of existing conditions, except where the Contract Documents make definite provisions for adjustment of cost or extension of time due to existing conditions that cannot be readily ascertained.

b. Document Discrepancies

i. Should the bidder find discrepancies in, or omissions from the documents, he shall at once notify the Macon-Bibb County Procurement Department.

ii. Requests for Interpretations of Drawings and Specifications shall be made in writing to the Macon-Bibb County Procurement Department not later than seven (7) days prior to receipt of bids, email preferred to lhardwick@maconbibb.us.

iii. Any subsequent instructions to bidders will be issued in the form of addenda to the specifications and sent to the bidder. All addenda shall be enumerated in the Bid Form.

iv. All definitions set forth in the specifications are applicable to this Instruction to Bidders, the Bid Form and the proposed Contract Documents including, but not limited to, drawings, project manual, and any addenda issued prior to receipt of bids.

1. Addenda are written or graphic instruments issued prior to the execution of the Contract that may modify or interpret the bidding documents by deletion, additions, clarifications, or corrections.

2. Addenda will become part of the Contract Documents when the Contract is executed.

c. Submittals

i. In order for bids to be considered, the complete bid document package shall be submitted including each of the following completed documents.

1. Bid Form

2. Bidder’s Qualification Form

3. List of Sub-Contractors

4. Minority Participation Goal

5. Financial & Legal Stability Statement

6. Bid Bond in amount of 5% of the total base bid.

7. E-Verify Affidavit

II. INSTRUCTIONS FOR BIDDERS

a. Definitions

i. Wherever the term “Owner”, “County”, or “Macon-Bibb County” occur in these specifications, it shall mean Macon-Bibb County, a political subdivision of the State of Georgia acting through the Macon-Bibb County Board of Commissioners.

ii. Wherever the term “work” occurs in these specifications, it shall mean the work as defined herein, including, all labor, materials, equipment, transportation, and supervision necessary to complete the contract.

b. Related Documents

i. Specifications (Attachment “A”)

ii. Bid Form

iii. Bidder’s Qualification Form

iv. Bidder MBE Plan Form

v. List of Sub-contractors

vi. Financial & Legal Stability Statement

vii. Bond Forms

viii. E-Verify Affidavit

c. Bidder’s Representation

i. Each bidder, by making his bid, represents that he has:

1. Read and understands the bidding documents; and,

2. Visited the site and became familiar with the local conditions under which the work is to be performed.

a. Bidders shall examine the areas wherein work of this project is to be carried out and shall take into consideration all conditions that might affect his work.

i. The failure of the bidder to inspect firsthand the areas affected by work in this project shall not relieve him of the obligation to comply fully with the scope of the work as defined herein.

G. Reservations

1. Macon-Bibb County reserves full freedom (in addition to the right to reject any and all bids) in awarding bids to consider all available factors including, but not limited to, price, the provision of needed and unneeded features, usefulness to the using department and prior Macon-Bibb County experience. Hence, Macon-Bibb County may award bids to other than the lowest bidder if in the judgment of the Board of Commissioners the interest of the County will be best served by award to another. Any required information not submitted with bids shall deem bid nonresponsive.

2. Unless otherwise specified, manufacturers names, trade names, brand names, information and/or catalog numbers listed herein are intended only to identify the quality level desired. They are not intended to limit competition. The bidder may offer any equivalent product that meets or exceeds the specification. If bids are based on equivalent products, the bidder shall indicate on the bid form the alternate manufacturer’s name and catalog number and shall include complete descriptive literature and/or specifications along with proof that the proposed equivalent either meets or exceeds this specification. The County reserves the right to be the sole judge of what is equal and acceptable. If a bidder fails to name a substitute, he shall furnish goods identical to the bid specifications.

II Technical Specifications

Macon-Bibb County is seeking to purchase the Thompson JSC Enviroprime System Series Pump or approved equal. The pump is to be fueled by diesel. If offering an alternate brand, specifications must be submitted with the bid.

The heavy-duty pump system must have the use of an air compressor to separate air from water that will keep the pump from clogging.

The pump equipment must have a fully automatic priming and re-priming system that prevents blow-by of sewage, effluent and waste discharge onto the ground.

Contain sewer bypass, emergency response and high head/high-volume application to perform.

The pump system must have the ability to contain large solids handling up to 4 inches.

The pumps should suction lift up to 28 feet.

Flow up to 10,500 gallons per minute (GPM).

Discharge heads up to 340 feet.

Pump system to contain auto-start control and safety shutdown.

Pump system must be mounted on a trolley equipped with two wheels for towing.

Provide all the required hoses, materials and/or equipment to fully operate the pump system upon delivery.

Provide detailed warranty information.

ADDENDUM ACKNOWLEDGEMENT

Macon-Bibb County Board of Commissioners Laura Hardwick, Director of Procurement Macon-Bibb County, Procurement Dept.

700 Poplar Street Suite 308 Macon, Georgia 31201

DATE: ___________________________________

Re: Landfill Wastewater Pumps

Macon-Bibb County Bibb County, Georgia

Dear Ms. Hardwick:

1. We have examined the Specifications, related documents, and the site of the proposed Work, and are familiar with all the conditions surrounding this project, including the availability of materials and labor, and hereby bid to furnish all materials and labor, and to complete the project in accordance with the Contract Documents, within the time set forth herein, and at the prices stated below. These prices are to cover all expenses incurred in performing the Work required under these Specifications, of which this bid is part.

2. ADDENDUM RECEIPT:

a. We acknowledge our responsibility to ensure that all addenda have been received prior to the submission of a bid.

b. Bidder acknowledges receipt of the following addenda:

Addendum No. Dated _________________________

Addendum No. Dated__________________________

Addendum No. Dated__________________________

3. We agree to commence actual physical work on site, with an adequate force and equipment within the timeframe presented in the specifications and to complete fully all work within the stated timeframe following notice to proceed.

4. We agree that this bid may not be revoked or withdrawn after the time set for the opening of bids and shall remain open for acceptance for a period of sixty (60) days following such time.

5. In case of written notification by mail, telegraph, or delivery of the acceptance of this bid within sixty (60) days after the time set for the opening of bids, the undersigned agrees to execute within ten (10) days a Contract for the Work for the below stated compensation and at the same time to furnish and deliver to the Owner a Performance Bond and a Payment Bond, both in an amount equal to one-hundred-percent (100%) of the Contract Sum.

6. Enclosed herewith is a Bid Bond in the amount of five percent (5%) of the total base bid. We agree that the above stated amount is the proper measure of liquidated damages that the Owner will sustain by the failure of the undersigned to execute the Contract and to furnish the Performance Bond and the Payment Bond.

7. If this bid is accepted within sixty (60) days after the date set for the opening of bids and we fail to execute the Contract within ten (10) days after written notice of such acceptance or if we fail to furnish both a Performance Bond and a Payment Bond, the obligation of the bond will remain in full force and affect and the money payable thereon shall be paid into the funds of the Owner as liquidated damages for such failure; otherwise, the obligation of the bond will be null and void.

8. We hereby certify that we have not, nor has any member of the firm(s) or corporation(s), either directly or indirectly, entered into any agreement, participated in any collusion, nor otherwise taken any action in restraint of free competitive bidding in connection with this submitted bid.

9. We understand the total bid price listed below to be inclusive of all materials, labor, equipment, and other provisions necessary to provide the services in accordance with the associated specification.

Respectfully Submitted, Authorized Signature: ________________________________________ Dated: ________________________________________

Name: _________________________________________ Title: _________________________________________

Bid Price Form For

Landfill Wastewater Pumps

Item Description Qty. Unit Price Extended Price

Thompson JSC Enviroprime System Series Pump 2 $ $

Total Bid Price $

Delivery will be within weeks after receipt of order.

Delivery charge, unit shipping, and freight to be included in the overall purchase price. Any

I certify that my bid meets these minimum specifications. This bid shall be valid and may not be withdrawn for a period of ninety (90) calendar days after the scheduled closing time for receiving bids.

Printed Name: ___________________________________________ Signature: ______________________________________________ Date: __________________________________________________