234727-event.pdf

Awarded To: Marlene's Cleaning

Awarded to Marlene's Cleaning for lowest responsive bid.

Cache Valley Public Shooting Range Janitorial Services Division of Wildlife Resources, janitorial services, cleaning

Open 6/19/2017 8:00 AM MST Type Invitation for Bid Close 7/11/2017 2:00 PM MST Number AS17199

Currency US Dollar

Sealed Until 7/11/2017 2:00 PM MST

Contacts

Ann Schliep aschliep@utah.gov

Phone

Commodity Codes

Commodity Code Description

76110 Cleaning and janitorial services including building cleaning services and window cleaning services and interior plant landscaping services and air duct cleaning and floor waxing or carpet cleaning

Description

Issuing Procurement Unit State of Utah Division of Purchasing

Conducting Procurement Unit State of Utah Division of Wildlife Resources

INVITATION FOR BIDS

Cache Valley Public Shooting Range Janitorial Services

SOLICITATION #AS17199

This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code. If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide: janitorial service for the main building and the shotgun building at the Cache Valley Public Shooting Range located at 2851 West 200 North, Logan, UT as per the scope of work - Attachment B.

This contract will result in one contract award to the lowest cost responsive and responsible bidder.

mailto:aschliep@utah.gov

Length of the Contract

The contract resulting from this IFB will be for FIVE (5) years.

Background

The Cache Valley Public Shooting Range is a State owned facility operated by the Division of Wildlife Resources Outreach Group.

We are a full service shooting sports complex with rifle, archer, and shotgun venues. Our main focus is on hunter education. We also support youth shooting groups as well as local clubs. We are open to the public. This is a high traffic area.

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and State of Utah Division of Wildlife Resources is the conducting procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is Solicitation #AS17199.

This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this

IFB.

Additional Information

Mandatory Site visit:

Bidder must attend in person the MANDATORY SITE VISIT for a walk through at Cache Valley Public Shooting Range, 2851 West

200 North, Logan, UT on Wednesday, July 5, 2017 at 9:30 a.m. Per Utah Procurement Rule R33-6-103 Pre-Bid Conferences and Site

Visits. Mandatory site visits must be attended in person by an authorized representative of the person or vendor submitting a bid. The meeting will begin promptly at 9:30 a.m. Any prospective bidders who arrive late to the meeting will not be allowed to submit a bid.

Failure to attend the site visit shall result in the disqualification of any bidder that does not have an authorized representative attend the entire duration of the mandatory site visit. This includes not taking calls/text during the site visit. Phones may be used to take pictures. An attendance log will be maintained including the name of each attendee, the entity the attendee is representing, and the attendee’s contact information, minutes of the site visit, and copies of any documents distributed by the conducting procurement unit to the attendees and shall be published as an addendum to the solicitation. Any verbal modifications made to any of the solicitation documents during the mandatory site visit shall be reduced to writing and will be published as an addendum to the solicitation.

Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this IFB.

Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense. Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

Evaluation of Bids

Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing prior to the closing date.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer

Attachments, Questions, and Items.

The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory● minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.

The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-negotiable, and other documents required for this IFB.

The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.●

The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide their bids.

Bidders must review each section of this IFB carefully.

Prerequisites Required to View Event Required to Enter Bid

1. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. A Bidder must guarantee its pricing for the period described in this IFB.

4. Bidders must accept the Standard Terms and Conditions that have been attached to this IFB. See Buyer Attachments

Section.

5. The Scope of Work has been attached to this IFB. See Buyer Attachments section.

6. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality.

See Questions Section for uploading a Claim of Business Confidentiality form.

7. The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids.

Bidders must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite.

8. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.

9. Bids must be submitted electronically, through SciQuest.

10. The cost for this IFB will be evaluated as described in this prerequisite.

11. Bids will be opened publicly in accordance with Utah Code 63G-6a-604.

Buyer Attachments

1. Claim of Business Confidentiality Form

2. Terms and Conditions for Goods & Services (Agency Contract)

3. Attachment B: Scope of Work

4. Site visit sign-in sheet

5. Cleaning Schedule Handout at Site Visit

Questions Required Questions

1. Acceptance of Prerequisites

1.1. Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local?

If yes, Bidder must provide a statement regarding its debarment or suspension.

1.2. Is Bidder an employee of the State of Utah?

If yes, then Offeror must submit an external employment form signed by Offerors manager at the State of Utah.

1.3. Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into.

Licenses must be maintained throughout the entire contract period.

Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing: www.commerce.utah.gov.

https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/234727-349604152confidentialityclaimform%20%281%29.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1562958248&Signature=GU491656nm062%2BEXowWPa7E0rC0%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/234727-485662325TCAgencyGoodsServices-1.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1562958248&Signature=6F85WH3gzx7cF7SMvNo%2F1TL2N3k%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/234727-528326964Attachment%20B%20Scope%20of%20Work.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1562958248&Signature=U6%2BxV8HfW%2B%2FB6KtYPhw1CbBC9lk%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/234727-538602668Site%20Visit%20Sign%20In%20Sheet.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1562958248&Signature=elPo6HIr8sDy3NC378QEIrSPADg%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/234727-538603186Cleaning%20Schedule.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1562958248&Signature=bYFRjrDRwFPG8Us%2F5yO6gvpxlfo%3D

Questions Required Questions

1.4. Bidder acknowledges that it has uploaded a document providing a point-by-point response to the mandatory minimum requirements prerequisite and any other prerequisite that required a document to be uploaded.

1.5. Does Bidder have an outstanding tax lien in the State of Utah? If yes, Bidder must provide a statement regarding its debarment or suspension.

1.6. Is Bidder an employee of the State of Utah? If yes, then Bidder must submit an external employment form signed by Bidder's manager at the State of Utah.

2. Vendor Information

2.1. Please provide your firm's legal company name.

2.2. Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.)

2.3. Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4. Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5. Please provide your firm's State of Utah Sales Tax ID Number.

If you do not have a State of Utah Sales Tax ID Number, please write "N/A".

2.6. Identify your firm's type of business.

Product Line Items Required Product Line Items

# Item Name, Description, Commodity Code Allow Alternates Qty. UOM Requested Delivery

P1 Year 1 - Janitorial Services 1 YR - Year

See Attachment B

P2 Year 2 - Janitorial Services 1 YR - Year

See Attachment B

P3 Year 3 - Janitorial Services 1 YR - Year

See Attachment B

P4 Year 4 - Janitorial Services 1 YR - Year

See Attachment B

P5 Year 5 - Janitorial Services 1 YR - Year

See Attachment B

12 July 2017