23312 Project Statement.pdf

DTMB-0427 (R 10/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration

Design and Construction Division 3111 West St. Joseph

Street Lansing, Michigan 48909

FILE NUMBER

472/23312.ABG

PROPOSAL DUE DATE

Thursday, June 29, 2023, at 2:00 p.m., EASTERN

CLIENT AGENCY

Department of Corrections

PROJECT NAME AND LOCATION

Newberry Correctional Facility – Electrical Infrastructure Assessment PROJECT ADDRESS (if applicable) Newberry Correction Facility, 13747 County Road 428, Newberry, MI 49868

CLIENT AGENCY CONTACT

Richard White, Project Manager, MDOPC Lansing PPD Craig Carruthers, Physical Plant Supervisor

TELEPHONE NUMBER

517-242-3599 906-293-6200

DTMB - DCD PROJECT DIRECTOR

Alan Goschka

TELEPHONE NUMBER

517-388-3489

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

Pre-Proposal Meeting at 10:30am Eastern on Wednesday, June 14, 2023 at the Newberry Correctional Facility, Administration Building, 13747 County Road 428, Newberry, MI 49868.

MANDATORY (Check box if Mandatory)

LEIN Check (Department of Corrections ONLY) All contractor / vendor representatives attending Preproposal Walk Through Meeting must submit a Vendor / Contractor LEIN Request form five business days prior to the meeting date (See the attached Vendor/Contractor LEIN Request Form). Send the LEIN Request form, filled and signed, by email to Daniel T. Smith at email address: smithD76@michigan.gov .

The email “Subject” must include (facility name, project name, date and time of Pre-Proposal Walk Through Meeting).

PROJECT DESCRIPTION/SERVICES REQUESTED

The Michigan Department of Corrections (MDOC) is requesting Phase 100 Study Phase professional engineering design services to evaluate the existing facility electrical infrastructure and to generate a Phase 100 Study report that provides recommendations on how to upgrade the electrical system to meet current code requirements. The existing primary loop, distribution gear, transfer switches, substation equipment and lightning arrestors have been having failures and the equipment is outdated and likely requires replacement.

The PSC shall operate and test all the medium voltage equipment, megger the medium voltage cables as well as the low voltage equipment in the powerhouse.

The operational safety of the entire facility electrical system is the primary concern for the study.

The Phase 100 Report will need to establish an upgraded phasing plan which will minimize downtime and create redundant loops for the facility. The report will also need to review the disconnects on the distribution side to determine their suitability for reuse or replacement. ARC flash mitigation at the conclusion of the upgrade project will need to be considered in the report as well. Hazardous Material testing and abatement needed will be a part of the report so proper removal and disposal requirements can be accounted for in the proposed upgrade project to meet National Emission Standards for Hazardous Air Pollutants (NESHAP) and other hazardous material requirements.

SERVICES REQUESTED:

Provide a complete PSC Proposal (Technical and Cost) for all required Professional Architectural and Engineering Services in compliance with the State of Michigan, Department of Technology, Management (DTMB) Project Statement (Form DTMB -0427), The DTMB Billable Rate Professional Services Contract, the DTMB Request for Proposal (RFP) Billable Rate (Form DTMB – 0430), and the DTMB State Facilities Administration (SFA), Design and Construction (DCD) policies and procedures for the development of a Phase 100 Study.

PROPOSAL REQUIREMENTS:

1. The PSC shall demonstrate in their proposal appropriate project experience relevant to the work described / requested in the Project Statement and / or RFP.

2. Design to current MDOC Standards for Electrical and Safety

3. PSC to follow DTMB naming convention of DTMB File Number / Project Name / Y (contract) Number / Subject on all project documents.

4. PSC to provide a proposed design schedule for the study.

5. Design meetings shall be held at Study Kickoff, 50% and 90% completion and can be on-site or via electronic format as recommended by the PSC. Please detail in your proposal.

6. Construction estimates for any options shall be provided at 90% completion and in the 100% Study Report.

7. PSC shall provide a recommendation on what is the best way to move the project forward through design and ultimately construction.

8. Timely minutes from all meetings will be required per the DTMB Billable Rate Professional Services Contract.

9. PSC shall detail all labor required for Phase 100.

10. PSC Shall detail all reimbursable expenses including, but not limited to travel expenses, permitting, and testing required for the proper design of this phase of the project. Travel reimbursements and billing rates shall be in accordance with the DTMB Billable Rate Professional Services Contract.

11. PSC shall detail all reimbursable expenses. See Reimbursable Items below.

The PSC shall provide a biweekly progress summary email to the project team, briefly documenting the prior 2-week’s progress by the PSC and display the initial project schedule and current schedule status.

The PSC shall be required to maintain a complete project file of all project documentation including, but not limited to, contract documents, all correspondence, all e-mails, and telephone communication logs. The project files shall be maintained in an electronic file format and delivered to the DTMB Design and Construction Division with the PSC’s final Payment Request.

ATTACHMENTS:

1. Existing Facility One Line Electrical Plans

Please NOTE:

Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as the bid amount.

Firms should only submit one (1) attachment (being less than 6 MB) for proposal submission. The attachment is to be the technical and cost proposal combined.

Do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response.

SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

Responses should not be emailed to the Project Director.

NIGP CODES

90628, 92517, 92531, 92533 and 92595

DESIRED SCHEDULE OF WORK

The Department of Corrections requests that this study begins as soon as possible upon contract award

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via SIGMA VSS. ALL questions should be emailed to Alan Goschka at goschkaa@michigan.gov address no later than 2:00 p.m., Eastern on June 21, 2023.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DHHS, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s)