23-0001 PreBid 10-15-24.pdf

Pre-bid Conference Buoy Tags 23-0001

Sean Santoro, ECPS 3

OCTOBER 15, 2024

PRE-BID ADMINISTRATION

• Disclaimer, Agenda, Introductions, Presentation

• Please enter contact information in chat or email me

• Questions may be asked during the Presentation, but waiting until the conclusion is suggested

• Washington Electronic Business Solution (WEBS) registration is required to bid https://pr-webs-vendor.des.wa.gov/

DISCLAIMER

This pre-bid conference is not recorded and is not authorized to be recorded. Bidders should only rely on written postings and amendments issued via WEBS. All other communications will be considered unofficial and non-binding for DES. Should bidders rely on any other communication, they do so at their own risk and expense.

AGENDA

• Introductions

• Brief Enterprise Services overview

• Current bidding opportunity

• Competitive solicitation documents

• Additional resources

INTRODUCTIONS

ENTERPRISE SERVICES

• Authority to create contracts for the state

• Procurement bridge between purchasers and contractors

• Enterprise Services, through its Printing and Imaging Program, provides the WA State Dept of Fish and Wildlife with goods and services to carry out their operations; including Buoy Tags

• State Procurement Priorities

PROCUREMENT SCOPE

Buoy Tags

• Buoy Tags are attached to crab pots and used to track activity by licensed fishery operations

• Sturdy and flexible to withstand a marine environment

• Individually and sequentially numbered and printed or stamped with permanent ink

• Orders may specify oval or square shaped tags

CONTRACT AWARD STRUCTURE

One contract to be awarded

• Five years in duration

• Contractor may request Economic Price Adjustment after first year

• Must adhere to Performance Metrics

BID EVALUATION SUMMARY

• Bid Responsiveness: Pass/Fail

• Exhibit B - Performance Requirements Evaluation: Pass/Fail

• Exhibit C – Cost Factors: Up to 50 Points

• Exhibit E – Bidder’s Samples: Up to 100 Points

• State Procurement Priorities: 0-20 Points

• Bidder Responsibility Analysis: Pass/Fail

EXHIBIT B – PERFORMANCE

REQUIREMENTS

All requirements are Pass/Fail:

• Delivered in clear plastic bags in 25 tag lots, 4 bags per box

• A 5 digit tag number clearly marked on both ends of the box

• Tags may be any color in the Pantone Matching System Color chart

• A single order may include up to 96,300 tags

• Read Exhibit B for detailed requirements

EXHIBIT C - PRICE

Up to 50 Points possible

• Lowest bid will receive 50 Points

• Higher bids will receive a proportionately lesser number of evaluation points based upon the lowest bid

STATE PROCUREMENT PRIORITIES

• Small businesses: 5 Points

• Certified Veteran-owned businesses: 5 Points

• Firms without Mandatory Individual Arbitration for Employees (Executive Order 18-03): 5 Points

• State Efficiency and Environmental Performance (SEEP): 5 Points

CONTRACT

• Contract term: Five Years

• Performance Metrics

Order accuracy: Over run rate <5%, no under run

Lead time: Receipt of order to delivery no more than 60-90 days

Shipment quality: 25 tags per clear plastic bag, 4 bags per box, with

5 digit tag number clearly marked on both ends of box

INSURANCE REQUIREMENTS

• Commercial General Liability Insurance: $2M/$4M

• Workers’ Compensation Coverage as required by law

• Employers’ Liability (stop gap) insurance: $1M

• Commercial Auto (if delivering onsite): $1M

HOW TO SUBMIT A BID

• Review all solicitation and contract terms

• Submit a bid before the due date and time: November 15, 2024

• Email bid submittals to: DESCPRMInternal@des.wa.gov

• Provide all completed Exhibits: A-1, A-2, B, C and E

• Submit samples

QUESTION AND ANSWER PERIOD

• Bidders are encouraged to ask questions

• Q&A are posted in WEBS

• Some Q&A may lead to solicitation amendments

• Review all solicitation and contract terms

TIMELINE AND NEXT STEPS

• Question and Answer period:

• Questions due October 22, 2024

• Final answer document posted October 29, 2024

• Bid due date: November 15, 2024

• Anticipated announcement of apparent successful bidder: December 9,

• Anticipated contract award: January 9, 2024

ADDITIONAL RESOURCES

• Washington Electronic Business Solution (WEBS)

• Statewide Payee Desk

• Washington APEX Accelerator, formerly (PTAC)

• Office of Minority and Women's Business Enterprises (OMWBE)

• Washington Department of Veterans Affairs (DVA)

• Washington Department of Revenue (DOR)

• Washington Secretary of State (SOS) https://pr-webs-customer.des.wa.gov/ https://ofm.wa.gov/it-systems/statewide-vendorpayee-services https://washingtonapex.org/ https://omwbe.wa.gov/ https://www.dva.wa.gov/ https://dor.wa.gov/ https://www.sos.wa.gov/

THANK YOU

sean.santoro@des.wa.gov (360) 407-8167 des.wa.gov