224 60 10 Rotary Ditcher November 2022.docx

Specification No. 224-60-10 State of Illinois Department of Transportation Bureau of Business Services Specifications and Questionnaire for 3-Point Hitch Mount, PTO Driven, Rotary Ditcher November 2022 The following specifications describe the minimum requirements for a Heavy-Duty, PTO driven, rotary ditching attachment. The equipment bid shall be new, of current design and manufacture, and a production model. Any additions, deletions, or variations from the following specifications must be noted, or the bid will be rejected. Any standard items appearing in the manufacturer's regular published specifications furnished by the bidder shall be included in the bid unless otherwise noted.

Each bidder shall submit with their bid descriptive literature and specifications describing all the equipment and options proposed. This information shall be clearly marked to indicate the make, model, and accessories proposed to be furnished.

Bidders quoting on equipment may be required to submit prior to award, written proof of the following:

· The manufacturer of the equipment proposed has been actively involved in the manufacture of the equipment called for in the questionnaire for a period of not less than 5 years.

· Parts and service for the equipment proposed are readily available within the State of Illinois.

It is the responsibility of each bidder to complete and return this questionnaire with the bid.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Proposed with This Bid:

The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgement, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

Serviceability will be a factor in award. Successful bidder shall either be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment, within a reasonable period of time at agency locations. Bidder shall provide documentation and enumerating service locations. A Review of the bidder's ability to provide prompt parts and service to the State of Illinois and in particular to the delivery location, will be considered in determining award.

Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Warranty:

Unless otherwise specified, Manufacturers’ standard warranty shall be provided. Bidder shall attach copies of warranty with bid. Warranty shall commence at the Illinois Department of Transportation in-service date. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair or replace the equipment at no charge to the Department as soon as possible upon notice from the Department. Equipment shall be repaired on-site and will be performed at no additional cost to the Department.

The Vendor may provide or perform warranty service at a dealer location within the Districts geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of equipment at Vendor's cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or sub-contractors’ fulfillment of said warranties. Failure to provide this service shall result in a “Complaint to Vendor” that could affect future bid awards.

Delivery:

It will be the responsibility of the successful vendor to guarantee delivery within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

Failure to comply with the quoted delivery time because of delays resulting from the inability of suppliers of allied equipment such as bodies, snowplows, spreaders, etc., may be reason to refuse to consider similar items from those suppliers on future bids.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 30 days of in-service.

Bidder/Vendor acknowledges the requirements above. Yes |_| No |_|

Note: If the equipment proposed exceeds the minimums called for in the specification please do not mark NO. Mark YES and explain with a short comment on how it exceeds.

General:

All machines shall be regular production equipment for which published specifications are available. Machine modification to meet the operational and capacity requirements of this specification shall be limited to standard or optional equipment as regularly installed by the manufacturer. All operating specifications are based on SAE or ASAE standards which shall be the basis for determining compliance with specified requirements.

Complies: |_| Yes |_| No Tractor Compatibility:

The unit shall be designed for recommended operation with tractors of 90 to 150 horsepower running 1,000 rpm PTO.

Complies: |_| Yes |_| No Depth of Cut:

The rotary head shall be a chain driven spindle design with a rated cutting depth of no less than 10”.

Hitch / Chassis:

A standard 3-point Cat. II/III hitch with solid pins shall be provided. The chassis shall be constructed to support the full weight of boom sections, ballast weight, and hydraulics. Landing stands for detaching from tractor are required.

Boom Arms:

The boom arms shall be a minimum of two hydraulic articulating sections allowing the rotary head to move up, out and down from the rear of the tractor. Boom arms shall be fabricated from a minimum of ¼” square or rectangular steel.

Articulation of the booms shall be accomplished by double acting hydraulic cylinders. Hydraulic power using the tractors PTO or on board SCV’s is acceptable, if using self-contained hydraulics an electro-hydraulic joystick shall be provided in operator’s cab.

Complies: |_| Yes |_| No

All points of lubrication, gearboxes, spindles, drivelines, hubs, etc. shall be easily accessible for ease of maintenance.

Complies: |_| Yes |_| No Rotary Ditching Head:

The ditching head provided with the unit shall be a multiple blade, 26” diameter with heavy gauge steel impeller. All necessary safety and debris guards shall be included. Operator controlled Hydraulic actuated debris door for deflecting large material.

Complies: Yes |_| No |_| The impeller and blades provided shall be rated to cut a minimum depth of 10” through various soil conditions.

Complies: Yes |_| No |_|

The ditching head and blades shall be easily removable in the event they must be changed or replaced.

Complies: Yes |_| No |_| The ditching head shall be furnished with two (2) additional sets of blades and hardware for each unit delivered. They shall be delivered with the machine and available for immediate use.

Complies: Yes |_| No |_| Drag Shoe:

The rear of ditching head shall be equipped with a replaceable, heavy duty drag shoe. It shall be an adjustable design to reduce over digging.

Complies: |_| Yes |_| No Gearbox:

The ditcher shall be equipped with a center power divider gearbox driven by the tractors rear PTO.

All gearboxes, splitter or spindle, shall be covered by a 2-year full coverage warranty from the date of acceptance.

The gearbox ratio shall be designed for 1,000 RPM input speed.

Complies: |_| Yes |_| No The gearbox shall be rated for continuous operation approximately 150 H.P.

Gearbox Ratings:

Driveline:

The main driveline shall be u-joint slip yoke type PTO shaft with grease zerks.

Complies: |_| Yes |_| No Ballast:

The unit shall be equipped with proper counter balancing, liquid filling is not acceptable. If ballast box swings outside of tractor wheelbase it shall be equipped with Amber/white LED warning light. Tractor wiring lead shall be provided.

Complies: |_| Yes |_| No Tail Wheel Assemblies:

The tail wheel assemblies shall be mounted at the rear of the chassis with a replaceable tubular arm type assembly using a heavy-duty swivel caster(s). The wheel hubs shall have grease zerks for routine maintenance. The tire shall be severe-duty type or Tweel type design.

Finish:

All surfaces normally painted shall be either powder coated or painted. Painted surfaces shall be chemically etched, primed and painted two coats of the manufacturer’s standard color.

Is Hot Dip Galvanizing available? |_| Yes |_| Not Available

Manuals:

One copy of all operators’ manuals, parts lists, service manuals, and warranty information shall be provided with each machine at time of delivery. Books, manuals, etc., must clearly and specifically address the machines provided.

Complies: |_| Yes |_| No Note: The manuals, parts lists, and service or shop manuals listed above may be furnished on flash drive in lieu of paper.

Demonstration Requirements:

The vendor or manufacturer of the unit which is seriously considered for award shall, at the request of the State of Illinois, demonstrate this equipment at a location chosen by the state and in the presence of authorized state personnel to prove out any features which may be in question.

Complies: |_| Yes |_| No Warranty:

Manufacturer shall guarantee all parts of the mower and the operating equipment against defective parts and workmanship for a period of 12 months minimum.

Delivery:

The vendor shall notify the delivery location 24 hours prior to delivery. Delivery shall be made by truck to the locations shown on the proposal. The type of truck or trailer used for delivery shall be such that unloading can be safely accomplished by tractor-loader or forklift with standard tines. Trucks loaded beyond this capability will be rejected, and it will be the bidder's responsibility to arrange the unloading. All units shall be fully assembled upon delivery. Gearbox vents may be plugged for shipping; however, each machine must be clearly labeled to this fact and appropriate operating vents supplied with each machine.

Complies: |_| Yes |_| No Training:

A minimum of one-day instruction by qualified factory or dealer personnel shall be available to each district receiving units. Instruction shall include mounting, operation, and maintenance of the machine. Instruction shall take place at a time and location selected by the district following delivery and prior to placing machines in service.

Complies: |_| Yes |_| No Picture is for visual reference only. Bid per specification.

Bid Response:

Bidders will need to send copies of each of the following with their bid response.

a) Specification Questionnaire

b) Descriptive Literature Specification No. 224-60-10

Specifications and Questionnaire for 3-Point Hitch Mount, Rotary Ditcher image1.png