23-019R Invitation to Bid

December 28, 2022

INVITATION TO BID

HEALTH DEPARTMENT EXTERIOR

WEATHERPROOFING DOUGHERTY COUNTY

BID REF: 23-019R

Sealed bids will be received by the City of Albany, Procurement Division, 222 Pine Avenue, Suite 260, Albany, Georgia 31701, until 2:30 P.M. on, January 11, 2023, to furnish all labor and materials necessary for weatherproofing and exterior wall restoration at Dougherty County Health Department, 1710 South Slappey Blvd. Albany, GA 31701 in full compliance according to bid documents, specifications, and all other contract documents.

This project will be bid on a base bid basis for all specified work and will be awarded to the responsive and responsible bidder submitting the lowest bid. The bid form is contained in the bid documents.

5% Bid Bond is required of all bidders. Bid bond must be present for bid to be read or considered. A Contract Performance Bond, and Labor and Material Payment Bond each in an amount equal to 100% of the contract amount will be required of the successful bidder.

The City of Albany and Dougherty County strongly encourages Small Business firms to participate in this bid.

All corporations should provide the corporate seal, a copy of the Secretary of State Certificate of Incorporation, and a listing of the principals of the corporation with bid.

Bid documents are available at the Procurement Division, www.albanyqa.gov and the Georgia Procurement Registry. For additional information, contact Ricky Gladney, Buyer, at (229) 431-3211. Submit all questions in writing via email to: rqladney@albanyqa.gov; cc: jswilliams@albanyqa.gov kross@albanyqa.gov The deadline for questions is January 4, 2023, at 2:30 p.m. Questions received after this deadline may not be answered.

The Bid Opening will be held at 222 Pine Avenue, Suite 260, Albany, Georgia 31701, 2:30 P.M. on January 11, 2023. Directions are attached. Bids must be received in the Procurement Office before deadline. Submissions can be delivered in person or via FedEx, UPS, USPS, or other courier.

CENTRAL SERVICES

P.O. BOX 447 ALBANY, GA 31702 I PHONE: 229.431.3211 I FAX: 229.431.2184 I www.albanyga.gov

DOUGHERTY COUNTY

PROCUREMENT DIVISION, ALBANY, GEORGIA

INSTRUCTIONS TO BIDDERS

These instructions will bind bidders to terms and conditions herein set forth, except as specifically qualified in special bid and contract terms issued with any individual bid.

1. The following criteria are used in determining low responsible bidder.

(a) The ability, capacity and skill of bidder to perform required service.

(b) Whether bidder can perform service promptly or within specified time.

(c) The character, integrity, reputation, judgment, experience and efficiency of bidder.

(d) The performance of previous contracts.

(e) The suitability of equipment or material for County use.

(f) The ability of bidder to provide future maintenance and parts service.

2. Payment terms are Net 30 unless otherwise specified. Favorable term discounts may be offered and will be considered in determining low bids if they are deemed advantageous to the County.

3. All bids should be tabulated, totaled and checked for accuracy. The unit price will prevail in case of errors.

4. All requested information should be included in bid envelope. All desired information must be signed and included for your bid to receive full consideration. Failure to submit any required form will be cause for bid to be rejected as non-responsive.

5. All questions, inquiries and requests for clarification shall be directed to Procurement.

6. For multi-year contracts the following clauses pursuant to OCGA 36-60-13 apply: (1) The contract shall terminate absolutely and without further obligation on the part of the County at the close of the calendar year in which it was executed and at the close of each succeeding calendar year for which it may be renewed; (2) The contract may provide for automatic renewal unless positive action is taken by the County to terminate such contract, and the nature of such action shall be determined by the County and specified in the contract; (3) The contract shall state the total obligation of the County for the calendar year of execution and shall further state the total obligation which will be incurred in each calendar year renewal term, if renewed; and (4) The contract shall provide that title to any supplies, materials, equipment, or other personal property shall remain in the vendor until fully paid for by the County.

7. Quote all prices F.O.B. Albany, Georgia or our warehouse or as specified in bid documents.

8. Each bid or proposal shall be clearly marked on the outside of the envelope as a Sealed Bid whether using a County furnished envelope or other envelopes.

9. Bid/Proposal must be received and stamped by the Procurement Office before time stipulated in bid/proposal documents. No responsibility will attach to any County representative or employee for premature opening of bid not properly addressed or identified.

10. If only one bid is received, the bid may be rejected and/or re-advertised, except in the case of only one known source of supply.

11. Bids must be received and stamped by the Procurement Office before the date and time stipulated in bid documents. The City of

Albany assumes no responsibility for submittals received after the advertised deadline or at any office or location other than that specified herein, whether due to mail delays, courier mistake, mishandling, or any other reason. No responsibility will attach to any City representative or employee for premature opening of bids not properly addressed or identified. Bids received late will not be accepted, and the County will not be responsible for late mail delivery.

12. Should a bid be misplaced by the County and found later it will be considered.

13. Bids requiring bid bonds will not be read or considered if bond is not enclosed. Bond may be in the form of cash, certified check, cashier’s check or Surety Bond issued by a Surety Company licensed to conduct business in Georgia.

14. All bidders must be recognized and authorized dealers in the materials or equipment specified and be qualified to advise in their application or use. A bidder at any time requested must satisfy the Procurement Office and County Commission that he has the requisite organization, capital, plant, stock, ability and experience to satisfactorily execute the contract in accordance with the provisions of the contract in which he is interested.

15. Any alterations, erasures, additions or omissions of required information or any changes of specifications, or bidding schedule are done at the risk of the bidder. Any bid will be rejected that has a substantial variation, such as a variation that affects the price, quality or delivery date (when delivery is required by a specific time).

16. When requested, SAMPLES will be furnished free of expense, properly marked for identification and accompanied by list where there is more than one sample. The County reserves the right to mutilate or destroy any samples submitted whenever it may be in the best interests of the County to do so for the purpose of testing.

17. County will reject any material, supplies or equipment that do not meet the specifications, even though bidder lists the trade name or names of such materials on the bid or price quotation form.

18. The unauthorized use of patented articles is done entirely at the risk of the successful bidder.

19. The ESTIMATED QUANTITY given in the specifications or advertisement is for the purpose of bidding only. The County may purchase more or less than the estimated quantity, and the vendor must not assume that such estimated quantity is part of the contract.

20. Only the latest model equipment as evidenced by the manufacturer’s current published literature, will be considered. Obsolete models of equipment not in production will not be acceptable. Equipment shall be composed of new parts and materials. Any unit containing used parts or having seen any service other than the necessary tests will be rejected. In addition to the equipment specifically called for in the specifications, all equipment catalogued by the manufacturer as standard or required by the State of

Georgia shall be furnished with the equipment. Where required by the State of Georgia Motor Vehicle Code, vehicles shall be inspected and bear the latest inspection sticker of the Georgia Department of Revenue.

21. The successful bidder on motor vehicle equipment shall be required to furnish with delivery of vehicle, Certificate of Origin and Georgia vendors shall provide Georgia Motor Vehicle form MV1.

22. Prospective bidders are responsible for examining the location of the proposed work or delivery and determining, in their own way, the difficulties, which are likely to be encountered in the prosecution of the same.

23. All materials, equipment and supplies shall be subject to rigid inspection, under the immediate supervision of the Procurement Office and/or the Department to which they are delivered. If defective material, equipment or supplies are discovered, the contractor, upon being instructed by the Procurement Office, shall remove, or make good such material, equipment or supplies without extra compensation. It is expressly understood and agreed that the inspection of materials by the County will in no way lessen the responsibility of the contractor or release him from his obligation to perform and deliver to the County sound and satisfactory materials, equipment or supplies. The contractor agrees to pay the cost of all tests on defective material, equipment or supplies or allow the cost to be deducted from any monies due him by the County.

24. Unless otherwise specified by the procurement office all materials, supplies or equipment quoted herein must be delivered within thirty (30) days from date of notification or exception noted on bid sheet.

25. A contract will not be awarded to any corporation, firm or individual who is, from any cause, in arrears to the County or who has failed in any former contract with the County to perform work satisfactorily, either as to the character of the work, the fulfillment of the guarantee, or the time consumed in completing the work.

26. Reasonable grounds for supposing that any bidder is interested in more than one proposal/bid for the same item will be considered sufficient cause for rejection of all bids/proposals in which he is interested.

27. Unless otherwise specified the County reserves the right to award each item separately or on a lump sum basis, whichever is in the best interest of the County.

28. The County reserves the right to waive any minor discrepancies, reject any or all bids or proposals, and to purchase any part, all or none of the services, materials, supplies, or equipment specified.

29. Failure of the bidder to sign the bid or have the signature of any authorized representative or agent on the bid/proposal IN THE SPACE PROVIDED will be cause for rejection of the bid. Signature must be written in ink.

30. Any bidder may withdraw his bid at any time before the time set for opening of bids. No bid may be withdrawn without cause in the 60-day period after bids are opened.

31. It is mutually understood and agreed that if any time the Procurement Office shall be of the opinion that the contract or any part thereof is unnecessarily delayed or that the rate of progress or delivery is unsatisfactory, or that the contractor is willfully violating any of the conditions or covenants of the agreement, or is executing the same in bad faith, the Procurement Office shall have the power to notify the aforesaid contractor of the nature of the complaint. Notification shall constitute delivery of notice, or letter, to address given in bid/proposal. If after three working days of notification the conditions are not corrected to the satisfaction of the Procurement Office, he shall thereupon have the power to take whatever action he may deem necessary to complete the work or delivery herein described, or any part thereof, and the expense thereof, so charged, shall be deducted from any paid by the County out of such monies as may become due to the said contractor, under and by virtue of this agreement. In case such expense shall exceed the last said sum, then and in that event, the bondsman or the contractor, his executors, administrators, successors, or assigns, shall pay the amount of such excess to the County on notice by the Procurement Office of the excess due.

32. If the bidder proposes to furnish any item of a foreign make or product, he should write “Foreign” together with the name of the originating country opposite such item on bid/proposal.

33. Any complaint from bidders relative to the Invitation to Bid or any attached specifications should be made prior to the time of opening of bids, otherwise such complaint cannot be properly considered.

34. No vendor writing restrictive specifications for the County will be allowed to bid on the project.

35. Contracts may be cancelled by the County with or without cause with 30-day written notice.

36. Dougherty County has an equal opportunity purchasing policy. The County seeks to ensure that all segments of the business community have access to supplying the goods and services needed by the County programs. The County affirmatively works to encourage utilization of minority business enterprises in our procurement activities. The County provides equal opportunities for all businesses and does not discriminate against any vendors regardless of race, color, religion, age, sex, national origin, or handicap.

37. All Corporations must provide the corporate seal and a copy of the Secretary of State’s Certificate of Incorporation upon request.

38. Local bidder (domiciled in Dougherty County) will receive bid in the event of tie bids. In the case of tie bids between out-of-town companies or between local concerns, evaluated as equal, bid will be recommended or awarded by chance coin toss, or drawing straws.

39. The contractor shall secure all permits, license certificates, inspections (permanent and temporary) and occupational tax certificate, if applicable, before any work can commence. Contractor as well as any and all known subcontractors must possess or will be required to obtain a City of Albany Occupational Tax Certificate or Registration.

40. Prior to submitting bid, all bidders are encouraged to check the website at www.albanyga.gov or call the Procurement Office at 229-431-3211 for any subsequent addendums.

PROCUREMENT FORM – REVISED 11/18/2021

http://www.albanyga.gov/

DOUGHERTY COUNTY

PROCUREMENT DIVISION

CENTRAL SERVICES DEPARTMENT

ALBANY, GEORGIA

BID-SPECIFIC INSTRUCTIONS

1. Contract Performance: Performance will be monitored and documented by the Project Manager.

2. The Owner of this project is Dougherty County: The Owner reserves the right to reject any and all bids, to waive any informalities in the bid process, and to award the contract as may be in the best interests of the Owner, or to re-advertise for bids.

3. Preservation of Property: The Contractor shall carry out their work with such care and by the proper methods to prevent damage to the property adjacent to the work or within streets, easement locations to the extent the owner may have rights therein, or other property of the owners or of others, whether adjacent to the work site or not, the removal, relocation, or destruction of which is not called for by the provisions of the contract documents; it being a condition of the execution of the contract that the work be performed in such manner that the property of others and other property of the owner shall not be damaged in any way. The word PROPERTY, as used, is intended to include among other types of property, public street improvements, storm and sanitary sewers, water lines and appurtenances, or other structures. Should any property be damaged or destroyed, the contractor at their own expense shall promptly, or within reasonable time, repair or make such restoration as is practical and acceptable to the owner of the damaged or destroyed property. In case of failure on the part of the contractor to repair or restore such property, or make good such damage or injury, the Building Inspector may within forty-eight (48) hours’ notice, proceed to repair, rebuild, or otherwise restore such property as may be necessary, and the cost thereof will be deducted from any monies due, or which may become due the contractor under this contract agreement. The contractor shall, at all times in performance of the work, employ approved methods and exercise reasonable care and skill so as to avoid delay, damage, injury or destruction of existing public service installations and structures; and shall at all times in the performance of the work avoid interference with, or interruption of, public utilities services, and shall cooperate fully with the owners thereof to the end.

4. Certification of Bidder’s Experience and Qualifications: The bidder certifies that they are, at the time of bidding, and shall be, throughout the period of the contract, licensed by the State of Georgia to do the type of work required under terms of the contract documents. Bidder further certifies that they are skilled and regularly engaged in the general class and type of work called for in the contract documents. The bidder represents that they are competent, knowledgeable and have special skills on the nature, extent, and inherent conditions of the work to be performed. Bidder further acknowledges that there are certain peculiar and inherent conditions existent in the performance of the particular scope of work, which may create unusual or peculiar unsafe conditions hazardous to persons and property. Bidder expressly acknowledges that they have the skill and experience to foresee and to adopt protective measures to perform the work adequately and safely with respect to such hazards. Suitable evidence of the successful bidder’s experience, to include references, may be submitted with bid.

5. Insurance: The successful contractor shall maintain insurance with companies licensed to do business in the State of Georgia acceptable to Dougherty County for the protection of Dougherty County and name it as an additional insured, against all claims, losses, costs or expenses arising out of injuries or death of persons whether or not employed by contractor, whether arising from the acts or omission, negligence or otherwise of contractor or any of its agents, employees, patrons, or other persons, and growing out of work being done by Contractor on behalf of Dougherty County, such policies to provide for a liability limit on account of each accident resulting in the bodily injury or death of not less than One Million ($1,000,000) Dollars, a liability limit of not less than One Million ($1,000,000) Dollars for each accident for property damage. Contractor shall also carry product/completed operations liability insurance for personal injuries and/or death in the amount not less than One Million ($1,000,000) Dollars for any one person. Contractor shall maintain a combined single liability limit of One Million ($1,000,000) Dollars covering owned, non-owned, leased, and hired vehicles. Contractor shall furnish Dougherty County satisfactory evidence that it carries Worker’s Compensation Insurance in the statutory limits of Georgia and Employers’ Liability with limits of liability of no less than One Hundred Thousand ($100,000) Dollars of each accident/disease. These polices must also contain a waiver of subrogation in favor of Dougherty County. Contractor shall furnish evidence to Dougherty County continuance in force of said policy’s declaration page (s) to the Procurement Agent. Acceptable proofs of insurance: (i) a Certificate of Insurance with Additional Insured Endorsement (a Certificate of Insurance by itself is not acceptable) or (ii) Declaration Pages of the insurance policies listed below which show Dougherty County as additional insured. All insurance policies must provide that Dougherty County will be notified within 30 days of any changes, restrictions, and/or cancellation. The County’s sole judgment shall control as to the sufficiency of the coverage.

Please Submit with Bid: A specimen copy of Certificate of Insurance. Upon award of contract and prior to commencement of work, the successful bidder shall provide Dougherty County a Certificate of Insurance showing the type and limits of insurance specified herein with Dougherty County as an additional insurer.

6. Corporate Bidders: All Corporations should provide the corporate seal, a copy of the Secretary of state Certificate of incorporation, and a listing of all principals of the corporation with the bid.

7. Equal Opportunity Policy: Dougherty County has an equal opportunity purchasing policy. The County seeks to ensure that all segments of the business community have access to supplying the goods and services needed by the County programs. The County affirmatively works to encourage utilization of minority business enterprises in our procurement activities. The County provides equal opportunities for all businesses and does not discriminate against any vendors regardless of race, color, religion, age, sex, national origin, or handicap.

8. Georgia Security and Immigration Compliance Act: The successful contractor will provide certification that they are in compliance with the Georgia Security and Immigration Compliance Act, certifying that the provisions of O.C.G.A § 13-10-91, Chapter 300-10-1, per the Georgia Department of Labor, if applicable, have been complied with in full. Pursuant to O.C.G.A §13-10-90(2), all subcontractors entering into a contract or agreement for hire on this Project must be registered and participate in the Federal Work Authorization Program. Complete and submit an executed copy of the form applicable to your company, and applicable Subcontractor Affidavits. (See Bid Documents).

9. Governing Law and Venue: An executed copy of this form should accompany your bid. (See Bid Documents).

10. Certifications:

Certificate of Non-Collusion: An executed copy of this form should accompany your bid. (See Bid Documents).

Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion: The contractor certifies, by submission of this bid or acceptance of a contract, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any State, Federal department, or agency. It further agrees by submitting this statement that it will include this clause without modification in all lower tier transactions, solicitations, bids, contracts, and subcontracts. Where the bidder/contractor or any lower tier participant is unable to certify to this statement, it shall attach an explanation to this solicitation. An executed copy of this form should accompany your bid. (See Bid Documents).

11. Termination for Convenience: This contract may be terminated in whole or in part by Dougherty County with the consent of the Contractor in which case the two parties shall agree upon the termination conditions, including the effective date in the case of partial termination, the portion to be terminated or by the Contractor upon written notification to the County setting forth the reasons for such termination, the effective date, and in the case of partial termination, the portion to be terminated. However, if in the case of partial termination, the County determines that the remaining portion of the award will not accomplish the purposes for which the contract was awarded, the County may terminate the contract in its entirety.

12. Termination for Cause: In the event that the contractor shall for any reason or through any cause be in default of the terms, conditions, or obligations of the contract documents, the County may give the contractor written notice of such default and terminate the contract. All terms, conditions, and obligations of the contract documents are considered material. The County may, in its discretion, provide the contractor an opportunity to cure the default, if curable, prior to termination. Unless a different duration is provided in the notice of default, the contractor shall have fourteen (14) calendar days to cure the default from the date such notice is mailed to the contractor, unless notification is by facsimile or personal delivery, in which case the opportunity to cure shall commence upon delivery of the notice. Upon failure of the contractor to cure the default The County may immediately terminate the contract effective as of the mailing or delivery of the default notice. If the County terminates the contract, the contractor shall remain liable for performance of all terms, conditions, and obligations through the date of termination. Termination by the County shall not constitute a waiver by the County of any other rights or remedies available to the County by law or contract.

13. Warranty: Contractor shall guarantee all specified work performed for a period of one (1) year from the date of written acceptance of the work by the Owner’s designated representative that all materials, labor, and workmanship provided under this contract are free from defects of any kind. At no expense to Dougherty County, the contractor shall make repairs to any defects found and reported during the warranty period. Final inspection, final acceptance, and final payment shall not be construed as a waiver of this warranty. The following are excluded from this warranty: A. Defects or failures resulting from abuse by the owner. B. Damage caused by fire, tornadoes, hail, hurricane, Acts of God, wars, riots, civil commotion or vandalism.

14. Bid Submittal Checklist:

THE FOLLOWING ITEMS LISTED BELOW MUST BE SUBMITTED WITH THE BID

A. Bid Form, completed and signed.

B. Bid Bond C. Addendum acknowledgement form.

THE FOLLOWING ITEMS LISTED BELOW SHOULD BE SUBMITTED WITH THE BID

D. Copy of Business License E. Copy of Insurance Certificate F. E-Verify Form G. Governing Law & Venue Form H. Certificate of Non-Collusion Form I. Debarred Bidders/Integrity Certification J. Indemnity Agreement

IF INCORPORATED, THE FOLLOWING ITEMS SHOULD BE SUBMITTED WITH THE BID

K. Corporate Seal L. Secretary of State’s Certification of Incorporation M. Listing of the principals of the corporation

* COMPLETE AND SUBMIT *

DOUGHERTY COUNTY BID

REFERENCE NO. 23-019R

ADDENDUM ACKNOWLEDGEMENT FORM

Instructions: Please acknowledge receipt of addenda received by completing this addendum acknowledgement form. Check the box next to each addendum received and sign below. This addendum acknowledgement form should be submitted with your bid to expedite document processing.

Acknowledgement: I, the undersigned, acknowledge receipt of the following addenda to the above referenced Invitation To Bid and have made any necessary revisions to my response or submittal. I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid.

Addendum No. 1 ⃣ Addendum No. 3 ⃣

Addendum No. 2 ⃣ Addendum No. 4 ⃣

⃣ No Addenda received for Bid Reference NO.23-019R.

Print Name and Title of Authorized Signer

Authorized Signature

Date

GOVERNING LAW AND VENUE

Contractor agrees that as to any actions or proceedings arising out or related to this agreement, any such proceedings shall be governed and determined by Georgia Law.

Contractor further agrees that as to any actions or proceedings arising out of or related to this agreement, any such action or proceeding shall be resolved only in an appropriate court located in Dougherty County, Georgia.

DATE: _

COMPANY NAME:

AUTHORIZED REPRESENTATIVE NAME:

[Printed]

TITLE: _

SIGNATURE: _

DEBARRED BIDDERS/INTEGRITY CERTIFICATION

Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion (49 CFR, Part 29):

The Contractor must certify that neither it nor its principals are presently debarred, suspended, proposed for disbarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. Further, the Contractor certifies that he or she shall obtain an identical certification from all its sub-contractors. The Contractor also agrees that when a sub-contractor is unable to certify to any of the statements in this certification, the prospective participant shall submit an explanation to the Contractor.

DATE:

COMPANY NAME: _ _

AUTHORIZED REPRESENTATIVE NAME:

TITLE:

CERTIFICATION OF NON-COLLUSION

The bidder being sworn, disposes and says, I, _

The Contractor and its agents, officers or employees have not directly or indirectly entered into any agreements, participated in any collusion or otherwise taken any action in restraint of free competitive bidding in connection with this bid.

DATE: _

COMPANY NAME:

AUTHORIZED REPRESENTATIVE NAME:

[Printed]

SIGNATURE:

* COMPLETE AND SUBMIT*

Advertisement Form

For All Fi rms Part icipat ing in the bid please answ er quest ions below :

Please let us know how you heard about the BID/RFP advertisement by selecting one of the following.

1. Internet/Social Media to include Facebook, Twitter, etc. Yes No _

2. City of Albany website Yes No _

3. City of Albany local access channel (channel 16) Yes No_

4. Georgia Procurement Registry Yes No _

5. Other: _ _

Please indicate if you are a DBE: Yes _ No _

DATE: _

COMPANY NAME:

AUTHORIZED REPRESENTATIVE NAME:

INDEMNITY AGREEMENT

This indemnity agreement made and entered into in favor of Dougherty County, a municipal corporation, by .

WHEREAS has submitted a bid to Dougherty County so as to provide

[describe the service, products(s)] .

NOW, THEREFORE, as an additional consideration in Dougherty County awarding the bid to agrees to indemnify and hold harmless, Dougherty County, its agents, principals, officers, and employees, their successors and assigns, individually and collectively, with respect to all third party claims, demands or liability for any injuries to any person (including death) or damage to any property arising out of any alleged negligence of its officers, agents, or employees in connection with the product or services involved in the bid; provided this indemnity shall not extend to any damage, injury or loss due to Dougherty County’s sole negligence or willful injury.

shall reimburse Dougherty County for reasonable attorney fees and expenses of Dougherty County in defending all such claims and shall also be responsible for payment of all judgements.

WITNESS THE HAND AND SEAL of the undersigned pursuant to proper corporate authority this, day of , 20 .

CORPORATE NAME:

By:

Title

Attest:

Title [Affix Corporate Seal]

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

Contractor’s Name:

Address:

Solicitation/Contract NO. Bid Ref.:23-019R

Solicitation /Contract Name: HEALTH DEPARTMENT EXTERIOR WEATHERPROOFING

CONTRACTOR AFFIDAVIT

I understand that Dougherty County may not enter into a contract with (Name of Corporation) unless it has registered and does participate in the Federal Work Authorization Program defined in O.C.G.A. § 13- 10- 90(2), to-wit” (2) “Federal work authorization program” means any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), D.L. 99-603.

By executing this affidavit, the undersigned Contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, entity or corporation which is engaged in the physical performance of services on behalf of DOU G H E R T Y C O U N T Y has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned Contractor will continue to use the federal work authorization program throughout the contract period and the undersigned Contractor will contract for the physical performance of services in satisfaction of such contract only with sub-Contractors who present an affidavit to the Contractor with the information required by O.C.G.A. § 13- 10- 91(b).

Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification No. Date of Authorization (EEV/E-Verify Company Identification Number)

Name of Contractor

I hereby declare under penalty of perjury that the foregoing is true and correct.

Printed Name (of Authorized Officer or Agent) Title (of Authorized Officer or Agent Contractor)

Signature (of Authorized Officer or Agent) Date

Signed SUBSCRIBED AND SWORN BEFORE ME ON

[NOTARY SEAL]

Notary Public My Commission Expires: Approved 10/23/2020

BID FORM

HEALTH DEPARTMENT EXTERIOR WEATHERPROOFING DOUGHERTY COUNTY

REFERENCE NO. 23-019R

Bid of: Date:

(Company Name)

To: Dougherty County Board of Commissioners Delivered to: Procurement Division Post Office Box 1827 222 Pine Avenue, Suite 260 Albany, Ga. 31702 Albany, Ga. 31701

We, the undersigned, do hereby declare that we have carefully examined the Project Site, Scope of Services, Project Manual, and all other Contract Documents. We do hereby agree to furnish all material, transportation, equipment, apparatus systems, labor, and supervision required in strict accordance with the Contract Documents for the amount indicated below:

Contract Prices (Complete all sections of the table provided below, leave no blanks)

Bid Item Item Description

Alphanumeric Price Quote (i.e. one thousand two hundred, twenty-five)

Numeric Price Quote (i.e. $1,255.00)

1 BASE BID:

Clarification of Owners Intent for Bids:

Please be advised that Work may be awarded to two different bidders. The Owner’s intent is to award both Base Bids to a successful bidder, however it is at the sole discretion of the Owner to award Base Bids and approve the Alternates and Unit Prices listed in the project documents in any combination that is most beneficial to the Owner. The Owner may also choose not to award any portion of the project.

Contractor acknowledges receipt of the following addenda number(s): (If none received write "none received".)

Addendum No. Dated

Addendum No. Dated

Addendum No. Dated

Addendum No. Dated (Bid Form continued on next page)

If awarded the contract, the contractor will provide proof of insurance as specified and proof of current City of Albany Occupational Tax Certificate to the Procurement Office within ten (10) days following issuance of the Notice of Award. Contractor will commence work no more than ninety (90) calendar days after issuance of Notice to Proceed and will be completed in accordance with time stated in the Instructions to Bidders.

Contractor Authorized Signature:

Title:

Contractor Address:

Contractor City, State Zip:

Contractor Telephone#:

Contractor Fax#:

Contractor Email:

Contractor Tax ID#:

Contractor E-Verify#:

(AFFIX CORPORATE SEAL IN THE SPACE PROVIDED HERE)

END OF BID FORM

PROJECT MANUAL

DOUGHERTY COUNTY HEALTH DEPARTMENT

EXTERIOR WALL RESTORATION

ALBANY, GEORGIA

BID REFERENCE #23-019R

ISSUE DATE:

OCTOBER 06, 2022

EDIFICE PROJECT:

22DCCJ17WP297

ISSUED FOR

CONSTRUCTION

100% Document Set, 09/20/2022, Page 1 of 95

Bid Reference # 23-019R Dougherty County Health Department Exterior Wall Restoration

Edifice Project #22DCCJ17WP297

TABLE OF CONTENTS | SECTION 00 0110 - 1

SECTION 00 0110

TABLE OF CONTENTS

00 0000 INTRODUCTORY REQUIREMENTS

00 0101 Project Title Page 00 0110 Table of Contents 00 0115 List of Diagrams

00 0000 PROCUREMENT AND CONTRACTING REQUIREMENTS

00 7200 General Conditions

01 0000 GENERAL REQUIREMENTS

01 1113 Summary of Work 01 2500 Substitution Procedures 01 2503 Substitution Request Form 01 2900 Payment Procedures 01 3100 Project Management and Coordination 01 3300 Submittal Procedures 01 3309 Submittals, During Work 01 4000 Quality Control 01 4200 References 01 6000 Product Requirements 01 7700 Closeout Procedures

04 0000 MASONRY

04 0123 Exterior General Cleaning, Non-Historic 04 0125 Existing Brick Masonry Repointing 04 0141 Existing Stone Repointing

07 0000 THERMAL AND MOISTURE PROTECTION

07 1923 Siloxane Water Repellents 07 9200 Joint Sealants 07 9515 Exterior Expansion Joint Assemblies

09 0000 PAINTING

09 9000 Painting and Coating

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Dougherty County Health Department

TABLE OF CONTENTS | SECTION 00 0110 - 2

Bid Reference # 23-019R

APPENDIX

Appendix One – Schedule of Submittals Appendix Two – Historic Drawings

PROJECT DIAGRAMS

Diagrams

END OF SECTION

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LIST OF DIAGRAM SHEETS | SECTION 00 01150 - 1

SECTION 00 0115

LIST OF DIAGRAM SHEETS

KEY PLAN

KEY PLAN 1 – OVERALL ROOF PLAN

DIAGRAMS

NONE

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Edifice Project #22DCCJ17WP297

GENERAL CONDITIONS | SECTION 00 7200 - 1

SECTION 00 7200

GENERAL CONDITIONS

PART 1 - GENERAL

1.01 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract and other Division 01-48 Specification Sections, and drawing diagrams, apply to this Section.

1.02 INTENT AND INTERPRETATION OF THE CONTRACT DOCUMENTS

A. The intent of these specifications is to describe the materials and methods of construction required for the performance of the work.

B. Where discrepancies exist in the contract documents, the more stringent requirement shall apply. Refer to contract documents for appropriate procedure to obtain clarifications.

1.03 DEFINITIONS

A. The term “Owner” is Dougherty County Board of Commissioners and includes the the Owners' authorized representative.

B. The terms “Consultant” and "Owner's Representative" refer to Edifice Consulting.

C. The term “Contractor” as used herein shall apply to the Proposer awarded a Contract to provide Work for this project. The term "Contractor" refers to the Contractor or the Contractors authorized representative for the project.

D. The "Contract" is the entire agreement between the Owner and Contractor which consists of the Contract Documents. The Contract only includes the Owner and the Contractor and can only be changed by written Change Order signed by both parties.

E. The term "Contract Documents" refers to the written construction contract or proposal, any required bonds, specific conditions of the contract, project Specifications, project Drawings, contract Change Orders, Owner accepted unit prices, and Owner accepted alternates.

F. The term "Defective Work" refers to materials or products that do not meet the specific requirements of the Contract Documents including their installation and performance.

G. The term "Project" is the entire body of work identified by the Contract Documents.

H. The term "Project Manual" identifies all written Contract Documents provided by the Owner and Consultant to be used by the contractor to perform the Work of this Project.

I. The term "Specifications" identifies the portion of the Contract Documents that identify, in writing, the standards of quality and performance for the products, materials, systems, and workmanship required to meet the Contract requirements for the Work of this project.

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Bid Reference #23-019R Dougherty County Health Department

Edifice Project #22DCCJ17WP297

GENERAL CONDITIONS | SECTION 00 7200 - 2

J. The term "Work" identifies the activities required by the Contract Documents for the Project.

This includes all labor, materials, equipment, and other items and services needed by the Contractor to meet the requirements of the Contract for the Project.

1.04 PRODUCT REQUIREMENTS

A. Basis-of-Design Product Specification: A specification in which a single manufacturer's product is named and accompanied by the words "basis-of-design product," including make or model number or other designation. Published attributes and characteristics of basis-of-design product establish salient characteristics of products.

1. Evaluation of Comparable Products: In addition to the basis-of-design product description, product attributes and characteristics may be listed to establish the significant qualities related to type, function, in-service performance and physical properties, weight, dimension, durability, visual characteristics, and other special features and requirements for purposes of evaluating comparable products of additional manufacturers named in the specification. Manufacturer's published attributes and characteristics of basis-of-design product also establish salient characteristics of products for purposes of evaluating comparable products.

B. Subject to Compliance with Requirements: Where the phrase "Subject to compliance with requirements" introduces a product selection procedure in an individual Specification Section, provide products qualified under the specified product procedure. In the event that a named product or product by a named manufacturer does not meet the other requirements of the specifications, select another named product or product from another named manufacturer that does meet the requirements of the specifications; submit a comparable product request or substitution request, if applicable.

C. Substitution: Refer to Section 01 2500 - Substitution Procedures, for definition and limitations on substitutions.

1.05 OWNER REPRESENTATIVE STATUS

A. The Owner's Representative shall have general Rights of Inspection of the work and is the agent of the Owner in all matters pertaining to the work as provided in the Contract Documents.

B. The Owner's Representative has the authority to stop work whenever such stoppage may be necessary to ensure the proper execution of the contract and shall have authority to reject any and all materials, whether worked or unworked, if such materials are not in accordance with the plans and specifications.

1.06 VERIFICATION OF DIMENSIONS AND ELEVATIONS

A. Dimensions and elevations indicated on the drawings in reference to existing structures or utilities are the best available data obtainable but are not guaranteed by the Owner's Representative and the Owner's Representative will not be responsible for their accuracy.

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Edifice Project #22DCCJ17WP297

GENERAL CONDITIONS | SECTION 00 7200 - 3

B. Before proposing on any work dependent upon the data involved, the Contractor shall field check and verify all dimensions, grades, lines, levels or other conditions of limitations at the site to avoid construction errors.

C. If any work is performed by the Contractor or any of their sub-contractors prior to adequate verification or applicable data, any resulting extra cost for adjustment of work as required to conform to existing limitations, shall be assumed by the Contractor without reimbursement or compensation by the Owner.

1.07 RESPONSIBILITY FOR MEASUREMENTS AND QUANTITIES

A. The bidding Contractor shall be solely responsible for all accuracy of all measurements and for estimating the material quantities required to satisfy these specifications.

1.08 PROTECTION

A. The Contractor shall use every available precaution to provide for the safety of property Owner, visitors to the site, and all connected with the work under the specification.

B. Existing facilities shall remain operating during the period of construction. All access roadways must remain open to traffic unless otherwise permitted.

C. Protection of Existing Facilities: Protect existing vegetation, equipment, structures, utilities, and other improvements at Project site and on adjacent properties, except those indicated to be removed or altered. Repair damage to existing facilities.

1. In those areas where materials will be raised to work areas above finish grade, a protective covering shall be placed from the base of the wall extending up and over the top edge of the roof, or above the work area. This coverage shall be adequate to ensure that exterior walls and adjacent surfaces do not become stained or soiled during Work operations. Protect surfaces at finished grade in similar manner.

D. Barricades, Warning Signs, and Lights: Comply with requirements of authorities having jurisdiction for erecting structurally adequate barricades, including warning signs and lighting.

1. Barricades shall be erected to fence off all construction areas from operations personnel.

E. Temporary Egress: Provide temporary egress from existing occupied facilities as indicated and as required by authorities having jurisdiction. Provide signage directing occupants to temporary egress.

F. Covered Walkway: Erect protective, covered walkway for passage of individuals through or adjacent to Project site. Coordinate with entrance gates, other facilities, and obstructions.

Comply with regulations of authorities having jurisdiction.

1. Covered walkways are required where Owner indicates a building entrance or walkway cannot be closed during the Work of this Project. Coordinate with Owner requirements.

2. Provide overhead decking, protective enclosure walls, handrails, barricades, warning signs, exit signs, lights, safe and well-drained walkways, and similar provisions for protection and safe passage.

3. Paint and maintain appearance of walkway for duration of the Work.

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GENERAL CONDITIONS | SECTION 00 7200 - 4

1.09 SAFETY REQUIREMENTS

A. All Owners’ safety rules shall be adhered to in the execution of this work. Adequate protection shall be provided, to prevent burns and skin irritation, in accordance with safety requirements.

1. ALL SAFETY REQUIREMENTS OF THE OWNER MUST BE FOLLOWED. NO EXCEPTIONS

WILL BE PERMITTED. SAFETY ORIENTATION MEETING REQUIRED PRIOR TO

PERFORMING ANY WORK.

2. THE CONTRACTOR SHALL "HOLD HARMLESS" THE DESIGN PROFESSIONAL AGAINST ANY

LITIGATION ARISING FROM ANY ACCIDENTS DURING THE COURSE OF THE CONTRACT.

B. The Owner requires the Contractor to take all steps necessary to ensure the safety of people on the project property in areas adjacent to the Contractor’s work areas. The safety of all people in or around the project site is expected to be the Contractors highest priority at all times. This includes, but is not limited to the following;

1. Preventing access to the work area.

2. Limiting access to areas adjacent to the work area. Use of safety mechanism such as warning signs, safety cones, safety fences, safety flags, etc.

C. The Contractor shall be responsible for guarding against fires, and shall provide suitable fire extinguishers conveniently located at the site.

1. TORCHES OR ANY TYPE OF OPEN FLAME IS NOT PERMITTED ON THIS PROJECT.

D. All application, material handling, and associated equipment shall conform to and be operated in conformance with OSHA safety requirements.

E. Comply with federal, state, local and Owner fire and safety requirements.

F. Advise Owner whenever work is expected to be hazardous to Owner employees and/or operations.

G. Maintain proper fire extinguisher within easy access whenever power tools are being used.

H. Competent operators shall be in attendance at all times equipment is in use. Materials shall be stored neatly in areas designated by the Owner and dispersed so as to present a minimum fire hazard.

I. Material loads placed on the roofs or walls at any point shall not exceed the safe load for which the load bearing assembly is designed.

J. Contractor shall conform to requirements as designated by the United States Federal Government (O.S.H.A.). Contractor shall abide by all regulations as outlined in the applicable O.S.H.A. handbook and shall have the handbook on location at all times.

K. Contractors hereby acknowledged that they and their workers have undergone Safety Training and shall at all times act in compliance with all NRCA recommended safety compliance rules and regulations.

L. The Contractor shall properly notify all employees of conditions relating to Work areas with very poor condition and which will be worked on. After such notification, the Contractor must take all necessary precautions to ensure the safety of their employees as well as the building personnel.

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GENERAL CONDITIONS | SECTION 00 7200 - 5

1.10 WORK AREA TRAFFIC

A. After work is started, no traffic will be permitted on work areas other than what is minimally necessary for the completion of Work for this project.

1.11 HOUSEKEEPING

A. Keep materials neat and orderly.

B. Remove scrap, waste and debris from project area.

1.12 EXISTING CONDITIONS

A. The bidders shall visit the site before submitting their bids and determine the field conditions affecting their work. In considering the bids, the Owner will assume that the bidders are aware of all items, pertinent to their work and have made allowance for same in their bids.

1.13 INSPECTION

A. Where the drawings or specifications require the inspection and approval of any work in progress by the Owner's Representative, the Contractor shall give that Representative ample notice to allow for scheduling the inspection, which shall be made promptly to avoid delay of work. If work has progressed without the required inspections or approval by the Representative, it shall be uncovered for inspection at the Contractor's expense.

B. Uncovering of work not originally inspected, or uncovering questioned work may be ordered by the Owner's Representative and it shall be done by the Contractor. If examination proves such work to be incorrectly done or not done in accordance with the plans and specifications, the Contractor shall bear all cost of the reexamination. If the work is proven correctly installed, all such expense shall be borne by the Owner.

C. The Contractor shall notify building Owner, in writing of any defects in the substrate, and work shall not proceed until defects have been corrected.

D. Do not install new materials until all unsatisfactory conditions are corrected. Beginning work constitutes acceptance of conditions.

E. Check projections and substrates…