2223-005 Carpet Invitation to Bid ITB - Carpet Installation.pdf

SUWANNEE RIVER WATER MANAGEMENT DISTRICT

INVITATION TO BID

NO. 22/23-005

Carpet Installation

Table of Contents

Section Title Page 1 Introduction 2 2 Proposed Schedule 2 3 Instructions to Bidders 3 4 Key Points 3-5 5 Scope of Work 6 6 Bid Response Form 7-9

Suwannee River Water Management District

9225 CR 49

Live Oak, FL 32060 386-362-1001

386-362-1056 (Fax) 800-226-1066 (Florida only) www.mysuwanneeriver.com

SECTION 1 – INTRODUCTION

The Suwannee River Water Management District (District) is requesting bids for services to remove and replace carpet in the main headquarters building with 24” x 24” carpet tiles. The area consists of 8 offices, the library, a conference room, and all continuous hallways in the building. The total floor area for replacement is 6,374.45 square feet. This amount may be reduced at the discretion of the District. Quote should include an estimated timeline of completion. The award will be based on a combination of price and estimated time to completion.

The successful bidder will perform the following:

Removal of existing carpet and replacement for an area of 6,374.45 square feet, including related tasks as further detailed in the scope of work in section 5 of this ITB.

SECTION 2 - PROPOSED SCHEDULE

November 3, 2022 Release of Invitation to Bid November 8, 2022 Mandatory Pre-Bid Meeting 2:00 P.M.** November 15, 2022 Questions DUE BY 5:00 P.M.

November 17, 2022 District will post all questions that were asked during the question period and answers to those questions on or before 5:00 PM.

November 22, 2022 Bids DUE PRIOR TO 2:00 p.m. at District Headquarters. Opening will occur at this time. * January 9, 2023 Anticipated start date.

* Denotes an optional public meeting. The District is located at the corner of U.S. 90 and C.R.

49 in Live Oak, Florida. All times are Eastern Daylight Time (EDT).

**Denotes a mandatory public meeting. In order to qualify for submission of BID you must attend the mandatory pre-bid meeting.

Delivery of Bid:

1. Bids shall be submitted electronically through DemandStar.

https://www.demandstar.com/app/agencies/florida/suwannee-river-water-management-district/procurement

For articles and videos to assist you through the DemandStar registry and uploading of documents visit the DemandStar business support page at -https://network.demandstar.com/business-support/

Bid packages are to be uploaded to the platform no later than 2:00 p.m. November 22, 2022. Bids received after this time, for any reason, will be rejected.

SECTION 3 - INSTRUCTIONS TO BIDDERS

Bidder Qualifications: Bidders shall be bonded, licensed, and insured.

Questions: To provide equal opportunity and ensure the same information is provided to all proposers, any questions should be submitted by email to Sharon Hingson at https://www.demandstar.com/app/agencies/florida/suwannee-river-water-management-district/procurement https://www.demandstar.com/app/agencies/florida/suwannee-river-water-management-district/procurement https://network.demandstar.com/business-support/

Sharon.Hingson@srwmd.org on or before November 15, 2022. The questions with answers will be posted on the District website www.mysuwanneeriver.com, and DemandStar on November 17, 2022. District staff are not authorized to orally interpret the meaning of the specification or other agreement documents, or correct any apparent ambiguity, inconsistency, or error therein.

Delivery of Bid: The Bid package must be submitted electronically through Demand Star. https://www.demandstar.com/app/agencies/florida/suwannee-river-water-management-district/procurement

Bid packages are due to be submitted through DemandStar by 2 p.m. November 22, 2022. Bids received after this time, for any reason, will be rejected.

Additional Information: Additional Invitation to Bid packages may be obtained from the District website www.mysuwanneeriver.com

ADA Compliance: Vendor must ensure that the electronic version of the Response and all documents submitted electronically are accessible according to 282.603 Florida Statutes and Section 508 of the Rehabilitation Act of 1973 relating to the creation and use of electronic documents. This requirement applies to editable formats, such as Microsoft Word, as well as portable document formats (PDF). All proposals submitted in electronic/digital format must include a certification by the Vendor that the electronic submission and all supporting documents are accessible according to 282.603 Florida Statutes and Section 508 of the Rehabilitation Act of 1973 relating to the creation and use of electronic documents.

It is the obligation of the bidder to ensure that it has reviewed all amendments and all questions and answers to this ITB as posted on the District website to ensure that the proposal responds to the most current information available for the ITB.

SECTION 4 – KEY POINTS

Challenge of Solicitation Process: If a potential bidder protests any provisions of this bid invitation, a notice of intent to protest shall be filed with the District, in writing, within 72 hours after the posting of the Invitation to Bid on the District’s website and the bidder shall file a formal written protest within ten (10) days after filing of notice of intent to protest. Any bidder who files a formal written protest pursuant to Chapter 28-110, Florida Administrative Code, and Section 120.57(3), Florida Statutes shall post with the District at the time of filing the formal written protest, a bond pursuant to Section 287.042(2)(c), Florida Statutes (2010).

Failure to file a notice of intent to protest or failure to file a formal written protest within the time prescribed in Chapter 28-110, Florida Administrative Code and Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. More specifically, “Failure to file a protest within the mailto:Ashley.Spivey@srwmd.org http://www.mysuwanneeriver.com/ https://www.demandstar.com/app/agencies/florida/suwannee-river-water-management-district/procurement https://www.demandstar.com/app/agencies/florida/suwannee-river-water-management-district/procurement http://www.mysuwanneeriver.com/ time prescribed in Section 120.57(3) Florida Statutes shall constitute a waiver of proceedings under Chapter 120 of Florida Statutes.”

Challenge of District’s Intent to Award Contract: If a bidder intends to protest District’s intent to award contract, the notice of intent to protest must be filed with the District, in writing, within 72 hours after posting of a notice of intent to award contract and the bidder shall file a formal written protest within ten (10) days after filing of notice of intent to protest. Any bidder who files a formal written protest pursuant to Chapter 28-110, Florida Administrative Code, and Section 120.57(3), Florida Statutes shall post with the District at the time of filing the formal written protest, a bond pursuant to Section 287.042(2)(c), Florida Statutes (2010).

Failure to file a notice of intent to protest or failure to file a formal written protest within the time prescribed in Chapter 28-110, Florida Administrative Code and Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. More specifically, “Failure to file a protest within the time prescribed in Section 120.57(3) Florida Statutes shall constitute a waiver of proceedings under Chapter 120 of Florida Statutes.”

Americans with Disabilities Act: The District does not discriminate upon the basis of any individual’s disability status. This nondiscrimination policy involves every aspect of the District’s functions including one’s access to, participation, employment, or treatment in its programs or activities. Anyone requiring reasonable accommodation as provided for in the Americans with Disabilities Act should contact the District at (386) 362-1001 or

(800) 226-1066 (Florida only). The District’s fax number is (386) 362-1056.

Minority Business Enterprises: The District recognizes fair and open competition as a basic tenet of public procurement. Bidders doing business with the District are prohibited from discriminating on the basis of race, color, creed, national origin, handicap, age, or sex. The District encourages participation by minority business enterprises. Whenever two or more service providers are ranked equally, a minority business enterprise shall be given preference in the award process.

Veteran’s Preference: In the absence of minority business enterprise, whenever two or more service providers are ranked equally by the District, a veteran-owned business enterprise shall be given preference in the award process.

Drug Free Workplace Act: The selected bidder shall represent that it has established a drug free workplace.

Public Entity Crime: Section 287.133(2)(a), Florida Statutes, states “A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in s.287.017 for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.”

Scrutinized Company: Section 287.135, Florida Statutes, states “A company is ineligible to, and may not, bid on, submit a proposal for, or enter into or renew a contract with an agency or local governmental entity for goods or services of:

a. Any amount if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725, or is engaged in a boycott of Israel; or

b. One million dollars or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company:

1. Is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to s. 215.473; or

2. Is engaged in business operations in Cuba or Syria.”

Insurance Requirements: If awarded, bidder shall represent and guarantee that all employees, agents, servants or representatives of the bidder, and all employees, agents, servants, or representatives of subcontractors are covered by workers' compensation insurance as required by Florida Statute. Prior to entering into contract with the District, bidder shall furnish District with certificates of insurance, naming District as named or additional insured without waiving any defense of sovereign immunity or increasing the limits of District’s liability in excess of the Florida Statutory Cap under Florida Statute 768.28(5) for items 2 and 3 below, providing evidence that bidder has in full force and effect the following minimum insurance with insurers authorized to do business in the State of Florida:

1) Workers' compensation insurance as required above;

2) Motor vehicular liability insurance with limits of not less than $300,000 combined single limit which insurance shall be applicable to any and all vehicles utilized by bidder to provide the services requested by District;

3) General liability insurance for all services rendered by bidder for the requested services with a minimum of $300,000 personal and advertising injury and $300,000 general aggregate.

The certificate of insurance shall also provide that District shall be notified in writing by the carrier at least 30 days prior to any cancellation of said insurance.

Rejection of Responses: The District reserves the right to reject any and all bids or other proposals submitted in response to District invitation. District also reserves the right to waive any minor deviations in an otherwise valid proposal. The District reserves the right to waive technical, non-substantive deficiencies in responses.

Bidders to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72 business hour period http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0200-0299/0215/Sections/0215.4725.html http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0200-0299/0215/Sections/0215.473.html following the agency posting the notice of intended award, any employee or officer of the District concerning any aspect of this solicitation, except in writing as indicated above. Violation of this provision may be grounds for rejecting a response.

SECTION 5 – SCOPE OF WORK

The District seeks a vendor to remove and replace carpet in the main headquarters building with 24” x 24” carpet tiles. The area consists of 8 offices, the library, a conference room, and all continuous hallways in the building. The total floor area for replacement is 6,374.45 square feet. This amount may be reduced at the discretion of the District.

The successful bidder will perform the following:

1. Remove and Replace Office Furniture

2. Remove Existing Floor Covering and Vinyl Baseboards

3. Haul off debris

4. Prep and Level Floor: to include scraping to remove excess adhesive, vacuuming, leveling floor as needed with a leveling compound.

5. Installation of Carpet Tile

6. Installation of Owner Supplied Vinyl Baseboards, vendor will supply other required materials such as adhesive.

7. Repair any damage to drywall caused during the removal or installation and touch up paint as required (owner will supply paint).

The bid shall include any required materials or accessory features for installation, and an estimated time of completion.

The contract will allow for change orders should any problems arise.

SECTION 6 - BID RESPONSE FORM

ITB 22/23-005

Qualifications Response Form

Bidders are required to complete and submit this form as part of the Bid package.

PLEASE USE ADDITIONAL SHEETS AS NECESSARY

Date: _________________

Company:

Telephone: _

Address: _

Website: _

Point of Contact for this submittal: _

Telephone: Email: _

Have you previously done work for the District? Yes____ No . If Yes, explain.

Are you currently under contract with or have been selected on a services shortlist for the District? Yes No . If yes, explain

Have you previously done work for, or do you currently represent any clients who may cause a potential conflict of interest if you are selected? Yes_____ No______ If Yes, list clients and nature of conflict:

Is your company eligible for veteran's preference? Yes______ No______ Please include supporting documentation.

Are you a minority Business or Enterprise? Yes_____ No_______ Please include supporting documentation

PROJECT REFERENCES

Name of Project: _

Agency/Company: _

Contact: _

Telephone: Email: _

Project Description: _

Name of Project: _

Agency/Company: _

Contact: _

Telephone: Email: _

Project Description: _

Name of Project: _

Agency/Company: _

Contact: _

Telephone: Email: _

Project Description: _

ATTACH QUOTE

(to include estimated timeline of completion)