22R0039.pdf

SEE ADDENDUM

(No Collect Calls)

W912CN22R0039 17-Mar-2023

b. TELEPHONE NUMBER

808.787.8829

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 18 Apr 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912CN9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ANGELA U. MCCOLOR

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

413 CSB

413TH CSB, RCO-HAWAII,

742 SANTOS DUMONT AVENUE

BLDG 108, 3RD FLOOR (WAAF)

SCHOFIELD BARRACKS HI 96857-5026

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE WX3JN3 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DPW USAG-HI

MORRIS A. SIMMS

947 WRIGHT AVENUE BLDG 104 (WAAF)

SCHOFIELD BARRACKS HI 96857-5013

TEL: 808-656-3018 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$19,000,000.00

NAICS:

238220

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF182

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Annex H Preventive Maintenance & Repair of Chillers, Chemical/Non-Chemical Condenser Water Treatment , Cooling Tower, & Heat Pump Systems

Section SF 1449 - CONTINUATION SHEET

PWS - ATTACHMENT A

Attachment A

Facility Maintenance – Vertical

Preventive Maintenance & Repair of Chillers, Chemical/Non-Chemical Condenser Water Treatment , Cooling Tower, & Heat Pump Systems

11/21/2022

1.0 General Information.

1.1 Overview. The Contractor shall inspect, repair and maintain all existing buildings, structures, and their components listed in real property records. The Contractor shall provide sustainment of vertical facilities such as buildings and all utilities plant structures within the five (5) foot demarcation line, excluding Army Family Housing.

1.2 Components. The Contractor shall perform Preventive Maintenance (PM) and repairs. Facilities and components covered under this Common Level of Support (CLS) include, but are not limited to, the following:

a. Administrative buildings

b. Training facilities

c. Maintenance shops

d. Medical facilities and clinics

e. Childcare facilities

f. Barracks

g. Billeting

h. Range facilities

i. HVAC systems

1.3 Work Management and Control. N/A

2.0 Description of Services. The Contractor shall develop and implement (after KO approval) a Comprehensive PM and Repair Program. PM consists primarily of inspection, cleaning, lubrication, adjustment, calibration, and minor part and component replacement on building and structures, its component equipment and other systems included at all USAGHI facilities on the island of Oahu. The contractor shall submit the Comprehensive PM and Repair Program for this service within thirty 30 days after receipt of approval to start to the COR. Work that is outside the scope of PM shall be accomplished through a Demand Maintenance Order (DMO).

2.1 Facility Workload. Technical Exhibits 1 through 6 (TE 1 through TE 6) provides PM workload requirements for this service.

2.1.1 BUILDER Sustainment Management System. N/A

2.2 Natural Gas Appliance and Equipment. N/A

2.3 Heating, Ventilation, and Air Conditioning (HVAC). The Contractor shall provide PM IAW manufacturer’s recommendations and repair services for HVAC systems. Services include maintenance, repair, and installation of all components, devices, and equipment. Components include, but are not limited to: compressors, blowers, motors, drive assemblies, control systems and wiring, duct work, temperature controls, registers, condensate and drip pans and drains, grills, evaporators, air filters, and heat/air conditioning units. Work shall conform to the technical criteria outlined in the following TE’s:

TE 7 - Reymsa Cooling Tower OEM TE 8 - Marley Cooling Tower OEM TE 9 - Baltimore Aircoil PT2 Cooling Tower OEM TE 10 - Evapco All-Cooling Tower OEM TE 11 - Marley Quadraflow M92 Cooling Tower OEM

2.4 Eye Washes and Safety Showers. N/A

2.5 Roof Gutters, Drains, and Downspouts. N/A

2.6 Automatic Doors. N/A

2.7 Overhead Doors. N/A

2.8 Gates and Dock Levelers. N/A

2.9 Air Compressors/Unfired Pressure Vessels. N/A

2.10 Plumbing. N/A

2.11 Sanitary Wasterwater Treatment and Collection System N/A

2.11.1 STP Maintenance. N/A

2.11.2 Components. N/A

2.11.3 Compliance. N/A

2.11.4 Reporting Requirements. N/A

2.11.5 Laboratory. N/A

2.12 Industrial Wastewater Treatment Plant (IWTP) N/A

2.12.1 Components. N/A

2.12.2 Compliance. N/A

2.12.3 Reporting Requirements. N/A

2.13 Heating/Cooling Plants. NA

2.13.1 Central Boiler Plants. N/A

2.13.1.2 General Maintenance Considerations. N/A

2.13.2 Maintenance of Heating Plants. N/A

2.13.2.1 Reserved.

2.13.3 Chiller Units

2.13.3.1 Chiller Annual Preventive Maintenance The contractor shall refer to TE 3, Chiller Inventory for detailed information regarding cooling towers and associated equipment. The contractor shall notify the COR within twenty four (24) hours of equipment found to be inoperable and advise on course of action to return equipment to operational status. The contactor shall check the Variable Frequency Drive (VFD) refrigerant strainer and replace annually or sooner if the condition of the strainer requires replacement within the annual period. The contractor shall change the oil, the oil filter and perform an oil analysis to determine when to conduct a compressor inspection. To ensure environmental compliance, the contractor shall complete the following TE reports:

TE 12 - Air Conditioning & Refrigeration Service Report & Leak Rate Calculation Form II

TE 13 - Regulatory Timeline Checklist for Verification or Retrofit & Retirement Activities Form III

2.13.3.2 The contractor shall submit an oil sample to the manufacturer or approved laboratory for a comprehensive analysis and provide a copy of the results five (5) calendar days after receipt of the analysis. The contractor shall conduct PM actions on an annual basis and provide factory certified technicians to service chiller systems at the following facilities on Schofield Barracks (776, 779, 882, and 1502).

2.13.3.3 The contractor shall refer to TE 6 - Heat Pump Inventory Consolidated Equipment Inventory for detailed information regarding heat pumps and associated equipment. The contractor shall perform PM IAW manufacturer’s recommendations.

2.13.3.4 The contractor shall inspect system annually or when the Refrigerant Float System condenser is opened for service.

2.13.3.5 The contractor shall disconnect the vent piping and inspect the valve body mechanism for evidence of corrosion, rust, dirt, scaling, or leakage. The contractor shall replace the valve if any of these conditions are found.

The contractor shall inspect the relief valves at more frequent intervals if the chiller is installed in or the relief valves are vented into a corrosive atmosphere.

2.13.3.6 The contractor shall analyze the compressor bearing and gear oil for signs of vibration. The contractor shall examine gears, babbitted journal, and thrust bearings for signs of wear based on results of the annual oil analysis. The contractor shall provide a trained service technician to breakdown and inspect the bearings. The frequency of examination is determined by the hours of chiller operation, load conditions during operation, and the condition of the oil and the lubrication system.

2.13.3.7 The contractor shall inspect and clean the cooler tubes at the end of the first operating season. The contractor shall inspect chilled water temperature sensors and flow devices for signs of corrosion and/or scaling.

The contractor shall replace sensors or Schrader fittings if corrosion or scaling is found.

2.13.3.8 The contractor shall clean condenser tubes once per year and more often if the water is contaminated. The contractor shall inspect the condenser water sensors and flow devices for signs of corrosion or scaling and replace if needed. The contractor shall clean the condenser tubes in the event there is high condenser pressure or low refrigeration load. The contractor shall check the condenser refrigerant temperature against leaving condenser water temperature when an increase above normal condenser pressure exists. The contractor shall use brushes specially designed to prevent damage to the inner wall of the condenser tubes.

2.13.3.9 The contractor shall check pressure transducers and temperature sensors for proper calibration and replace if they are not. The contractor shall run a control test on each chiller and conduct eddy current testing to verify condition of the condenser and cooler tubes.

2.13.3.10 The contractor shall notify the COR within twenty four hours (24) hours of equipment found to be inoperable and advise on course of action to return equipment to operational status.

2.13.3.11 Chiller Quarterly Preventive Maintenance The contractor shall inspect the VFD and remove accumulated debris from enclosed components with a high-velocity / low pressure blower. The contractor shall check and retighten power connections and lubricate all items according to manufacturer’s specifications.

2.13.3.12 Chiller Monthly Preventive Maintenance The contractor shall inspect the control panel, and vacuum the cabinet to eliminate dust build-up. The contractor shall clean and tighten connections and refer to the manufactures manual for control checks and adjustments if the chiller control malfunctions.

2.13.3.13 The contractor shall check values of monitored parameters. The contractors shall conduct the Automated Control Test (with machine in OFF mode) to ensure chiller protection.

2.13.3.14 The contractor shall change the refrigerant filter/drier when the machine is opened for service or per the specific manufacturer's recommendations, whichever is more stringent.

2.13.3.15 Replace the filter when the machine is opened for service, when refrigerant is evacuated from the cooler, or per the specific manufacturer's recommendation, whichever is more stringent.

2.13.3.16 The contractor shall inspect and repair relief valves to protect the chillers against potential overpressure hazard.

2.13.3.17 The contractor shall inspect compressor bearings and gears and use appropriate grade of oil to maintain the recommended level, temperature, and pressure. The contractor shall lubricate these systems thoroughly.

2.13.3.18 The contractor shall inspect the refrigerant moisture indicator on the refrigerant motor cooling line to determine possible water leakage during operation and repair immediately.

2.13.3.19 The contractor shall check the temperature sensors and pressure transducers to ensure proper operation and correct when needed. The contractor shall monitor the condenser and cooler approach temperatures and schedule for cleaning when the temperature is greater than nine (9) degrees Fahrenheit immediately.

2.13.3.20 Routine Repair The contractor shall acknowledge receipt of priority two (2) DMO within three (3) days after the notification of the DMO. The contractor shall perform an on-site assessment after notification. The contractor shall submit to the COR, for review and approval, a scope of work and cost estimate (man hours and part cost) for repairs within two (2) working days after on-site assessment. The contractor shall complete priority two(2) service call within seven (7) working days after notification of receipt of DMO.

2.13.3.21 Emergency Repair The contractor shall be on-site within two (2) hours after notification from the COR.

Contractor shall first submit to the COR, for review and approval, a complete description of repairs required and cost proposal (to include man hours and material estimate). Contractor’s submittal to the COR may be via email or telephonic. The contractor shall commence work immediately after approval is granted by the KO and shall proceed with work until the emergency is alleviated.

2.13.3.22 The contractor shall complete the Regulatory Timeline and Checklist for Repair Verification, or Retrofit and Retirement Activities (TE 13). The contractor shall ensure leakage rate is recorded on Air Conditioning and Refrigeration Service Report and Leakage Rate Calculation Form II (TE 12).

2.13.3.23 Projected Maintenance Schedule Within thirty (30) days after award of contract, the contractor shall provide the COR a bi-annual schedule of PM (monthly, quarterly, semi-annual & annual) for all chillers and associated equipment identified in (TE 2). The contractor shall provide the COR a bi-annual schedule of PM (monthly, quarterly, semi-annual & annual) within thirty (30) days after the start of each option period.

Performance Standards STD: Chiller Systems Projected Maintenance Schedule submitted as specified.

Deliverables:

A002 Chiller Systems: Projected Maintenance Schedule

2.13.3.24 Heat Pumps and Annual Preventive Maintenance

2.13.3.24.1 Semi-Annual Preventive Maintenance The contractor shall inspect control panel wiring for connectivity and replace wiring insulation if deteriorated. The contractor shall inspect the belts and heating coils for dust accumulation and lubricate moving motor parts The contract shall change the heat pump filter monthly to facilitate uninterrupted airflow. The contractor shall clean the condenser coil and clear debris away from the outdoor unit.

2.13.3.24.2 Routine Repair and Monthly Preventive Maintenance The contractor shall acknowledge receipt of DMO (priority two (2) within three (3) days after the notification of the DMO. The contractor shall perform an on-site assessment after notification. The contractor shall submit to the COR, for review and approval, a scope of work and cost estimate (man hours and part cost) for repairs within two working days after on-site assessment. The contractor shall complete priority two(2) service call within seven (7) working days after notification of receipt of DMO. The contractor shall ensure leak repairs and recordkeeping of environmental requirements are conducted according to Section 4.4 Environmental Requirements.

2.13.3.24.3 Emergency Repair. The contractor shall be on-site within two (2) hours after notification from the COR.

Contractor shall first submit to the COR, for review and approval, a complete description of repairs required and cost proposal (to include man hours and material estimate). Contractor’s submittal to the COR may be via email or telephonic. The contractor shall commence work immediately after approval is granted by the KO and shall proceed with work until the emergency is alleviated. The contractor shall ensure leak repairs and recordkeeping of environmental requirements are conducted according to Section 4.4 General Environmental Standards.

2.13.3.24.4 Projected Maintenance Schedule. Within thirty (30) days after award of contract, the contractor shall provide the COR a bi-annual schedule of PM for all heat pump systems and associated equipment identified in TE 8.

The contractor shall provide the COR a bi-annual schedule of PM (monthly, quarterly, semi-annual & annual) within thirty (30) days after the start of each option period.

Performance Standards STD, Heat Pump: Projected Maintenance Schedule submitted as specified.

Deliverables:

A001 Heat Pump: Projected Maintenance Schedule

2.13.4 Air Handlers. N/A

2.13.5 Condensers, Water Pumps and Variable Frequency Drives (VFDs). The contractor shall refer to (TE 4) for detailed information regarding water pumps and associated equipment. The contractor shall ensure leak repairs and recordkeeping of environmental requirements are conducted according to (TE 12) OTHER INFORMATION, Service Requirements, Section 18c, Applicable Directives: Refrigerant Leak Repair Requirements.

2.13.5.1 Annual Preventive Maintenance. The contractor shall check the following for annual PM:

Check for leaks Inspect condenser Check compressor contactors for wear and pitting Check safety controls Meg compressor motor and record readings Check and tighten electrical connections Tighten control panel and motor terminals Check oil heater operation Visual inspection of condenser fans Diagnostic alarms and programming if applicable Clean condenser coils Analyze oil for presence of acid, moisture, and wear metals content, if applicable Check condenser tubes and record temperatures, pressures voltage and amperage VFD programming

Condition of connections Ventilation drive effectiveness Temperature around drive controller Remove dust and debris from controller Observe relevant wave forms Verify power supply tolerance

2.13.5.2 Semi-Annual Preventive Maintenance. The contractor shall check the water pump alignment and paint as needed.

2.13.5.3 Monthly Preventive Maintenance. The contractor shall check and repair the following monthly:

Pressure gauges and pressure tank Monitoring pressure switch Float valve and switch Oil and grease leakage from bearing box Pump parts temperature (bearings) Motor performance matches pump duty point Clean the pump and pump room Check automatic operating mode circuit Check throttling position degree of valves Check and clean strainer

2.13.5.4 Routine Repair

The contractor shall acknowledge receipt of priority two (2) DMO within three (3) days after the notification of the DMO. The contractor shall perform an on-site assessment after notification. . The contractor shall submit to the COR, for review and approval, a scope of work and cost estimate (man hours and part cost) for repairs within two working days after on-site assessment. The contractor shall complete priority two (2) DMO within seven (7) working days after notification of receipt of DMO. The contractor shall ensure leak repairs and recordkeeping of environmental requirements are conducted according to TE 12 - Air Conditioning & Refrigeration Service Report & Leak Rate Calculation Form II. Service Requirements, Section 18c, Applicable Directives: Refrigerant Leak Repair Requirements.

2.13.5.5 Emergency Repair

The contractor shall be on-site within two (2) hours after notification from the COR. Contractor shall first submit to the COR, for review and approval, a complete description of repairs required and cost proposal (to include man hours and material estimate). Contractor’s submittal to the COR may be via email or telephonic. The contractor shall commence work immediately after approval is granted by the KO and shall proceed with work until the emergency is alleviated.

2.13.5.6 Projected Maintenance Schedule

Within thirty (30) days after award of contract, the contractor shall provide the COR a bi-annual schedule of PM (monthly, quarterly, semi-annual & annual) for all condenser water pumps and associated equipment identified in TE 4 - Condenser Water Pump Inventory. The contractor shall provide the COR a bi-annual schedule of PM (monthly, quarterly, semi-annual & annual) within thirty (30) days after the start of each option period.

Performance Standards STD: Condenser Water Pumps and VFDs Projected Maintenance Schedule submitted as specified.

Deliverables:

A003 Condenser Water Pumps and VFDs: Projected Maintenance Schedule

2.13.5.7 Strainers/Valves/Sensors (Not connected to the DDC)/Piping

2.13.5.7.1 Monthly Preventive Maintenance. The contractor shall inspect, adjust and repair all strainers, valves, sensors, and associated equipment during monthly PM.

2.13.5.7.2 Routine Repair. The contractor shall acknowledge receipt of DMO (priority two (2) within three (3) days after the notification of the DMO. The contractor shall perform an on-site assessment after notification. The contractor shall submit to the COR, for review and approval, a scope of work and cost estimate (man hours and part cost) for repairs within two working days after on-site assessment. The contractor shall complete priority two(2) service call within seven (7) working days after notification of receipt of DMO. The contractor shall ensure leak repairs and recordkeeping of environmental requirements are conducted according to Section 4.4 Environmental Requirements.

2.13.5.7.3 Emergency Repair. The contractor shall be on-site within two hours after notification from the COR.

Contractor shall first submit to the COR, for review and approval, a complete description of repairs required and cost proposal (to include man hours and material estimate). Contractor’s submittal to the COR may be via email or telephonic. The contractor shall commence work immediately after approval is granted by the KO and shall proceed with work until the emergency is alleviated. The contractor shall ensure leak repairs and recordkeeping of environmental requirements are conducted according to Section 4.4 Environmental Requirements.

2.13.5.7.4 Projected Maintenance Schedule Within thirty (30) days after award of contract, the contractor shall provide the COR a bi-annual schedule of PM (monthly, quarterly, semi-annual & annual) for all strainers, valves, and sensors not connected to DDC piping. The contractor shall provide the COR a bi-annual schedule of PM (monthly, quarterly, semi-annual & annual) within thirty (30) days after the start of each option period.

Performance Standards STD: Strainers/Valves/Sensors Piping Projected Maintenance Schedule submitted as specified.

Deliverables:

A004 Strainers/Valves/Sensors Piping: Projected Maintenance Schedule

2.13.6 Cooling Towers. The contractor shall refer to TE 1 & TE 2 for detailed information regarding cooling towers and associated equipment. The contractor shall ensure leak repairs and recordkeeping of environmental requirements are conducted according to, TE 12, other information, Service Requirements, Section 18c, Applicable Directives: Refrigerant Leak Repair Requirements.

2.13.6.1 Annual Preventive Maintenance. The contractor shall inspect, adjust and repair the following items during annual PM:

Drive alignment of cooling towers Water sump condition and cleanliness Float valve assembly Bleed off line and air flow Tower strainers Tower spray nozzles and eliminators Sump heaters and thermostat calibration Fan belts

Fill system after cleaning Leaks Fan and motor bearings per manufacturer’s recommendation Oil level in gear producer per manufacturer’s recommendation Motor amperage Electrical connections, contactors, relays, and safety controls Meg compressor motor more than 10HP, record readings Fan motor and belts Oil level in gear reducer Intake strainer, bleed and overflow Motor mounts and vibration pads Pump alignment and coupling Mechanical seals or pump packing VFD programming

Condition of connections Ventilation drive effectiveness Temperature around drive controller Remove dust and debris from controller Observe relevant wave forms Verify power supply tolerance

2.13.6.2 Quarterly Preventive Maintenance. The contractor shall inspect, adjust and repair the following during quarterly PM of cooling towers and associated equipment:

Inspect and clean as needed Inspect cold water basin/spray nozzles Drain basin and piping Mechanical Equipment System Adjust belt tension Lubricate shaft bearings Lubricate motor base adjusting screw Check motor voltage and current Check general condition of the fan Check and unplug fan drain holes (hollow blade fans) Check fan for uniform pitch Clean fan motor exterior Check fan motor for proper rotation without obstruction Check and recoat steel shafts with RUST VETO® Coils Condensate pans Electrical connections Controllers

2.13.6.3 Monthly Preventive Maintenance. The contractor shall inspect, adjust and repair the following during monthly PM cooling towers and associated equipment:

Inspect and clean as needed

Inspect general condition of the unit and check unit for unusual noise or vibration Inspect air inlet louvers/combined inlet shields Check and adjust water levels in basins Check operation of make-up valve Check and adjust bleed rate Check Mechanical Equipment System Check belt condition

2.13.6.4 Routine Repair. The contractor shall acknowledge receipt of DMO (priority two (2) within three (3) days after the notification of the DMO. The contractor shall perform an on-site assessment after notification. . The contractor shall submit to the COR, for review and approval, a scope of work and cost estimate (man hours and part cost) for repairs within two working days after on-site assessment. The contractor shall complete priority two(2) service call within seven (7) working days after notification of receipt of DMO.

2.13.6.5 Emergency Repair. The contractor shall be on-site within two (2) hours after notification from the COR.

Contractor shall first submit to the COR, for review and approval, a complete description of repairs required and cost proposal (to include man hours and material estimate). The contractor’s submittal to the COR may be via email or telephonic. The contractor shall commence work immediately after approval is granted by the KO and shall proceed with work until the emergency is alleviated.

2.13.6.6 Projected Maintenance Schedule. Within thirty (30) days after award of contract, the contractor shall provide the COR a bi-annual schedule of PM (monthly, quarterly, semi-annual & annual) for all cooling towers and associated equipment identified in TE 8. The contractor shall provide the COR a bi-annual schedule of PM (monthly, quarterly, semi-annual & annual) within thirty (30) days after the start of each option period.

Performance Standards STD: Cooling Towers Projected Maintenance Schedule submitted as specified.

Deliverables:

A005 Cooling Towers: Projected Maintenance Schedule

2.13.7 Ventilation Systems N/A

2.13.8 Fan Coil Units N/A

2.13.9 HVAC Controls N/A

2.13.10 Scheduled System Outages. N/A

2.13.11 Perform Seasonal Start-up and Shutdown of AC Plants and Systems. N/A

2.13.12 Freeze Protection. N/A

2.14 Winterization and De-Winterizations N/A

2.15 Chemical Treatment of Water Systems. The contractor shall refer to technical exhibit TE’s 1 & 2 for detailed information regarding chemical treat of water systems and associated equipment. The contractor shall provide chemical water treatment to the chilled water systems. The contractor shall perform weekly testing for cooling tower water and add chemicals as needed. The Contractor shall maintain detailed records of all chemicals used for water treatment of cooling towers, condensate and chilled water systems, to include the following: building number, date chemicals were applied, description of chemicals used, quantity of chemicals used per system to maintain standards, chemical level readings in system before and after minor adjustments, date of inspection check and adjustment, results of inspection and name of persons doing the inspections and adjustments. This information shall be provided to the COR/ACOR in writing within five days of each inspection check, and negative reports are required.

2.15.1 Monthly Preventive Maintenance. The contractor shall provide monthly PM for the chemical condenser water treatment systems supporting open cooling towers and non-chemical water treatments systems (see TE 8) to ensure uninterrupted operation. The contractor shall remotely monitor status of these systems via CAT5 or WIFI to ensure proper chemical ranges are maintained, detect container leakage, and proper operation of chemical injection pumps. The contractor shall provide temporary cooling support to meet system requirements in the event of system failure. The contractor shall develop and maintain a checklist to verify water testing and equipment calibration along with servicing of equipment. The contractor shall secure the checklist at the site (in plain view) of all equipment assigned to each facility (easily accessible and protected from the elements) for COR surveillance.

2.15.2 Routine Repair. . The contractor shall acknowledge receipt of DMO (priority two (2) within three (3) days after the notification of the DMO. The contractor shall perform an on-site assessment after notification. . The contractor shall submit to the COR, for review and approval, a scope of work and cost estimate (man hours and part cost) for repairs within two working days after on-site assessment. The contractor shall complete priority two(2) service call within seven (7) working days after notification of receipt of DMO.

2.15.3 Emergency Repair. The contractor shall be on-site within two (2) hours after notification from the COR.

Contractor shall first submit to the COR, for review and approval, a complete description of repairs required and cost proposal (to include man hours and material estimate). Contractor’s submittal to the COR may be via email or telephonic. The contractor shall commence work immediately after approval is granted by the KO and shall proceed with work until the emergency is alleviated.

2.15.4 Projected Maintenance Schedule. Within thirty (30) days after award of contract, the contractor shall provide the COR a bi-annual schedule of PM for all chemical treatment systems and associated equipment identified in TE 8. The contractor shall provide the COR a bi-annual schedule of PM (monthly, quarterly, semi-annual & annual) within thirty (30) days after the start of each option period.

Performance Standards STD: Chemical Treatment System for Condenser Water Projected Maintenance Schedule submitted as specified.

Deliverables:

A006 Chemical Treatment System for Condenser Water: Projected Maintenance Schedule

2.15.5 The contractor shall provide a monthly service report detailing work performed. The report shall identify each item/system repaired or serviced in line with the applicable Contract Line Item Number (CLIN). The service report shall include the following information:

DMO number with date work was performed (if applicable) Names of technicians(s) performing the service Brief description of work performed Legible copies of receipts for parts Cost of repairs summarized by CLIN

(PM) reports with the following:

Facility number, make, model, and serial number of each unit/system Results of PM actions

The contractor shall prepare this report in Microsoft Word or Adobe PDF format and send to the COR via e-mail within ten (10) days of the following month.

Performance Standards:

STD: Monthly Service Report submitted as specified.

Deliverables:

A007 Monthly Service Report

2.16 Lift Stations. N/A

2.17 Maintenance Cycles. N/A

2.18 Electrical . N/A

2.18.1 Emergency Fixtures. N/A

2. 19 Auxiliary Generators. N/A

2.19.1 Perform PM of Auxiliary Generators N/A

2.20 Grounding Point Checks. N/A

2.21 Security Systems. N/A

2.22 Fire Alarm/Suppression Systems. N/A

2.23 Playgrounds. N/A

2.24 PM for Barracks Buildings. N/A

2.25 Elevator Maintenance. N/A

2.25.1 Elevator Inspection and Certification

2.26 Swimming Pools and Hot Tubs. N/A

2.26.1 Circulation, Heating, and Filtration Systems. N/A

2.27 Keys and Locks. The COR/ACOR will coordinate with the contractor to gain access to secured areas requiring access. The Contractor shall assume responsibility of key(s) issued and security of area being accessed for execution of duties. The Contractor shall develop procedures covering key control in a Quality Control Plan. The Contractor shall immediately report any occurrences of lost or duplicate keys to the COR/ACOR. All references to keys include key cards.

2.27.1 Key Control Lost keys shall immediately be reported by phone and written correspondence to the COR/ACOR no later than twenty four 24 hours. In the event keys (other than master keys) are lost or duplicated, the Contractor shall, upon direction of the KO, re-key or replace the affected lock or locks. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be at no additional cost to the Government. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced at the Contractor’s expense.

2. 27.1.2 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees in performance of assigned work or the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

2.27.2 Lock Combinations. N/A

2,28 Food Service Equipment (FSE). N/A

PWS

Annex A

Performance Work Statement (PWS)

Base Operations

Chillers Systems, Chemical /Non Chemical Water Cooling Towers and Heat Pumps

Revised 31 Aug 22

Table of Contents

INTRODUCTION

1.1 Background

1.2 Objectives

1.3 Climatic Conditions

1.4 Facility Access

1.5 Traffic Flow

1.6 Drainage

1.7 Restoration of Landscape Damage

1.8 Dust Suppression

2.0 REQUIREMENTS

2.1 Description of Services

2.1.1 Non-Personal Services

General Information.

2.1.3 Place of Performance and Hours of Operation.

Federal Holidays Travel/Temporary Duty Emergency Services

2.1.7 Contract Administration and management.

2.1.8 COR/ACOR Functions

2.1.9 Quality Control (QC)

2.1.10 Subcontract Management.

2.1.11 Contractor Employees

2.1.12 Business Relations

2.2 Work Management.

2.2.1 Coordination

2.2.2 General Fund Enterprise Business System (GFEBS)

2.3 As-Builts and Geospatial Information System (GIS)

2.3.1 Maintain As-Builts

2.3.2 Real Property Records Updates

2.3.3 GIS

2.3.4 GIS Support Services

2.3.5 GIS Files

2.3.6 Other Documents

2.4 Historic Property or Archaeological Site

2.4.1 Repair and Replacement

2.5 Special Requirements

2.5.1 Security

2.5.2 Security Training

2.5.3 Safety

2.5.4 Training, Physical Requirements, or other Expertise Required

2.5.5 Environmental Requirements

2.5.6 Contingency Plans

2.6 Job Order Contract (JOC) Quality Assurance (QA)/Inspection Support

2.6.1 Project Support

3.0 PERFORMANCE REQUIREMENTS AND STANDARDS

3.1 High Level Objectives (HLO)

3.1.1Performance Task Requirements, Standards and Acceptable Quality Levels (AQLs)

3.2Transition

3.3 Service Contract Reporting (SCR)

3.3.1 Reporting Labor Hours

4.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS) MATRIX

Quality Assurance Quality Control Plan (QCP)

5.0 COMMON LEVELS OF SERVICE (CLS)

6.0 DELIVERABLES

7.0 RELATED DOCUMENTS

Definitions and Acronyms

7.1.1 Definitions

7.1.2 Acronyms

7.2 Applicable Directives, Publications

7.3 Technical Exhibit (TE)

7.4 Government-Furnished Material (GFM)/Property (GFP)/Equipment (GFE) Contractor-Furnished Material (CFM)/Property (CFP)/Equipment (CFE)

7.6 U.S. Department of Labor (DOL) Wage Determination (WD)

W912CN22R0039

Introduction. This is a non-personal services contract to provide Preventive Maintenance and Repairs (PMR) services in accordance with (IAW) manufacturer’s recommendations for HVAC systems. The Government will not exercise any supervision or control over the contract service providers. The Contractor shall perform to the standards specified in this Performance Work Statement (PWS). Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary as defined in this PWS.

1.1 Background. The United States Army Garrison Hawaii (USAG-HI) requires a Comprehensive Preventive Maintenance (PM) and Repair Program. PMR consists of performing inspection, cleaning, lubrication, adjustment, calibration, minor part replacements and its component equipment and other systems located at all Army Installation facilities listed in TE 1 through TE 6 on the island of Oahu.

1.2 Objectives. The Contractor shall ensure all work accomplished in the performance of this PWS meets all applicable Federal, State, and local laws, regulations, and directives to include, but not limited to, the publications in Section (7), Related Documents.

The Contractor shall compile historical data, prepare required reports, and submit all information as specified by the Deliverables presented in the contract. The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conform to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract.

The intent is to establish work requirements that are performance-based and results-oriented. The Contractor shall determine the best and most cost effective ways to fulfill PMR services of HVAC systems and their component needs, emphasizing innovation and commercial best practices.

1.3 Climatic Conditions. N/A

1.4 Facility Access. The Contractor shall ensure access to all fire detection and suppression systems in case of emergencies or for other Fire Department purposes. The Contractor shall inform the Fire Department point-of-contact (POC), prior to outages that will impact the function of the system, special problems or circumstances, which require Fire Department inspection. The Fire Department will reset alarm systems to operational status.

1.5 Traffic Flow. The Contractor shall maintain the free flow of traffic during surfaced area maintenance. The Contractor shall notify the Contracting Officer (KO), in writing, a minimum of fourteen (14) calendar days in advance of any scheduled closure of streets. Emergency road closures shall be coordinated with the Contracting Officer Representative (COR) or Alternate Contracting Officer Representative (ACOR).

1.6 Drainage. Maintenance work performed under this contract shall not impede drainage.

1.7 Restoration of Landscape Damage. Trees or other landscape features damaged by the Contractor’s operations shall be restored at no additional cost to the Government. The COR/ACOR will decide the method of restoration for trees or whether damaged trees will be removed.

1.8 Dust Suppression. The Contractor shall perform dust suppression as directed by the COR/ACOR.

2.0 Requirements.

2.1 Description of Services. See Section 5.0 for the specific CLS and attachment A.

2.1.1 Non-Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 37.104, under general contracting authority, and do not require specific statutory authorization.

2.1.2 General Information.2.1.2.1 Period of Performance (PoP). See contract schedule

2.1.3 Place of Performance and Hours of Operation.

2.1.3.1 Place of Performance. The work to be performed under this contract will be performed at various location throughout the island of Oahu, Reference TE 1 .

2.1.3.2 Hours of Operation. The Government's regular (normal) hours are from 0700 – 1600 hours, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall conduct business during regular hours.

2.1.4 Federal Holidays. The Contractor’s performance shall not be required on the Federal public holidays listed below. Holidays occurring on weekends will be observed as directed by the Federal calendar (5 U.S.C. 6103).

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth National Independence Day

2.1.4.1 The Contractor shall provide personnel support within two (2) hours of notification outside the normal hours of operation as required, including holidays, to support the Directorate of Public Works (DPW) mission. Prior to performance of services outside the locally established hours of operation, the Contractor shall request and obtain, in writing, approval from the KO. The Program Manager shall be available after normal hours to serve as the central point of contact for Contractor operations. Contractor personnel shall not be scheduled for overtime work.

2.1.4.2 Installation Closures. When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall:

a. Reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a legal public holiday, and when routine work is not scheduled for that day; or

b. Reschedule the work on any day mutually satisfactory.

2.1.4.3 Inclement Weather Delay. If the Contractor determines unsafe weather conditions for continued operations, then the Contractor shall notify the KO if inclement weather suspends operations within two (2) hours. The Contractor shall resume operations with KO approval.

2.1.5 Travel/Temporary Duty. N/A

2.1.6 Emergency Services. The contractor shall be on-site within two (2) hours after notification from the COR for emergency repairs.

2.1.6.1 The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or COR/ACOR immediately, not later than (NLT) two (2) hours of the incident.

2.1.6.2 The Contractor shall be responsible for the emergency medical treatment services for Contractor personnel.

2.1.7 Contract Administration and management.

2.1.7.1 Post Award Conference/Performance Evaluation Meetings. N/A

2.1.7.2 RESERVED

2.1.7.3 RESERVED

2.1.7.3.1 Contracting Officer (KO). N/A

2.1.7.3.2 Contracting Officer’s Representative (COR). N/A

2.1.7.3.2.1 COR Authority. N/A

2.1.7.3.3. RESERVED

2.1.8 COR/ACOR Functions. N/A

2.1.9 Quality Control (QC). Quality Control is the responsibility of the Contractor. The Contractor shall provide a Quality Control Plan (QCP) five (5) business days before contract start. The Contractor shall provide and maintain a QCP that is acceptable to the KO. Changes to the Contractor’s QCP shall be submitted to the KO for review and approval within five (5) business days prior to implementation.

2.1.9.1 RESERVED

2.1.10 Subcontract Management. N/A

2.1.11 Contractor Employees. N/A

2.1.11.1 Key Personnel. N/A

2.1.11.1.1 The Contractor shall provide a Program Manager who is responsible for the performance of the work. The Program Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract. The name of the Program Manager shall be provided by the Contractor to the KO. The Program Manager shall be available between 0700 - 1600 hours, Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. The Program Manager and any individuals designated as key personnel shall be able to understand, speak, read, and write the English language.

2.1.11.1.2 Certain administrative personnel will require a Common Access Card (CAC) to access Government systems. CAC permits installation access to all contract employees. These persons shall have, at a minimum, a favorable National Agency Check (NAC).

2.1.11.1.3 All Contractor employees shall be legal U.S. residents. The Contractor shall immediately remove any employee that is not a legal U.S. resident. The Contractor personnel shall be able to communicate clearly in the English language.

2.1.11.1.4 Qualification Standards. The Contractor shall inspect, repair, and maintain systems and components associated with facilities listed in real property records as required throughout this contract utilizing properly trained, skilled, and qualified employees or subcontractor personnel. The Contractor shall provide objective evidence of key personnel qualifications and years of experience to the KO for review and acceptance.

2.1.11.1.5 Contractor Identification. The Contractor shall ensure all personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, or uniform) from Government employees. The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed.

2.1.11.1.6 Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure all personnel present a professional appearance while working on the Government installation. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 USC 423, Procurement Integrity. The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

2.1.11.1.7 Contractor Hiring Restrictions. N/A

2.1.11.1.8 Organizational Conflict of Interest (OCI). N/A

2.1.12 Business Relations. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement of this PWS. The Contractor shall manage the timeliness, completeness, and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide to the COR/ACOR corrective action plans, timely identification of issues, and effective management of subcontractors at a mutually agreed upon date. The Contractor shall ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.2 Work Management. N/A.

2.2.1 Coordination. The Contractor shall schedule and coordinate with the COR/ACOR to minimize disruptions to the facility mission.

2.2.2 General Fund Enterprise Business System (GFEBS). N/A

2.2.2.1 GFEBS Certification. N/A

2.2.2.2 Preventive Maintenance Orders (PMO). N/A

2.2.2.3 Operations Work Orders (OWO). N/A

2.2.2.4 GFEBS Support. N/A

2.2.2.4.1 Database Tasks/Requirements. N/A

2.3 As-Builts and Geospatial Information System (GIS). N/A

2.3.1 Maintain As-Builts. N/A

2.3.1.1 Support. N/A

2.3.1.2 Training. N/A

2.3.2 Real Property Records Updates. N/A

2.3.3 GIS. N/A

2.3.4 GIS Support Services. N/A

2.3.5 GIS Files. N/A

2.3.6 Other Documents. N/A

2.4 Historic Property or Archaeological Site. N/A

2.4.1 Repair and Replacement. The Contractor shall report damages to the COR/ACOR within (12) hours. The Contractor shall repair or replace parts with products similar in appearance to the original. Repairs, renovation, or replacement to historic buildings must be approved by the KO. The Contractor shall coordinate work through the Cultural Resources Manager.

2.5 Special Requirements.

2.5.1 Security.

2.5.1.1 Access and General Protection/Security Policy and Procedures. The Contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and local security policies and procedures. The Contractor workforce shall comply with all personal identity verification (PIV) requirements as directed by Department of Defense (DOD), Headquarters Department of the Army (HQDA), and local policy. The COR/ACOR will request changes in Contractor security matters or processes if the Force Protection Condition (FPCON) at any individual facility or installation changes.

2.5.1.2 Motor Vehicle Operators. Contractor’s personnel, whose tasks involve operation of any vehicles, shall possess a valid driver’s license, certificates, and permits applicable for the type and class of vehicle being operated.

2.5.1.3 Contractor Vehicle Registration.