24-0231_RFQ_$20K and Over_Symantec Encryption PGP_AH Revisions 12.06.24.pdf

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R E Q U E S T F O R Q U O T E

#24-0231 / SYMANTEC ENCRYPTION PGP

BIDBUY BID B-45837

*Quotes must be submitted no later than as published on the Bid in BidBuy.

AGENCY: Illinois Tollway ADDRESS: 2700 Ogden Avenue CITY: Downers Grove, Illinois 60515 CONTACT: Betrice Lowe, Buyer

PHONE: 630-437-1536

FAX: 630-795-7908

EMAIL: bllowe@getipass.com

Specifications and Requirements

1. DESCRIPTION OF SUPPLIES AND SERVICES

1.1. SUPPLIES AND/OR SERVICES REQUIRED: The Illinois Tollway (“Tollway”) is seeking a vendor to provide Symantec PGP Encryption Software Maintenance and Support Services for one year.

1.1.1. BRAND NAME ONLY (NO SUBSTITUTES): Symantec PGP Encryption Software maintenance / support is brand specific; no substitutions are allowed. Only Symantec PGP Encryption maintenance and support software shall satisfy the requirements of this contract.

1.1.2. Quantities: It shall be expressly understood by the bidder that the bid quantities specified in the contract documents are for the purpose of determining the lowest bid and to establish unit prices. The Tollway may, over the term of the Contract, place orders for more or fewer than the estimated quantities stated. The Tollway does not guarantee that any minimum number of quantities shall be ordered from the Vendor.

1.2. MILESTONES AND DELIVERABLES:

1.2.1. INVOICES: The Vendor shall present annually itemized invoices within fifteen (15) business days to the Tollway. Invoices shall be marked to the attention of the Contract Invoice

Administrator and delivered to the Illinois Tollway, P.O. Box 3094, in Lisle, IL 60532, or emailed to: FinanceInvoices@getipass.com, isoft@getipass.com, jjdougherty@getipass.com, jtran@getipass.com.

mailto:bllowe@getipass.com mailto:FinanceInvoices@getipass.com mailto:isoft@getipass.com,%20jjdougherty@getipass.com,%20jtran@getipass.com mailto:isoft@getipass.com,%20jjdougherty@getipass.com,%20jtran@getipass.com

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1.3. VENDOR/STAFF SPECIFICATIONS:

1.3.1. Vendor must be an authorized reseller of Symantec PGP Encryption Software or an authorized dealer/distributor/reseller of the proposed items or be capable of providing genuine parts, assemblies and/or accessories as supplied by the original equipment manufacturer (OEM).

Further, the Vendor shall be capable of furnishing original product warranty and manufacturer’s related services such as product information, product recall notices, etc. The

Tollway shall require the bidder to submit a letter from the manufacturer which authorizes their distribution of this product upon request of the Tollway. The Tollway is aware that, in the

Information Technology industry, manufacturers often make products or services available to customers via an indirect channel. Those channel participants may be referred to as resellers, distributors, partners, providers, or other designations. The Tollway is unable to research, distinguish and define the various types of manufacturer sales programs for all products and services on the market; therefore, the Tollway may require that vendors responding to this bid provide an artifact (i.e. certification, statement), on the manufacturer’s letterhead, indicating the bidder’s ability and authorization to resell and deliver products or services to the customer on behalf of the manufacturer. Vendors providing bids are also required to acknowledge responsibility for and authorization to provide pre- and post-sales support, where applicable.

The artifact shall be available upon request of the Tollway.

1.4. DELIVERY: The vendor shall send the software electronically to: isoft@getipass.com, with a courtesy copy sent to Tom Hutchings at thutchin@getipass.com, after execution of the contract.

Any updates, patches, or fixes should be sent to these addresses as well.

2. TERM AND TERMINATION

2.1 TERM OF THIS CONTRACT: The duration of this contract shall be for the period of one year commencing on April 25, 2025 or upon the last dated signature, whichever is later.

2.2 RENEWAL: This Contract does not contain any renewal options and therefore cannot be renewed.

2.3 TERMINATION FOR CAUSE: The State may terminate this Contract, in whole or in part, immediately upon notice to the Vendor if it is determined that the actions, or failure to act, of the Vendor, its agents, employees or subcontractors have caused, or reasonably could cause jeopardy to health, safety, or property. The Contract may be terminated if the State determines that the Vendor lacks the financial resources to perform under the Contract. If Vendor fails to perform to the State’s satisfaction any material requirement of this Contract or is in violation of a material provision of this Contract, the State shall provide written notice to the Vendor requesting that the breach or noncompliance be remedied within the period of time specified in the State’s written notice. If the breach or noncompliance is not remedied by that date the State may either:

a. immediately terminate the Contract without additional written notice or

b. enforce the terms and conditions of the Contract, and in either event seek any available legal or equitable remedies and damages.

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2.4 TERMINATION FOR CONVENIENCE: Following thirty (30) days written notice, the State may terminate this Contract in whole or in part without the payment of any penalty or incurring any further obligation to the Vendor. Following any such termination for convenience, the Vendor shall be entitled to compensation upon submission of invoices and proof of claim for services provided under this Contract up to and including the date of termination.

This contract is contingent upon and subject to the availability of funds. The State, at its sole option, may terminate or suspend this contract, in whole or in part, without penalty or further payment being required, if the Illinois General Assembly or the federal funding source fails to make an appropriation sufficient to pay such obligation, or if funds needed are insufficient for any reason.

30 ILCS 500/20-60.

The Vendor shall be entitled to compensation upon submission of invoices and proof of claim for supplies and services provided in compliance with this contract up to and including the date of termination.

3. STANDARD TERMS AND CONDITIONS

3.1 CONTRACT DOCUMENTS: Upon award, vendors shall be required to complete either a basic ordering agreement (BOA) or contract, along with a Taxpayer Identification Number (TIN) page, and, dependent upon dollar value, Standard Illinois Certifications. These forms can be found on the CPO’s website at the following address:

Solicitation and Contract Templates and Forms (illinois.gov)

3.2 INVOICING INFORMATION

Vendor(s) are required to attest to the standards set forth in this contract and must include the following statement on every one of their invoices delivered to the Tollway pursuant to statute

605 ILCS 10/16.1.

This statement must be imprinted on the invoice or an attachment attesting to the following statement:

INVOICE#_____________ INVOICE DATE_____________

“The Seller, _______________________________ hereby certifies that the goods, merchandise and wares shipped in accordance with the attached delivery invoice have met all the required standards set forth in the purchasing contract”.

Authorized Representative

If the Vendor does not comply with attesting to the statute 605 ILCS 10/16.1 this will cause delay in payment.

https://cpo-general.illinois.gov/solicitation-and-contract-templates.html

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All invoices must include original order date to ensure accurate and timely payment processing.

Invoices shall be sent to the following address:

Illinois Tollway

Attention: Accounts Payable

P.O. Box 3094

Lisle, Illinois 60532-8094

Email: FinanceInvoices@getipass.com mailto:FinanceInvoices@getipass.com

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Pricing

*Notes to Vendor: All Quoted prices shall be valid for 180 days from date of submission.

No price increases shall be accepted.

In the event of a price decrease, the Tollway is guaranteed to receive the lowest price.

If the Tollway issues an award, the award will be made to the Responsive/Responsible bidder who submits the lowest price.

The Tollway is providing vendors information in the table below for determining a low bidder. Vendor shall bid on all items to be considered responsive. Failure to bid on all items in BidBuy shall result in a disqualified bid. The estimated quantities of this contract shall be based on the term of the contract per Section 2.1; prices shall remain firm for the term of the contract.

METHOD AND RATE OF COMPENSATION: Vendor shall be compensated by the following method:

Line Item

Description Estimated Quantities Pricing

1 SYM CMD LN PGP LIC 8CPU

Mfg. Part#: ENC-CMD-8-SUB

1 year term Electronic distribution - NO MEDIA

4 Bidder must enter pricing in BidBuy

2 Symantec File Share Encryption - subscription license - 1 user

Mfg. Part#: ENC-FSE-SUB 1 year term

Electronic distribution - NO MEDIA

30 Bidder must enter pricing in BidBuy

3 Symantec Encryption Management Server -initial subscription license

Mfg. Part#: ENC-NEW-1-25-1Y

UNSPSC: 43233205

1 year term Electronic distribution - NO MEDIA

24 Bidder must enter pricing in BidBuy

4 Symantec Encryption Management Server -initial subscription license

Mfg. Part#: ENC-NEW-1-25-1Y

UNSPSC: 43233205

1 year term Electronic distribution - NO MEDIA

6 Bidder must enter pricing in BidBuy

5 SYM CMD LN PGP 4CPU P/SVR SUB 1Y

Mfg. Part#: ENC-CMD-4-SUB

1 year term Electronic distribution - NO MEDIA

6 Bidder must enter pricing in BidBuy

6 Symantec Desktop Email Encryption Powered by PGP

Technology - subscription Mfg. Part#: ENC-DEE-SUB

1 year term Electronic distribution - NO MEDIA

30 Bidder must enter pricing in BidBuy

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7 SYM EP ENC SUB LIC+SUP 1Y

Mfg. Part#: SEE-SUB

1 year term Electronic distribution - NO MEDIA

30 Bidder must enter pricing in BidBuy

COMPANY NAME:

PRICE(S) QUOTED BY:

DATE:

SIGNATURE: