23-358-RFQ_Portable_Guard_Booths.pdf

REQUEST FOR QUOTE

***This is not an order***

QUOTED BY (SIGNATURE) DATE

PRINT NAME AND TITLE COMPANY

RFQ #: 24-358-RFQ

RFQ TITLE: Portable Guard Booths

RFQ ISSUE DATE: Friday, January 12, 2024

PRE-BID MEETING DATE/TIME:

PRE-BID LOCATION:

DEADLINE FOR QUESTIONS: 2:00 PM EST on Monday, January 15, 2024

RESPONSE REQUIRED BY: 2:00 PM EST on Friday, February 2, 2024

GOAA PROJECT #:

BUYER:

CONTACT: Via OpenGov Messaging

RESPONDING COMPANY:

VENDOR’S NAME:

(If awarded, PO will be issued under this name)

ADDRESS:

CONTACT NAME:

EMAIL / PHONE #:

TAX ID #:

COMMUNICATION REGARDING THIS SOLICITATION

Please submit all communications via OpenGov Source-To-Contract. Questions submitted via other methods or after the deadline for questions may not be answered.

TERMS AND CONDITIONS:

1) BY SIGNING AND SUBMITTING THIS DOCUMENT, BIDDER ACKNOWLEDGES AND

AGREES THAT THE ATTACHED “TERMS AND CONDITIONS OF PURCHASE,” (SEE

ATTACHMENT B) DATED 7/27/2021, WILL APPLY TO ANY RESULTING PURCHASE

24-358-RFQ

QUOTED BY (SIGNATURE) DATE

PRINT NAME AND TITLE COMPANY

ORDER, AND WILL SUPERSEDE ANY TERMS AND CONDITIONS REFERENCED ON

QUOTES, PROPSALS, SALES ORDERS, ORDER ACKNOWLEDGEMENTS, PACKLING

SLIPS, INVOICES, ETC…

2) Payment Terms are Net 30 after receipt of goods.

3) Freight Terms are FOB Delivered. Unit Costs shall include all costs associated with shipping to the Authority’s location (ZIP: 32827)

ADDENDUM:

1) Addendum, if any, will be posted to OpenGov.

PRICING:

1) Provide pricing on OpenGov pricing table. All costs must be disclosed on OpenGov pricing table. No other fees, charges etc., will be invoiced under this project.

2) Alternate items (substitutions) will be considered.

3) Unit Prices provided must be for POs issued at least through 06/01/2024.

4) Vendor must quote all items in order to be considered responsive.

5) Unit Costs shall include all costs associated with shipping to the Aviation Authority’s location

(ZIP: 32827).

6) All unit costs provided shall be for materials/items/parts/equipment that are new, unused, of current year model, and are fully supported by the manufacturer’s warranty to the initial purchaser, as applicable.

7) In the case of a Bidder’s error in the extension or addition of Bid Prices, the unit price shall govern. Quotes having erasures or corrections should be initialed in ink.

RESPONSE SUBMITTAL:

1) Quotations must be submitted via OpenGov.

2) Responses must be received by the “Response Required by” date and time indicated on

OpenGov.

3) Quotation must be submitted via OpenGov. Responses submitted in any other format will not be considered. All pages must be signed.

4) If Bidder is not the Manufacturer, provide a certificate from the Manufacturer stating that your company is authorized to sell their product.

RESERVATION OF RIGHTS

1) GOAA reserves the right to make awards by individual item, groups of items, all or none, or a combination thereof, with one or more vendors. Award, if made, will be to the responsive and responsible Vendor, who provides the lowest overall quotation.

2) No commitment is made or inferred by the Authority that any or all of the items listed, in any quantity, will be purchased as a result of this RFQ. The Authority may purchase the items listed on an “as needed” basis, in any quantity deemed necessary, at the unit prices provided in the successful Bidder’s response.

3) For all procurements, the Authority reserves the right to reject any or all bids and to cancel the procurement or to solicit new bids.

4) As the best interest of the Aviation Authority may require, the right is reserved to make award(s) by individual items, group of items, all or none, or a combination thereof; to reject any and all bids or waive any minor irregularity or technicality in bids received.

5) The Aviation Authority reserves the right to reject bids containing any additional terms or conditions not specifically requested in the original special conditions and/or the terms and conditions.

6) The Aviation Authority reserves the right at its sole discretion to increase, decrease, or delete any portion of this requirement at any time without cause.

ORDERING:

1) It is the Aviation Authority’s intent to issue a Purchase Order or start issuing Blanket Releases by no later than 3/1/2024.

2) The awarded Vendor shall not proceed with delivery (or ordering/manufacturing of goods, where applicable) until receipt of Purchase Order.

DELIVERY:

1) Vendor shall ensure that deliveries are scheduled to arrive at the Warehouse specified on the

Purchase Order between the hours of 8:00 AM and 3:00 PM (the Warehouses close for lunch every day between 12:00 PM and 12:30 PM), Monday through Friday. GOAA’s warehouses are located in the 32827 Zip Code, address will be specified on the resulting Purchase Order.

2) If Vendor utilizes a common carrier for shipping, Vendor shall be responsible for initiating any and all tracers for delayed or missing shipments and shall be responsible for resolving any damage claims. Vendor shall furnish copies of any trace reports to the Authority’s Supervisor of Material Control. Packing lists shall be attached to the outside of packaging. The packing list will reflect the Authority’s PO Number and quantity being shipped for each item. Vendor shall not combine Supplies from multiple orders into one shipment.

INSPECTION:

1) The Aviation Authority reserves the right to inspect the supplies/items delivered. The Aviation

Authority will determine whether to accept or reject delivered supplies/items. If the supplies/items delivered fail to conform to specifications, or requirements in quality, number or otherwise, or are found at any time to be defective in material or workmanship, the Aviation Authority may reject the supplies/items. The Aviation Authority shall notify the Vendor of any such rejections.

2) The exercise by the Aviation Authority of its right of inspection hereunder or the Aviation Authority’s acceptance of the Supplies shall in no way be deemed a waiver by the Aviation Authority of 1) Authority’s right to later reject, revoke acceptance, or recover damages for supplies/items accepted which are not free from patent or latent defects, or 2) the Vendor’s obligation to deliver conforming supplies/items. If the quantity of conforming units shown on the packing slip is not equal to the quantity actually delivered by the Vendor, the Aviation Authority will so notify the Vendor and will pay only for the quantity actually delivered.

3) Vendor shall remove from the Aviation Authority’s property, at its own expense, and within a reasonable time (not to exceed 10 calendar days after notification) any supplies/items rejected by the Aviation Authority as non-conforming or as an over-shipment.

INVOICING / COMPENSATION:

1) Vendor shall submit detailed invoice(s) to the GOAA Accounts Payable Department (as specified on the PO) within ten (10) business days from accepted delivery.

2) GOAA is subject to the State of Florida’s Prompt Payment Act. (F.S. 218.70).

ATTACHMENTS:

Attachment A – GOAA Terms and Conditions