2211 Walley School-Feild Report-12.03.24.pdf

Walley School Restoration

260 High Street, Bristol RI

Meeting Minutes

Date/Time: 12/3/24

Present: Christine Shea, John Dye (BTGA); Diane Williamson, Steve Greenleaf, Nick Toth, Warren Resenhausen (Town of Bristol); Rob West (Westway Construction); John

Lannan (The Lannan Companies); Ismail Ouldsfiya (Temptec); Captain Wozny (BPD).

Prepared By: BTGA

Distribution: Owner; Contractors

A meeting was held to review construction progress. The following items were noted:

SCHEDULE

• HVAC: HVAC is roughed in and ready for inspection. Work will largely be on hold until the interiors work is in progress and can be coordinated. Trenching and exterior pad work should be completed next to coordinate exterior unit installation.

• Plumbing: Plumbing is roughed in and ready for inspection. Work will be on hold until the interiors work is in progress and can be coordinated.

• Electrical: Work needed for the elevator was completed. Rough-in electrical work is ready to begin.

• Fire Protection: Staging and plywood in the attic are installed. Work set to start the week of

12/9.

• Exterior Doors: Current lead times are roughly 8-12 weeks from submittal approval. This approval is contingent on hardware finish samples being provided and approval of the requested change order to coordination Security scope by the Owner.

• Entry and Ramp: Broom finish concrete approved. The ramp slab was poured and the exterior sidewalk/drainage work is in progress. The Contractor and Design team coordinated manhole cover locations to provide accessible sidewalks due to grading misinformation from the survey.

The memorial bench and pavers are currently on pallets stored on site. BPWD noted they could store in their facilities until the Town is ready to reinstall. Warren to coordinate with DPW to relocate.

• Elevator: The elevator is scheduled to arrive in December. The Owner is coordinating with DPW to borrow a generator to provide 3-phase/208 power temporarily to the building, while we wait for RI Energy to connect back to the grid.

• Interiors: Bids are due 12/18. The Town Council meeting to approve the bids was canceled.

Approval is planned for the January meeting. This will give the Owner and Design Team time to

VE with the low bidder(s).

• Communications/Data/Security: Scope discussed in the 10/24 review meeting is being priced by F&S and Everon. Captain Wozny noted that Everon will have pricing back in the next few days. Security cameras can be purchased and installed ASAP. Wiring to be completed prior to the interiors work.

APPLICATIONS FOR PAYMENT

• Plumbing Payment #1 $87,930 BTGA approved.

• On-Call Payment #11 $18,000 BTGA approved.

• Plumbing Payment #2 $24,066.90 BTGA approved.

2211 – Walley School Restoration

EXTERIOR DOORS CONTRACT (WESTWAY)

• Exterior Doors Contract $110,200 o Application for Payment #1 ($44,415)

$65,785 Remaining

ELEVATOR CONTRACT (WESTWAY)

• Elevator Contract $194,040 o Change Order 01 ($5,500) Approved o Application for Payment #1 ($58,212) o Application for Payment #2 ($82,000) o Change Order 02 $132,000 Approved

$180,328 Remaining

ROOF CONTRACT (WESTWAY)

• Roof Contract $235,000 o Application for Payment #1: ($148,500) o Credit including d.s. change ($30,000) o Application for Payment #2: ($36,000) o Application for Payment #3: ($17,500)

$3,000 Remaining

ELECTRICAL CONTRACT (F&S)

• Electrical Contract $314,500 o Temporary Exterior Lighting $1,880 Approved o Application for Payment #1: ($21,853.75)

$294,526.25 Remaining

MECHANICAL CONTRACT (TEMPTEC)

• Mechanical Contract $579,585 o Application for Payment #1 ($13,898) Approved o Application for Payment #2 (156,290) Approved o Change Order #1 $1,500 Approved o Application for Payment #3 (205,916) Approved

$204,981 Remaining

PLUMBING CONTRACT (WESTWAY)

• Plumbing Contract $225,000

• Change Order #01 (10/1/24) $24,741 Approved

• Time and Materials for Debris Removal $2,000 Approved (App #1) o Application for Payment #1 ($87,930) Approved o Application for Payment #2 ($24,066.90) Approved

$139,744.10 Remaining

FIRE SUPPRESSION CONTRACT (WESTWAY)

• Fire Suppression Contract $382,445

• Change Order #01 $11,438.20 Approved o Application for Payment 1 ($34,420.05) Payment confirmed

$348,024.95 Remaining

ON-CALL MASONS

• 7/31 Invoice $38,284

ON-CALL PROPOSALS

• 23-11/17: Original Contract $112,350 Approved o 23-12/18: Demolition $34,500 Approved (Included with Pay App 1) o 24-1/18: Demolition/Concrete $32,500 Approved (Included with Pay App 2) o Partial Payment (Steel) ($39,087) Application for Payment 10

$6,263 Remaining

• Change Orders Approved $362,761.36 See below

Change Orders Yet to Be Billed Out Completely

• 24-1/22: Partitions $32,400 o 24-2/19 Partitions $20,000 Approved (Included with Pay App 3)

$12,400 Remaining

• 24-2/2: Steel Beam Change $3,350 Approved

• 24-2/3: Window Repair/Glass Replace $6,000 Approved

• 24-4/11: Attic Window Repairs $3,250 Approved

• 24-4/26-2: Elevator Shaft $94,000 Approved

Partial Payment ($25,132) Included with Pay App 8

Partial Payment ($56,000) Included with Pay App 9

• 24-6/1: Trim Work $8,373 Approved

• 24-6/3: Handicap Ramp Estimate $55,705 Approved

Partial Payment ($12,000) Included with Pay App 8

Partial Payment ($18,000) Included in Pay App 11

PRICING REQUESTS

Party Responsible Status

Interior Finishes/Fit-Out Out to Bid Bids due 12/18.

Exterior Utility Pads/Fencing Westway

$16,680

The Owner elected to install the HVAC pad with temporary fencing only. Westway provided pricing for Owner approval.

Window repairs Westway On hold until security cameras can be installed before pricing final window repair needs due to continued vandalism.

Electrical Service Upgrade RI Energy BTGA submitted paperwork to request the required upgrade and will review with F&S next steps including to determine if there will be a fee. Work Order number in required by F&S to get an update from their

Town’s RI Energy rep.

Staircase Structural repairs Westway Westway began repairs on a T&M basis and is waiting for steel.

Energy Credit RI Energy/Liedos BTGA to coordinate inspection and submit final paperwork after project is complete to receive $8k credit.

Security Everon A meeting was held on 10/24. A grant to install fiber in pending. The Owner is reviewing options for temporary wifi/hotspot in the meantime. They are reviewing moving a message board trailer to the site which has a camera. Warren requested Captain Wozny look into if they have any information on the existing rack for coordination. Everon will produce a cost proposal and prioritize the exterior camera installation upon approval.

Data F&S F&S to provide a price for the Data scope determined in the 10/24 meeting.

AV Warren

Resenhausen

Warren agreed to provide display screens for F&S installation. Cutsheets to be provided to F&S for coordination of data/cable locations.

Attic Lighting F&S $2400. Scope on hold for future phase.

Add for toilet fixture changes and credit for no automatic flush valves

Westway BTGA agreed to floor mounted toilet fixtures with a minor upcharge. A credit to be given for not needed the automatic flush valves.

Cupola Repairs Westway CPC members noted that Rob West mentioned additional rot and flashing repairs needed at the cupola. Rob to price for Owner review.

Exterior Doors Westway

$13,500

Horner Mill Work provided a price for requested door hardware updates and integration with Everon security system as there are concerns with the electronic strike provided and its compatibility with the doors. Owner reviewing cost. Coordination to continue once Everon provides an updated price.

Main Entry Floors Westway

$8,650

Steve Greenleaf authorized added this scope to Rob’s elevator package as a COS. It was taken out of the interiors package. BTGA requested a tile breakout to possibly VE this cost down.

BTGA CA Increase (COS 03) Owner Owner approved $40k allowance increase.

Dirt removal Westway Owner authorized T&M dirt removal of other areas of the basement.

Domestic Water Line Westway

$5,148

The Water Department requested the 2” line be replaced. The Town authorized moving forward with this work. Westway to provide a formal change order request for processing.

Generator F&S

$149,250

On hold for grant approval. Diane

Williamson requested BTGA provide a budget estimate for grant submission including A&E fees.

SUBMITTALS

• Door Shop Drawings – BTGA requested door hardware samples. BTGA holding for the Owner to approved change order request coordinating with security scope.

• Sprinkler Submittals – Approved on 10/30.

• Plumbing Submittals – Westway revising.

• Exterior Handrail Shop Drawings – Approved 10/28.

• Sewer Submittals – Approved 10/23 and 10/28.

• Entry Storefront – Westway noted the storefront vendor will not provide shop drawings until the entry floor is installed. Westway noted the storefront lead time is roughly 8 weeks.

• Sidewalk curb submittal – Approved on 11/26.

GENERAL

• John Lannan noted that the second tree scheduled for removal when the parking lot work is completed likely could remain.

PHOTO LOG

Photo 1: The utility closet has been framed and boarded for electrical panel installation.

Photo 2: The elevator shaft is wired and waiting for the elevator to be shipped to the site.

Photo 3: North sidewalks were demolished and will begin reinstallation dependent on weather.

Photo 4: Exterior drainage system is currently being installed.

End of Field Report

If any of the above is inconsistent with your understanding, or this field report fails to document any items discussed, please contact our office immediately.