23-0004-CF NCUR Bus Transportation_QandA.pdf
PDF 121 KB Posted
- Solicitation number
- 23-0004-CF
- Issued by
- Wisconsin
About this file
This is a Questions and Answers document related to Request for Bid (RFB) 23-0004-CF for bus transportation services issued by the University of Wisconsin - Eau Claire's Division of Finance and Administration. The procurement addresses charter bus transportation needs for the 2023 NCUR Conference scheduled for April 2023. The selected contractor will be required to conduct a mandatory physical walk-through of the campus following award to assess optimal pick-up and drop-off locations and provide additional logistical feedback. The committee is flexible in scheduling this site visit and will mutually agree upon a date and time with the awarded contractor. A virtual meeting option is not available due to campus size and space constraints that necessitate an in-person assessment.
Key clarifications from the questions and answers include: bus parking will be provided either at hotels or on adjacent properties; the reference requirement timeline has been extended from three years to five years to accommodate challenges in obtaining large government contracts since the pandemic; and financial records submission has been made optional for this one-time event rather than being mandatory, as the university seeks to confirm bidder financial stability. This is a single-event procurement rather than a multi-year contract.
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Other files
| File | Type | Posted |
|---|---|---|
| 23-0004-CF_BUS TRANSPORTATION FOR NCUR_RFB.pdf | ||
| ATTACHMENT D - Client Reference List.docx | DOCX document | |
| Appendix 1_Route Maps.pdf | ||
| ATTACHMENT E - Equipment List.docx | DOCX document | |
| DOA-3681_SupplementalStandardTermsandConditions.pdf | ||
| ATTACHMENT B - Itemized Bid List.xlsx | XLSX spreadsheet | |
| ATTACHMENT C - Vendor Information Form.docx | DOCX document | |
| ATTACHMENT A - Bidder Response Form.docx | DOCX document | |
| DOA-3054_StandardTermsandConditions_RFB-RFP.pdf |
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Text version
PROCUREMENT | Schofield 230
Division of Finance and Administration
105 Garfield Ave | P.O. Box 4004
Eau Claire, WI 54702-4004
715-836-5171 | purchasing@uwec.edu
RFB# 23-0004-CF
NCUR Bus Transportation
QUESTION ANSWER
Parking is limited at the University. Will there be bus parking available at the hotels for all of the charter buses?
There will be parking either at the hotel or adjacent to the property.
Is a virtual meeting an option to talk logistics? Due to the size of campus and space constraints, it is important that the awarded contractor physically do a walk-through of the campus in order to help assess the best pick-up/drop off locations and provide any additional feedback as necessary.
The committee is flexible on the scheduling of the physical visit. A mutually agreed upon date and time will be scheduled upon award.
Attachment D - Reference list is asking for three references within the last three years. Due to the pandemic, large & government contracts have not been readily available. Can this time frame be extended to five years?
Yes, five years is acceptable.
Why are financial records required if the charter company is in compliance with all federal and state guidelines and regulations?
This question is asked to confirm that the bidder is financially stable and will be able to perform the duties of the contract. Since this bid is for a one-time event instead of a multi-year contract, this information will be considered optional.
File details come from the government source that posted it. Updated .