23317 Addendum 2.pdf

DTMB-0414 RFP (Rev 2/22)

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

REQUEST FOR PROPOSAL

ADDENDUM NO. 2

This form identifies an Addendum to a Request for Proposal for Professional Services, and incorporates interpretations or clarifications, modifications, and other information into the Request for Proposals.

Addenda will be numbered by the Project Director and distributed through SIGMA Vendor VSS as an attachment.

TO:

ALL PROPOSERS

DATE ISSUED

July 31, 2023

PROJECT NAME

Lime Island State Recreational Area – Cultural Resource Plan

FILE NUMBER

751/23317.ABG

PROJECT DIRECTOR

Alan Goschka, AIA

PROPOSAL DUE DATE:

Thursday, August 10, 2022

ADDENDUM ITEMS:

See attached Meeting Attendance Record

See attached Pre-Proposal Meeting Agenda

Questions:

1. Would it be possible to make another trip to the island before the proposal is due? Yes, Generally Tuesday – Thursday with 48 hours’ notice and limited number of passengers, travel may change due to weather conditions.

2. Does this project include a completed National Register of Historic Place nomination for the island or any portion of the island, or is it the intention that the historic background research, assessments, and recommendations on period(s) of significance would be used in a NR nomination as a different project? No, a completed National Register of Historic Place nomination does not exist. Project information may be used to support a future nomination but that is not the intent or required as part of this effort.

3. What building systems (i.e. MEP) are extant that should be assessed and/or recommended as part of the project? Will civil engineering be required? The project intent is to provide a general conditional assessment of all extant structures for structural integrity and associated interior and exterior maintenance for a recommendation on what level of investment (and or options) the DNR may consider for existing and future capital outlay investment, public interpretation and infrastructure management. IE: are the structures individually or collectively valuable enough as cultural resources to invest the considerable funding to maintain the exterior? Interiors for public use? Should DNR consider letting the building deteriorate in place and interpret? Should DNR remove the structures to the building foundations and interpret? All options are prefaced with the reality that there is currently not public transportation to the island and limited visitor activity.

4. What existing drawings will be made available to the successful contractor, and in what format are they available? (This information is important for understanding the approach and time needed in documenting buildings on site). DNR does not have existing drawings for any of the structures. See the link noted during the preproposal meeting for the completed Lime Island SRA general management plan https://www.michigan.gov/dnr/- /media/Project/Websites/dnr/Documents/PRD/MgtPlans/LimeIsland_GMP.pdf?rev=e51ee86d63c74 19fad1d085d62fe6117&hash=001ACDF82B369D552C078491F6E122FE

5. What survey, evaluation, and recommendations are required or desired for cultural landscapes associated with the lime kiln and industrial complex. This response is similar to response to question #3.

6. Can you clarify the scope of the cost estimate? Estimates of cost shall be general opinions of probable cost based on the successful PSC project team restoration and maintenance experience cross referenced with actual industry pricing. A general opinion of cost shall be provided for each structure and for each of the possible options for structure treatment as generally outlined in questions response #3. Associated general opinions for annual maintenance and or long term maintenance for each of the options shall be included.

7. Asbestos survey, lead-based paint, and mold sampling took place in 2021 for the Shop, Quonset hut, Block Building and Storage Tanks. Is any additional hazmat testing required for those resources? What hazmat testing is required for the other buildings and structures (superintendent’s house, cabins, schoolhouse, coal dock)? No and none.

8. Which buildings and structures should be included for paint and mortar analysis? None

9. Given the scope of the project and number of submissions required with review periods, completion by the end of 2023 does not seem possible. Can the completion date be extended and if so, how far? We discussed this during the visit to the island, at which time you stated you are opened to the completion date being extended, but my team is concerned as to just how far the date could be extended. As discussed during the preproposal walk through, qualify your response to schedule as noted above and submit your proposed schedule to complete the project based on the timeline you feel is necessary to provide a quality final product.

APPROVED BY:

Alan Goschka, AIA

PROJECT DIRECTOR DATE 07-31-2023

GRETCHEN WHITMER

GOVERNOR

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT & BUDGET

LANSING

MICHELLE LANGE

DIRECTOR

PRE-PROPOSAL MEETING AGENDA

MICHIGAN DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

Design and Construction Division

3111 W. St. Joseph Street Lansing, MI 48917

Project: Lime Island State Recreational Area – Cultural Resource Plan File Number: 751/23317.ABG Contract Order Number: Y-TBD Meeting Date and Time: Friday, July 21, 2023, at 10:00 am local time Meeting Place: DeTour State Harbor

PROJECT REPRESENTATIVES

Project Director: Field Representative:

Alan Goschka, AIA Dan Hall

DTMB-DCD DTMB-DCD

P.O. Box 30026 396 N State St Lansing, MI 48917 St Ignace, MI 49781 517-388-3489 517-284-7921 goschkaa@michigan.gov halld22@michigan.gov

Facility Representatives:

Keith Cheli Robb McKay Regional Field Planner Historic Architect DNR – Parks and Recreation Division DNR – Parks and Recreation Division 989-370-1907 517-285-3141 chelik@michigan.gov mckayr@michigan.gov

Introductions and Sign-In Sheet

A. Request for Proposals – Standard Not-to-Exceed RFP, with Part I Technical portion and

Part II Cost portion.

1. Technical – Qualification format includes: General Information; Understanding of the Project and Tasks; Personnel; Management Summary, Work Plan & Schedule; Budget Analysis and References. See Section II-1 through 6.

2. Cost – Not to Exceed Billable Rate plus reimbursables format. See Section III-1 through 2. See Section III 2-A, B, C and D of RFP for samples.

3. Proposals must include Phase 100 Study.

4. Include consultants and testing as reimbursable expenses.

5. Include signed Certification of a Michigan Based Business and Responsibility

Certification forms.

6. Proposals will be evaluated by an Ad Hoc Advisory Committee and scored based on the combined 80% Technical portion and 20% Cost portion.

B. Project Scope

1. Design services for Phase 100 Study. The Michigan Department of Natural Resources, Parks and Recreational Division, is requesting the develop of a cultural resources management plan for the Lime Island State Recreational Area.

2. Reference Project Statement for anticipated scope of work

3. Professional services shall include, but are not limited to:

Document existing conditions in order to provide the required study assessment.

Include LARA Plan Review Permit application and Construction Code approval, and all permits and standards required to be met by this project.

Study Document development that meets the approval of the DNR PRD and DTMB.

Submittal of 50%, 90% and 100% Phase 100 Study documents for Owner review.

Provide a biweekly progress summary email to the project team, briefly documenting the prior 2-week’s progress by the PSC and display the initial project schedule and current schedule status.

4. Proposals shall include:

Phase 100 design services required to provide the necessary assessment, documentation and recommendations.

A graphic bar-chart schedule (in weeks) indicating the PSC’s proposed timeline for services based on a proposed PSC Contract start date. For scheduling purposes, assume 14 calendar days each Owner review submission.

Clear documentation of the number of meetings proposed, indicating whether the meetings are proposed to be on-site, face to face, by telephone, or in specific electronic format. The PSC shall provide agendas and meeting minutes for all project meetings, including meetings held in electronic format. The PSC shall identify and itemize as a reimbursable expense all reimbursable and travel expenses in the PSC Cost Proposal.

Reimbursable expenses listed specifically for each proposed subconsultant, testing and travel (noting that mileage can only be charged for actual miles over 100 miles each way from the PSC’s office).

C. Site Visits

1. Accessibility to the site – consider this as your only opportunity to walk the site before bidding.

D. Schedule

1. E-mail questions to goschkaa@michigan.gov no later than 12:00 p.m., Friday, July 28, 2023. DO NOT send questions in through SIGMA as they do not get to the project directors from SIGMA.

2. If necessary, an addendum will be posted on the SIGMA VSS website no later than COB, July 31, 2023.

3. Proposals are due on Thursday, August 10, 2023, no later than 2:00 p.m. EST to issuing office and on SIGMA VSS.

4. Ad Hoc Advisory Committee will review proposals and award contract by the end of May.

5. Complete study report by December 2023.

E. Other Items

1. Access to Site Upon Contract Award

a. Normal business hours for facility, or hours in which work can take place.

b. Provide notice to the facility prior to any site visits.

F. RFP Questions