23317 Project Statement.pdf

DTMB-0427 (R 02/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration

Design and Construction Division 3111 West St. Joseph Street

Lansing, Michigan 48909

FILE NUMBER

751/23317.ABG

PROPOSAL DUE DATE

Thursday, August 10, 2023 at 2:00pm ET

CLIENT AGENCY

Department of Natural Resources – Parks and Recreation Division

PROJECT NAME AND LOCATION

Lime Island State Recreational Area - Cultural Resource Plan PROJECT ADDRESS (if applicable) Chippewa County, Lime Island, MI 49757; 46*05’13”N, Long. 84*00’43”W

CLIENT AGENCY CONTACT

Keith Cheli chelik@michigan.gov

TELEPHONE NUMBER

989-370-1907

DTMB - DCD PROJECT DIRECTOR

Alan Goschka, Project Director; goschkaa@michigan.gov

TELEPHONE NUMBER

517-388-3489

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

A MANDATORY PRE-PROPOSAL MEETING will be conducted at 10:00am on Friday, July 21, 2023 at DeTour State Harbor, 600 Ontario St., DeTour Village, MI, but is weather dependent. The walkthrough inspection includes a 1 hour boating trip (round trip) and approximately 1-2 hour site visit. Because the visit for Lime Island requires boat travel from DeTour Harbor, and is thus weather sensitive, the walkthrough meeting and date is being set for July 21 weather permitting, with a backup date of July 28 if bad weather causes a cancellation for the 21st. It is requested that PSCs intending to attend the walkthrough RSVP to the DTMB-DCD Project Director prior to 5pm on July 19, so that any weather assessment on July 20 that results in a rescheduling of the date from the 21st to the 28th can result in notification to participants no later than noon on July 20th. The boat will leave DeTour Harbor at 10:15 AM for Lime Island. Due to boat capacity limitations, the PSC will be limited to one walkthrough inspection participant.

MANDATORY (Check box if Mandatory)

LEIN Check (Department of Corrections ONLY) All contractor / vendor representatives attending Preproposal Walk Through Meeting must submit a Vendor / Contractor LEIN Request form five business days prior to the meeting date (See the attached Vendor/Contractor LEIN Request Form). Send the LEIN Request form, filled and signed, by email to Daniel T. Smith at email address: smithD76@michigan.gov .

The email “Subject” must include (facility name, project name, date and time of Pre-Proposal Walk Through Meeting).

COVID 19 Precautions:

1. Depending on project location, individuals may be required to wear masks to attend any meetings and for a firm to be eligible to submit proposals / quotations / bids. Bring and be prepared to wear a mask if required upon arrival. Requirements may change at any time and any updated guidance must be followed.

PROJECT DESCRIPTION/SERVICES REQUESTED

Provide a PSC Proposal (Technical and Cost) for all required Professional Architectural and Engineering Services in compliance with the State of Michigan, Department of Technology Management and Budget DTMB Project Statement Form (DMB427), DTMB ISID Billable Rate Professional Services Contract and the DTMB 430 RFP Billable Rate Form (DMB 430) and DTMB Facilities Administration, Design and Construction Division policies and procedures for the development of Contract Bid Documents and Construction Administration. The technical portion shall be concise, include personnel resumes. A proposed schedule for design, bidding and construction must be included.

Project Statement:

Lime Island Cultural Resources Management Plan (CRMP)

The Parks and Recreation Division of the Michigan Department of Natural Resource is seeking professional services to develop a Cultural Resources Management Plan for Lime Island State Recreation Area.

People have been active on Lime Island for at least 6000 years. The Island has a rich Native American history. Europeans arrived on Lime Island in the early 1700s. The first of 16 known lime kilns were built on Lime Island around 1790. The kilns processed quarried limestone into lime. In 1993 an application was prepared to include Lime Island’s moldering lime kilns on the National Register of Historic Places, but the application was never submitted to the National Park Service.

In 1836, the Treaty of Washington ceded majority of the Upper Peninsula including Lime Island State Recreation Area to the United States. In 1846, Joseph Kemp became the first recorded "owner-settler" of Lime Island receiving deed to the island under the Homestead Act. The deed was signed by President Fillmore. He and his family farmed the island for 37 years.

In 1885, Mr. Kemp sold the island to the Lime Island Manufacturing, which processed quarried limestone by use of kilns. Lime Island Manufacturing sold the island to Frances Davenport, a retired naval man from Detroit. Davenport built a 30-room resort hotel, which is no longer extant.

Davenport sold the island to the Pittsburgh Coal Company in 1910. In 1912, the company built a coal dock to refuel freighters traveling between Lake Huron and Lake Superior. In 1948 Pittsburgh Coal Company merged with the Northwest Hanna Company. In 1952, two 1.75 million-gallon bunker fuel tanks were constructed to refuel freighters. Consolidated Coal Company purchased Lime Island in 1965. Refueling operations ceased in 1982 and the island was sold to the state of Michigan. Originally managed by Forest Management Division, administration was transferred to Parks and Recreation Division in 2011 and became the Lime Island Recreation Area.

Located in the St. Mary’s River, Lime Island State Recreation Area is the entire 932-acre Lime Island and

6.5 acres on the Upper Peninsula mainland in the community of Raber. The mainland portion of the park is not included in the scope of this project

The resource to be document and assessed include:

The Lime Kiln site consisting of six (6) historical kilns in widely varying conditions and the modern boardwalk currently used to view the site. Two (2) of the kilns are partially standing and will need to be assessed to determine the best approaches for stabilizing and minimizing additional deterioration. The remaining kilns should be assessed to determine the most appropriate treatment approach. At this time, DNR does not anticipate that any of the kilns will be restored or reconstructed.

The industrial complex consists of fifteen (15) existing structures consisting of:

1. Butler Building (Shop Building) – Constructed in 1948 this building was the workshop for the Northwest Hanna Coal Company (former Pittsburgh Coal Company).

2. Quonset Hut - Constructed in 1948 this building was used by Northwest Hanna Coal Company (former Pittsburgh Coal Company)

3. Block Building – Constructed in 1948, this building housed the superintendent's office, men's changing and locker room, showers, bunks for "on call" night shift personnel, two diesel-powered generators, water supply system and fuel pumps.

4. Superintendent's House - About 1912, the “Superintendent’s House” was pulled across the ice by horses from Pointe aux Frenes on the mainland. The house was placed on the steep hill and maintains high historical integrity. It was the residence of the Pittsburgh Coal Company superintendent and family.

5. Cabins 2, 3, 4, 5, 6, 7, 8 - The exact history of these cabins is unclear. Several cabins were likely constructed in 1948 using lumber salvaged from the St. Mary’s Club Resort Hotel. At least one cabin may have had a different origin. The cabins were used to house Pittsburgh Coal Company employees and their families.

6. Schoolhouse - A one room schoolhouse was built in 1912 and opened in 1913 to serve the children of Pittsburgh Coal Company employees. The schoolhouse was also used as a church, for social gatherings, and a meeting place. The schoolhouse closed in 1961.

7. Bunker Fuel Storage Tank 1 and 2. - In 1952, the company supplemented the coal operation with a fuel oil station. Two 1,750,000 gallon bunker fuel storage tanks were constructed in 1952. The tanks provide bunker fuel to refuel freighters until 1982.

8. Coal Dock – In 1910, the Pittsburgh Coal Company built a coal refueling dock for ships moving up and down the St. Mary's River. The concrete lined, Lime Island refueling dock closed in 1982. It was capped with gravel but remains intact.

The industrial complex will need to be assessed to determine the best approaches for stabilizing and minimizing additional deterioration. The complex should be assessed to determine the most appropriate treatment approach.

Due to the unique qualities and characteristics of each of the sites, the CRMP should highlight technological advances that may have led to the establishment and technological advances that influenced their evolution. Also, due to their isolated and environmentally challenging locations, the social and cultural history of living and working in each of these sites should be documented in the text and through historic photographs where possible.

A total of three (3) hard copies and an electronic copy (PDF format) of the HSR document will be distributed to: 1) DTMB, 2) PRD Stewardship, and 3) PRD Planning. The documents shall be submitted for review and approval at the 50% complete stage, 95% complete stage, and the 100% complete stage. All reviewer comments must be addressed in the report. Conflicts in information, recommendations, or review comments may need to be resolved by meeting with all project partners.

All print copies of the report must be in 8 ½ x 11 format and be organized in a three-ring binder. Current condition photographs must be included in the body of the text. All associated reports that are referenced in the body of the report must be included in the appendix.

The report should include the following information in the format shown and should include all relevant structures and features on the island identified above.

a. Management Summary.

i. Cover Page

ii. Table of Contents

iii. Executive Summary. This introductory text provides a concise account of (a) research done to produce the report, (b) major research findings, (c) major issues identified, and (d) recommendations for treatment/use.

iv. Administrative Data. This section contains (a) names, numbers, and locational data used to refer to the historic structure, (b) the proposed treatment of the structure including the source document,

(c) related studies, (d) cultural resource data including recommendation regarding eligibility for listing on the National Register, recommended period of significance, and context of significance, suggested period of interpretation, and (e) recommendations for documentation, cataloging, and storage of materials generated by the report.

b. Part 1, Comprehensive Land Use History. Compile a detailed land use history of the island.

Resources to be consulted must include, but are not necessarily limited to, the State Archaeological Site File and above-ground resource files at the State Historic Preservation Office; files held by the DNR and the Archives of Michigan; available mapping including any early survey mapping by the General Land Office; land ownership and insurance maps; aerials; photographs; and relevant area and industrial histories.

c. Part 2, Developmental History. This section documents the evolution of a historic structure, its current condition, and the causes of its deterioration. It is based on documentary research and physical examination.

i. Historical Background and context. This section describes the people and events associated with the site, and the evolution and developments at the site. This section should include thorough background information on the technological advances associated with the resources as well as the cultural and social history of the island.

ii. Chronology of Development and Use. Physical construction, modification, and use of the structure are summarized in this section. The text should be based on historical documentation with corroboration from first-hand observation and materials analysis.

d. Part 3, Statement of Significance. Utilizing the National Register Criteria for eligibility, develop:

i. A summary statement of significance for the island.

ii Recommended period(s) of significance

iii. Recommended areas of significance

iv. Recommend level of significance, and

v. An inventory of recommended contributing and non-contributing resource on the island.

e. Part 4, Condition Assessments. Develop condition assessments for the historic resources on the island.

i. Physical Description. This section contains a systematic accounting of all features, materials, and spaces according to age, significance, and condition. Copies of inspection reports should be included in the appendix but summarized in the body of the chapter. The text should also discuss causes of deterioration and structural adequacy.

f. Part 5, Treatment and Use. Emphasis is on preserving extant historic material and resolving conflicts that might result from a structure’s reuse and treatment. Design work need not go beyond schematics.

i. Ultimate Treatment and Use. This narrative discusses and analyzes the ultimate treatment and use of the structure. If they have not been defined, this section may recommend an ultimate treatment and use. This section should establish a recommended period or periods of significance and/or a period of interpretation if this has not been done in the national register nomination.

Measured drawings of relevant building specifications used to determine project needs and costs should be included in the appendix. At a minimum, drawings must include floor plans and elevations of each structure. This section will include the preliminary plans with a prioritized work schedule and cost estimates for the recommended treatments.

ii. Requirements for Treatment. In concise terms, this section outlines applicable laws, regulations, and functional requirements. Specific attention should be given to issues of human safety, fire protection, energy conservation, abatement of hazardous materials, and handicapped accessibility.

Hazardous materials testing should be included as part of the report if it has not already been done.

g. Appendix

i. Bibliography

ii. Drawings

iii. Photographs

iv. Materials Analysis

v. Reports

4: Project Team Requirements & Qualifications The project team must include an architect and archaeologist that meet the Secretary of the Interior’s “Professional Qualifications Standards” (36 CFR Part 61) in the fields of Historic Architecture, History and Archaeology. If team members are not already included in the SHPO’s Historical Architect, Historical or Archaeological Consultants Lists, the proposal must demonstrate team member qualifications that meet or exceed the “Professional Qualifications Standards.”

All project work shall meet the U.S. Secretary of the Interior’s Standards for Treatment of Historic Properties (36 CFR Part 68, 1995) and Guidelines for the Treatment of Cultural Landscapes. The CRMP must follow the standards and recommended approaches outlined in Preservation Brief #43: The Preparation and Use of Historic Structure Reports, and NPS-28: Cultural Resource Management Guideline, as well as common industry practices.

PSC proposals:

Interested bidders shall provide a complete PSC Proposal for all required Professional Services. The consulting services shall be in compliance with the State of Michigan, Department of Management and Budget Contract for Professional Services and DMB Facilities Administration, Design and Construction Division policies and procedures (DMB 430) for the development of the Study. Proposals shall include Phase 100 Study services as required to produce the required reports.

PSC services shall include but are not limited to:

Phase 100 Study services to develop and complete the required Historical Structures Reports.

Bid proposals must include a detailed description of the research that will need to be undertaken to complete the reports. The description should include potential sources of historic documentation, research locations, and identification of team members who will complete the research.

Bid proposals must include hazardous materials testing, mortar analysis, and paint color analysis if these studies have not already been undertaken. Be as specific as possible as to the type of analysis and how many samples will be taken.

Maintaining an inclusive, transparent, and informative relationship with DTMB and DNR-PRD.

PSC data collection, testing and permitting:

All data collection and testing required to verify the site conditions for the project study are to be identified in the PSC Technical proposal, and the costs of testing are to be itemized in the PSC Cost proposal as reimbursements.

Project Schedule:

The PSC shall provide a schedule of proposed completion dates for the Phase 100 Study work. Site assessment and data collection work can begin as soon as possible after the contract is awarded and approved by DTMB, anticipated early September 2023.

Provide a bi-weekly progress summary email to the project team briefly documenting the prior two week’s progress by the PSC and display the initial project schedule and current schedule status.

A graphic bar chart schedule (in weeks) indicating the PSC’s proposed timeline for services based on a proposed PSC contract start date. For scheduling purposes, assume fourteen (14) calendar days each of Owner review submissions.

Clear documentation of the number of meetings proposed during each Phase, indicating whether the meetings are proposed to be on-site, face to face, by telephone, or in specific electronic format.

While some project team meetings may be considered in the form of computer-based meetings (e.g., GoToMeetings, Teams, Zoom, etc.), key review meetings shall be in person. For all meetings being held for document review, all required review information shall be submitted electronically and in hard copy formats ten (10) days prior to the meetings. At a minimum, meetings will be required at key project intervals including the project planning kick off meeting, 50% reviews and 90% reviews.

ATTACHMENTS:

1. Attachment 1 - Lime Island Site Maps

2. Attachment 2 – Hazardous Material Assessment dated 09-22-2021

Please NOTE:

Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as bid amount.

Please remember that individual attachments can be no larger than 6mb.

If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance. They can be reached by telephone at 888.734.9749 or by email at sigma-procurement-helpdesk@michigan.gov

Please notify the Office of Design and Construction if you are having SIGMA VSS issues. Include your SIGMA ticket number in an email to our contract specialists, Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov ).

You may be asked to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis. Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

NIGP CODES

90607, 90610, 90629, 90648, 90657, 90672, 92533, 92535

DESIRED SCHEDULE OF WORK

Report to be completed the end of 2023

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via VSS. ALL questions should be emailed to Alan Goschka, AIA at goschkaa@michigan.gov no later than Friday, July 28, 2023 at 12:00pm Eastern Time (ET).

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s)