24-0018 3rd Amended RFQ Infor Licensing and Support 8.pdf

RFQ# 24-0018 Infor Licensing and Support Page 1

R E Q U E S T F O R Q U O T E

RFQ# 24-0018 / Infor Licensing and Support

BIDBUY BID #24-557THA-INFOT-B-41457

*Quotes must be submitted no later than as published on the Bid in BidBuy.

AGENCY: Illinois Tollway ADDRESS: 2700 Ogden Avenue CITY: Downers Grove, Illinois 60515 CONTACT: Brian Chillmon, Contract Negotiator PHONE: 630-241-6800 ext. 4604 EMAIL: BChillmon@getipass.com

Specifications and Requirements

1. DESCRIPTION OF SUPPLIES AND SERVICES

1.1. SUPPLIES AND/OR SERVICES REQUIRED: The Tollway is seeking a vendor to provide, furnish and deliver Infor Licensing and Support for use with the Tollway’s current Computer Aided Dispatch (CAD) system to properly maintain existing and currently installed Licensing and Support. The Infor Licensing and Support shall be for the following:

1. EnRoute: SKU: PSCADS, SKU DESC: EnRoute CAD, SUPPORT PLAN: XTP

2. EnRoute: SKU: PSSEATS, SKU DESC: EnRoute CAD Seats, SUPPORT PLAN: XTP

3. EnRoute: SKU: PS3RD155, SKU DESC: UniData-Server-Primary for Message Switch, SUPPORT

PLAN: XTP

4. EnRoute: SKU: PSMDT2, SKU DESC: Base MDT, SUPPORT PLAN: XTP

5. EnRoute: SKU: PSMDT3, SKU DESC: Law Overlay, SUPPORT PLAN: XTP

6. EnRoute: SKU: PSINT11, SKU DESC: NCIC Interface, SUPPORT PLAN: XTP

7. EnRoute: SKU: PSINT29, SKU DESC: Message Switch Package, SUPPORT PLAN: XTP

8. EnRoute: SKU: PSINT54, SKU DESC: CAD to Foreign RMS Interface, SUPPORT PLAN: XTP mailto:BChillmon@getipass.com

RFQ# 24-0018 Infor Licensing and Support Page 2

9. EnRoute: SKU: PSINT42, SKU DESC: TIMS System Interface, SUPPORT PLAN: XTP

10. EnRoute: SKU: PSEMAP5, SKU DESC: AVL Interface, SUPPORT PLAN: XTP

11. EnRoute: SKU: PSINT26, SKU DESC: CentraCom Interface, SUPPORT PLAN: XTP

1.1.1. Brand Name Only (No Substitutes): The Infor Licensing and Support is brand-specific software; no substitutions are allowed. Only software for Infor Licensing and Support shall satisfy the requirements of this contract. This is not intended to limit or restrict competition but instead is needed in order to ensure compatibility and proper functionality with currently installed Computer Aided Dispatch (CAD) system. The Infor Licensing and Support is not interchangeable across brands. Therefore, the same brand must be purchased to ensure compliance and proper functionality with existing systems.

1.1.2. Quantities: It shall be expressly understood by the bidder that the bid quantities specified in the contract documents are for the purpose of determining the lowest bid and to establish unit prices. The Tollway may, over the term of the Contract, place orders for more or fewer than the estimated quantities stated. The Tollway does not guarantee that any minimum number of quantities shall be ordered from the Vendor.

1.2. MILESTONES AND DELIVERABLES:

1.2.1. INVOICES: The Vendor shall submit itemized invoices within fifteen (15) business days of delivery to the Tollway. Invoices shall be electronically delivered to isoft@getipass.com, with Tom Hutchings (thutchin@getipass.com ), Craig Lundt (clundt@getipass.com), Thomas Wozniak (twozniak@getipass.com) , and John Tran (jtran@getipass.com) copied on the email.

1.3. VENDOR/STAFF SPECIFICATIONS:

1.3.1. Vendor must be an authorized reseller of Infor products and services

1.4. DELIVERY: After the contract is fully executed, software shall be delivered electronically to isoft@getipass.com, with Tom Hutchings (thutchin@getipass.com), Craig Lundt (clundt@getipass.com), Thomas Wozniak (twozniak@getipass.com), and John Tran (jtran@getipass.com) copied on the email.

2. TERM AND TERMINATION

2.1 TERM OF THIS CONTRACT: This contract will be effective for one (1) year, commencing upon April 1, 2024, or upon the last dated signature of the Parties, whichever is later.

2.2 RENEWAL: This Contract does not contain any renewal options and therefore cannot be renewed.

2.3 TERMINATION FOR CAUSE: The State may terminate this Contract, in whole or in part, immediately upon notice to the Vendor if it is determined that the actions, or failure to act, of the Vendor, its mailto:isoft@getipass.com mailto:thutchin@getipass.com mailto:clundt@getipass.com mailto:twozniak@getipass.com mailto:jtran@getipass.com mailto:isoft@getipass.com mailto:thutchin@getipass.com mailto:clundt@getipass.com mailto:twozniak@getipass.com mailto:jtran@getipass.com

RFQ# 24-0018 Infor Licensing and Support Page 3 agents, employees or subcontractors have caused, or reasonably could cause jeopardy to health, safety, or property. The Contract may be terminated if the State determines that the Vendor lacks the financial resources to perform under the Contract. If Vendor fails to perform to the State’s satisfaction any material requirement of this Contract or is in violation of a material provision of this Contract, the State shall provide written notice to the Vendor requesting that the breach or noncompliance be remedied within the period of time specified in the State’s written notice. If the breach or noncompliance is not remedied by that date the State may either:

a. immediately terminate the Contract without additional written notice or

b. enforce the terms and conditions of the Contract, and in either event seek any available legal or equitable remedies and damages.

2.4 TERMINATION FOR CONVENIENCE: Following thirty (30) days written notice, the State may terminate this Contract in whole or in part without the payment of any penalty or incurring any further obligation to the Vendor. Following any such termination for convenience, the Vendor shall be entitled to compensation upon submission of invoices and proof of claim for services provided under this Contract up to and including the date of termination.

This contract is contingent upon and subject to the availability of funds. The State, at its sole option, may terminate or suspend this contract, in whole or in part, without penalty or further payment being required, if the Illinois General Assembly or the federal funding source fails to make an appropriation sufficient to pay such obligation, or if funds needed are insufficient for any reason.

30 ILCS 500/20-60.

The Vendor shall be entitled to compensation upon submission of invoices and proof of claim for supplies and services provided in compliance with this contract up to and including the date of termination.

3. STANDARD TERMS AND CONDITIONS

3.1 CONTRACT DOCUMENTS: Upon award, vendors shall be required to complete either a basic ordering agreement (BOA) or contract, along with a Taxpayer Identification Number (TIN) page, and, dependent upon dollar value, Standard Illinois Certifications. These forms can be found on the CPO’s website at the following address:

Solicitation and Contract Templates and Forms (illinois.gov)

3.2 INVOICING INFORMATION

Vendor(s) are required to attest to the standards set forth in this contract and must include the following statement on every one of their invoices delivered to the Tollway pursuant to statute

605 ILCS 10/16.1.

This statement must be imprinted on the invoice or an attachment attesting to the following statement:

https://cpo-general.illinois.gov/solicitation-and-contract-templates.html

RFQ# 24-0018 Infor Licensing and Support Page 4

INVOICE#_____________ INVOICE DATE_____________

“The Seller, _______________________________ hereby certifies that the goods, merchandise and wares shipped in accordance with the attached delivery invoice have met all the required standards set forth in the purchasing contract”.

Authorized Representative

If the Vendor does not comply with attesting to the statute 605 ILCS 10/16.1 this will cause delay in payment.

All invoices must include original order date to ensure accurate and timely payment processing.

Invoices shall be sent to the following address:

Illinois Tollway

Attention: Accounts Payable P.O. Box 3094

Lisle, Illinois 60532-8094 Email: FinanceInvoices@getipass.com mailto:FinanceInvoices@getipass.com

RFQ# 24-0018 Infor Licensing and Support Page 5

Pricing

*Notes to Vendor: All Quoted prices shall be valid for 180 days from date of submission.

No price increases shall be accepted.

In the event of a price decrease, the Tollway is guaranteed to receive the lowest price.

If the Tollway issues an award, the award will be made to the Responsive/Responsible bidder who submits the lowest price.

METHOD AND RATE OF COMPENSATION: Pricing shall be submitted in the following format: The Tollway is providing the vendor the information in the table below for the purpose of determining a low bidder. Vendor shall bid on all items in order to be considered responsive. Failure to bid on all items shall result in a disqualified bid.

Line Item

Description

License Type

Quantity of Users

Unit Price (Unit Price Must include

Shipping costs)

Extension (Unit Price x

Estimated Quantities)

Product Line: EnRoute

SKU: PSCADS

SKU DESC: EnRoute CAD

TERM (MONTHS): 12

SUPPORT PLAN: XTP

***Vendor must be an authorized reseller***

Server Concurrent

1 All Pricing shall be entered into

Bidbuy to be considered

All Pricing shall be entered into Bidbuy to be considered

Product Line: EnRoute

SKU: PSSEATS

SKU DESC: EnRoute CAD Seats

TERM (MONTHS): 12

SUPPORT PLAN: XTP

***Vendor must be an authorized reseller***

Users Concurrent

14 All Pricing shall be entered into

Bidbuy to be considered

All Pricing shall be entered into Bidbuy to be considered

Product Line: EnRoute

SKU: PS3RD155

SKU DESC: UniData-Server- Primary for Message Switch

TERM (MONTHS): 12

SUPPORT PLAN: XTP

***Vendor must be an authorized reseller***

Users 5 All Pricing shall be entered into

Bidbuy to be considered

All Pricing shall be entered into Bidbuy to be considered

Product Line: EnRoute

SKU: PSMDT2

SKU DESC: Base MDT

TERM (MONTHS): 12

Each 1 All Pricing shall be entered into

All Pricing shall be

RFQ# 24-0018 Infor Licensing and Support Page 6

SUPPORT PLAN: XTP

***Vendor must be an authorized reseller***

Bidbuy to be considered entered into Bidbuy to be considered

Product Line: EnRoute

SKU: PSMDT3

SKU DESC: Law Overlay

TERM (MONTHS): 12

SUPPORT PLAN: XTP

***Vendor must be an authorized reseller***

Each 1 All Pricing shall be entered into Bidbuy to be considered

All Pricing shall be entered into Bidbuy to be considered

Product Line: EnRoute

SKU: PSINT11

SKU DESC: NCIC Interface

TERM (MONTHS): 12

SUPPORT PLAN: XTP

***Vendor must be an authorized reseller***

Server 1 All Pricing shall be entered into Bidbuy to be considered

All Pricing shall be entered into Bidbuy to be considered

Product Line: EnRoute

SKU: PSINT29

SKU DESC: Message Switch Package

TERM (MONTHS): 12

SUPPORT PLAN: XTP

***Vendor must be an authorized reseller***

Each 1 All Pricing shall be entered into Bidbuy to be considered

All Pricing shall be entered into Bidbuy to be considered

Product Line: EnRoute

SKU: PSINT54

SKU DESC: CAD to Foreign RMS Interface

SUPPORT PLAN: XTP

***Vendor must be an authorized reseller***

Each 1 All Pricing shall be entered into Bidbuy to be considered

All Pricing shall be entered into Bidbuy to be considered

Product Line: EnRoute

SKU: PSINT42

SKU DESC: TIMS System Interface

TERM (MONTHS): 12

SUPPORT PLAN: XTP

***Vendor must be an authorized reseller***

Each 1 All Pricing shall be entered into Bidbuy to be considered

All Pricing shall be entered into Bidbuy to be considered

Product Line: EnRoute

SKU: PSEMAP5

SKU DESC: AVL Interface

TERM (MONTHS): 12

SUPPORT PLAN: XTP

***Vendor must be an authorized reseller***

Each 1 All Pricing shall be entered into Bidbuy to be considered

All Pricing shall be entered into Bidbuy to be considered

Product Line: EnRoute

SKU: PSINT26

SKU DESC: CentraCom Interface

TERM (MONTHS): 12

SUPPORT PLAN: XTP

Each 1 All Pricing shall be entered into

All Pricing shall be entered into

RFQ# 24-0018 Infor Licensing and Support Page 7

***Vendor must be an authorized reseller***

Bidbuy to be considered

Bidbuy to be considered

COMPANY NAME:

PRICE(S) QUOTED BY:

DATE:

SIGNATURE: