23312 Addendum 1.pdf

DTMB-0414 RFP (Rev 2/22)

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

REQUEST FOR PROPOSAL

ADDENDUM NO. 1

This form identifies an Addendum to a Request for Proposal for Professional Services, and incorporates interpretations or clarifications, modifications, and other information into the Request for Proposals.

Addenda will be numbered by the Project Director and distributed through SIGMA Vendor VSS as an attachment.

TO:

ALL PROPOSERS

DATE ISSUED

June 22, 2023

PROJECT NAME

Newberry Correctional Facility Electrical Infrastructure Assessment

FILE NUMBER

472/23312.ABG

PROJECT DIRECTOR

Alan Goschka, AIA

PROPOSAL DUE DATE:

Thursday, June 29, 2023

ADDENDUM ITEMS: (attach additional sheets and drawings if required)

See attached Meeting Attendance Record

See attached Pre-Proposal Meeting Agenda

Questions:

1. Does spare primary transformer in the switchyard need to be visually inspected and tested. No, the spare transformer is not is use and will be removed as part of the project.

2. Would MDOC like the existing overhead pole line inspected or tested. If yes, please provide the equipment that needs to be tested. The existing overhead pole line feeding the facility does not require inspection or testing.

3. As part of the generator testing do we include a load bank test or would you like us to review the last test data. A load bank test will not be required, PSC to review the last test data.

4. Transformer that fed the hospital is served from Primary Sw. M-11. Transformer is shown as de-energized on the provided one-line. Does MDOC want the transformer tested? This transformer has been removed and does not require testing.

APPROVED BY:

Alan Goschka, AIA

PROJECT DIRECTOR DATE 06-22-2023

GRETCHEN WHITMER

GOVERNOR

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT & BUDGET

LANSING

MICHELLE LANGE

ACTING

DIRECTOR

PRE‐PROPOSAL MEETING AGENDA

MICHIGAN DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

Design and Construction Division

3111 W. St. Joseph Street Lansing, MI 48917

Project: Newberry Correctional Facility – Electrical Infrastructure Assessment File Number: 472/23312.ABG Contract Order Number: Y‐TBD Meeting Date and Time: Wednesday, June 14, 2023, at 10:30 am local time Meeting Place: Newberry Correctional Facility

PROJECT REPRESENTATIVES

Project Director: Field Representative:

Alan Goschka, AIA Dan Hall

DTMB‐DCD DTMB‐DCD

P.O. Box 30026 1238 Carpenter Ave Lansing, MI 48917 Iron Mountain, MI 49801 517‐388‐3489 517‐284‐7921 goschkaa@michigan.gov dhall22@michigan.gov

Facility Representatives:

Jeff Neimi Richard White

MDOC MDOC

5086 W M 80 206 E Michigan Ave Kincheloe, Michigan 49788 Lansing, MI 48933 906‐203‐1036 517‐242‐3599 neimij2@michigan.gov whiter12@michigan.gov

Craig Carruthers Frank Suriano Newberry Correctional Facility Newberry Correctional Facility 13747 E County Road 428 13747 E County Road 428 Newberry, MI 49868 Newberry, MI 49868 906‐293‐6200 906‐293‐6200 carruthersc@michigan.gov surianof@michigan.gov

Introductions and Sign‐In Sheet

A. Request for Proposals – Standard Not‐to‐Exceed RFP, with Part I Technical portion and

Part II Cost portion.

1. Technical – Qualification format includes: General Information; Understanding of the Project and Tasks; Personnel; Management Summary, Work Plan & Schedule; Budget Analysis and References. See Section II‐1 through 6.

2. Cost – Not to Exceed Billable Rate plus reimbursables format. See Section III‐1 through 2. See Section III 2‐A, B, C and D of RFP for samples.

3. Proposals must include DTMB Phase 100 Study.

4. Include consultants and testing as reimbursable expenses.

5. Include signed Certification of a Michigan Based Business and Responsibility

Certification forms.

6. Proposals will be evaluated by an Ad Hoc Advisory Committee and scored based on the combined 80% Technical portion and 20% Cost portion.

B. Project Scope

1. Design services for Phase 100 Study. Project to evaluate the existing electrical infrastructure system at the facility and to develop a report that provides recommendations on how to upgrade the existing electrical system to meet current code requirements.

2. The study shall include, but not limited to the existing primary loop, distribution gear, transfer switches, substation equipment and lightning arrestors

3. PSC to include all necessary field testing to develop the study report – include itemized description on anticipated testing.

4. PSC to breakdown and provide separate anticipated hours and billing rates for the Phase 100 services.

C. Site Visits

1. Accessibility to the site – today. If additional site visits are required, coordination shall go through Alan Goschka and an addendum issued. No access will be granted without prior approval.

2. Photography is allowed during the site walk thru unless stated otherwise by DOC staff.

D. Schedule

1. Proposals are due on Thursday, June 29, 2023, no later than 2:00 p.m. EST to issuing office and on SIGMA VSS.

2. Ad Hoc Advisory Committee will review proposals.

3. Investigation services and report completed end of the year 2023.

E. Budget

1. PSC is to provide cost estimates at the Phase 100 90% review meeting.

F. Other Items

1. Access to Site Upon Contract Award

a. Normal business hours for facility, or hours in which work can take place.

b. Provide notice to the facility prior to any site visits.

c. If awarded the project all PSC and consultant staff who will be onsite will need to submit the Department of Corrections LEIN Check forms a minimum of 5 days prior to being onsite.

G. Questions / Comments

1. E‐mail questions to goschkaa@michigan.gov no later than 2:00 p.m., Wednesday, June 21, 2023. DO NOT send questions in through SIGMA as they do not get to the project directors in a timely fashion.

2. If necessary, an addendum will be posted on the SIGMA VSS website no later than COB, Thursday, June 22, 2023.

H. Questions

I. Tour / Walk‐through