230KV_Circuit_Switcher_Procurement.pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/greencovesprings

City of Green Cove Springs

2025-06

230KV CIRCUIT SWITCHER PROCUREMENT

RELEASE DATE: July 10, 2025

RESPONSE DEADLINE: September 16, 2025, 10:00 am

Please refer to the project timeline in this document for all important deadlines.

Request For Quotation #2025-06

Title: 230KV Circuit Switcher Procurement

Table of Contents

1. Notice of Request for Proposals

2. Procedures

3. Scope of Work

4. Bid Security / Bond

5. Time of Completion

6. Payment and Performance Bond

7. Additional Requirements

8. Vendor Submission

9. Price Proposal

Notice of Request for Proposals

Proposers will submit sealed Electronic Responses for Bid #2025-06 - 230KV Circuit Switcher Procurement via the City e-Procurement Portal https://procurement.opengov.com/portal/greencovesprings.

All submissions are due by 10:00 am, Tuesday, September 16, 2025.

Proposals shall comply with the conditions, instructions, specifications and terms as described herein. Proposals are expected to fully inform themselves of the requirements of the specifications. Failure to do so is at the

Proposer’s risk. Proposers will not secure relief on the plea of error or misunderstanding.

Propsoers agree by submitting a proposal, to the acceptance of all terms, conditions and specifications of this

RFP. Proposals are valid for a period of 60 calendar days after date of opening.

The City reserves the right to require the successful proposer to execute an agreement incorporating all documentation, and which contains standard provisions for default, bid security, attorney fees, termination, remedies, jurisdiction and other conditions deemed legally appropriate by the City. It is the desire of the City to enter into an agreement to complete this singular project.

The City reserves the right to accept or reject any or all proposals as a whole, or any part thereof, waive any or all irregularities, and award the RFP to the responsible proposal determined to represent the City’s best interests.

Any persons wishing their proposal to be considered is responsible for making certain that their proposal is received via the City e-Procurement Portal https://procurement.opengov.com/portal/greencovesprings. No oral, telegraphic, paper, facsimile, or telephonic proposals or modifications will be considered.

THE CITY OF GREEN COVE SPRINGS IS AN EQUAL OPPORTUNITY EMPLOYER

Procedures

The City of Green Cove Springs is soliciting proposals from qualified firms to Bidder (Seller) shall submit quotation for furnishing the following equipment (Goods). The contract generally consists of furnishing Goods with 5-year warranty, one set of spare parts, and delivery to the Point of Destination: One 230kV 1200A 40kA

Vertical Circuit Switcher for a term not to exceed NO VALUE beginning with NO VALUE.

1. Questions & Additional Information

Bidders shall submit all inquiries regarding this bid via the City e-Procurement Portal, located at https://procurement.opengov.com/portal/greencovesprings. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the City e-Procurement Portal. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

2. Responses

All responses must be presented in the same order as specified in this Proposal. Supporting material may be provided; however, the City’s decision will primarily be based upon a comparison of the information specifically requested. The City reserves the right to accept or reject any and/or all Proposals, and to waive any minor irregularities and technicalities. There is no obligation on the part of the City to award the contract to the lowest proposer and the City reserves the right to award the contract to the lowest responsible proposer submitting a responsible proposal with a resulting negotiated agreement that is most advantageous and in the best interest of the City. The City shall be the sole judge of the Proposal and the resulting negotiated agreement that is in its best interest and its decision shall be final.

All applicable laws and regulations of the State of Florida and ordinances and regulations of the City of Green

Cove Springs will apply to any resulting agreement.

There is no expressed or implied obligation for the City of Green Cove Springs to reimburse responding firms for any expenses incurred in preparing proposals in response to this request.

3. Inquiries and Interpretations

Responses to inquiries which directly affect an interpretation or change to this RFP will be issued in writing by addendum. All information regarding this RFP shall be placed on the e-Procurement Portal, located at https://procurement.opengov.com/portal/greencovesprings. Requests for interpretation or changes to this RFP must be received via the City e-Procurement Portal, located at https://procurement.opengov.com/portal/greencovesprings. All such addenda issued by the City prior to the last date that submittals are required to be received shall be considered part of the RFP, and the Respondent shall be required to consider and acknowledge receipt of such in its response. It is the obligation of the Respondent to make sure that it has received all addenda prior to submission of its response.

Addenda Notification: Bidders are required to register for an account via the City e-Procurement Portal hosted by OpenGov. Once the bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/greencovesprings.

https://procurement.opengov.com/portal/greencovesprings https://procurement.opengov.com/portal/greencovesprings

Only those responses to inquiries, which are made by formal written addenda, shall be binding. Oral and other interpretations or clarifications will be without legal effect and shall not be binding on the City. The Respondent must acknowledge receipt of all addenda in its response, failure to do so will deem the proposal non-respondent.

4. Selection Process

Subject to the City's right to reject bids, and if the bid is reasonably the lowest responsive and responsible, recommendation for award to bidder will be made to the City Council. A contract will only be entered into with responsible bidders, qualified by experience and financial ability to do the work and/or supply service or materials.

Scope of Work

1. 230KV CIRCUIT SWITCHER

SECTION 1 – Invitation to Bid o BID ITEM

A. Buyer invites Bidder (Seller) to submit quotation for furnishing the following equipment (Goods). The contract generally consists of furnishing Goods with 5-year warranty, one set of spare parts, and delivery to the Point of Destination.

• Bid Item A: one 230kV 1200A 40kA Vertical Circuit Switcher

• Alternate: one 230kV 1200A 40kA Horizontal Circuit Switcher with Integral Disconnect Switch

B. Buyer will purchase either Bid Item A or the Alternate, but not both.

o POINT OF DESTINATION

Chapman Substation, located at the intersection of Taylons Road and Boulevard Road, Green Cove Springs, FL 32043.

SECTION 2 – GENERAL REQUIREMENTS

• SUMMARY OF WORK

Design, manufacture, assemble, and factory test Goods in accordance with attached technical specifications. Deliver Goods F.O.B.

Destination. Provide a manufacturer’s field service engineer to perform field services specified under the supervision and direction of

Buyer’s construction contractor. Buyer will furnish a construction contractor under a separate contract to perform foundation and

Sitework for which the Goods under this Contract are being furnished.

• ACCEPTABLE MATERIAL AND EQUIPMENT

Seller’s proposal shall be based on new equipment and materials only. No used equipment or materials are permitted. Identify any alternate item by trade name and number to enable Buyer to determine whether such alternate item is acceptable. Alternates must be approved in writing by Buyer prior to contract placement.

• TESTS AND INSPECTION

A. Goods are to be tested in accordance with latest edition or revision of ANSI, IEEE, ASCE, ASTM, NFPA, and NEMA standards.

B. Prior to testing, Seller shall notify Buyer at least one week in advance so Buyer may have personnel at Seller’s factory during testing. Seller shall furnish the results of the tests to Buyer. Inspection of material by Buyer’s representative will not relieve

Seller from responsibility for furnishing material to conform to the Specifications.

C. Factory testing activities are limited to Tuesdays, Wednesdays, or Thursdays excluding observed holidays. Testing on any other day of the week is prohibited.

• SHOP DRAWINGS AND SAMPLES SUBMITTAL PROCEDURES

A. Transmit submittals via email to Engineer with copy to Buyer. Schedule submittals to expedite furnishing the Goods and coordinate submission of related items. Send to:

i. Engineer’s Representative: Anthony Hanson (ahanson@pdengineers.com) &

(shopdrawings@pdengineers.com)

ii. Buyer’s Representative: James (Andy) Yeager (jyeager@greencovesprings.com)

B. Seller shall submit Shop Drawings and Samples for Engineer’s review and approval as soon as possible after receipt of order.

C. Submit the following quantities:

i. Shop drawings - One electronic copy (in PDF format) including manufacturers' data, brochures, suppliers' information, testing reports, certifications, and manufacturer's installation and testing instructions

D. Identify variations from Contract Specification.

E. Provide space on all drawings for Seller and Engineer review stamps.

F. Revise and resubmit items as required. Identify changes made since previous submittal. Distribute copies of reviewed submittal items to concerned parties. Instruct parties to promptly report any inability to comply with provisions.

G. Engineer will complete review in a timely manner and will return reviewed items to Seller with the following provided for each item submitted:

SUBMITTAL REVIEW BY ENGINEER

PROJECT

SUBMITTAL NO.

Review of this shop drawing/submittal by Engineer is for general conformance with the requirements specified and compatibility with the design concept of the completed project. This review does not extend to means, methods, sequences, or procedures of construction (except where specifically called for in the specified requirements) or to issues of safety incident thereto. This review shall not relieve the contractor from its responsibility for full compliance with the requirements specified and to determine and verify the information contained therein. Provide final disposition of the comments made prior to issuance for fabrication or construction.

ACTION:

No Exceptions Taken

Make Corrections Noted [no resubmittal required]

Revise and Resubmit

None Not Required Information Only

REVIEWED BY:

Date:

Where:

“No Exceptions Taken (NET)” indicates submittal has been reviewed and appears to be in conformance with requirements of the Contract Documents. Proceed as shown on the submittal.

“Make Corrections Noted (MCN)” indicates submittal appears to be in conformance with requirements of the Contract

Documents. Incorporate the corrections noted and proceed as shown on the submittal. No resubmittal is required.

“Revise and Resubmit (RR)” indicates submittal does not appear to be in conformance with the Contract

Documents. Engineer's comments will be noted on the submittal or in a separate, cross-referenced document. Re-check, make necessary revisions and resubmit.

mailto:ahanson@pdengineers.com mailto:shopdrawings@pdengineers.com mailto:jyeager@greencovesprings.com

“None – Not Required or Information Only” indicates that the submittal is not called for by the Contract Documents and that Engineer has not reviewed the material.

• PROJECT RECORD DOCUMENTS

A. Throughout the duration of the project, maintain one set of the following documents for record purposes. Record actual revisions made to the Goods.

1. Drawings

2. Specifications

3. Changes to the Contract Documents

4. Reviewed Shop Drawings and Samples

B. Include description of actual equipment and material furnished, including the following:

1. Manufacturer's name and equipment and material model and number

2. Material and equipment substitutions or alternates utilized

C. As-built drawings

1. Prior to submitting to Engineer the claim for final invoice, transmit to Engineer via email PDF copies of final drawings, as well as electronic files in AutoCAD 2023 (or earlier) format.

2. Engineer requests that all final drawings be sent as soon as available (email is preferred). These are used for creating connection diagrams that are needed shortly after delivery of the units.

3. After the equipment has been placed into satisfactory operation, revise drawings to reflect field changes, if any, made to the Goods and submit to Engineer copies of revised drawings for the Operations and Maintenance Manuals.

D. Operation, Maintenance and Installation Manuals

1. Upon shipment of Goods, deliver to Buyer two printed copies and one electronic copy on USB-drive of complete

Operation, Maintenance and Installation Manuals. Manuals shall identify material, equipment, and system description and include, at minimum, the following information:

A. Directory, listing names, addresses, and telephone numbers of Engineer, Seller, subcontractors, and major component suppliers.

B. Operation, maintenance, and installation instructions. For each category, identify names, addresses, and telephone numbers of subcontractors and suppliers. Identify the following:

o Significant design criteria o List of equipment o Parts list for each component o Operating instructions o Maintenance instructions o Maintenance instructions for special finishes, including recommended cleaning methods and materials, and special precautions identifying detrimental agents o Installation instructions o Material Safety Data Sheets

C. Project documents and certificates, including the following:

o Certified drawings, manufacturer-prepared technical literature material, and equipment data/catalog cuts of all miscellaneous material o Certified factory test results o Photocopies of warranties for Goods o Duplicate copies of warranty documents which are executed and transferable from subcontractors, suppliers, and manufacturers.

• SHIPMENT

A. Before shipping Goods, give 48-hrs notice via email to Buyer and Engineer. No shipments shall be accepted or received without authorization from Buyer.

B. Seller shall be responsible for obtaining necessary permits, providing and verifying routing and, in general, making all the necessary arrangements for transporting the equipment provided to Buyer's destination.

C. Buyer will accept shipments between 8:00a.m. and 3:00p.m. local time Monday through Thursday excluding observed holidays.

D. Ship Goods only after receiving written acknowledgment by Buyer of receipt of certified test reports. Accompany each shipment with a packing list of articles included in the shipment. Mark parts for ease of field assembly.

• TRANSPORTATION, PROTECTION, AND HANDLING

A. Store and protect Goods in accordance with manufacturer’s instructions, with seals and labels intact and legible. Store sensitive

Goods in weather-tight, climate controlled enclosures.

B. Furnish equipment and personnel to handle Goods by methods to prevent soiling, disfigurement, or damage.

C. Transport and handle Goods in accordance with manufacturer’s instructions.

D. Cover Goods subject to deterioration with impervious sheet covering. Furnish ventilation to avoid condensation or potential degradation of Goods.

E. Uncrate Goods and dispose of packing material properly.

F. Assume responsibility for loss and damage including but not limited to breakage, corrosion, weather damage, and distortion until delivered to Buyer.

G. Promptly inspect shipments to assure that Goods comply with requirements, quantities are correct, and Goods are undamaged.

H. Arrange storage of Goods to permit access for inspection. Periodically inspect to assure Goods is undamaged and is maintained in acceptable conditions.

• SERVICE ENGINEER

Seller shall furnish an optional price for an engineer to supervise check-out of the Goods. The quotation for this service shall include two days of a service engineer’s time for installation supervision, start-up, and check-out of the circuit breakers. This includes such things as gas installation, contact alignment check, bushing installation, adjustments, etc. Service engineer will be responsible for directing Buyer’s labor in proper installation techniques. Provide resume of proposed engineer.

SECTION 4 – SPECIFICATION FOR 230kV CIRUIT SWITCHER

• GENERAL

This specification covers the design, manufacture, delivery and testing of an outdoor high voltage power circuit switcher.

• APPLICABLE STANDARDS

Seller shall furnish equipment that will comply with all latest applicable standards and regulations of the Occupational Safety and Health

Administration (OSHA), ANSI, IEEE and NEMA concerning the design of power circuit switchers. It should be further understood that these standards represent the minimum requirements.

• DESCRIPTION OF GOODS

A. Furnish a high voltage, alternating current, three pole, single throw, [vertical (Bid Item A) or horizontal (Alternate)] configured outdoor circuit switcher with SF6 extinguishing medium, rated for operation on a nominal 230kV effectively grounded transmission system.

B. Color of porcelain and painted surfaces shall be sky gray, ANSI No. 70.

C. Application: Power transformer switching and transformer protection

• RATINGS AND CHARACTERISTICS

A. Principal ratings and electrical characteristics:

A. Nominal voltage: 230kV

B. Maximum voltage: 242kV, rms

C. BIL: 900kV

D. Continuous current at 60 Hz: 1200 A, rms

E. Minimum short circuit interrupting current at max volt:

Fault current 40 kA, rms, min

F. Rated short time current carrying (3 sec): 40 kA, rms, min

G. Momentary current carrying: 40 kA, rms, min

H. Closing and latching capability, symmetrical 108 kA, rms, min

I. Maximum interrupting time: 3 cycles @ 60 Hz

J. Downstream Protected Device ratings:

1. 230-23.9kV Delta-wye

2. 25/33/42//47 MVA

3. 8.6% Z (design)

B. Physical characteristics (Base Option):

A. Type: outdoor, 3-pole Vertical

B. Interrupting medium: SF6

C. Type of mounting: Galvanized steel, 2- or 3-column mounting pedestal, 12’-0” tall complete with anchor bolts

D. Phase spacing: 110” minimum, 144” maximum

E. Terminal height: Lower terminal shall be at 20’ ± 1’ height above baseplate

F. Disconnect switch: None

C. Physical characteristics (Alternate):

A. Type: outdoor, 3-pole Horizontal- exact duplicate of the existing switcher (refer to Exhibit A for drawings of existing switcher)

B. Interrupting medium: SF6

C. Type of mounting: Galvanized steel, 2-column mounting pedestal, 12’-0” tall complete with anchor bolts

D. Phase spacing: 12’ 10”

E. Terminal height: r terminal shall be at 20’- 4”

F. Disconnect switch: Integral Disconnect Switch

D. Mounting Frame and Configuration: The circuit switcher shall be supplied with a substation mounting frame as recommended by the manufacturer. Mounting frame shall be pedestal type, galvanized steel. Anchor bolt pattern shall be 20” x 20”. Anchor bolts shall be furnished by the manufacturer. The configuration shall be candlestick style (vertical interrupters). The bottom of the wiring compartment shall be no higher than 4-feet above grade.

• SUBMITTALS

A. Submit the following

1. Product Data: Catalogs and cut sheets

2. Shop Drawings

a. Outline showing general arrangement, base details, anchor bolt details, weight and overall dimensions, with location of center of gravity on outline, impact loading, external power requirements voltage, maximum control voltage, tripping current, charging motor starting current and charging motor nominal running current

b. Control schematic

c. Nameplate data

d. Terminal block connections

e. Physical drawings, showing equipment arrangement, terminal block locations, cable entrance, and panel layout

f. Wiring diagrams (tabular format is not acceptable)

g. Travel record curves

h. Ground pad outline

i. Notes and symbols

j. Bill of material

B. Test reports

C. Operation, maintenance and installation manuals

D. As-built drawings

• FACTORY INSPECTION AND TESTING

Assemble, adjust and complete manufacturer’s standard production tests in accordance with ANSI C37.

• CIRCUIT SWITCHER COMPONENTS

A. Terminals:

1. 4-hole NEMA pads, tinned for 230kV connection

2. Connector for 4/0 copper grounding conductor on each leg of pedestal

B. Mechanism housing:

1. Make weatherproof.

2. Fasten securely to circuit switcher.

3. Doors: vertically hinged with provisions for padlocks

4. Conduit entrance: removable, gasketed bottom plate, field drilled

5. Mount terminal blocks and equipment at least six inches above bottom plate.

6. Provide space heaters, part or thermostatically controlled, 120/240 VAC connected for 120V

C. Operating mechanism and auxiliaries:

3. Type: motor-compressed spring

4. Closing mechanism

a. Closing coil Volts: 125 VDC

5. Tripping mechanisms:

a. Trip Coils Volts: 125 VDC

b. Type: DC shunt trip

6. Operator charging motor, Volts: 125 VDC

7. “Charged” and “Discharged” indicators for stored-energy mechanism

8. Two 125 VDC trip coils, each in electrically separate circuits. Each trip circuit shall be wired such that the Owner can monitor the integrity of the trip coils with the switcher both in the open and closed positions. The Owner will wire his own trip coil monitoring device. ANSI device #3 is not required, but direct access to the positive side of the trip coil IS

REQUIRED.

D. Auxiliary switches and control wiring:

7. Two ten-stage (or more) auxiliary switches, completely wired to terminal blocks in the control cabinet.

8. Operating connection: ANSI C37.11-1979, Part 1 of Diagram B, Figure 5 for motor-compressed spring. (i.e. fused close circuits and unfused trip circuits)

9. Terminal blocks: 10 percent spare terminals; insert screws prior to shipment

10. Wire for control from a remote location

11. One battery voltage monitoring relay, 125 VDC input, Device 74, Potter & Brumfield, Type KAP

12. Operator switches and controls shall be mounted in a cabinet no higher than 4’6” above baseplate

13. Other necessary terminal blocks and wiring. All terminals within the mechanism housing shall be identified/labeled. Terminals for connection to circuits external to the circuit switcher shall be identified and marked as to function, e.g. 120 VAC, 125 VDC, etc.

E. Miscellaneous:

1. One 120 VAC, 60 Hz, 15 Ampere, 2-pole, 3-wire, ground fault circuit interrupter convenience outlet mounted on inside of operator mechanism housing

2. One 120 VAC operator mechanism housing lamp and one 120 VAC, 15 Ampere toggle switch

3. Furnish a total of:

a. Two maintenance closing devices

b. Two sets of special assembly and maintenance tools

c. Two operator manual charging devices, if applicable

d. Appropriate volume of new unused sulfur hexafloride (SF6 gas) meeting the requirements of ASTM 02472. SF6 gas to be furnished in non-returnable, non-rented containers

1. The interrupters shall utilize an SF6 gas system. If the manufacturer offers the circuit switcher filled at the factory, it shall be shipped this way. For those circuit switchers that require the customer to fill the SF6, sufficient SF6 shall be furnished with the circuit switcher. For these models, gas monitoring shall be via gauges that are easily visible from the ground near the circuit switcher (not in an upper cabinet/compartment).

2. An SF6 pressure gauge, density switch and fill connection shall be provided in the mechanism cabinet. Alarms for SF6 pressure shall be provided as previously described.

3. A mechanism position indicator (semaphore). This semaphore shall be easily visible from the ground near the circuit switcher and must be externally mounted (not in a cabinet/ compartment) if higher than 6 feet above the base of the circuit switcher.

4. Circuit switcher shall be equipped with an external manual trip leaver painted red for significance.

5. Guarded heaters shall be provided for both the control and mechanism compartments. The heaters shall be 120 VAC and shall be thermostatically controlled. The heaters shall be properly sized for temperatures expected at the location of the

Owner and furnished with thermostat for heater control.

6. Three-way port isolation valve for testing alarm and lockout ports of the gas monitoring device.

F. Relays, Meters and Switches

1. Two circuit switcher push-button controls with escutcheon engraved TRIP and CLOSE, pushbutton operated for trip and for close, Device 01

2. One indicating light, circuit switcher indication, miniature round, with green cap, Device G, GE Type ET-16. (LED -

Longlife indicating lamp)

3. Two indicating lights, circuit switcher indication, miniature round, with red cap, Device R, GE Type ET-16. (LED -

Longlife indicating lamp)

4. One normal/maintenance switch with escutcheon engraved “NORMAL/MAINTENANCE”, (Normal @ 12 o’clock, Maintenance @ 2 o’clock) oval grip, Device 43NM, Electro-switch Series 24

• PAINT

A. Apply at least one primer coat for a total primer thickness of 2 to 3 mils and apply at least 1 final coat for a total finish thickness of 2 to 3 mils for a minimum total paint thickness of 5 to 6 mils on exterior metal surfaces.

B. Furnish sufficient touch-up paint identical to final finish coat.

• AUXILIARY AND CONTROL POWER

Owner will furnish both 125 VDC and 120/240 VAC, 1-phase, 60 Hz power.

• NAMEPLATES

A. Furnish for each device

B. Material: Laminated plastic with white letters on black background

C. Attach nameplates with screws.

D. Wording: Inscription and sizes determined by Seller and subject to review by Buyer

• SF6 TOOLS

A. Seller shall include in the base quotation all necessary SF6 tools, fixtures and fittings required to fill the switcher – specifically including but not limited to an SF6 regulator, hoses, bleeder valve and adapters. The SF6 gas shall be supplied by Seller.

B. A letter shall be provided by the manufacturer transferring the ownership for all SF6 gas containers to the Buyer.

• SPARE PARTS

Prices and manufacturer's part numbers for the following spare parts shall be provided with the bid and included in bid price:

QTY ITEM

1 Primary bushings 1 Complete set of gaskets 1 Spring rewind motor 1 Close coil 1 Trip coil 2 Red LED indicator lamps 2 Green LED indicator lamps 2 Clear lens caps

Bid Price Shall include:

• Delivery/Freight (allowed and pre-paid FOB Destination)

• 5-year warranty adder

• Spare Parts as required above

Bid Security / Bond

Bidders must submit a Bid Bond (5% of the amount of their bid) with their bid as bid security. The security may be in the form of bid bond, cashier’s check, or certified check, made payable to the City of Green Cove Springs.

Time of Completion

Bidder agrees that time is of the essence in connection with performance, delivery, and/or the services of this contract. The construction timeline for this project is 465days for substantial completion and 465 days for final completion.

Payment and Performance Bond

Bidders are advised that payment and performance bonds with a surety acceptable to the City shall be provided to the City upon receipt of a signed contract or purchase order for faithful delivery or performance of items or services as stated in this Bid Invitation. Performance bonds shall include provisions for the City's delay or liquidated damages.

The successful Bidder shall furnish within ten (10) consecutive calendar days after written notice of award, a

Payment and Performance Bond in an amount equal to one hundred percent (100%) of the total amount of the contract.

Additional Requirements

1. Term "Owner"

The term “Owner” where used in these documents, refers to the City of Green Cove Springs.

2. Date and Receipt of RFP

The City e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times.

Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The City of Green Cove Springs, FL strongly recommends completing your response well ahead of the deadline.

3. Withdrawal of RFP

The proposing firm may withdraw their sealed proposal prior to the scheduled receipt date and time by selecting the "unsubmit proposal" option on the City's e-procurement portal. After being opened, the RFP will be valid for 60 calendar days and may not be withdrawn during that time.

4. Contract Award

The City reserves the right to accept or reject any or all Proposals, to waive irregularities and technicalities, and to request resubmission or additional information. The City reserves the right to award the contract to the most responsible and responsive proposing firm, resulting in an agreement, which is most advantageous to and in the best interest of the City of Green Cove Springs. The City shall be the sole judge of the Proposals and the resulting agreement that is in the best interests, and the City of Green Cove Springs’ decision shall be final.

5. Contract Documents

The contract entered by the City of Green Cove Springs and the Lead Team firm shall consist of this Request for Proposals, any addendum issued including the City’s Standard Addendum to all City Contracts and

Agreements document, the submitted proposal by the contractor, any approved change orders issued, all of which shall be referred to collectively as the Contract Documents.

6. Public Records Law

Notwithstanding any provision in this agreement to the contrary, the following public records requirements shall apply:

CONSULTANT, or provider of services hereunder, shall allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119, Florida Statutes, made or received by the CONSULTANT in conjunction with this Contract. Specifically, the CONSULTANT must:

(1) Keep and maintain public records that ordinarily and necessarily would be required by the City to perform the services being performed by the CONSULTANT.

(2) Provide the public with access to public records on the same terms and conditions that the City would provide the records and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law.

(3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law.

(4) Meet all requirements for retaining public records and transfer at no cost to the City for all public records in possession of the CONSULTANT upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements.

All records stored electronically must be provided to the City in a format that is compatible with the information technology systems of the City.

The CONSULTANT shall promptly provide the City with a copy of any request to inspect or copy public records in possession of the CONSULTANT and shall promptly provide the City a copy of the

CONSULTANT’s response to each such request. Failure to grant such public access will be grounds for immediate termination of this Contract by the City.

THIS ARTICLE WILL BE DEEMED TO APPLY TO ALL SERVICE CONTRACTS UNLESS THE

CONSULTANT CAN DEMONSTRATE BY CLEAR AND CONVINCING EVIDENCE THAT IT IS NOT

ACTING ON BEHALF OF THE CITY UNDER FLORIDA LAW.

7. Termination for Convenience

The City of Green Cove Springs shall have the right to terminate at the City’s convenience, with or without cause, any Contract resulting from this RFP by specifying the date of termination in a written notice. In this event, the firm shall be entitled to just and equitable compensation for any satisfactory work completed. All work produced shall become the property of the City of Green Cove Springs.

8. Indemnification Requirement

The City shall require the following or similar indemnification paragraphs to be made part of the contract(s) as entered into with the successful proposer(s):

The City shall be held harmless against all claims for bodily injury, sickness, disease, death or personal injury or damage to property or loss of use resulting therefrom arising out of performance of the agreement or contract, unless such claims are a result of the City’s own negligence.

The City shall also be held harmless against all claims for financial loss with respect to the provision of or failure to provide professional or other services resulting in professional, malpractice, or errors or omissions liability arising out of performance of the agreement or contract, unless such claims are a result of the City’s own negligence.

9. Proof of Insurance and Worker's Compensation

The successful Proposer selected for the project will be required to procure and maintain during the life of the

Contract with the City of Green Cove Springs, Florida insurance of the type and in the minimum amounts listed below:

a. Commercial General Liability

1. General Aggregate $1,000,000

2. Products and Completed Operations Aggregate $1,000,000

3. Personal and Advertising Injury $1,000,000

4. Each Occurrence $1,000,000

5. Fire Damage (any one fire) $ 50,000

6. Medical Expense (any one person) $ 5,000

b. Automobile Liability

1. Any Automobile-Combined bodily injury/property damage, with minimum limits for all additional coverage $1,000,000 as required by Florida law

c. Workers Compensation/Employers Liability

1. Workers Compensation statutory limits

2. Employers Liability

a. Each Accident $ 100,000

b. Disease-Policy $ 500,000

c. Disease-Each Employee $ 100,000

d. Professional Liability

1. When required by contract-per occurrence $1,000,000

Insurance shall be written by an insurer holding a current certificate of authority pursuant to Chapter 624, Florida Statutes. Prior to commencing any work on the contract, certificates of insurance, approved by the City, evidencing the maintenance of said insurance shall be furnished to the City. The certificates shall provide that no material alteration or cancellation, including expiration and non-renewal, shall be effective until fifteen (15) days after receipt of written notice by the City. All coverages shall name the City as "additional insured".

Receipt of certificates or other documents of insurance or policies or copies of policies by the City, or by any of its representatives, which indicate less coverage than required will not constitute a waiver of the successful proposer(s)’ obligation to fulfill the insurance requirements herein.

Vendor Submission

1. Bid Item Details* A. Name of manufacturer:

B. Method of shipment:

C. Location of manufacturing facility:

D. Circuit Switcher Type and Interrupting Medium:

E. Maximum number of operations at maximum rated short circuit current before maintenance is required:

F. Switcher opening time

G. Switcher closing time

H. Recommended maintenance required and recommended maintenance intervals:

I. Circuit Switcher weights:

1. Net weight of Switcher __________ Pounds

2. Shipping weight of Switcher, less bushings and loose parts __________ Pounds

J. List spare parts that are NOT included in the total bid price, but are recommended by manufacturer, with net prices shown FOB site.

*Response required

2. Public Entity Crimes Requirement* Please download the below documents, complete, and upload.

• Public_Entity_Crimes_Requir...

*Response required

3. Drug- Free Workplace Compliance Form* Please download the below documents, complete, and upload.

• Drug-Free_Workplace_Complia...

*Response required

4. W-9* *Response required https://government-project.s3.us-west-2.amazonaws.com/130740/8ee33c5e-7e3a-41b6-8f08-12b4d51712cb_Public_Entity_Crimes_Requirement.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4JAEQ7UNR%2F20250818%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250818T124329Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEF0aCXVzLXdlc3QtMiJIMEYCIQCTqNNICkjN6427Drl3Dsi6VZW8ycFvVVznFmzF8QTpBQIhAPOrrCt59qw0OJBk6Z9SzE4797MMZUyFXni%2FgMv5mN87KowFCKb%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgzZiLS5Ym5xHFDB%2BAIq4AQgS73lPoP1vgHUaqVZrxuMZnn1KWTTX34B7WPg5OqytwZVm4F%2Ff%2Fc15HnxqjuwK4eMWQ6nHvl6O%2BnoOI3BgOx%2BGAL2pMuoy1pP5DNMObP7ke0XN7lfaihv3%2FCDwf6A6QI9yZegTrPN12ZboaE%2BxRqRUnimUVYdArFRKOCS7Cl8YaQx5lp3ciESMaD3ftxrdgAeMqCDxDUJ1M83TmCchdJb1YeHT0CAe2Gg79h0WIaJViPQ48nxeGsnpGnnj%2FB%2FtCoscOnGyhyS7Sb3fiy0DARFmOFM5lVoA5%2BHAGnMDJNZcbLcPEeAfSfRxnYX2sVFkJMl4xx2RzmF4%2Bqi4uO2rFBdWD81FJ8MaWc4s2TYjp4ZEVumUXrnt%2Ftwz0tisnOKJHTfJkvYQdg6vj4Zt9Zhx5NeJoDiWJM7dEw3Mhk%2Bkmg0LshVEbQ219kPs5o0fG3ivBzBaMWPKjMrJTW921G7A8ahK0Vl1cq2qbcaTr2NPOpFOorgiSMnAPiqAqj24aiFbNS5bQN8xUAmqabvQfyYqOV8M0CAxyxmELq5WLbD1uDFe8TDLnFxJKnQsMe6SazPG6a7XlhaUXkXaIgm%2FcCsqmMLV7M3Kf6lNCSqQJDKoZUkYDCbjOtuPAV9JZk4nQ1XdP9fFllGOl6jZdUtJLBibI%2FIATkBfecEENTxvCH7Dqu%2BvHKwq%2FZWMBdDcTk1K%2BzvGKSdzhsLEo%2B6%2FwGfhh%2Bn77KLoKUUdahXGwb8sz8SYZbYSdOgiDtzWDPrtoU3eH8q1M7V649iSxTkLmyBkzHyoECQroZv6R%2BY%2BKCS%2FBci1PDopjCzvozFBjqaAZplKFS3h4H4dLpO53POBkMznzV%2FfCTc2wiUN80F2SA4KTiauij%2B399EQ%2F%2FsSGBG%2FfO7kdt3kUzolXmIqwIoZH7x%2ByFI11qj1jUEHGBrRSwnusgMEhaH%2BgkDeCV4Ml6cdg6uQifHm5xQ%2F6pNCe%2BJtT0LsWCsHQvvvWrDuer8NLpLzC12Bt%2BZ20n4lCG26YDDyUHoDMHKHyTAqvk%3D&X-Amz-Signature=78284e7dc63bed9f63ea1d81f4acb5273f5a91d3a33026b333a16e13b47f4b17&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Public_Entity_Crimes_Requirement.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/130740/303eeab3-bd1e-49dd-8ed9-fe444d45dda9_Drug-Free_Workplace_Compliance.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4JAEQ7UNR%2F20250818%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250818T124329Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEF0aCXVzLXdlc3QtMiJIMEYCIQCTqNNICkjN6427Drl3Dsi6VZW8ycFvVVznFmzF8QTpBQIhAPOrrCt59qw0OJBk6Z9SzE4797MMZUyFXni%2FgMv5mN87KowFCKb%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgzZiLS5Ym5xHFDB%2BAIq4AQgS73lPoP1vgHUaqVZrxuMZnn1KWTTX34B7WPg5OqytwZVm4F%2Ff%2Fc15HnxqjuwK4eMWQ6nHvl6O%2BnoOI3BgOx%2BGAL2pMuoy1pP5DNMObP7ke0XN7lfaihv3%2FCDwf6A6QI9yZegTrPN12ZboaE%2BxRqRUnimUVYdArFRKOCS7Cl8YaQx5lp3ciESMaD3ftxrdgAeMqCDxDUJ1M83TmCchdJb1YeHT0CAe2Gg79h0WIaJViPQ48nxeGsnpGnnj%2FB%2FtCoscOnGyhyS7Sb3fiy0DARFmOFM5lVoA5%2BHAGnMDJNZcbLcPEeAfSfRxnYX2sVFkJMl4xx2RzmF4%2Bqi4uO2rFBdWD81FJ8MaWc4s2TYjp4ZEVumUXrnt%2Ftwz0tisnOKJHTfJkvYQdg6vj4Zt9Zhx5NeJoDiWJM7dEw3Mhk%2Bkmg0LshVEbQ219kPs5o0fG3ivBzBaMWPKjMrJTW921G7A8ahK0Vl1cq2qbcaTr2NPOpFOorgiSMnAPiqAqj24aiFbNS5bQN8xUAmqabvQfyYqOV8M0CAxyxmELq5WLbD1uDFe8TDLnFxJKnQsMe6SazPG6a7XlhaUXkXaIgm%2FcCsqmMLV7M3Kf6lNCSqQJDKoZUkYDCbjOtuPAV9JZk4nQ1XdP9fFllGOl6jZdUtJLBibI%2FIATkBfecEENTxvCH7Dqu%2BvHKwq%2FZWMBdDcTk1K%2BzvGKSdzhsLEo%2B6%2FwGfhh%2Bn77KLoKUUdahXGwb8sz8SYZbYSdOgiDtzWDPrtoU3eH8q1M7V649iSxTkLmyBkzHyoECQroZv6R%2BY%2BKCS%2FBci1PDopjCzvozFBjqaAZplKFS3h4H4dLpO53POBkMznzV%2FfCTc2wiUN80F2SA4KTiauij%2B399EQ%2F%2FsSGBG%2FfO7kdt3kUzolXmIqwIoZH7x%2ByFI11qj1jUEHGBrRSwnusgMEhaH%2BgkDeCV4Ml6cdg6uQifHm5xQ%2F6pNCe%2BJtT0LsWCsHQvvvWrDuer8NLpLzC12Bt%2BZ20n4lCG26YDDyUHoDMHKHyTAqvk%3D&X-Amz-Signature=612cfcdc3544c7556a39015fb339a5bae8c9db23a5266cafaee3d58d1c603c19&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Drug-Free_Workplace_Compliance.pdf%22&x-id=GetObject

5. Please provide your UEI, if you have one

6. Debarment and Suspension Form * Please download the below documents, complete, and upload.

• Debarment_and_Suspension_Fo...

*Response required

7. Standard Addendum Confirmation * I acknowledge I will complete the addendum below upon contract award:

Any other provisions of the Contract or Agreement to which this Standard Addendum is attached to the contrary notwithstanding, the parties specifically agree that the provisions hereinafter set forth will apply exclusively with respect to the matters addressed, whether addressed in said Contract or Agreement or not, and shall be deemed an integral part of said Contract or Agreement as if duly set out therein, having a force and effect of equal or superior dignity, as applicable, with the provisions thereof; provided, that if the provisions of the Contract or Agreement address a particular matter in a manner which results in a lower cost to the City than this Standard Addendum, then such provisions of the Contract or Agreement shall control and supersede the applicable provisions hereof (as used herein, the term “Contractor” means the vendor or other party in the

Contract or Agreement providing construction, labor, materials, professional services, and/or equipment to the

City thereunder; the term “City” means Green Cove Springs, a municipal corporation of the State of Florida, its

City Council, or any other name or label set forth in the Contract or Agreement identifying such entity).

1. All payments for services rendered, or supplies, materials, equipment and the like constructed, delivered, or installed under the Contract or Agreement (the Work) shall be made by the

City in accordance with the Local Government Prompt Payment Act (the Act). Upon receipt of a proper statement, invoice or draw request, the City shall have the number of days provided in the Act in which to make payment.

2. Any work or professional services sub-contracted for by the Contractor for which the City has agreed to reimburse the Contractor shall not be marked up but shall be payable by the City only in the exact amount reasonably incurred by the Contractor. No other such sub-contracted services shall be reimbursed.

3. In the event the Contract or Agreement is for professional services, charged on a time basis, the City shall not be billed or invoiced for time spent traveling to and from the Contractor’s offices or other points of dispatch of its sub-contractors, employees, officers, or agents in connection with the services being rendered.

4. The City shall not be liable to reimburse the Contractor for any courier service, telephone, facsimile, or postage charges incurred by the Contractor, except as follows, and then only in the exact amount incurred by the Contractor [if the space below is left blank, then “NONE” is deemed to have been inserted therein]:

5. The City shall not be liable to reimburse the Contractor for any copying expenses incurred by the Contractor, except as follows, and then only at $0.05 per page [if the space below is left blank, then

“NONE” is deemed to have been inserted therein]:

https://government-project.s3.us-west-2.amazonaws.com/130740/3a9036ac-43cb-46cc-a481-4d9274c4ab5c_Debarment_and_Suspension_Form_-_Green_Cove_Springs.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4JAEQ7UNR%2F20250818%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250818T124329Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEF0aCXVzLXdlc3QtMiJIMEYCIQCTqNNICkjN6427Drl3Dsi6VZW8ycFvVVznFmzF8QTpBQIhAPOrrCt59qw0OJBk6Z9SzE4797MMZUyFXni%2FgMv5mN87KowFCKb%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgzZiLS5Ym5xHFDB%2BAIq4AQgS73lPoP1vgHUaqVZrxuMZnn1KWTTX34B7WPg5OqytwZVm4F%2Ff%2Fc15HnxqjuwK4eMWQ6nHvl6O%2BnoOI3BgOx%2BGAL2pMuoy1pP5DNMObP7ke0XN7lfaihv3%2FCDwf6A6QI9yZegTrPN12ZboaE%2BxRqRUnimUVYdArFRKOCS7Cl8YaQx5lp3ciESMaD3ftxrdgAeMqCDxDUJ1M83TmCchdJb1YeHT0CAe2Gg79h0WIaJViPQ48nxeGsnpGnnj%2FB%2FtCoscOnGyhyS7Sb3fiy0DARFmOFM5lVoA5%2BHAGnMDJNZcbLcPEeAfSfRxnYX2sVFkJMl4xx2RzmF4%2Bqi4uO2rFBdWD81FJ8MaWc4s2TYjp4ZEVumUXrnt%2Ftwz0tisnOKJHTfJkvYQdg6vj4Zt9Zhx5NeJoDiWJM7dEw3Mhk%2Bkmg0LshVEbQ219kPs5o0fG3ivBzBaMWPKjMrJTW921G7A8ahK0Vl1cq2qbcaTr2NPOpFOorgiSMnAPiqAqj24aiFbNS5bQN8xUAmqabvQfyYqOV8M0CAxyxmELq5WLbD1uDFe8TDLnFxJKnQsMe6SazPG6a7XlhaUXkXaIgm%2FcCsqmMLV7M3Kf6lNCSqQJDKoZUkYDCbjOtuPAV9JZk4nQ1XdP9fFllGOl6jZdUtJLBibI%2FIATkBfecEENTxvCH7Dqu%2BvHKwq%2FZWMBdDcTk1K%2BzvGKSdzhsLEo%2B6%2FwGfhh%2Bn77KLoKUUdahXGwb8sz8SYZbYSdOgiDtzWDPrtoU3eH8q1M7V649iSxTkLmyBkzHyoECQroZv6R%2BY%2BKCS%2FBci1PDopjCzvozFBjqaAZplKFS3h4H4dLpO53POBkMznzV%2FfCTc2wiUN80F2SA4KTiauij%2B399EQ%2F%2FsSGBG%2FfO7kdt3kUzolXmIqwIoZH7x%2ByFI11qj1jUEHGBrRSwnusgMEhaH%2BgkDeCV4Ml6cdg6uQifHm5xQ%2F6pNCe%2BJtT0LsWCsHQvvvWrDuer8NLpLzC12Bt%2BZ20n4lCG26YDDyUHoDMHKHyTAqvk%3D&X-Amz-Signature=2697e27f02fb8a1dfd4c26cbee438d08026db9b19c85eef8b5ff35e867468111&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Debarment_and_Suspension_Form_-_Green_Cove_Springs.docx%22&x-id=GetObject

6. If and only if travel and per diem expenses are addressed in the Contract or Agreement in a manner which expressly provides for the City to reimburse the Contractor for the same, then the City shall reimburse the Contractor only for those travel and per diem expenses reasonably incurred and only in accordance with the provisions of Section 112.061, Florida Statutes or as otherwise limited by Florida law. In the event the Contractor has need to utilize hotel accommodations or common carrier services, the City shall reimburse the Contractor for his, her, or its reasonable expense incurred thereby provided prior written approval of the City Manager of the City or his or her designee is obtained.

7. With respect to drawings and/or plans prepared on behalf of the City by the Contractor under the Contract or Agreement, unless specifically provided otherwise therein, complete sets of such drawings and/or plans shall be reproduced by the Contractor without cost to the City for all Proposers requesting the same, and five (5) complete sets of such drawings and/or plans shall be reproduced and delivered to the City without cost.

8. With respect to any indemnification by the City provided under the Contract or Agreement, any such indemnification shall be subject to and within the limits set forth in Section 768.28, Florida Statutes, and shall otherwise be limited as provided by law.

9. In that the City is a governmental agency exempt from sales tax, the City shall pay no such taxes, any other provisions of the Contract or Agreement to the contrary notwithstanding. The City shall provide proof of its exempt status upon reasonable request.

10. Any pre-printed provisions of the Contract or Agreement to the contrary notwithstanding, the same shall not automatically be renewed but shall be renewed only upon subsequent agreement of the parties.

11. The Contractor acknowledges that in the budget for each fiscal year of the City during which the term of the Contract or Agreement is in effect, a limited amount of funds are appropriated which are available to make payments arising under the Contract or Agreement. Any other provisions of the Contract or

Agreement to the contrary notwithstanding, and pursuant to applicable Florida Statutes, the maximum payment that the City is obligated to make under the Contract or Agreement from the budget of any fiscal year shall not exceed the appropriation for said fiscal year.

CITY OF GREEN COVE SPRINGS CONTRACTOR/FIRM/INDIVIDUAL

By: __________________________________ By:

Mayor (Printed Name) (Printed Name and Title)

By: __________________________________ By:

Mayor (Signature) (Signature)

ATTEST:

By:

Erin West, City Clerk

☐ Please confirm

8. Non-Collusion Confirmation Under no circumstances shall any prospective proposer, or any person or persons acting for or on behalf of any said prospective proposer, seek to influence or gain the support of any member of the City Council or the City

Staff favorable to the interest of any prospective proposer or seek to influence or gain the support of any member of the City Council or City Staff against the interest of any prospective proposer. Any such activities shall result in the exclusion of the prospective proposer from consideration by the City.

☐ Please confirm

9. Additional Material

10. I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company.**

☐ Please confirm

*Response required

11. Provide at least three (3) professional references for similar projects.*

Price Proposal

BASE BID - BID ITEM A

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 One 230kV Circuit Switcher - Vertical

Style 1 ea

TOTAL

ALTERNATE BID PRICE

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 One 230kV Circuit Switcher -

Horizontal Style with integral disconnect switch

1 ea

TOTAL

refGR