24-0014R_RFQ _Symantec PGP Encryption Software Maintenance.pdf

RFQ# 24-0014R Symantec PGP_Encryption Software Maintenance Page 1

R E Q U E S T F O R Q U O T E

RFQ #24-0014R / Symantec PGP Encryption Software Maintenance BIDBUY Bid 24-557THA-ADMIN-B-42547

*Quotes must be submitted no later than as published on the Bid in BidBuy.

AGENCY: Illinois Tollway ADDRESS: 2700 Ogden Avenue CITY: Downers Grove, Illinois 60515 CONTACT: Connie Ponce, Senior Buyer EMAIL: cponce@getipass.com

Specifications and Requirements

1. DESCRIPTION OF SUPPLIES AND SERVICES

1.1. SUPPLIES AND/OR SERVICES REQUIRED: The Illinois State Toll Highway Authority (ISTHA) is seeking a vendor to provide Symantec PGP Encryption Software Maintenance Services. Brand name only no substitutions or equals will not be permitted.

1.1.1. BRAND NAME ONLY (NO SUBSTITUTES): Symantec PGP Encryption Software maintenance / support is brand specific; no substitutions are allowed. Only Symantec PGP Encryption maintenance / support software shall satisfy the requirements of this contract.

1.1.2. Quantities: It shall be expressly understood by the bidder that the bid quantities specified in the contract documents are for the purpose of determining the lowest bid and to establish unit prices. The Tollway may, over the term of the Contract, place orders for more or fewer than the estimated quantities stated.

The Tollway does not guarantee that any minimum number of quantities shall be ordered from the Vendor.

1.2. MILESTONES AND DELIVERABLES:

1.2.1. INVOICES: The Vendor shall present annually itemized invoices within fifteen (15) business days to the

Tollway. Invoices shall be marked to the attention of the Contract Invoice Administrator and delivered to the Illinois Tollway, P.O. Box 3094, in Lisle, IL 60532, or emailed to: FinanceInvoices@getipass.com.

1.3. VENDOR/STAFF SPECIFICATIONS:

1.3.1. Vendor must be an authorized reseller of Symantec PGP Encryption Software.

mailto:cponce@getipass.com

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1.4. DELIVERY: The vendor shall send the software electronically to: isoft@getipass.com, with a courtesy copy sent to Tom Hutchings at thutchin@getipass.com, after execution of the contract. Any updates, patches, or fixes should be sent to these addresses as well.

2. TERM AND TERMINATION

2.1 TERM OF THIS CONTRACT: The duration of this contract shall be for the period of April 23, 2024, through April 22, 2025. Unless otherwise specified, this Contract shall commence upon the last dated signature of the Parties.

2.2 RENEWAL: This Contract does not contain any renewal options and therefore cannot be renewed.

2.3 TERMINATION FOR CAUSE: The State may terminate this Contract, in whole or in part, immediately upon notice to the Vendor if it is determined that the actions, or failure to act, of the Vendor, its agents, employees or subcontractors have caused, or reasonably could cause jeopardy to health, safety, or property. The Contract may be terminated if the State determines that the Vendor lacks the financial resources to perform under the Contract. If Vendor fails to perform to the State’s satisfaction any material requirement of this Contract or is in violation of a material provision of this Contract, the State shall provide written notice to the Vendor requesting that the breach or noncompliance be remedied within the period of time specified in the State’s written notice. If the breach or noncompliance is not remedied by that date the State may either:

a. immediately terminate the Contract without additional written notice or

b. enforce the terms and conditions of the Contract, and in either event seek any available legal or equitable remedies and damages.

2.4 TERMINATION FOR CONVENIENCE: Following thirty (30) days written notice, the State may terminate this Contract in whole or in part without the payment of any penalty or incurring any further obligation to the Vendor. Following any such termination for convenience, the Vendor shall be entitled to compensation upon submission of invoices and proof of claim for services provided under this Contract up to and including the date of termination.

This contract is contingent upon and subject to the availability of funds. The State, at its sole option, may terminate or suspend this contract, in whole or in part, without penalty or further payment being required, if the Illinois General Assembly or the federal funding source fails to make an appropriation sufficient to pay such obligation, or if funds needed are insufficient for any reason. 30 ILCS 500/20-60.

The Vendor shall be entitled to compensation upon submission of invoices and proof of claim for supplies and services provided in compliance with this contract up to and including the date of termination.

mailto:isoft@getipass.com mailto:thutchin@getipass.com

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3. STANDARD TERMS AND CONDITIONS

3.1 CONTRACT DOCUMENTS: Upon award, vendors will be required to complete a contract along with applicable forms and disclosures. The required forms are as follows and are not required at the time of bid submission.

They may be located on the CPO’s website at:

https://www2.illinois.gov/cpo/general/Pages/SolicitationandContractTemplates.aspx

Vendor Disclosure (formerly named FORMS A)

Complete this form if you are not using a State of Illinois Vendor Registration Number which represents registration in the Illinois Procurement Gateway (IPG).

OR

IPG Active Registered Vendor Disclosure (formerly named FORMS B)

Complete this form if you are using an active State of Illinois Vendor Registration Number.

To ensure that you are registered in the IPG, search for your business name in the IPG Registered Vendor Directory. If your company does not appear in the search results, then you are not registered in the IPG.

3.2 INVOICING INFORMATION

Vendor(s) are required to attest to the standards set forth in this contract and must include the following statement on every one of their invoices delivered to the Tollway pursuant to statute 605 ILCS 10/16.1.

This statement must be imprinted on the invoice or an attachment attesting to the following statement:

INVOICE#_____________ INVOICE DATE_____________

“The Seller, _______________________________ hereby certifies that the goods, merchandise and wares shipped in accordance with the attached delivery invoice have met all the required standards set forth in the purchasing contract”.

Authorized Representative

If the Vendor does not comply with attesting to the statute 605 ILCS 10/16.1 this will cause delay in payment.

All invoices must include original order date to ensure accurate and timely payment processing.

Invoices shall be sent to the following address:

Illinois Tollway

Attention: Accounts Payable P.O. Box 3094

Lisle, Illinois 60532-8094 Email: FinanceInvoices@getipass.com https://www2.illinois.gov/cpo/general/Pages/SolicitationandContractTemplates.aspx mailto:FinanceInvoices@getipass.com

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Pricing

*Notes to Vendor: All Quoted prices shall be valid for 180 days from date of submission.

No price increases shall be accepted.

In the event of a price decrease, the Tollway is guaranteed to receive the lowest price.

If the Tollway issues an award, the award will be made to the Responsive/Responsible vendor who submits the lowest price for the initial term.

METHOD AND RATE OF COMPENSATION: Pricing shall be submitted in the following format: Only electronic submissions through BidBuy will be accepted. Pricing shall be entered in BidBuy and not in the table below. The Vendor shall bid on all line items. Failure to bid on all items shall result in a disqualified bid. Award shall be made to the Vendor who submits the lowest, total bid for all line items. The estimated quantities of this contract shall be based on a period of one (1) year; prices shall remain firm for the term of the contract.

Line Item Description Quantity

SYM CMD LN PGP LIC 8CPU

QTY - 4

Mfg. Part#: ENC-CMD-8-SUB Electronic distribution - NO MEDIA

Symantec File Share Encryption - subscription license (1 year)

- 1 user

QTY - 30

Mfg. Part#: ENC-FSE-SUB Electronic distribution - NO MEDIA

Symantec Encryption Management Server - initial subscription license (1 year)

QTY - 24

Mfg. Part#: ENC-NEW-1-25-1Y

UNSPSC: 43233205

Electronic distribution - NO MEDIA

Symantec Encryption Management Server - initial subscription license (1 year)

QTY - 6

Mfg. Part#: ENC-NEW-1-25-1Y

UNSPSC: 43233205

Electronic distribution - NO MEDIA

SYM CMD LN PGP 4CPU P/SVR SUB 1Y

QTY - 6

Mfg. Part#: ENC-CMD-4-SUB

Electronic distribution - NO MEDIA

Symantec Desktop Email Encryption Powered by

PGP

Technology - subscription

QTY - 30

Mfg. Part#: ENC-DEE-SUB

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Electronic distribution - NO MEDIA

SYM EP ENC SUB LIC+SUP 1Y

QTY - 30

Mfg. Part#: SEE-SUB

Electronic distribution - NO MEDIA

IPG Registration Number: Expiration Date:

COMPANY NAME:

PRICE(S) QUOTED BY:

DATE:

SIGNATURE: