24-0087_IFB_updates,_Addendum_1.pdf

October 11, 2024

ADDENDUM 1

INVITATION FOR BID (IFB) 24-0087- UPDATES

Please see following updates to the IFB below in red. Please note that these are the only changes being made to this IFB at this time and that all other portions of the IFB are applicable as originally posted.

Description of Services

This is an Agreement in which the Contractor shall provide hazardous waste collection and disposal. The Contractor will be compensated for the services in accordance with the rate(s), which shall include all labor, equipment, parts, devices, materials, tools, licenses, permits, supervision, inspection, insurance, transportation, travel and per diem, and every other item of expense necessary for the California Department of Food and Agriculture (CDFA) Southern District locations.

Chemical and hazardous waste generated by the California Department of Food and Agriculture’s (CDFA), Pest Detection Emergency Projects (PDEP) offices and County Agricultural Southern District Commissioner Office, within CDFA’s Southern and South Costal County Districts, need to be routinely removed and disposed of in accordance with stringent rules and time frames set forth by the California Environmental Protection Agency (Cal EPA), the California Department of Toxic Substances Control (DTSC), and the U.S. Environmental Protection Agency (EPA).

See Attachment 1, Waste Products List, for specific waste items for disposal.

In addition to the collection and disposal of hazardous waste, the contractor shall provide consultation to determine appropriate classification and containerization of waste, determination of proper waste streams, determine weights of hazardous waste at pick sites, transport, labor, supplies, packaging, and disposal of waste.

The Department of Food and Agriculture does not guarantee a minimum quantity of waste per location per pick up.

Minimum Qualifications

The contractor will be considered a weighmaster or demonstrate qualification to be exempt from weighmaster certification requirements. A Weighmaster is one who provides a service based on a weight and issues a statement or memorandum of the weight, measure, or count that is used as the basis for either the purchase or sale of that commodity or charge for service. The contractor shall have an active Weighmaster License.

Weighmaster application can be found at CDFA - DMS - Online Weighmaster Licensing (ca.gov).

Any weighing, measuring, or counting instrument or device, as defined in Section 12500, which is used by a weighmaster and for which specifications and tolerances have been adopted by the secretary, shall be approved, tested, and sealed in accordance with Division 5 of the California Business and Professions Code.

Contractor Responsibilities

Contractor shall

1. Provide all labor, tools, materials, supplies (e.g., Department of Transportation (DOT) containers), equipment (e.g., scales appropriate for weighing materials in drums and drum dolly, etc.) insurance, permits, and licenses necessary to lawfully pickup, transport and properly dispose of pesticide waste products generated by the Southern and South Coastal District locations (Attachment 2 Pick-up locations), on an as needed basis.

2. Prepare chemicals for packaging by labeling, marking, and weighing of barrels drums.

3. Maintain a current weighmaster license certification or demonstrate qualification to be exempt from weighmaster certification requirements and provide appropriate devices used to weigh or measure, as a basis for the charge of hazardous waste transport and disposal.

4. Complete required manifest on site. This sheet shall include type and amount of waste and must be verified by PDEP/County staff at time of pickup. A copy will be given to PDEP/County at the time of pickup, to be followed up with a final itemized invoice mailed to pick up location.

5. Transport all sealed containers as required by California Vehicle

Code; California Highway Patrol Regulations; the California State Fire Marshal Regulations; and United States Department of Transportation (DOT).

6. Provide the CDFA Program Contract Manager current information on how to handle new or different waste requirements, plus provide information regarding waste stream categorization upon request.

1. When a request has been made, the contractor shall schedule a pickup within

5 business days. Picking up chemical waste from the locations specified within 10 business days and in accordance with the EPA, Cal EPA, and DTSC requirements.

7. Confirm with the PDEP/County staff in advance of the date and approximate time of pickup. If pickup date and time must be rescheduled, contractor will notify PDEP/County staff to arrange for another pickup date not to exceed the legal time frame to store chemical waste.

8. Reimburse PDEP for any monetary fines incurred for exceeding the legal time frame to store chemical waste.

9. Comply with all provisions of federal, state, and local laws and regulations relating to hazardous waste pickup, transporting, and disposal.

10. Immediately notify, by phone, the CDFA Program Contract Manager or designated representative, of any incident involving material spills or lost manifested materials transported from PDEP/County locations.

11. Inspecting, noting, and reporting all hazards.

12. Provide annual Hazardous Waste Awareness Training and Function-Specific

DOT Training for Signing Hazardous Waste Manifests training to appropriate CDFA staff.

Please see Attachment 1, Waste Products List for specific waste items for disposal.

Please see Attachment 2, Pick-up Locations for a list of disposal pick-up locations.

Invoicing

1. Unless exemption from weighmaster requirements has been established, contractor shall issue a weighmaster certificate whenever payment for service represented is dependent on a written or printed weight, measure, or count. The business must issue a certificate as basis of the payment to CDFA.

2. Send invoices with appropriate weighmaster certificate(s) to the appropriate field office contact for approval. Invoices must include the contract number, Contractor's company name, mailing address, phone and fax numbers, service location, and service billing period.

CDFA Responsibilities

CDFA Shall:

1. Provide chemical inventory and Safety Data Sheet (SDS) to the contractor.

2. Notify the contractor, in advance, for a pickup identifying the contents and number of containers.

3. Oversee the container sealing, labeling, and loading for transport by the contractor.

4. Verify each barrel container weight and sign transport manifest.

5. Label and seal all containers once they are at full capacity or picked up prior to maximum accumulation period.

6. Provide the contractor access to each location Monday through Thursday (or through Friday if the office is open), except State holidays, between the hours of 8:00 am and 2:30 pm, unless other arrangements are made in advance.

7. Provide the contractor a list of PDEP cell phone numbers in the event of an emergency during the transport of hazardous materials.

8. Match payment invoice against transport manifest prior to forwarding paperwork to Sacramento for processing.