22Z6AA9 Approved SOW.pdf

Final WRO Approved November 8, 2021

STATEMENT OF WORK

REPAIR/REBUILD CHILLER #1 & #2

FEDERAL CORRECTIONAL INSTITUTION MENDOTA

I. REQUIREMENT

A. DESCRIPTION OF DUTIES

The Federal Bureau of Prisons, Federal Correctional Institution Mendota intends to award to a responsible entity for the provision of repairing/rebuilding (2) Two McQuay WSC087-BAABM Brand Centrifugal Chillers at FCI Mendota, located 33500 W. California Ave Mendota CA 93640.

B. SCOPE OF WORK:

1. Due to Normal Preventative Maintenance, we will require a complete overhaul/rebuild.

2. Contractor shall provide all labor, supervision, parts, materials, tools, equipment, and any specialized outside services to completely rebuild (2) McQuay Brand WSC087-BAABM Chillers.

3. Contractor shall be responsible for the acquiring and maintaining all necessary permits that may be required to complete this project. The work shall be completed in accordance with manufacturer’s recommendations, utilizing all new parts and materials that meet or exceed manufacturer’s specifications.

4. The contractor has sole responsibility and discretion for choosing and implementing the manner and method of performing the tasks outlined in this Statement of Work as long as they do not impede or violate any Local, State, or Federal regulatory policies and/or laws. The institution Contracting Officer, and/or Contracting Officer’s Representative (COR) shall monitor and review contractor performance to ensure contract compliance. The contractors’ performance will be evaluated in accordance with FAR Part 42.

5. All work shall be completed, equipment tested, and adjusted per manufactures recommendations and accepted by the institution’s COR prior to closure of the project.

6. Following the chiller manufacture’s recommended maintenance guidelines, the contractor shall:

a) Dismantle the chiller inspecting the following, but not limited to, mechanical components and parts to determine if they are within continued safe operational tolerance standards.

b) Components and parts to be specifically evaluated: The Inlet Guide Vane Assembly, Motor Shaft, Labyrinth Seals, Impellers, 3rd Stage Land and Vane Operator Assembly, Vane Actuator Control Box, Electric Drive Motor, seals, O-rings, and wear item. If such items are found to be defective, in part or in whole, they shall be rebuilt or replaced by the contractor.

7. Chiller rebuild shall include, but not be limited to, the inspection and or replacement of; All Bearings-Roller Thrust and Sleeve Bearings included, Seals, Gaskets, O-Rings, Oil, Oil Regulators, Filters, Filter Driers, Bushings, Starter and Motor Contacts, Service Valves, Solenoid Valves and Oil Pumps, Pressure and Temperature Transducers, or any other moving parts as required to conform to the manufacturers recommendations consisting of all facets of the “Centravac Major inspection and Renovation Service Steps and Procedures”.

8. The contractor shall inspect, replace if required, and make any necessary adjustments to the controls and measuring devices that would be associated with the following items; Controls, Contactors, Overloads, Wiring, Starter Components, Sensors, Transducers, Solenoid Valves, Regulators, and Service Valves.

9. The contractor shall clean and inspect the chiller’s Oil Lubrication System, replace any defective or life cycle required replacement parts as necessary. These parts would include, but not be limited to, (Oil Pump, Filters, Regulators, Service Valves, Sight Glasses, Seals, Gaskets, Heating Elements, Heater Well, Oil Eductors /Ejectors, Pickup Tubes or Strainers, Piping and/or Oil Sump, Pressure Transducers.

10. Upon chiller reassembly, the contractor shall use all new gaskets, seals, O-rings, insulation, and gasket sealers that meet, and/or exceed the manufacturer’s specifications.

11. The contractor shall remove the condenser and evaporator end plates and:

a) Perform tube cleaning and eddy current tube analysis on all tubes.

b) Reassemble the condenser and evaporator using new gaskets, seals and/or O-rings.

12. Contractor will repair and/or replace all necessary insulation applications that will be removed during the chiller rebuild process and will perform job site clean-up and removal of all excess materials and debris associated with the project.

13. Contractor shall reclaim refrigerant per applicable Federal, State, and Local laws, and have it tested by a certified laboratory to determine if it is acceptable for reuse and/or recycle. Any unusable refrigerant will be replaced with new refrigerant. In conjunction with this procedure, a detailed report of the total amount of refrigerant reclaimed and/or lost must be provided.

C. CONTRACTOR RESPONSIBILTIES:

1. Contractor shall be responsible for acquiring and maintaining any necessary permits.

2. All contractor provided field technicians assigned to do the prescribed work shall be certified by the chiller manufacturer (McQuay). Proof of certifications must be provided by the contractor to the COR prior to project start.

3. Contractor shall comply with all applicable Federal, State, and Local safety standards providing their on- site field technicians with all necessary safety equipment to include, proper personal protective equipment, Lock-Out / Tag-Out equipment, and any “job-site specific” safety equipment deemed necessary to safely complete the project described in this Statement of Work.

4. The contractor shall comply with all applicable Federal, State, and Local laws for the safe transportation, storage, use, documentation, and disposal of all chemicals that may be used on the job. Likewise, all used chemicals, chemically hazardous debris (to include used rags), must be safely collected in approved receptacles and removed by the contractor in accordance with the aforementioned regulatory entities.

5. Contractor shall be responsible for the procurement and delivery of all equipment, project management, labor, tests/analyses, and certifications.

6. Contractor shall provide copies of the Hazardous Waste manifests to Contracting Officer’s Representative.

7. Contractor will be certified to perform installations/repairs.

8. Contractor’s responsibility to provide the company’s employees with all required tools and equipment to complete the demolition and installation work.

9. It shall be the Contractor’s responsibility to ensure all sub-contractors have access to ALL the information provided in this statement of work.

10. Contractor is solely responsible for Safety on the job site, in accordance to industry standards.

11. Contractor shall take all necessary precautions to ensure against all damage to the existing property. Any damaged items shall be repaired or replaced by the Contractor, at no additional cost to the contract, nor the Government.

12. Contractor is responsible to submit a progress schedule in accordance with industry standard.

Contractor is responsible to submit an updated progress schedule for review and approval if the schedule requires changes.

13. Contractor shall coordinate with the Contracting Officer’s Representative (COR) to coordinate an installation schedule.

14. Contractor shall provide three (3) copies of the Material Safety Data Sheet (MSDS) to the (COR) prior to using any hazardous, flammable substance/material. If the Contracting Officer deems the material inappropriate for use within a Federal Correctional Institution it shall be the Contractor’ s responsibility to find an alternative material/chemical at no additional cost to the project.

15. Contractor will be permitted to wear jeans in the institution, however, green or khaki-color clothing will not be allowed. The clothes will be proper and suitable for the services that are being provided.

16. Federal smoking policy on Federal property states that smoking is only allowed in designated areas. This policy will be strictly enforced.

17. The contractor will be responsible for notifying the institution if for any reason there will be an interruption of service.

18. Contractor shall be responsible to remove all debris, all old existing equipment, and waste materials from the job site and be disposed of in accordance with all Federal, State, and local laws prior to the COR’s final evaluation. FCI Mendota will not provide trash accommodations of large volume of material.

D. SECURITY/WORKING HOURS

1. All work is to be completed between the hours of 7:00 AM - 3:30 PM, Monday - Friday, excluding weekends and federal holidays.

2. Any work required to be completed at any other time than noted above must be scheduled five

(5) working days prior to the start of the work, and approved by the COR and Contracting Officer.

3. No work will be conducted on weekends, or federal holidays unless prior written approval of the Warden.

4. All requests must be submitted to the COR at least five (5) days prior to the start of the work.

E. SECURITY CLEARANCE/CONTRACTOR BADGES

1. All Contractors/Sub-Contractors working on the grounds of FCI Mendota will be issued, and required to wear, a picture ID/Contractor badge provided by the FCI. For security reasons, the badge will be worn in a visible manner as directed by the COR. Note: This will also be dependent upon the actual length of time that the Contractors are expected to be on-site.

2. The Contractor shall be responsible to provide the necessary information for security clearance on employees to the COR, including names, dates of birth, and social security numbers.

3. All security clearance documentation shall be submitted to the COR, a minimum of fourteen (14) working days prior to the start of work. The contractor is responsible to verify all security documentation submitted to the FBOP by any hired sub-contractors to ensure accuracy.

4. All Contractors and Sub-Contractor Employees will provide a check list of all employees on-site each day to the COR verifying the number of workers on site each day and that all workers are pre-approved to be on the site.

F. DELIVERY OF MATERIALS

1. All construction materials/equipment required for work on this project is required to be processed by the Contractor and coordinated with the COR for temporary storage.

2. All other construction related deliveries which are directly shipped to the contractor can be received between the hours of 8:30 AM - 2:30 PM, Monday - Friday, excluding federal holidays.

3. BOP employees are not authorized to receive or sign for a delivery if the contractor or his representative is not present to verify and accept the delivery. Under no circumstances will the Federal Bureau of Prisons or its employees be responsible for the acceptance of any Contractor or company deliveries.

4. The Contractor shall be responsible to provide for loading and unloading contractor material and equipment.

G. SAFETY AND PERSONAL PROTECTIVE EQUIPMENT

1. All contract employees are required to maintain and utilize required personal protective equipment prescribed by industry standards at all times while on the job site. The Contractor is responsible to provide such equipment.

2. All ladders, regardless of the size, shall be stored and secured to a stationary fixture with a chain and lock in a predetermined area. The ladders must be secured to ensure they are not mobile.

3. All extension cords, regardless of length, shall be in good condition with no broken outer insulation and will be secured in a locked construction gang box.

H. UTILITIES

1. The contractor shall be responsible to provide portable electrical generated power for all contractor electrical requirement.

2. The Federal Correctional Institution shall not be responsible to provide any telephone or communication lines through any provider for personal or business use.

I. SUBMITTALS

1. Product Data: Submit five (5) copies of product literature/data and installation instructions for approval by the FBOP.

2. Project Reference List: Submit list of similar projects as completed by the General Contractor.

3. Warranty documentation must be submitted in accordance with the FAR Warranty Clause in the awarded contract.

J. TESTING AND QUALITY ASSURANCE

1. Upon chiller rebuild completion, the contractor shall:

a) Perform a minimum to 100% operational load test.

b) Perform a vibration analysis.

c) Make all necessary adjustments and verify that all systems, components, sensors, switches, and safety features operate properly as designed by the manufacture.

d) Insure all post rebuild operational tests and break-in runs yield data results that meet or exceed manufacture specifications to the satisfaction of the COR before release of contractor liability is granted.

2. To establish a new oil trend analysis baseline, the contractor shall provide oil analysis test report on the chiller upon completion of the initial rebuild break-in runs.

3. Contractor shall provide a warranty of not less than (1) one year on all parts, materials and labor, and not less than (5) five years on motors and/or compressors, for any defects associated with the chiller rebuild.