2310623375ReportofContractusage.xlsx
XLSX spreadsheet 30 KB Posted
- Contract number
- Not on record
- Issued by
- New York
About this file
This document is a New York State Report of Contract Usage for Contract 23375, specifically for Group 23106 covering STEM/STEAM and Science Laboratory Educational Supplies and Equipment. The contract template is designed for contractors to report their sales and usage across various product categories, including 3D Printing, Science Laboratory Supplies, Robotics Kits, Drone Kits, Virtual Reality Equipment, and other educational technology materials. The reporting form is structured to capture detailed transactional information such as invoice numbers, ordering entities, product specifics, and pricing details.
The contract vehicle supports multiple product lots, with provisions for tracking unit prices, discounts, and compliance with Executive Order 22 sustainability requirements. Contractors must document each sale, including manufacturer details, part numbers, quantities, list prices, and contract prices. The form includes options for identifying minority and service-disabled veteran-owned business (M/WBE or SDVOB) resellers, suggesting a commitment to supporting diverse business participation. The contract appears to be a comprehensive procurement mechanism for New York state agencies, educational institutions, and potentially other authorized users to purchase STEM and educational technology equipment at predetermined contract pricing.
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Other files
| File | Type | Posted |
|---|---|---|
| 2310623375p.pdf | ||
| 2310623375ra.pdf | ||
| 2310623375ProductReview.docx | DOCX document | |
| 2310623375AppendixE.pdf | ||
| 2310623375Solicitation.pdf | ||
| 2310623375AppendixC.pdf | ||
| 2310623375AppendixB.pdf | ||
| 2310623375AppendixA.pdf | ||
| 2310623375howtouse.pdf | ||
| 2310623375PL_UpdateTemplate.xlsx | XLSX spreadsheet | |
| 2310623375Insurance.pdf | ||
| 2310623375AppendixD.docx | DOCX document |
Show all 12
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Text version
Instructions
| NEW YORK STATE |
| Report of Contract Usage |
| Award 23375 |
Enter your Contact information in the cells below. The information entered below will be prepopulated on the Contract Usage tab.
| Contractor Name: |
| NYS Contract Number: |
| Catalog(s) Name: |
| Contract Reporting Period (Dates): |
A Contractor must complete all non-shaded cells on the worksheet. The shaded cells perform automatic calculations of the data entered and are locked or provide the Contractor with additional information in a read-only format. All other cells are read-only. Only those cells provided for entering Sales information are to be accessed by the Contractor.
| Contract Usage Sheet | ||
| Contractor's Invoice # | Invoice number on Contractor's invoice to ordering entity | |
| Invoice Date | Date on Contractor's invoice to ordering entity | |
| Ordering Entity PO # | Number on ordering entity's purchase order | |
| Lot | Lot that the product is in. Choose Lot from drop down menu. | |
| Product Category | Category name that the products is in (ie. 3D Printing, Science Laboratory and Teaching Supplies, etc.) Choose category from drop down menu. | |
| Authorized User Name | Authorized User placing purchase order with Contractor (ie. DOT, OGS, Albany County, etc.) | |
| Contractor's Part/Stock # | Part/Stock used for ordering | |
| Item Description | Description of part/stock product | |
| Does this product meet EO22 Requirements? | ||
| (Yes or No) | Select whether or not the item meets the EO22 requirements. Information regarding these requirements can be found here - https://www.governor.ny.gov/executive-order/no-22-leading-example-directing-state-agencies-adopt-sustainability-and | |
| Manufacturer Name | Manufacturer of the Item purchased | |
| Manufacturer's Part No. | ‘The manufacturer’s unique identifier assigned to the item, which consists of alphanumeric characters. Examples of manufacturer’s part numbers include Product Order Codes, ID Numbers, Model Numbers and Catalog Numbers. Should the Manufacturer’s Model Number and Part Number be identical, then this information should be listed in both the ‘Manufacturer’s Model Number’ and ‘Manufacturer’s Part Number’ fields’ | |
| Unit of Measure | Packing size of product (Each or Package) | |
| Quantity | Quantity purchased by the Authorized User for the term of the reporting period | |
| List Price (Unit Price) | Price published in the catalog for the item purchased | |
| Extended Price (List) | The Multiplied Value of Quantity and List Price | |
| NYS Contract Price (Unit Price) | Unit Price of the product that an Authorized User will be invoiced | |
| Contract Extended Price | The Multiplied Value of Quantity and NYS Contract Price | |
| % Discount off List | The percent difference between List Price and NYS Contract Price | |
| Reseller/Distributor | Name of the Approved Reseller/Distributor that sold a Contract Item to an Authorized User. | |
| NYS Certified M/WBE | Contractor to answer MWBE or SDVOB designation if Reseller/Distributor/Dealer is a NYS Certified M/WBE or SDVOB |
GROUP 23106 - STEM/STEAM and Science Laboratory Educational Supplies and Equipment
23375_Attachment08_ReportofContractUsage
ContractUsage
| Contractor's Invoice # | Invoice Date | Ordering Entity PO # | Lot | Product Category | Authorized User Name | Contractor's Part/Stock # | Item Description | Does this product meet EO22 Requirements? | |||||||||||||
| (Yes or No) | Manufacturer Name | Manufacturer's Part # | Unit of Measure | Quantity | List Price (Unit Price) | Extended Price (List) | NYS Contract Price | ||||||||||||||
| (Unit Price) | Contract Extended Price | % Discount off List Price | Reseller/Distributor (if applicable) | NYS Certified MWBE or SDVOB | Product Categories | ||||||||||||||||
| Sample: ABC123 | 10/1/15 | 12-12345 | 1 - Non-IT based | Robotics Kits and Parts | Smallville High School | A1234 | A Plus Robotics Kit | A Plus | 4567B | Each | 2 | $ 455.00 | $ 910.00 | $ 400.00 | $ 800.00 | 12% | Road Runner Inc. | MWBE | 3D Printing | ||
| Science Laboratory and Teaching Supplies | |||||||||||||||||||||
| Robotics Kits and Parts | |||||||||||||||||||||
| Drone Kits and Parts | |||||||||||||||||||||
| STEM/STEAM and Science Laboratory Edicational Materials | |||||||||||||||||||||
| Virtual and Augmented Reality Equipment and Supplies | |||||||||||||||||||||
| Packaged Virtual Reality Products and Simulation Equipment |
| Lots |
| 1 - Non-IT based |
| 2 - IT Based |
Group 23106 - STEM/STEAM and Science Laboratory Educational Supplies and Equipment
&F
Sheet1
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