January 10, 2023

INVITATION TO BID

DOCO POLICE DEPARTMENT FLOORING REPLACEMENT

BID REF: 23-037R

Sealed bids will be received on behalf of Dougherty County, by the City of Albany, Procurement Division, 222 Pine Avenue, Suite 260, Albany, Georgia 31701, until 2:30 P.M. on, January 24, 2023, to furnish all labor and materials necessary for replacement of approximately 15,000 square feet of flooring at Dougherty County Police Department located at 2106 Habersham Road Albany, GA 31701 in full compliance according to bid documents, specifications, and all other contract documents.

The City of Albany and Dougherty County strongly encourages Small Business firms to participate in this bid.

Bid documents are available at the Procurement Division, www.albanyga.gov and the Georgia Procurement Registry. For additional information, contact Ricky Gladney, Buyer, at (229) 431-3211. Submit all questions in writing via email to: rqladney@albanyqa.gov; cc: jswilliams@albanyqa.gov, kross@albanyga.gov. Ib.e deadline for guestions is January 17. 2023. at 2;30 p,m. Questions received after this deadline may not be answered.

The Bid Opening will be held at 222 Pine Avenue, Suite 260, Albany, Georgia 31701, 2:30 P.M. on January 24, 2023. Directions are attached. Bids must be received in the Procurement Office before deadline. Submissions can be delivered in person or via FedEx, UPS, USPS, or other courier.

J:lr� ua Williams, CPPB rim Procurement Manager

CENTRAL SERVICES

P.O. BOX 447 ALBANY, GA 31702 I PHONE: 229.431.3211 I FAX: 229.431.2184 I www.albanyga.gov

DOUGHERTY COUNTY

PROCUREMENT DIVISION, ALBANY, GEORGIA

INSTRUCTIONS TO BIDDERS

These instructions will bind bidders to terms and conditions herein set forth, except as specifically qualified in special bid and contract terms issued with any individual bid.

1. The following criteria are used in determining low responsible bidder.

(a) The ability, capacity and skill of bidder to perform required service.

(b) Whether bidder can perform service promptly or within specified time.

(c) The character, integrity, reputation, judgment, experience and efficiency of bidder.

(d) The performance of previous contracts.

(e) The suitability of equipment or material for County use.

(f) The ability of bidder to provide future maintenance and parts service.

2. Payment terms are Net 30 unless otherwise specified. Favorable term discounts may be offered and will be considered in determining low bids if they are deemed advantageous to the County.

3. All bids should be tabulated, totaled and checked for accuracy. The unit price will prevail in case of errors.

4. All requested information should be included in bid envelope. All desired information must be signed and included for your bid to receive full consideration. Failure to submit any required form will be cause for bid to be rejected as non-responsive.

5. All questions, inquiries and requests for clarification shall be directed to Procurement.

6. For multi-year contracts the following clauses pursuant to OCGA 36-60-13 apply: (1) The contract shall terminate absolutely and without further obligation on the part of the County at the close of the calendar year in which it was executed and at the close of each succeeding calendar year for which it may be renewed; (2) The contract may provide for automatic renewal unless positive action is taken by the County to terminate such contract, and the nature of such action shall be determined by the County and specified in the contract; (3) The contract shall state the total obligation of the County for the calendar year of execution and shall further state the total obligation which will be incurred in each calendar year renewal term, if renewed; and (4) The contract shall provide that title to any supplies, materials, equipment, or other personal property shall remain in the vendor until fully paid for by the County.

7. Quote all prices F.O.B. Albany, Georgia or our warehouse or as specified in bid documents.

8. Each bid or proposal shall be clearly marked on the outside of the envelope as a Sealed Bid whether using a County furnished envelope or other envelopes.

9. Bid/Proposal must be received and stamped by the Procurement Office before time stipulated in bid/proposal documents. No responsibility will attach to any County representative or employee for premature opening of bid not properly addressed or identified.

10. If only one bid is received, the bid may be rejected and/or re-advertised, except in the case of only one known source of supply.

11. Bids must be received and stamped by the Procurement Office before the date and time stipulated in bid documents. The City of

Albany assumes no responsibility for submittals received after the advertised deadline or at any office or location other than that specified herein, whether due to mail delays, courier mistake, mishandling, or any other reason. No responsibility will attach to any City representative or employee for premature opening of bids not properly addressed or identified. Bids received late will not be accepted, and the County will not be responsible for late mail delivery.

12. Should a bid be misplaced by the County and found later it will be considered.

13. Bids requiring bid bonds will not be read or considered if bond is not enclosed. Bond may be in the form of cash, certified check, cashier’s check or Surety Bond issued by a Surety Company licensed to conduct business in Georgia.

14. All bidders must be recognized and authorized dealers in the materials or equipment specified and be qualified to advise in their application or use. A bidder at any time requested must satisfy the Procurement Office and County Commission that he has the requisite organization, capital, plant, stock, ability and experience to satisfactorily execute the contract in accordance with the provisions of the contract in which he is interested.

15. Any alterations, erasures, additions or omissions of required information or any changes of specifications, or bidding schedule are done at the risk of the bidder. Any bid will be rejected that has a substantial variation, such as a variation that affects the price, quality or delivery date (when delivery is required by a specific time).

16. When requested, SAMPLES will be furnished free of expense, properly marked for identification and accompanied by list where there is more than one sample. The County reserves the right to mutilate or destroy any samples submitted whenever it may be in the best interests of the County to do so for the purpose of testing.

17. County will reject any material, supplies or equipment that do not meet the specifications, even though bidder lists the trade name or names of such materials on the bid or price quotation form.

18. The unauthorized use of patented articles is done entirely at the risk of the successful bidder.

19. The ESTIMATED QUANTITY given in the specifications or advertisement is for the purpose of bidding only. The County may purchase more or less than the estimated quantity, and the vendor must not assume that such estimated quantity is part of the contract.

20. Only the latest model equipment as evidenced by the manufacturer’s current published literature, will be considered. Obsolete models of equipment not in production will not be acceptable. Equipment shall be composed of new parts and materials. Any unit containing used parts or having seen any service other than the necessary tests will be rejected. In addition to the equipment specifically called for in the specifications, all equipment catalogued by the manufacturer as standard or required by the State of

DOCO Police Department Flooring Replacement Bid Ref.: 23-037R

Georgia shall be furnished with the equipment. Where required by the State of Georgia Motor Vehicle Code, vehicles shall be inspected and bear the latest inspection sticker of the Georgia Department of Revenue.

21. The successful bidder on motor vehicle equipment shall be required to furnish with delivery of vehicle, Certificate of Origin and Georgia vendors shall provide Georgia Motor Vehicle form MV1.

22. Prospective bidders are responsible for examining the location of the proposed work or delivery and determining, in their own way, the difficulties, which are likely to be encountered in the prosecution of the same.

23. All materials, equipment and supplies shall be subject to rigid inspection, under the immediate supervision of the Procurement Office and/or the Department to which they are delivered. If defective material, equipment or supplies are discovered, the contractor, upon being instructed by the Procurement Office, shall remove, or make good such material, equipment or supplies without extra compensation. It is expressly understood and agreed that the inspection of materials by the County will in no way lessen the responsibility of the contractor or release him from his obligation to perform and deliver to the County sound and satisfactory materials, equipment or supplies. The contractor agrees to pay the cost of all tests on defective material, equipment or supplies or allow the cost to be deducted from any monies due him by the County.

24. Unless otherwise specified by the procurement office all materials, supplies or equipment quoted herein must be delivered within thirty (30) days from date of notification or exception noted on bidsheet.

25. A contract will not be awarded to any corporation, firm or individual who is, from any cause, in arrears to the County or who has failed in any former contract with the County to perform work satisfactorily, either as to the character of the work, the fulfillment of the guarantee, or the time consumed in completing the work.

26. Reasonable grounds for supposing that any bidder is interested in more than one proposal/bid for the same item will be considered sufficient cause for rejection of all bids/proposals in which he is interested.

27. Unless otherwise specified the County reserves the right to award each item separately or on a lump sum basis, whichever is in the best interest of the County.

28. The County reserves the right to waive any minor discrepancies, reject any or all bids or proposals, and to purchase any part, all or none of the services, materials, supplies, or equipment specified.

29. Failure of the bidder to sign the bid or have the signature of any authorized representative or agent on the bid/proposal IN THE SPACE PROVIDED will be cause for rejection of the bid. Signature must be written in ink.

30. Any bidder may withdraw his bid at any time before the time set for opening of bids. No bid may be withdrawn without cause in the 60-day period after bids are opened.

31. It is mutually understood and agreed that if any time the Procurement Office shall be of the opinion that the contract or any part thereof is unnecessarily delayed or that the rate of progress or delivery is unsatisfactory, or that the contractor is willfully violating any of the conditions or covenants of the agreement, or is executing the same in bad faith, the Procurement Office shall have the power to notify the aforesaid contractor of the nature of the complaint. Notification shall constitute delivery of notice, or letter, to address given in bid/proposal. If after three working days of notification the conditions are not corrected to the satisfaction of the Procurement Office, he shall thereupon have the power to take whatever action he may deem necessary to complete the work or delivery herein described, or any part thereof, and the expense thereof, so charged, shall be deducted from any paid by the County out of such monies as may become due to the said contractor, under and by virtue of this agreement. In case such expense shall exceed the last said sum, then and in that event, the bondsman or the contractor, his executors, administrators, successors, or assigns, shall pay the amount of such excess to the County on notice by the Procurement Office of the excess due.

32. If the bidder proposes to furnish any item of a foreign make or product, he should write “Foreign” together with the name of the originating country opposite such item on bid/proposal.

33. Any complaint from bidders relative to the Invitation to Bid or any attached specifications should be made prior to the time of opening of bids, otherwise such complaint cannot be properly considered.

34. No vendor writing restrictive specifications for the County will be allowed to bid on the project.

35. Contracts may be cancelled by the County with or without cause with 30-day written notice.

36. Dougherty County has an equal opportunity purchasing policy. The County seeks to ensure that all segments of the business community have access to supplying the goods and services needed by the County programs. The County affirmatively works to encourage utilization of minority business enterprises in our procurement activities. The County provides equal opportunities for all businesses and does not discriminate against any vendors regardless of race, color, religion, age, sex, national origin, or handicap.

37. All Corporations must provide the corporate seal and a copy of the Secretary of State’s Certificate of Incorporation upon request.

38. Local bidder (domiciled in Dougherty County) will receive bid in the event of tie bids. In the case of tie bids between out-of-town companies or between local concerns, evaluated as equal, bid will be recommended or awarded by chance coin toss, or drawing straws.

39. The contractor shall secure all permits, license certificates, inspections (permanent and temporary) and occupational tax certificate, if applicable, before any work can commence. Contractor as well as any and all known subcontractors must possess or will be required to obtain a City of Albany Occupational Tax Certificate or Registration.

40. Prior to submitting bid, all bidders are encouraged to check the website at www.albanyga.gov or call the Procurement Office at 229-431-3211 for any subsequent addendums.

PROCUREMENT FORM – REVISED 11/18/2021

http://www.albanyga.gov/

Bid Ref.: 23-037R

DOUGHERTY COUNTY

PROCUREMENT DIVISION

CENTRAL SERVICES DEPARTMENT

ALBANY, GEORGIA

BID-SPECIFIC INSTRUCTIONS

1. Contract Performance: Performance will be monitored and documented by the Project Manager.

2. The Owner of this project is Dougherty County: The Owner reserves the right to reject any and all bids, to waive any informalities in the bid process, and to award the contract as may be in the best interests of the Owner, or to re-advertise for bids.

3. Preservation of Property: The Contractor shall carry out their work with such care and by the proper methods to prevent damage to the property adjacent to the work or within streets, easement locations to the extent the owner may have rights therein, or other property of the owners or of others, whether adjacent to the work site or not, the removal, relocation, or destruction of which is not called for by the provisions of the contract documents; it being a condition of the execution of the contract that the work be performed in such manner that the property of others and other property of the owner shall not be damaged in any way. The word PROPERTY, as used, is intended to include among other types of property, public street improvements, storm and sanitary sewers, water lines and appurtenances, or other structures. Should any property be damaged or destroyed, the contractor at their own expense shall promptly, or within reasonable time, repair or make such restoration as is practical and acceptable to the owner of the damaged or destroyed property. In case of failure on the part of the contractor to repair or restore such property, or make good such damage or injury, the Building Inspector may within forty-eight (48) hours’ notice, proceed to repair, rebuild, or otherwise restore such property as may be necessary, and the cost thereof will be deducted from any monies due, or which may become due the contractor under this contract agreement. The contractor shall, at all times in performance of the work, employ approved methods and exercise reasonable care and skill so as to avoid delay, damage, injury or destruction of existing public service installations and structures; and shall at all times in the performance of the work avoid interference with, or interruption of, public utilities services, and shall cooperate fully with the owners thereof to the end.

4. Certification of Bidder’s Experience and Qualifications: The bidder certifies that they are, at the time of bidding, and shall be, throughout the period of the contract, licensed by the State of Georgia to do the type of work required under terms of the contract documents. Bidder further certifies that they are skilled and regularly engaged in the general class and type of work called for in the contract documents. The bidder represents that they are competent, knowledgeable and have special skills on the nature, extent, and inherent conditions of the work to be performed. Bidder further acknowledges that there are certain peculiar and inherent conditions existent in the performance of the particular scope of work, which may create unusual or peculiar unsafe conditions hazardous to persons and property. Bidder expressly acknowledges that they have the skill and experience to foresee and to adopt protective measures to perform the work adequately and safely with respect to such hazards. Suitable evidence of the successful bidder’s experience, to include references, may be submitted with bid.

5. Insurance: The successful contractor shall maintain insurance with companies licensed to do business in the State of Georgia acceptable to Dougherty County for the protection of Dougherty County and name it as an additional insured, against all claims, losses, costs or expenses arising out of injuries or death of persons whether or not employed by contractor, whether arising from the acts or omission, negligence or otherwise of contractor or any of its agents, employees, patrons, or other persons, and growing out of work being done by Contractor on behalf of Dougherty County, such policies to provide for a liability limit on account of each accident resulting in the bodily injury or death of not less than One Million ($1,000,000) Dollars, a liability limit of not less than One Million ($1,000,000) Dollars for each accident for property damage. Contractor shall also carry product/completed operations liability insurance for personal injuries and/or death in the amount not less

Bid Ref.: 23-037R than One Million ($1,000,000) Dollars for any one person. Contractor shall maintain a combined single liability limit of One Million ($1,000,000) Dollars covering owned, non-owned, leased, and hired vehicles. Contractor shall furnish Dougherty County satisfactory evidence that it carries Worker’s Compensation Insurance in the statutory limits of Georgia and Employers’ Liability with limits of liability of no less than One Hundred Thousand ($100,000) Dollars of each accident/disease. These polices must also contain a waiver of subrogation in favor of Dougherty County. Contractor shall furnish evidence to Dougherty County continuance in force of said policy’s declaration page (s) to the Procurement Agent. Acceptable proofs of insurance: (i) a Certificate of Insurance with Additional Insured Endorsement (a Certificate of Insurance by itself is not acceptable) or (ii) Declaration Pages of the insurance policies listed below which show Dougherty County as additional insured. All insurance policies must provide that Dougherty County will be notified within 30 days of any changes, restrictions, and/or cancellation. The County’s sole judgment shall control as to the sufficiency of the coverage.

Please Submit with Bid: A specimen copy of Certificate of Insurance. Upon award of contract and prior to commencement of work, the successful bidder shall provide Dougherty County a Certificate of Insurance showing the type and limits of insurance specified herein with Dougherty County as an additional insurer.

6. Corporate Bidders: All Corporations should provide the corporate seal, a copy of the Secretary of state Certificate of incorporation, and a listing of all principals of the corporation with the bid.

7. Equal Opportunity Policy: Dougherty County has an equal opportunity purchasing policy. The County seeks to ensure that all segments of the business community have access to supplying the goods and services needed by the County programs. The County affirmatively works to encourage utilization of minority business enterprises in our procurement activities. The County provides equal opportunities for all businesses and does not discriminate against any vendors regardless of race, color, religion, age, sex, national origin, or handicap.

8. Georgia Security and Immigration Compliance Act: The successful contractor will provide certification that they are in compliance with the Georgia Security and Immigration Compliance Act, certifying that the provisions of O.C.G.A § 13-10-91, Chapter 300-10-1, per the Georgia Department of Labor, if applicable, have been complied with in full. Pursuant to O.C.G.A §13-10-90(2), all subcontractors entering into a contract or agreement for hire on this Project must be registered and participate in the Federal Work Authorization Program. Complete and submit an executed copy of the form applicable to your company, and applicable Subcontractor Affidavits. (See Bid Documents).

9. Governing Law and Venue: An executed copy of this form should accompany your bid. (See Bid Documents).

10. Certifications:

Certificate of Non-Collusion: An executed copy of this form should accompany your bid. (See Bid Documents).

Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion: The contractor certifies, by submission of this bid or acceptance of a contract, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any State, Federal department, or agency. It further agrees by submitting this statement that it will include this clause without modification in all lower tier transactions, solicitations, bids, contracts, and subcontracts. Where the bidder/contractor or any lower tier participant is unable to certify to this statement, it shall attach an explanation to this solicitation. An executed copy of this form should accompany your bid. (See Bid Documents).

11. Termination for Convenience: This contract may be terminated in whole or in part by Dougherty County with the consent of the Contractor in which case the two parties shall agree upon the termination conditions, including the effective date in the case of partial termination, the portion to be terminated or by the Contractor upon written notification to the County setting forth the reasons for such termination, the effective date, and in the case of partial termination, the portion to be terminated. However, if in the case of partial termination, the County determines that the remaining portion of the award will not accomplish the purposes for which the contract was awarded, the County may terminate the contract in its entirety.

12. Termination for Cause: In the event that the contractor shall for any reason or through any cause be in default of the terms, conditions, or obligations of the contract documents, the County may give the contractor

Bid Ref.: 23-037R written notice of such default and terminate the contract. All terms, conditions, and obligations of the contract documents are considered material. The County may, in its discretion, provide the contractor an opportunity to cure the default, if curable, prior to termination. Unless a different duration is provided in the notice of default, the contractor shall have fourteen (14) calendar days to cure the default from the date such notice is mailed to the contractor, unless notification is by facsimile or personal delivery, in which case the opportunity to cure shall commence upon delivery of the notice. Upon failure of the contractor to cure the default The County may immediately terminate the contract effective as of the mailing or delivery of the default notice. If the County terminates the contract, the contractor shall remain liable for performance of all terms, conditions, and obligations through the date of termination. Termination by the County shall not constitute a waiver by the County of any other rights or remedies available to the County by law or contract.

13. Warranty: Contractor shall guarantee all specified work performed for a period of one (1) year from the date of written acceptance of the work by the Owner’s designated representative that all materials, labor, and workmanship provided under this contract are free from defects of any kind. At no expense to Dougherty County, the contractor shall make repairs to any defects found and reported during the warranty period. Final inspection, final acceptance, and final payment shall not be construed as a waiver of this warranty. The following are excluded from this warranty: A. Defects or failures resulting from abuse by the owner. B. Damage caused by fire, tornadoes, hail, hurricane, Acts of God, wars, riots, civil commotion or vandalism.

14. Bid Submittal Checklist:

THE FOLLOWING ITEMS LISTED BELOW MUST BE SUBMITTED WITH THE BID

A. Bid Form, completed and signed.

B. Addendum acknowledgement form.

THE FOLLOWING ITEMS LISTED BELOW SHOULD BE SUBMITTED WITH THE BID

C. Copy of Business License D. Copy of Insurance Certificate E. E-Verify Form F. Governing Law & Venue Form G. Certificate of Non-Collusion Form H. Debarred Bidders/Integrity Certification I. Indemnity Agreement

IF INCORPORATED, THE FOLLOWING ITEMS SHOULD BE SUBMITTED WITH THE BID

J. Corporate Seal K. Secretary of State’s Certification of Incorporation L. Listing of the principals of the corporation

Bid Ref.: 23-037R

* COMPLETE AND SUBMIT *

DOUGHERTY COUNTY

BID REFERENCE NO. 23-037R

ADDENDUM ACKNOWLEDGEMENT FORM

Instructions: Please acknowledge receipt of addenda received by completing this addendum acknowledgement form. Check the box next to each addendum received and sign below. This addendum acknowledgement form should be submitted with your bid to expedite document processing.

Acknowledgement: I, the undersigned, acknowledge receipt of the following addenda to the above referenced Invitation To Bid and have made any necessary revisions to my response or submittal. I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid.

Addendum No. 1 ⃣ Addendum No. 3 ⃣

Addendum No. 2 ⃣ Addendum No. 4 ⃣ ⃣ No Addenda received for Bid Reference NO.23-037R.

Print Name and Title of Authorized Signer

Authorized Signature

Date

Bid Ref.: 23-037R

* COMPLETE AND SUBMIT *

GOVERNING LAW AND VENUE

Contractor agrees that as to any actions or proceedings arising out or related to this agreement, any such proceedings shall be governed and determined by Georgia Law.

Contractor further agrees that as to any actions or proceedings arising out of or related to this agreement, any such action or proceeding shall be resolved only in an appropriate court located in Dougherty County, Georgia.

DATE: _

COMPANY NAME:

AUTHORIZED REPRESENTATIVE NAME:

[Printed]

TITLE: _

SIGNATURE: _

Bid Ref.: 23-037R

* COMPLETE AND SUBMIT *

DEBARRED BIDDERS/INTEGRITY CERTIFICATION

Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion (49 CFR, Part 29):

The Contractor must certify that neither it nor its principals are presently debarred, suspended, proposed for disbarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. Further, the Contractor certifies that he or she shall obtain an identical certification from all its sub-contractors. The Contractor also agrees that when a sub-contractor is unable to certify to any of the statements in this certification, the prospective participant shall submit an explanation to the Contractor.

DATE:

COMPANY NAME: _ _

AUTHORIZED REPRESENTATIVE NAME:

TITLE:

Bid Ref.: 23-037R

* COMPLETE AND SUBMIT *

CERTIFICATION OF NON-COLLUSION

The bidder being sworn, disposes and says, I, _

The Contractor and its agents, officers or employees have not directly or indirectly entered into any agreements, participated in any collusion or otherwise taken any action in restraint of free competitive bidding in connection with this bid.

DATE: _

COMPANY NAME:

AUTHORIZED REPRESENTATIVE NAME:

[Printed]

* COMPLETE AND SUBMIT *

BID FORM

DOCO Police Department Flooring Replacement

DOUGHERTY COUNTY

BID REF: 23-037R

Bid of: ______________________________________________________ Date: ____________ (Company Name)

To: Dougherty County Procurement Division Delivered to: Procurement Division 222 Pine Avenue, Suite 540 222 Pine Avenue, Suite 260 Albany, Ga. 31701 Albany, Ga. 31701

We, the undersigned, do hereby declare that we have carefully examined the site of the proposed installations.

We do hereby agree to furnish all material, transportation, equipment, apparatus systems, labor, and supervision required to do all work as listed within the scope above for the Lump Sum Price indicated below:

See Specifications and scope of work for details

Total Bid for flooring of approximately 15,000 square replacement at Dougherty County Police Department 2106 Habersham Road Albany, GA 31701.

Lump Sum Total $__________________

Bid shall be made on a Lump Sum basis for all specified work. Work shall begin within ten (10) calendar days after issuance of Notice to Proceed and shall be completed in accordance with contract time stated herein.

This bid complies with the Instruction to Bidders contained herein, all Addenda, (hereinafter listed and acknowledged as received), which are hereby made a part hereof and which shall govern in all matters of the work hereby proposed.

CERTIFICATION: The undersigned being duly sworn, hereby declares and affirms that they are an authorized representative of the above-named firm and further declares and affirms that the bid provided herein and the statements provided herein are true and correct and are sufficiently complete so as not to be misleading.

Authorized Signature Company Name

Address City State Zip

Tax ID # Telephone #

Seal (If Incorporated) Email

Bid Ref.: 23-037R

* COM PLETE AND SUB M I T*

Advertisement Form

For Al l Fi rms Par t i ci pat i ng in the bid please answ er quest ions below :

Please let us know how you heard about the BID/RFP advertisement by selecting one of the following.

1. Internet/Social Media to include Facebook, Twitter, etc. Yes No _

2. City of Albany website Yes No _

3. City of Albany local access channel (channel 16) Yes No_

4. Georgia Procurement Registry Yes No _

5. Other: _ _

Please indicate if you are a DBE: Yes _ No _

DATE: _

COMPANY NAME:

AUTHORIZED REPRESENTATIVE NAME:

Bid Ref.: 23-037R

* COM PLETE AND SUB M I T*

INDEMNITY AGREEMENT

This indemnity agreement made and entered into in favor of Dougherty County, a municipal corporation, by .

WHEREAS has submitted a bid to Dougherty County so as to provide

[describe the service, products(s)] .

NOW, THEREFORE, as an additional consideration in Dougherty County awarding the bid to agrees to indemnify and hold harmless, Dougherty County, its agents, principals, officers, and employees, their successors and assigns, individually and collectively, with respect to all third party claims, demands or liability for any injuries to any person (including death) or damage to any property arising out of any alleged negligence of its officers, agents, or employees in connection with the product or services involved in the bid; provided this indemnity shall not extend to any damage, injury or loss due to Dougherty County’s sole negligence or willful injury.

shall reimburse Dougherty County for reasonable attorney fees and expenses of Dougherty County in defending all such claims and shall also be responsible for payment of all judgements.

WITNESS THE HAND AND SEAL of the undersigned pursuant to proper corporate authority this, day of , 20 .

CORPORATE NAME:

By:

Title

Attest:

Title [Affix Corporate Seal]

Bid Ref.: 23-037R

* COM PLETE AND SUB M I T*

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

Contractor’s Name:

Address:

Solicitation/Contract NO. Bid Ref.:23-037R

Solicitation /Contract Name: DOCO Police Department Flooring Replacement

CONTRACTOR AFFIDAVIT

I understand that Dougherty County may not enter into a contract with (Name of Corporation) unless it has registered and does participate in the Federal Work Authorization Program defined in O.C.G.A. § 13- 10- 90(2), to-wit” (2) “Federal work authorization program” means any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), D.L. 99-603.

By executing this affidavit, the undersigned Contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, entity or corporation which is engaged in the physical performance of services on behalf of DOU G H E R T Y C O U N T Y has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned Contractor will continue to use the federal work authorization program throughout the contract period and the undersigned Contractor will contract for the physical performance of services in satisfaction of such contract only with sub-Contractors who present an affidavit to the Contractor with the information required by O.C.G.A. § 13- 10- 91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification No. Date of Authorization (EEV/E-Verify Company Identification Number)

Name of Contractor

I hereby declare under penalty of perjury that the foregoing is true and correct.

Printed Name (of Authorized Officer or Agent) Title (of Authorized Officer or Agent Contractor)

Signature (of Authorized Officeror Agent) Date

Signed SUBSCRIBED AND SWORN BEFORE ME ON

[NOTARY SEAL]

Notary Public My Commission Expires: Approved 10/23/2020

Heidi Minnick Director

DOUGHERTY COUNTY FACILITIES MANAGEMENT

219 N. Washington St. | ALBANY, GEORGIA 31701 | 229.302.3230 | dougherty.ga.us

SCOPE OF WORK

BID REFERENCE NO. 22-037 R

DOUGHERTY COUNTY POLICE DEPARTMENT FLOORING REPLACEMENT

Project Information Dougherty County Police Department, approximately 15,000 ft* 2106 Habersham Road, Albany, GA 31701

1. 1st Floor

a. Lobby

b. Clerk’s Office

c. Hallway

d. Detective Offices

e. Assistant Chief’s Office

f. Hallway and Interview Rooms

g. Chief’s Secretary’s Office

h. Breakroom

i. Small Evidence Processing Room

j. Small hallway to stairwell

k. Chief’s Office

2. 2nd Floor

a. Lobby

b. Muster Room

c. Locker Room

d. Patrol Officers Offices

e. Captain’s Secretary’s Office

f. Captain’s Office

g. Sergeants’ and Lieutenant’s Offices

3. Outside office

a. Animal Control Office

Project is to remove old carpet and install luxury vinyl plank flooring, to install cove base, clean the stairwell remove old anti-slip tape and install new anti-slip tape.

DOUGHERTY COUNTY FACILITIES MANAGEMENT

219 N. Washington St. | ALBANY, GEORGIA 31701 | 229.302.3230 | dougherty.ga.us

All restrooms, records rooms, evidence processing office, armory, mechanical rooms, and storage room under the stairwell are NOT included in this project. The basement evidence room and Keep Albany Dougherty Beautiful offices are NOT included in this project.

*All measurements are approximate and should be field verified by the CONTRACTOR prior to submitting a bid.

All quotes from bidders for this project must include at least two successfully completed jobs similar in size and scope of work from the last two years to include a telephone number and contact person for reference. A reference sheet is attached for your convenience. The degree of similarity of the referenced projects to this project is solely at the discretion of Dougherty County. The completion time for this project is 30 calendar days. All work is to be done during normal business hours, 8:00 am-5:00 pm Monday-Friday. Once 30 calendar days have passed, liquidated damages will apply per the bid documents of $300 per day. Holidays are excluded from workdays and if worked, will not be paid as overtime.

Scope of Work

1. Move furniture as needed to complete the project. Details will be discussed during the pre-bid meeting.

2. Remove and dispose of existing carpet and any existing cove base.

A. If walls are damaged, Contractor shall repair the walls before the end of the project.

3. Prepare substrate for application of new luxury vinyl plank and cove base.

4. Install luxury vinyl plank and cove base in the specified areas. The successful bidder shall provide samples of selected manufacture LVP. Color and pattern to be selected by Dougherty County Facilities Management. Acceptable manufacturers- Mohawk, Armstrong, or Shaw.

5. Luxury Vinyl Plank shall be glued down, commercial grade with a minimum wear layer of 28 mil and a minimum thickness of .7 mm or higher. LVP is to include a protective topcoat and be rated for commercial traffic. Glue shall be applied to the subfloor or existing VCT (if level) and the tiles laid on top and clicked together to form a solid walking surface. Any unlevel surfaces shall be leveled by the CONTRACTOR before installation of LVP.

DOUGHERTY COUNTY FACILITIES MANAGEMENT

219 N. Washington St. | ALBANY, GEORGIA 31701 | 229.302.3230 | dougherty.ga.us

6. Cove base shall be 1/8” thick rubber, pre-molded, rounded-top and cove base; 4” high, butt type with both ends stops and preformed corners. Color to be selected by Dougherty County Facilities Management and Dougherty County Health Department. Successful bidder shall provide samples.

7. This is a turnkey project and must be completed in 30 days. Holidays are not included, and the Contractor and his staff are not to be on-site during the holidays. Do not plan any work for a holiday.

8. The stairwell to the second floor is to be professionally cleaned and all tape and any other residue removed from the stairs. The Contractor is to install precut stair treads which are nonslip outdoor tape, black heavy duty anti-slip traction adhesive strips 6”x24”. This tape is to be commercial grade 80 grit with PVC base layer injected.

9. Additional anti-slip tape for replacement and maintenance at a rate of 2% shall be provided at the completion of the project.

10. Additional cove base for replacement and maintenance at a rate of 2% shall be provided at the completion of the project.

11. Additional LVP for replacement and maintenance at a rate of 2% shall be provided at the completion of the project along with leveling, patching compounds and adhesives.

12. The contractor is responsible to protect other finish products in the interior of the building while performing their work. Any damages incurred shall be reported the same day to Dougherty County Facilities Management and repaired before the end of the project.

13. All trash must be disposed of at the end of each workday by the CONTRACTOR. The CONTRACTOR shall be vacuum and/or swept daily the work area at the end of the workday to allow for locations within the Dougherty County Police Department to open safely for staff the next business day. A dumpster shall be provided by the CONTRACTOR at a site to be determined by Dougherty County Facilities Management. Dumpster shall be emptied as needed and is the responsibility of the CONTRACTOR to arrange for emptying. CONTRACTOR shall be responsible for removal of the dumpster at the end of the project.

14. The CONTRACTOR shall provide a portable restroom facility during the duration of the project.

CONTRACTOR is responsible for clean-up and emptying as needed and removal at the end of the project. The location shall be determined by Dougherty County Facilities Management.

DOUGHERTY COUNTY FACILITIES MANAGEMENT

219 N. Washington St. | ALBANY, GEORGIA 31701 | 229.302.3230 | dougherty.ga.us

Specifications

1.01 Scope:

A. Furnish all labor, materials, tools, and equipment necessary to remove existing carpeting, any cove base and install new luxury vinyl plank, and cove base.

B. The contractor is to provide all supervision, labor, equipment, tools, supplies and materials to provide the complete LVP and cove base replacement.

C. The contractor is to use only skilled and experienced LVP and cove base installer for each application.

1.02 Submittals:

A. Samples: Successful bidder shall provide samples of each type, color, and pattern of LVP, cove base and specialty materials, to Dougherty County Facilities Management.

B. Manufacture’s Literature: Manufacture’s recommendation installation instructions, product warranty information, and Safety Data Sheets will be provided by the successful bidder to Dougherty County Facilities Management before the start of the project.

C. Maintenance Materials:

i. Furnish additional floor covering materials for replacement and maintenance

ii. Furnish material of each size, color, pattern, and type of material included in the work.

1.03 Warranties:

A. Luxury Vinyl Plank should have a minimum 10 year limited commercial warranty B. Additional materials shall have minimum warranties equal to industry standards.

1.04 Installation of Luxury Vinyl Plank:

B. LVP shall be run with the grain or pattern running in the same direction. Install transition strips where needed to prevent trip hazards or delamination.

C. Luxury Vinyl Plank shall be glue down, commercial grade with a minimum wear layer of 28 mil and a minimum thickness of .7 mm or higher. LVP is to include a protective topcoat and be rated for commercial traffic. Glue shall be applied to the subfloor or existing VCT (if level) and the tiles laid on top and clicked together to form a solid walking surface. Any unlevel surfaces shall be leveled by the CONTRACTOR before installation of LVP.

DOUGHERTY COUNTY FACILITIES MANAGEMENT

219 N. Washington St. | ALBANY, GEORGIA 31701 | 229.302.3230 | dougherty.ga.us

D. LVP shall fit flooring material neatly and tightly in the breaks, and recesses, against bases. Any location the LVP meets the original VCT transition strips will be installed. Transition strips are to match the selected LVP. Transition strips are to be installed in a metal channel and are to be snug and snap into metal channel.

1.05 Installation of Cove Base:

A. Install base around perimeter of room or space B. Unroll base material and cut into accurate lengths, as desired, or required for minimum number of joints.

C. Match edges at all seams or double-cut adjoining lengths. Install with tight butt joints.

1.06 Installation of Anti-Slip Tape:

A. Remove all tape on each stair, and professionally clean. Ensure all adhesive has been removed from each stair before installation of new tape. Install each nonslip outdoor tape, black heavy duty anti-slip traction adhesive strips to each stair. Each traction strip will be installed uniform in location on each stair in the stairwell. Before installation of anti-slip traction strips, the location will be discussed and approved by a member of the Dougherty County Facilities Management team and the Contractor.

1.07 Final Cleaning:

A. Once installation is completed, the Contractor is to clean the newly installed flooring.

a. The following are acceptable to clean the VCT flooring

i. Pine Sol (1/4 cup to a gallon of water)

ii. Mrs. Meyer’s Multi-Surface Concentrate (1/4 cup to a gallon water)

iii. ½ cup apple cider vinegar and a pH neutral floor cleaner ¼ cup to a gallon water.

1. Examples listed above, or Simple Green, Zep Floor Cleaner, Method Squirt and Mop Floor Cleaner, Dawn Professional Heavy Duty Floor Cleaner.

b. The Contractor shall discuss with Dougherty County Facilities Management what floor cleaner will be used before application.

2315-1565 Scope LVP Flooring 1