220721-event.pdf

Update Green House Infrastructure Update Green House Infrastructure at the Decker Lake Youth Center including but not limited to: (1) roof and wall coverings, (2) heating system and thermostat controls, (3) venting and fans, and (4) a

Open 5/9/2017 9:00 AM MST Type Invitation for Bid Close 5/24/2017 2:00 PM MST Number LC17098-1

Currency US Dollar

Contacts

Linda Crawford lindacrawford@utah.gov

Commodity Codes

Commodity Code Description

21102 Greenhouses and equipment including irrigation equipment and greenhouse pots and ventilation equipment and isolation equipment and agricultural sun shade material and hydroponic fertilizer injector

72121 Industrial building and warehouse construction services including new industrial building construction services and remodeling services and industrial plant construction services, tank installation and removal and disposal and related services

72151 Electrical system services including wiring and other electrical maintenance including HVAC construction and maintenance and installation and mechanical

Description

Issuing Procurement Unit State of Utah Division of Purchasing

Conducting Procurement Unit Department of Human Services/Juvenile Justice Services

INVITATION FOR BIDS

DECKER LAKE YOUTH CENTER

UPDATE GREEN HOUSE INFRASTRUCTURE

SOLICITATION #LC17098-1

This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code. If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide: Update Green House

Infrastructure at the Decker Lake Youth Center located at 2310 West 2770 South, West Valley City, Utah 84119, including but not limited to: (1) roof and wall coverings, (2) heating system and thermostat controls, (3) venting and fans, and (4) air flow and mailto:lindacrawford@utah.gov evaporative cooling system.

This contract will result in one contract award to the responsive and responsible bidder wit the lowest cost.

Length of the Contract

The contract resulting from this IFB will be a Purchase Order for the amount awarded. Work must be completed by June 20, 2017.

Background

The Decker Lake Youth Center has a Green House that need to be updated and repairs made. The youth at the center use this as a learning tool.

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and the Department of Human Services - Juvenile Justice

Services is the conducting procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is Solicitation

# LC17098-1. This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this IFB.

Additional Information

Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this IFB.

Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense. Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

SITE VISIT:

A mandatory site visit is scheduled for this project. Attendance to the site visit is mandatory. It will be on

Thursday, May 11, 2017 at 2:00 p.m. to 3:00 p.m. Vendors shall arrive on time and sign an Attendance Sheet. Any vendor who is late, is not allowed to sign the Attendance Sheet and is not allowed to bid on the project. All cell phones must be turned on “silent”, however can be used to take notes and pictures. Vendors are prohibited in taking pictures which would include a youth. Any vendor who answers their phone during the site visit is considered not present and is not allowed to bid on the project. Vendors shall note any questions and only ask them at the close of the site visit, when all vendors are able to hear the Q&A.

Evaluation of Bids

Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing prior to the closing date.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer

Attachments, Questions, and Items.

The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.

The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-negotiable, and other documents required for this IFB.

The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.●

The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide their bids.

Bidders must review each section of this IFB carefully.

Prerequisites Required to View Event Required to Enter Bid

1. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. A Bidder must guarantee its pricing for the period described in this IFB.

4. Bidders must accept the Standard Terms and Conditions that have been attached to this IFB. See Buyer Attachments

Section.

5. The Scope of Work has been attached to this IFB. See Buyer Attachments section.

6. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality.

See Questions Section for uploading a Claim of Business Confidentiality form.

7. The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids.

Bidders must upload a document which provides a response to the mandatory minimums listed in this prerequisite.

8. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.

9. Bids can be submitted electronically, through SciQuest, or by submitting a hard copy to the address provided below.

10. The cost for this IFB will be evaluated as described in this prerequisite.

Buyer Attachments

1. Attachment A: Terms and Conditions for Goods and Services

2. LC17098-1 - Scope of Work (Attachment B)

3. Claim of Business Confidentiality Form

4. LC17098-1-Site Visit Documents

Questions Required Questions

1. Acceptance of Prerequisites

1.1. Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local?

If yes, Bidder must provide a statement regarding its debarment or suspension.

1.2. Is Bidder an employee of the State of Utah?

If yes, then Offeror must submit an external employment form signed by Offerors manager at the State of Utah.

1.3. Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into.

Licenses must be maintained throughout the entire contract period.

Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing: www.commerce.utah.gov.

1.4. Does Bidder have an outstanding tax lien in the State of Utah?

https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/220721-504513062TermsPOGoodsServices%20%287%29.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1558729147&Signature=FRVIOmwBvVIKDfbpF088MmJ%2Fb7E%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/220721-504505037LC17098-1%20-%20Scope%20of%20Work%20Greenhouse.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1558729147&Signature=XbZGn76j1faC0d35LGQRH1%2BZWvU%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/220721-349604152confidentialityclaimform%20%281%29.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1558729147&Signature=0%2BQw9CnNrZkB9NK3UQ4cCbzGl6E%3D https://solutions-selectsite-documents.s3.amazonaws.com/Sourcingevent/220721-507731060LC%2017098-1-Site%20Visit%20Documents.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1558729147&Signature=BDJzO09aqHKH%2FWudZ5HHwyliqec%3D

Questions Required Questions

2. Vendor Requirements

2.1. Will vendor agree to perform all work in strict accordance with the purchase order/contract documents in a safe, careful manner?

2.2. Will Vendor agree to adhere to the secure facility rules including, but not limited to leaving all cell phones and technology items outside the facility.

2.3. Will Vendor obtain any and all permits including the Fire Marshall sign off on drawings, if require?

2.4. Vendor agrees to perform all work in strict accordance with the purchase order/contract documents in a safe, careful manner and agrees to adhere to the secure facility rules including, but not limited to leaving all cell phones and technology items outside the facility.

2.5. Will Vendor make sure all work areas will be properly blocked off and caution tape and signs will be used to label the work area.

2.6. Will Vendor take responsibility for contacting Blue Stakes before any digging.

2.7. Will Vendor ensure the all work will meet all local codes?

3. Vendor Information

3.1. Please provide your firm's legal company name.

3.2. Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.)

3.3. Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

3.4. Please provide your ordering address and the remit to address. Please clearly identify each address.

3.5. Please provide your firm's State of Utah Sales Tax ID Number.

If you do not have a State of Utah Sales Tax ID Number, please write "N/A".

3.6. Identify your firm's type of business.

Service Line Items Required Service Line Items

# Item Name, Description, Commodity Code Allow Alternates Qty. UOM Requested Service Delivery

S1 Update Green House Infrastructure 1 EA - Each

21102 - Greenhouses and equipment including irrigation equipment and greenhouse pots and ventilation equipment and isolation equipment and agricultural sun shade material and hydroponic fertilizer injector

Update Green House Infrastructure including but not limited to: (1) roof and wall coverings, (2) heating system and thermostat controls, (3) venting and fans, and (4) air flow and evaporative cooling system.

Price needs to include all labor and materials need to complete the project.

24 May 2017